CITY OF KAMLOOPS REGULAR COUNCIL MEETING AGENDA 2010 MAY 18-1:30 PM IN COUNCIL CHAMBERS

Transcription

1 To view the attached documents, please click on the green headings in the agenda. CITY OF KAMLOOPS REGULAR COUNCIL MEETING AGENDA 2010 MAY 18-1:30 PM IN COUNCIL CHAMBERS ACTION PAGES 1. READING: 2. APPROVAL OF AGENDA: 3. MINUTES: 2010 May 4 Regular Council Meeting Move that the minutes of the 2010 May 4 Regular Council Meeting be adopted PUBLIC INQUIRIES: 5. PROCLAMATIONS: 1:30 PM a) Brain Injury Awareness Month Presenter: Ms. Terry-Lynn Stone, Executive Director, Kamloops Brain Injury Association b) Disability Awareness Week Presenter: Mr. Doug Sage, Executive Director, Canadian Mental Health Association c) Vision Health Month and Shades of Fun Day Presenter: Mr. Vern Short, Volunteer, Canadian National Institute for the Blind Move that the month of 2010 June be proclaimed as "Brain Injury Awareness Month" in the City of Kamloops. Move that 2010 May 30 - June 5 be proclaimed as "Disability Awareness Week" in the City of Kamloops. Move that the month of 2010 May be proclaimed as "Vision Health Month" and that 2010 May 27 be proclaimed as "Shades of Fun Day" in the City of Kamloops T:\CCA\LEG SVS\COUNCIL PKG\2010\Agenda Reg\05 18.docx

2 REGULAR MEETING AGENDA 2010 May 18 Page 2 ACTION PAGES 6. DELEGATIONS: a) Mr. Russ Chambers, President, and Mr. Paddy Harrington, Director, Kamloops Foundation Re: Presentation of Annual Cheques b) Ms. Sue Lissel, Project Manager, Make Children First, Interior Community Services Re: Requesting a Council Representative to Sit on the Advisory Committee for a Children's Charter of Rights RESPONSE TO DELEGATIONS: 8. REPORTS: a) Chief Administrative Officer - In-Camera b) Chief Administrative Officer - Regular i) Amendment to City Centre Revitalization Tax Exemption By-law No , North Shore Revitalization Tax Exemption By-law No , and the North Shore Neighbourhood Plan Recommendation to authorize: a) City Centre Revitalization Tax Exemption By-law No Amendment By-law No , 2010 be introduced and taken to third reading; b) North Shore Revitalization Tax Exemption By-law No Amendment By-law No , 2010 be introduced and taken to third reading; and c) A Public Hearing; as outlined in the report T:\CCA\LEG SVS\COUNCIL PKG\2010\Agenda Reg\05 18.docx

3 REGULAR MEETING AGENDA 2010 May 18 Page 3 ii) Road Improvements Construction Agreement with A&T Project Developments Inc. for Tranquille Road, Southill Street, and Mayfair Street iii) Citizen Committee Appointment iv) Westsyde Riverbank Protection Project - Local Area Service Program v) Rayleigh Slo-Pitch Park Phase One - Award of Contracts ACTION Recommendation to authorize Administration to enter into an agreement with A&T Project Developments Inc. for the construction of road improvements at the Tranquille Road, Southill Street, and Mayfair Street intersection for the sum of $550,000 excluding GST. Recommendation to authorize the appointment of Dr. Valerie Peachey to the Arts Commission for a two-year term (2010/2011). Recommendation to authorize the preparation of a by-law to establish a local area service for ten properties on the North Thompson River in Westsyde, as outlined in the report. Recommendation that Council authorize the award of contracts as follows: a) Contract 1 (Grading and Servicing) - Demidoff Equipment Ltd., for the sum of $2,138,251.88; b) Contract 3 (Landscaping and Irrigation) - Acres Enterprises Ltd., for the sum of $1,561,200; and c) Contract 4 (Fencing and Backstops) - Acres Enterprises Ltd., for the sum of $845,045. PAGES c) Mayor d) Council T:\CCA\LEG SVS\COUNCIL PKG\2010\Agenda Reg\05 18.docx

4 REGULAR MEETING AGENDA 2010 May 18 Page 4 ACTION PAGES e) Calendar of Committee Meetings: Mayor's Advisory Committee for Persons with Disabilities May 21, 9:30 am, Corporate Boardroom, City Hall Sustainable Kamloops Committee June 7, 9:00 am, Kenna Cartwright Room, Public Works Centre 9. CORRESPONDENCE: For Action: a) Ms. Anne Grube, 917 Douglas Street Requesting an update on the construction of the new bike path at the Valleyview Interchange, an update on the cost of fence repairs to the Overlanders Bridge bike path, and that Council reconsider her suggestion that every second Council Meeting be held in the evening. 31 For Information: b) Union of British Columbia Municipalities (UBCM) Executive Release Providing a copy of highlights of the UBCM Executive Meeting held 2010 April CONSIDERATION OF BY-LAWS: Adoption Zoning Amendment By-law, 2008 (5150 Dallas Drive) Purpose to: Rezone 2008 April 1 to permit a shopping centre development with 77 dwelling units above the main floor. Ministry of Transportation and Infrastructure approval received 2008 September 22. Agreement for off-site works completed 2010 May 12. Move that By-law No be adopted. T:\CCA\LEG SVS\COUNCIL PKG\2010\Agenda Reg\05 18.docx

5 REGULAR MEETING AGENDA 2010 May 18 Page 5 ACTION PAGES 11. UNFINISHED BUSINESS: 12. NEW BUSINESS: 13. PUBLIC INQUIRIES: 14. NOTICE OF MOTION: 15. ADJOURNMENT: Move to adjourn. T:\CCA\LEG SVS\COUNCIL PKG\2010\Agenda Reg\05 18.docx

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33 REPORT TO THE CHIEF ADMINISTRATIVE OFFICER FROM THE PARKS, RECREATION, AND CULTURAL SERVICES DEPARTMENT ON 2010 May 18 RAYLEIGH SLO-PITCH PARK PHASE ONE UPDATE AWARD OF CONTRACT 1 (GRADING AND SERVICING), CONTRACT 3 (LANDSCAPING AND IRRIGATION), AND CONTRACT 4 (FENCING AND BACKSTOPS) PURPOSE To seek Council's approval to award three contracts for Phase One of the Rayleigh Slo-pitch Park project: Contract 1 (Grading and Servicing), Contract 3 (Landscaping and Irrigation), and Contract 4 (Fencing and Backstops). The closing date for Contract 2 (Electrical) has been extended due to a significant addendum to the tender package. SUMMARY Three separate tenders for Phase One of the Rayleigh Slo-pitch Park closed on 2010 May 12, as outlined in the discussion section below. The lowest qualified bid for Contract 1 (Grading and Servicing) was from Demidoff Equipment Ltd. UPDATE as of 2010 May 17 - Upon further review and legal consultation, it was found that Acres Enterprises Ltd.'s bids for Contract 3 and Contract 4 were non-compliant. Therefore, Administration is recommending the award of Contract 3 (Landscaping and Irrigation) to Wilco Landscape Westcoast Inc. for $1,614,000.00, and Contract 4 (Fencing and Backstops) to Wilco Landscape Westcoast Inc. for $915, RECOMMENDATION: That Council authorize that contracts for Phase One of the Rayleigh Slo-pitch Park be awarded as follows: a) Contract 1 (Grading and Servicing) to Demidoff Equipment Ltd. for the sum of $2,138,251.88; b) Contract 3 (Landscaping and Irrigation) to Wilco Landscape Westcoast Inc. for the sum of $1,614,000.00; and c) Contract 4 (Fencing and Backstops) to Wilco Landscape Westcoast Inc. for the sum of $915, OUR CORPORATE MISSION IS... to provide the best possible services to our citizens that reflect the will of Council and provide a balance of benefits to the community. T:\PRCS\PKS & FAC\REP\2010\Rayleigh Slo-pitch Phase One-Update.docx

34 RAYLEIGH SLO-PITCH PARK PHASE ONE UPDATE 2010 May 18 Page 2 COUNCIL POLICY In accordance with Corporate Policy No. FIN-4-6. DISCUSSION Phase One of the Rayleigh SIo-pitch Park consists of constructing eight slo-pitch diamonds, two rugby fields, a new access road, parking lots, a washroom building, a plaza, and a new rail crossing. There will be a total of five tenders and one Request for Proposal (RFP). The first three tenders closed on Wednesday, 2010 May 12. The following bids were received: Contract 1 - Grading and Servicing 1. Demidoff Equipment Ltd. $2,138, Dawson Construction Ltd. $3,109, Wilco Landscape Westcoast Inc. $3,180, Acres Enterprises Ltd. $3,241, JJM Construction Ltd. $3,567, Brentwood Enterprises Ltd. $4,229, Contract 3 - Landscaping and Irrigation 1. Acres Enterprises Ltd. $1,561, Wilco Landscape Westcoast Inc. $1,614, Pronto Enterprises Ltd. $1,653, Contract 4 - Fencing and Backstops 1. L.A. Fence N' Gate $454, Acres Enterprises Ltd. $845, Wilco Landscape Westcoast Inc. $915, The low bid of $454, from L.A. Fence N' Gate for Contract 4 was disqualified due to the absence of a bid bond. The low bid of $845, from Acres Enterprises Ltd. for Contract 3 was non-compliant. The next qualified bid is from Wilco Landscape Westcoast Inc. OUR CORPORATE MISSION IS.. to provide the best possible services to our citizens that reflect the will of Council and provide a balance of benefits to the community. T:\PRCS\PKS & FAC\REP\2010\Rayleigh SIo-pitch Phase One-Update.docx

35 RAYLEIGH SLO-PITCH PARK PHASE ONE UPDATE 2010 May 18 Page 3 FINANCIAL IMPLICATIONS Funding for the total project is provided from 2009 Capital Budget $9.79 million. The above low bids fit within the City budget estimates for these components of the project. Remaining project work includes Contract 2 (Electrical), which is currently out for tender; Contract 5 (Washroom Building RFP), which will be posted soon; and Contract 6 (Pumphouses), which will be released next week. The total cost for the project is estimated to fit within the total project budget of $9.79 million. CONCLUSION While Demidoff Equipment Ltd.'s bid was significantly lower than the others, a review of its bid package found no significant errors or omissions. The company has been in business since 1987 and has completed higher value contracts, including various Olympic venues for VANOC. Therefore, staff can find no reason to not recommend the award of Contract 1 (Grading and Servicing) to Demidoff Equipment Ltd. for the amount of $2,138, The award of Contract 3 (Landscaping and Irrigation) is recommended to Wilco Landscape Westcoast Inc. for $1,614, since Acres Enterprises Ltd.'s bid package was deemed as non-compliant. Three bids were received for Contract 4 (Fencing and Backstops), but the low bid from L.A. Fence N' Gate did not include a bid bond and was disqualified. Acres Enterprises Ltd.'s bid was deemed non-compliant. The next qualified bid was from Wilco Landscape Westcoast Inc. and Administration is recommending the award of Contract 4 (Fencing and Backstops) to Wilco Landscape Westcoast Inc. in the amount of $915, Administration - amounts - of ates all three recommended contract values will fall within their budgeted total capital budget of $9.79 million. :-IVIcCorkell arks, Recreation, and Cultural Services Approved for Council Consideration: Author: M. Doll, Parks Planning Supervisor Reviewed by: J. Putnam, Sport Development and Business Operations Manager S. Bourrie, Purchasing Manager MD/kjm OUR CORPORATE MISSION IS... to provide the best possible services to our citizens that reflect the will of Council and provide a balance of benefits to the community. T:\PRCS\PKS & FAC\REP\2010\Rayleigh SIo-pitch Phase one-update.docx

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