Agenda Public Works Committee meeting September 13, 2017; 6:30 p.m. Assembly Room, Sawyer County Courthouse

Transcription

1 Sawyer County Clerk Main Street, Suite 10 Hayward, Wisconsin telephone toll free SAWYER COUNTY Agenda Public Works Committee meeting September 13, 2017; 6:30 p.m. Assembly Room, Sawyer County Courthouse 01. Call to order 02. Certification of compliance with the open meetings law 03. Meeting agenda 04. Minutes of August 9, 2017 meeting 05. Audience recognition 06. Maintenance Department report, including: a. Project report b. Southern Ambulance Station Temporary living quarters 07. Highway Commissioner's report, including: a. Fund Balance 08. Sawyer County Airport report, including: a. L & L Aviation (contracted Airport management) report b. Noise Analysis for Sawyer County Airport c. Report of Entitlements: Received, spent, and remaining d. L & L Aviation lease renewal 09. Other matters for discussion only Carol Williamson Sawyer County Clerk ed to: Sawyer County Record, Sawyer County Gazette, WRLS, WHSM, AND WOJB, Hayward Library, and Village of Winter for posting on Thursday, September 7, 2017, 12:10 p.m. by Carol Williamson A majority of the members of the County Board of Supervisors or of any of its committees may be present at this meeting to listen, observe and participate. If a majority of any such body is present, their presence constitutes a "meeting" under the Open Meeting Law as interpreted in State ex rel. Badke v. Greendale Village Board, 173 Wis. 2d 553 (1993}, even though the visiting body will take no action at this meeting.

2 Draft Minutes of the meeting of the Public Works Committee Sawyer County Board of Supervisors August 9, 2017; 6:30 p.m.; Assembly Room; Sawyer County Courthouse Members present: Ron Kinsley, Ron Buckholtz, Kathy McCoy, Marc Helwig, Tweed Shuman Others present: Tim Hagberg, Tom Hoff, Carol Williamson, Patty Leslie, Derek Leslie, Gary Gedart, Cliff Korn, Motion by Buckholtz, 2nd by Helwig, to approve the minutes of the July 12, 2017 meeting. Motion Carried Highway Commissioner Gary Gedart provided a written report. August 11 is the closing date for applications for the highway position in Radisson. Airport Manager Patty Leslie provided an Airport Management report to the Committee. The Airport is switching fuel company and leasing a 3000 gallon truck to increase capacity. A new 72" Torre lawn lower is ordered; the county's share is 3,000. Gates are not operating correctly. The Committee requested a list of entitlements received, where spent, and what is remaining. L & L Aviation's 20 year contract expires in two years. Maintenance Supervisor Tim Hagberg provided a written report. Meeting adjourned 7: 16 pm Minutes prepared by Sawyer County Clerk Carol Williamson

3 Maintenance Report September 2017 Along with routine maintenance, the following maintenance projects were started or completed in August: I. Courthouse: Installed electrical circuit for the ceiling mounted projector in Assembly Room. Collaborated with the IT Department to implement a new electronic maintenance request system. o The new system will allow us to update whoever generates a maintenance request, and will improve our ability to track open requests. 11. Sheriff's Department: Installed two concrete access boxes. These access boxes will provide easier access to the fiber optic cables running between the courthouse and the Sheriff's Department. Ill. EMS: Finished constructing the new bedroom in the Hayward EMS building. Provided the architect, who is working on the Ojibwa EMS building, with the site information he needed in order to proceed with the plan submittal process. o The Highway Department and Surveying were instrumental in helping us obtain the necessary information. IV. Airport: Delivered the new lawn mower to the airport on Thursday, August 31.

4 September 13, 2017 Highway Department Report Highway Commissioner o Paving and shouldering on County Road H has been completed. All that remains is to have pavement marking placed on the roadway. This will be coordinated with our other projects when they are completed. o Applications for the vacant Driver/Operator position in the Radisson Shop were reviewed and five people were selected for interviews. One of the five people was unwilling to relocate to within 30 minutes of the shop and another did not respond in time for an interview. Three applicants were interviewed and-the top candidate was unwilling to accept the starting wage. The decision was made to not offer the position to either of the two remaining applicants. o There is currently one employee off on a workers compensation injury. He had surgery performed and is scheduled to be reevaluated in 2 months and off work 3 months. We are currently working with workers compensation to have that employee return to light duty. o The crew has been replacing failed culverts (non-storm related) and various shoulder repairs throughout the county. o There are still 3 mowers out working on both state and county roads. o Our final paving project for the year will be paving County Road K from Tall Timber to the intersection of County Road B and County Road K. o Shop Foreman, Jay Sands and Foreman, Scott Vaverka attended the WCHA-LDG Annual Road School Convention in Wisconsin Dells on September 11-14, 2017.

5 Sawyer County Highway Department County and State Overtime Report January February March April May June July 7.50 August September October November December Grand Total 1, January February March April May June July August Grand Total 1, , , , ~f; 11 January 2,7~7.12 February 4, March 2, April 2, May 1, June 2, July August September 6, October 4, November 3, December 15, Grand Total 47, , , January 4, , , February 1, , , March.1, , , April , May 1, , , June 11, , , July 5, , August 5, , G,rand Total 31, , , , , , , , , , , , , , , , , , , , , , , OT thru August 16, , , OT thru August 31, , ,612.78

6 SAWYER COUNTY HIGHWAY DEPARTMENT JULY FUNDS BALANCE COMPONENTS TREASURERS CASH PETTY CASH ACCOUNTS RECEIVABLE ACCOUNTS RECEIVABLE OTHER DUE FROM ST A TE ACCOUNTS PAYABLE TRANSFER FROM GENERAL FUND July 2017 Credits Expenses Revenue 2,711, , (1,291.64) 223, (280,297.79) 2,688, July 2016 Credits Expenses Revenue 2,715, , , , (255,660.20) (13,250.00) 2,777, FUNDS ADMINISTRATION MATERIALS AND SUPPLIES MACHINERY CTH GENERAL MAINTENANCE CTH WINTER MAINTENANCE CTH ROAD CONSTRUCTION CTH BRIDGES COUNTY AID FOR BRIDGES WORK FOR OTBERS WORK FOR ST ATE INCIDENT AL LABOR 41, (290,314.45) 236, , (299,808.33) 1,849, , , (5,608.53) (131,821.51) (50,000.62) 2,688, , (330,880.44) 339, , (292,178.97) 1,534, , , (19,337.15) 125, , ,777, IADMINISTRA TION BALANCE 1/1/2017 PROPERTY TAX STATE REVENUE (RECORDS/REPORTS) BUILDINGS/GROUNDS (10%) ADMINISTRATION BALANCE 7/31/2017 4, , , , , , , , , , , , , , , , , ,154.67!MATERIALS AND SUPPLIES BALANCE 1/1/2017 MATERIAL AND SUPPLIES INV 1/1/2017 MATERIALS AND SUPPLIES - CURRENT BALANCE 7/31/ , , , , , (290,314.45) 343, , , , , {330,880.44)

7 July 2017 July 2016 Debits Credits Debits. Credits Expenses Revenue Expenses Revenue!MACHINERY BALANCE 1/1/ , , PROPERTY TAX FIELD SMALL TOOLS , , , SHOP OPERATIONS 44, , OPERATION OF EQUIPMENT 295, , SALE OF EQUIPMENT 3, , FUEL HANDLING , FUEL TAX REFUND 2, , INSURANCE RECOVERIES 1, SALE OF SALVAGE 1, PURCHASE OF EQUIPMENT 591, , , , , , BALANCE 7/31/ , , lcth GENERAL MAINTENANCE I BALANCE 1/1/ , , PROPERTY TAX 87, , TRANSPORTATION AIDS 546, , ST A TE REVENUE-OTHER 40, , EQUIPMENT STORAGE REIMBURSEMENT 32, , PATROL SUPERVISION 45, , RADIO EXPENSE 1, , GPL INSURANCE 33, SALT REIMBURSEMENT , LRIP REIMBURSEMENT 4, BUILDINGS/GROUNDS (90%) 43, , CTH GENERAL MAINTENANCE 498, , FLOOD DAMAGE AID MISCELLANEOUS REVENUE 13, , ,245, , ,303, BALANCE 7/31/ , , ICTH WINTER MAINTENANCE BALANCE 1/1/ , , PROPERTY TAX 575, , CTH WINTER MAINTENANCE 446, , , , , , BALANCE 7/31/2017 (299,808.33) (292,178.97) ICTH ROAD CONSTRUCTION BALANCE 1/1/ , , PROPERTY TAX 1,677, ,565, CHIP REIMBURSEMENT LFA FUTURE PROJECTS CTH ROAD CONSTRUCTION 646, , , ,496, , ,747, BALANCE 7/31/2017 1,849, ,534,594.77

8 July 2017 July 2016 Debits Credits Debits Credits Expenses Revenue Expenses Revenue ICTH BRIDGES BALANCE 1/1/ , , PROPERTY TAX CTH BRIDGE INSPECTIONS 33, , BRIDGE MAINTENANCE 33, , , , BALANCE 7/31/ , ,350.47!COUNTY AID ON BRIDGES BALANCE 1/1/ , , BRIDGE AID REVENUE 10, , COUNTY BRIDGE AID DEFERRED REVENUE - TOWNSHIPS BRIDGE AID EXPENSE 5, , , , , , BALANCE 7/31/ , ,661.00!WORK FOR OTHERS BALANCE 1/1/2017 3, , REVENUE FROM OTHERS 206, , WORK FOR OTHERS 207, , , , , , BALANCE 7/31/2017 (5,608.53) (19,337.15)!WORK FOR STATE BALANCE lil/2017 1, , REVENUE FROM ST A TE 636, , STATE PBM EXPENSES 157, STATE MAINTENANCE 613, , , , , , BALANCE 7/31/2017 (131,821.51) 125,239.64!INCIDENTAL LABOR I BALANCE 1/1/2017 EXPENSES 534, , REVENUES 484, , , , , , BALANCE 7/31/2017 (50,000.62) 5, GENERAL PROPERTY TAXES 2,481, ,534,322.00

9 L & L Aviation, INC. Sawyer County Management Report Sept The month of August was another busy one at the airport. The Governor signed off on the mowing equipment. It's an impressive machine and should suit the airport needs for years to come. The Maintenance Department did a great job mowing this summer even though they had smaller equipment than what was required. Tim and his crew were up to the challenge and did an awesome job. THANKS The Governor has signed off on the snow removal equipment attachments. The Governor has YET TO sign off on the runway crack filling but we are still hoping to get that done this fall. Matt Messina gave us the information requested last week on the entitlement funding. The past 5 year's entitlements is broke down in the directives included in your packet. We look forward to working with the committee and Tom Hoff to discuss our lease negotiations.

10 Webmail :: Inbox https ://webmail.airstreamcomm.net/? _ task=mail File View Help Logout FIiter:!All j Search: I I~ dleslie@cheqnet.net Folders lnbox Orafts Sent Spam Trash Oeleted Messages _ Junk Junk Notes Sent Messages Sents ~ . rj Settings El,,, ti ' Address Calendar Book Check mall Compose Reply Reply all Forward Select: All Unread None ~[Compact) Disk usage: Subject Policyholder Information - From Deena Pilcher Re: Prayer Needs heads up Merchant Reimbursement Report for 30-AUG-2017 Transaction Processing Report for 29-AUG-2017 Sales lnvolce.#p from Eastern Aviation Fuels FW: Order & RE: Sawyer County Order & RE: Correct Statement for Business Auto Insurance Policy for L & L Aviation L&L Aviation KHYR - N511 FG Delete Mark More From sales@replacementservlces.com Joyce Lind Tom Blomberg shellavlalionmerchantsupport@sh... shellavlatlonmerchantsupport@sh.. Oorolhy Howell Douglas Holston Brad Volker Douglas Holston Dunlop, Mike Preuss, Kalhy lone (MMA) ClientSupport Messages 2201 to 2250 of 2265 Date Size : Aug 28, 2017 Aug 28, RE: Please.11lease!![fill Joel@lfan,.,,.t,,_v ---''-"""-=='-- Wed 08: KB RE: Sawyer County From Messina, Matthew R - DOT a To 'derek',1, Patty Leslie a Date Thu 15:02 Project Ffnances.pdf Good afternoon, The attached.pdf shows financial breakdown from each of your most recent projects. Here's how the page numbers relate to the AIP numbers and a brief project description: Page 1: AIP-03 - I LS/parallel taxiway design and land acquisition. Project is complete. 3KB 13KB 7KB 17 KB 19 KB 39 KB 231 KB 12 KB 418 KB 8KB 3.2MB 24KB costs. Page 2: AIP-04 - I LS/parallel taxiway construction and land acquisition. Some extra grading is required that may increase These costs will be covered 100% by the State since they are associated with the ILS. Page 3: AIP-05 - Perimeter fence. A boundary survey will be added to this project. Estimated to cost 85K which would be a 4,250 cost to the County. Page 4/5: AIP-06 - Snow removal equipment acquisition. Attachments will be added to this project for a cost of 24,350. The County's share would be 1, Page 6/7: HYRlOOO- Mower Purchase. This document should be signed by the governor soon. The County will then be invoiced their share of 2, Page 8/9: HYRlOOl - Runway 3/21 Crack fill -Also should be signed by the governor soon. County will then be invoiced for 2,500. Below is a table showing where your 2016 entitlement funds are going Entitlement Breakout Project FAA State sawyer County Total SRE Attachments 21, , , , Boundary Survey 76, , , ,ooo:oo Crack fill 45, , , , Total 143, , , , As you know, you receive 150,000 of entitlement funds every year so It look~ like we should have some funds left over. No rush to obligate_ or spend this left over money right now since you are able to hold on to these funds for 3 years until you must obligate. I hope this answers all of your questions. Feel free t_o give me a call if you have any questions. 1 of 1 9/5/2017,2:11 PM

11 Wisconsin Department of Transportation BUREAU OF AERONAUTICS DIRECTIVE Increasing the Allotment 2015 Block Grant Project Sawyer County Airport AIP WHEREAS: A finding approved February 5th, 2016 indicated total funds of 960, and, WHEREAS: Revised total financing of 1,020, is required on the subject project because of costs associated with rebidding the project, WHEREAS: It has riow been detennined that the project cost breakdown is: Finding Directive (BG 71) Total 65 (ENT) 46, , (APP) 54, , (ENT) 150, , (APP) 613, , , State 48, , , Sponsor 48, , , Total 960, , ,020, i! NOW THEREFORE BE IT DIRECTED: That the additional amount of 3,000 be allocated to the project from state airport development funds and the additional amount of 60,000 be allocated from the 2015 Federal Block Grant to finance the revised costs of the project. Approved: Date b z-zr- z:oj(;, 1v1RM 214bdev.dotlr.04/10/13

12 Wisconsin Department of Tra~sportation BUREAU OF AERONAUTICS DIRECTIVE Increasing the Allotment 2009, 2012, and 2013 Block Grant Project Sawyer County Airport AIP /SAJl ~55 WHEREAS: A finding approved September 6, 2013, and subsequent Directives approved June 10, 2015, and February 3, 2016, indicated total funds of 9,785, and, WHEREAS: Revised total financing of 9,855, is required on the subject project because the restoration of an unnamed trout stream become necessary on the project, WHEREAS: It has now been determined that the project cost breakdown is:,, Directive Directive Signed Finding Signed This Directive Total Federal (BG#41) (APP) 100, , Federal (BG/1-54) (ENT) 150, so,ooo.oo Federal (BG/1-54) (APP) 1,517,678.00, - 80, ,597, Federal (BG/161) (EN'!) 150, , Federal (BG/161) (APP) 212, , , Federal (BG/162) (DISC) 4,199, ,199, State 2,492, , , , ,001, Sponsor 352, , , Total 9;175, , , ,855, NOW THEREFORE BE IT DIRECTED: That the additional amount of 70, be allocated to the project from state airport development funds to :finance the revised cost~ of the project. ~emcy Approved: Department of Transportation f5..,. i~ l k, Date mpm 214bdev.dot/r.04/10/13 i 1 l

13 Wisconsin Department of Transportation. BUREAU OF AERONAUTICS DIRECTIVE Decreasing the Allotment 2011 Block Grant Project Sawyer County Airport AIP WHEREAS: A Finding approved April 16, 2012, and Directive approved July 8, 2013, indicated total funds of1,627, and, WHEREAS: Revised total financing of 1,604, is required on the subject project because actual costs were below the estimated amounts used for the original finding and directive, WHEREAS: It has now been determined that the project cost breakdown is: Finding 4- Directive This Directive (BG#51APP) (BG#51APP) Total Federal (BG#24) (ENT) 23, , Federal (BG#28) (ENT) 150, , Federal (BG#31) (ENT) 111, , Federal (BG#35) (ENT) 38, , Federal (BG#36) (ENT) 48, , Federal (BG#41) (ENT &APP) 364, , Federal (BG#47)(APP) 426, , Feder11I (BG#49) (ENT) 150, , Federal (BG#Sl) (ENT &APP) 150, , (22,040.00) 211, State 38, , (580.00) 40, Sponsor 38, , (580.00) 40, Total 1,539,631.06, 88, (23,200.00) 1,604,431.06! NOW THEREFORE BE IT DIRECTED: That the amount of be reallocated from the project to unallocated state airport development funds and the amount of 22,040:00 be reallocated from the 2011 Federal Block Grant to finance other block grant projects. I. j I ' I I i I!.. ~ I! J i Approved:. t0 ~ Date mpm 214dev.dot/r.04/10/13

14 Department of Transportation Division of Transportation Investment Management Bureau of Aeronautics Madison, Wisconsin FINDING IN THE MATTER OF THE DEVELOPMENT OF THE Sawyer County Airport Hayward, WI Sawyer County, desiring to sponsor an airport development project with federal and/or state aid, and having filed its petition with the Department of Transportation Secretary (Secretary), as provided by Wis. Stat (2) (1987), and having held a public hearing in the matter after notice duly given as provided by law; and The Secretary, having considered the information in the petition, presented at the hearing, and facts pertinent to the proposed project of which he has knowledge, does hereby find and determine: 1. That the airport whose development is proposed by the sponsor is a portion of the system of airports laid out by the Department of Transportation as provided by Wis. Stat (1977), and that its development as such, is necessary. 2. That the airport approved for such development is Sawyer County, the location and the approximate boundaries of which are shown on the attached sketch. 3. That the airport be planned for ultimate development as a general aviation type airport in accordance with an approved Airport Layout Plan and/or Wisconsin Airport System Plan. 4. That the sponsor, by agency agreement dated July 17 1, 2017, has designated the Secretary as its agent in accordance with Wis. Stat (5) (1971). 5. That the sponsor, by the agency agreement, has agreed to certain conditions established in Wis. Admin. Code Trans (1997). 6. That the character and extent of this project deemed necessary to provide a safe, usable and useful airport facility is as follows: Purchase commercial mower.page 1 of2 Project No. HYRlOOO

15 ,, Approximate Estimate of Cost Mower 14, Distribution of Cost 7. That the project shall be accomplished with state and sponsor funds as previously indicated. The sponsor, in accordance with Wis. Stat (3) (1987), and this Finding (Order) shall take action at its next meeting toward providing the sponsor's share of the cost and promptly notify the Bureau of Aeronautics. This Finding, issued by the Secretary, acting in accordance with Wis. Stat (3) (1987). (SEAL) Dave Ross, Secretary Department of Transportation. DATE: MRM 204sadev.dot/r.02/07/2017 Scott Walker Governor of Wisconsin Page 2 of2 Project No. HYRlOOO

16 Department of Transportation Division of Transportation Investment Management Bureau of Aeronautics Madison, Wisconsin FINDING IN THE MATTER OF THE DEVELOPMENT OF THE Sawyer County Airport Hayward, WI Sawyer County, desiring to sponsor an airport development project with federal and/or state aid, and having filed its petition with the Wisconsin Department of Transportation Secretary (Secretary) as. provided by Wis. Stat (2) (1987), and having held a public hearing in the matter after notice duly given as provided by law; and The Secretary, having considered the information in the petition and presented at the hearing, the facts pertinent to the proposed project of which he has knowledge, does hereby find and determine: 1. The airport whose development is proposed by the sponsor, is a portion of the. system of airports laid out by the Department of Transportation as provided by Wis. Stat (1977), and that its development as such, is necessary. 2. The airport approved for such development is Sawyer County, the location and approximate boundaries of which are shown on the attached sketch. 3. The airport be planned for ultimate development as a Medium General type airport in accordance with an approved Airport Layout Plan and/or Wisconsin Airport System Plan. 4. The sponsor, by agency agreement dated July 17th, 2017, has designated the Secretary its agent in accordance with Wis. Stat (5) (1971). 5. That the sponsor, by the agency agreement, has been notified of its obligations under the United States Department of Transportation, Federal Aviation Administration federal grant assurances and is subject to the conditions of a grant of state aid set forth in Wis. Admin. Code Trans (1997). 6. That the character and extent of this project is deemed necessary to provide a safe, usable and useful airport facility is as follows: Crack Fill Runway 3/21 Page 1 of2 Project No. HYR1001

17 . I Approximate Estimate of Cost Crack Fill 50,000 Distribution of Cost SBGP# WORK ITEM (%) FEDERAL STATE SPONSOR TOTAL 79 (2016) Crack Fill (90-5-5) 45,000 2,500 2,500 50,000 TOTAL 45,000 2,500 2,500 50, That the project shall be accomplished with federal and/or state and sponsor funds as previously indicated. The sponsor, in accordance with Wis. Stat (3) (1987), and this Finding (Order) shall take action at its next meeting toward providing the sponsor's share of the cost and promptly notify the Bureau of Aeronautics. This Finding is issued by the Secretary, acting in accordance with Wis. Stat (3) (1987). (SEAL) Dave Ross, Secretary Department of Transportation DATE: MRM 204bgdev.dot/r.02/07/17 Scott Walker Governor of Wisconsin Page2 of2 Project No. HYR1001

18 Department of Transportation Division of Transportation Investment Management Bureau of Aeronautics Madison, Wisconsin FINDING IN THE MATTER OF THE DEVELOPMENT OF THE Sawyer County Airport Hayward, Wisconsin. Sawyer County, desiring to sponsor an airport development project with federal and/or state aid, and having filed its petition with the Wisconsin Department of Transportation Secretary (Secretary) as provided by Wis. Stat (2) (1987), and having held a public hearing in the matter after notice duly given as provided by law; and The Secretary, having considered the information in the petition and presented at the hearing, the facts pertinent to the proposed project of which he has lmowledge, does hereby find and determine: 1. The airport whose.development is proposed by the sponsor, is a portion of the system of airports laid out by the Department of Transportation as provided by Wis. Stat (1977), and that its development as such, is necessary. 2. The airport approved for such development is the Sawyer County Airport, the location and approximate boundaries of which are shown on the attached sketch. 3. The airport be planned for ultimate development as a Large General Aviation type airport in accordance with an approved Airport Layout Plan and/or Wisconsin Airport System Plan.! '.! 4. The sponsor, by agency agreement dated January 28th, 2015, has designated the Se(_)retary its agent in accordance with Wis. Stat (5) (1971 ). 5. That the sponsor, by the agency agreement, has been. notified ofits obligations under the United States Department of Transportation, Federal Aviation Administration federal grant assurances and is subject to the conditions of a grant of state aid set forth in Wis. Admin. Code Trans (1997). 6. That the character and extent of this project is deemed necessary to provide a safe, usable and useful airport facility is as follows: Purchase Snow Removal Equipment and Attachments, and any necessary related work Page 1 of2 Federal Project No. AIP

19 . I Approximate Estimate of Cost Equipment Purchase 110, Administration 5, TOTAL: 115, Distribution of Cost SBGP# WORK ITEM(%) FEDERAL STATE SPONSOR 65 SRE Equipment (90/5/5) 103,500 5,750 5,750 TOTAL 103,500 5,750 5,750 TOTAL 115, , That the project shall be accomplished with federal and/or state and sponsor funds as previously indicated. 1 The sponsor, in accordance with Wis. Stat (3) (1987), and this Finding (Order) shall take action.at its next meeting toward providing the sponsor's share of the cost and promptly notify the Bureau of Aeronautics. This Finding is issued by the Secretary, acting in accordance with Wis. Stat (3) (1987). (SEAL) Mark Gottlieb, P.E., Secretary Department of portation DATE: <g/(o/1.{){s mpm 204bgdcv.dot/r.OS/06/13 Page2 of2 Federal Project No. AIP