Amended Variance to Budget $ Amended Variance to Budget %

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1 ATTACHMENT 1 CITY OF LA PALMA SECOND QUARTER FINANCIAL REPORT GENERAL FUND REVENUES FISCAL YEAR QUARTER ENDING DECEMBER 31, 2012 Revenue Type FY Adopted Budget FY Amended Budget FY Projected Revenue Amended Variance to Budget $ Amended Variance to Budget % Year-to-Date Actuals Through 12/31/2012 Prior Year-to- Date Actuals Through 12/31/2011 Variance 2012 vs Over / (Under) Prior Year Actual Annual 06/30/2012 Property Tax $ 2,970,200 $ 2,970,200 $ 3,103,500 <1> $ 133,300 4% $ 932,772 $ 973,745 $ (40,973) $ 3,139,777 Sales Tax 3,827,500 3,827,500 3,627,500 <2> (200,000) -5% 799,996 1,804,464 (1,004,468) 5,610,509 Utility Users Tax 950, , ,000-0% 391, ,016 32, ,605 Successor Agency Admin N/A - - Franchise Fees 270, , ,000-0% 31,688 29,701 1, ,343 Transient Occupancy Tax 84,700 84,700 80,000 (4,700) -6% 26,288 27,665 (1,378) 81,210 Business Licenses 220, , ,000-0% 67,993 61,641 6, ,539 Permits 208, , ,500 36,500 18% 219, ,135 33, ,652 Intergovernmental 18,000 18,500 25,950 7,450 41% 20,947 15,868 5,079 51,167 Charges for Services 388, , ,355 (845) 0% 221, ,010 4, ,860 Fines and Forfeitures 25,000 25,000 25,000-0% ,900 Use of Money and Property 223, , ,600 (30,000) -13% 68, ,031 (114,277) 311,350 Other Revenue 238, , ,900 (900) 0% 66, ,843 (159,817) 294,216 Interfund Transfers 283, , ,100-0% 141, , ,100 Total Revenues $ 9,707,600 $ 9,707,600 $ 9,648,405 $ (59,195) -1% $ 2,988,995 $ 4,225,667 $ (1,236,672) $ 11,903,227 <3> <1> Assumes additional property tax through updated apportionment process in place due to AB1X26/AB1484 (dissolution of redevelopment). <2> Estimated loss of sales tax revenue based on loss of major sales tax producer net of additional "triple-flip" (one-time) apportionment <3> FY amended revenue budget was $10,288,400.

2 ATTACHMENT 2 CITY OF LA PALMA SECOND QUARTER FINANCIAL REPORT GENERAL FUND EXPENDITURES, BY DEPARTMENT FISCAL YEAR QUARTER ENDING DECEMBER 31, 2012 Departmnet FY Adopted Budget FY Amended Budget FY Projected Expenditures Variance Projected vs. Amended Budget $ Variance Projected vs. Amended Budget % Year-to-Date Actuals Through 12/31/2012 Prior Year-to- Date Actuals Through 12/31/2011 Variance 2012 vs Over / (Under) Prior Year Actual Annual 06/30/2012 FY Projected vs. FY Actuals, Variance Administration 1,134,170 1,071,620 1,064,000-7, % 493, ,168-34,799 1,045,777-18,223 Community Development 668, , ,100-9, % 241, ,384 22, ,786-57,314 Finance 432, , ,700-2, % 212, ,716 11, ,992-3,708 Police 5,164,800 4,939,520 4,903,800-35, % 2,456,426 2,470,700-14,274 5,012, ,795 Public Works 754, , ,800-10, % 352, ,779-10, , ,744 Recreation and Community Services 1,489,400 1,339,380 1,315,000-24, % 705, ,055 29,189 1,385,444 70,444 Total $ 9,644,200 $ 9,189,480 $ 9,099,400 $ (90,080) -1.0% $ 4,461,663 $ 4,457,802 $ 3,861 $ 9,324,138 $ 224,738 $ Variance % Variance Variance Amended vs. Adopted => $ (454,720) -4.7% Variance Projected vs. Adopted => $ (544,800) -5.6%

3 Quarterly Goals Report and Updated Second Quarter Fiscal Year Second Quarter Operating Report, Mid-Year Budget Adjustments and City Council Goals Update, Fiscal Year Attachment Goals Progress Goal Progress During the Quarter Next Steps 1. Navigate loss of Redevelopment: Finance and Community Development Departments: A. Completed two mandated Due Diligence Reviews (DDR) for all former Community Development Commission funds B. Processed and conducted Meet and Confer with State Department of Finance on disputed ROPS III and LMIHF DDR. Meet and Confer on ROPS III resulted in appropriations of $110,000 back to the Successor Agency. C. Remitted payment of residual cash assets to County Auditor Controller. D. Prepared and conducted two Oversight Board meetings. E. Successor Agency in compliance with all wind down mandates to-date and maintains eligibility to receive Finding of Completion status by April, Engage in Proactive Economic Development 1. Navigate through the loss of redevelopment 2. Facilitate arrival of anchor tenants and enhance underutilized retail properties 2. To facilitate arrival of Anchor tenants: Community Development Department A. Code enforcement was utilized to garner maintenance improvements to La Palma Avenue the inline tenants at the future Wal-Mart center. Center was repainted to match the recently upgraded gas station La Palma Express. B. Intersection work at La Palma and Walker included removal of a portion of the La Palma median west of Walker to improve west bound La Palma turning access into shopping center. C. Construction permits issued for Chase Bank and Wal-Mart Neighborhood Market. D. Invitation for Lunch with the Mayor extended to the owner of the former Family Mart building. New goals to be developed related to Economic Development part of 2013 City Council goals. Additional activity on this goal includes working towards notice of completion on dissolution for housing and nonhousing as well as approval of the Tesoro agreement and continued progress on the Walmart and Chase developments.

4 Goal Progress During Quarter Next Steps Maintain Financial Stability 1. Complete the Contingency Plan 2. Present a Budget that is balanced without the use of reserves for ongoing operations 3. Maintain the Utility Users Tax at 4% 4. Continue to identify cost cutting measures Begin a Citywide Technology Upgrade by Providing Free Wi-Fi in Central Park and the Civic Center 1. Promote it well 2. Look to partner with OC Library to provide security/infrastructure 3. Investigate future expansion locations 4. Long-term Goal: Be a City that Promotes Technology Infrastructure Finance Department 1. Coordinated efforts with all departments to updated Contingency Plan (August, 2012) in response to July notification that major retail sales tax provider was relocating outside of the City 2. Presented FY budget in June 2012 that added $63,400 to General Fund reserves (prior to July, 2012 announcement that major retail sales tax provider was relocating) 3. Prepared City Council agenda to keep Utility User Tax (UUT) rate at 4% effective July 1, 2012; was necessary to adjust UUT to voter approved rate of 5% effective January 1, 2013 in response to loss of sales tax revenue 4. Worked with each department to propose FY budget reductions of over $450,000; continued to work with each department to monitor FY expenditures and maintain cost containment efforts. Administration Department 1. The Wi-Fi project is part of a Citywide technology infrastructure project, which began with the installation of a dedicated fiber optics connection between the City Yard and City Hall. This phase of the project which required coordination with Time Warner Cable, AT&T, and City Staff was started in July 2012 and construction was completed in late December. Wi-Fi at the Civic Center is functional. At the same time, the server infrastructure was replaced with a virtual server environment that was installed and was in the testing phase in mid-december 2. The City discussed partnering with the OC Library very early in the process and found that it would not be feasible. 3. The City has held preliminary discussions with Time Warner regarding the possibility of Time Warner providing future expansion locations within the City to, not only their clients, but to the clients of other cable companies as well, through a partnership that Time Warner is currently working on. New goals developed for 2013 will focus on budget for FY , reducing personnel expenses, and addressing the City s Other Post Employment Benefit (OPEB) liability. Continuing efforts relative to this goal include presentation of mid-year budget review and fee workshop and resolution adoption. New enhanced internet services via fiber optic line will be functional in late January, The equipment for Wi-Fi at Central Park has been ordered and should be functional in March, 2013 at which time Staff will promote its availability at Central Park and through various City publications. The virtual server environment is scheduled to be fully functional by March, Staff is continuing talks regarding expanded services and working with fiber and Wi-Fi companies to develop technology infrastructure for businesses and residents. Related task that ties into Citywide Attachment 3, page 2

5 Goal Progress During Quarter Next Steps Continue Multi-cultural Outreach Efforts Improve Social Media Outreach 1. Increase posting frequency on Facebook 2. Get involved/cross post other community events (schools/churches) 3. Ensure City information on Readerboard, Source, Mosaic is available on Facebook 4. Look for new Social Media opportunities Administration and Community Development Departments 4. Staff has also met with Time Warner about expanding their service area to include several of the City s business areas. Recreation and Community Services Department Continue to include cultural components in programs such as Day Camp, Fit N Fun, and La Palma Days. La Palma Days has a separate subcommittee with a focus on Cultural and Historical items. Welcomed Thai delegation (September, 2012); Included multi-cultural presentations as part of Holiday Tree Lighting Recreation and Community Services and Administration Departments 1. Implemented free software to easily post to all social media sites at one time rather than individually. Posting three times per week; more frequently if necessary. Currently more than 400 Facebook likes; weekly total reach more than 1, No progress to date; need to update the City s Communication policy to provide the authority to do so. 3. Social Media posts run concurrently with other marketing opportunities. 4. City s Twitter account was opened in September. Currently tweet 3x weekly to 19 followers. We have ideas to increase the effectiveness of this medium such as contests and live event tweeting. We re also investigating Instagram as a marketing tool. Technology items is the recently completed agreement with Crown Castle for Distributed Antenna System (DAS) placement within the City s rightof-way. Continue to recognize all cultures represented in La Palma during events, activities, and City Council meetings. Celebrated Korean American Day at City Council meeting (January, 2012) Update City s Communication policy regarding cross posting with other community organizations. Continue investigating social media tools, such as Instagram. Increase community awareness and use by implementing contests and live event tweeting. New 2013 City Council Communications and Engagement Goal Attachment 3, page 3

6 Goal Progress During Quarter Next Steps Investigate New Community Building Projects 1. Led by CAB 2. Art in the Park, Memorial Plaques, etc. 3. Low cost 4. Reach out to schools to partner Recreation and Community Services Department This goal was initially discussed by the Community Activities and Beautification (CAB) committee with a small budget authorized by the City Council. This new program was eliminated in the 1 st round of FY budget cuts (September 18, 2012) with no further work being done. Agreement approved by the City Council for a new shade structure at Miller Elementary School that can be utilized for both school and City programs. Focus on existing CAB events; reduce net expenditures. Miller Elementary School shade structure completion anticipated prior to the end of the fiscal year. Attachment 3, page 4

7 Goal Progress During Quarter Next Steps 2013 Goals Looking Forward Balance Budget 1. Reduce personnel costs 2. Reduce General Fund expenditures 3. Finalize City fees 4. Review reserves policy 5. Staff plan in February 6. Develop a plan to fund unfunded liabilities (GASB 45) New Goal established January 2013 Budget changes in the period addressed above under 2012 goals. Study session on fees scheduled for February 11, Four budgeted positions eliminated from the FY 2012/13 budget, 1., 2., 5., Conducted City Council Budget Study Session on January 28, 2013 to introduce Staff Plan for addressing the FY budget gap 3. Study session scheduled for February 11, 2013 to review and discuss Master Fee Schedule; review Staff recommended fee amounts; possible public hearing to review updating Master Fee Schedule on February 19, Staff presentation on proposed Reserve Policies scheduled for March, 19, Staff presented outline of options for addressing Other Post Employment Benefits (OPEB) liabilities on February 5, 2013; Staff will return on April 16, 2013 with detailed recommendations on establishing irrevocable trust Attachment 3, page 5

8 Goal Progress During Quarter Next Steps Create Proactive Economic Strategies 1. Attract and retain businesses to increase revenues and employment opportunities. 2. Create a well-defined Action Plan to achieve the goal. New Goal established January 2013 Quarter activity reported in the economic development 2012 goal above Economic Development Plan Annual Report to the City Council February 19, Costs for creation of the Economic Development Action plan included in staff budget plan presented at January 28, 2013 budget study session. Tesoro operative agreement approved in January, Maintain High Public Safety Levels 1. Maintain critical and frontline services New Goal established January 2013 Quarterly report attached. Canine program suspended and canine transferred to new agency. Continue to monitor crime trends and response times. Implement new Computer Aided Dispatch/Records Management System (CAD/RMS) for reduction of ongoing operating expenses. Develop a training matrix for mandatory Continuing Professional Training (CPT)AOT. Maintain staffing levels for patrol. Explore other sites for training regarding quarterly qualification Attachment 3, page 6

9 Goal Progress During Quarter Next Steps training (e.g., new firing range agreement approved by the City Council in February, 2013). Continue to explore out-sourcing of specific tasks or duties. Maintain Quality of Life 1. Continue City Events 2. Analyze school alternatives to allow all La Palma kids to go to La Palma schools and advocate for solutions 3. Funding plan for future streets improvements 4. Stronger and more effective code enforcement, identify the need for assistance and connect with resources New Goal established January , Held number of City events in the quarter including the La Palma Pageant, La Palma Days, Halloween Carnival, Holiday Tree Lighting Ceremony 2. City Manager met with school superintendents through the quarter 4. Code enforcement report attached. Staff investigation of Tree Tree City USA status and submittal of Southern California Edison (SCE) Right of Way Tree Master Plan to SCE for approval. 1. Reduce net expenditures for La Palma Days. Plan for upcoming State of the City event 2. Meet with newly elected state representatives and school district representatives regarding La Palma kids going to La Palma schools. Post link to AUHSD open enrollment process year Capital Improvement Plan (CIP) project and funding estimate being provided to the City Council on February 19, 2013 which provides detail on type and scope of various infrastructure projects as well as a funding plan. Communications/Engagement 1. Increase involvement from the community by expanding New Goal established January 2013 City Manager presentations to Senior Club and Kiwani Club introducing herself and highlighting financial situation of the City January 15 th Council Request to discuss formation of a Blue Ribbon Committee on Services and Financing Attachment 3, page 7

10 Goal Progress During Quarter Next Steps communications and outreach efforts. 2. Keep an open dialogue with employees and keep them informed. 3. To maintain support and confidence, the process must be open and transparent. 4. Implement engagement/outreach plan, re: financial situation.city Manager held an all employees meeting on December 11, 2012 regarding financial situation and wrote articles for monthly Visionary employee newsletter. Held employee recognition event and Team Vision events. 1, 2 and 3: City Manager provided draft Communication and Outreach Plan for financial situation to the City Council for their consideration on January 28, 2013 City Council review scheduled for February 19, 2013 Upcoming upgrade to Laserfiche web version which will allow public access to documents as added Attachment 3, page 8

11 RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA PALMA AMENDING THE FISCAL YEAR ADOPTED BUDGET WHEREAS, the City Manager did on February 19, 2013, present to the City Council an update of estimated revenues and expenditures for Fiscal Year ; and WHEREAS, the City Council did receive information about various adjustments needed to Department and Program budgets in order to align projected expenditures with appropriations; and WHEREAS, the proposed amendments to the Fiscal Year enumerated in Exhibit A to this resolution do not increase total appropriations; and WHEREAS, the adopted Fiscal Year Budget will be revised so as to reflect each and all of the amendments which the City Council, up to the time of adoption of this Resolution, believes should be made as per Exhibit A; and NOW, THEREFORE, The City Council of the City of La Palma does hereby resolve as follows: SECTION 1. The amendments for the Fiscal Year adopted budget as so amended, modified, revised, and corrected including those changes directed by the City Council at the February 19, 2013, Council Meeting, are approved and adopted. In adopting said budget amendments, the City Council hereby approves and instructs the City Manager to implement the distribution of the salary detail, supplies and services detail, capital outlay and improvements detail, policy revisions, and contractual arrangements as necessary. SECTION 2. The budget amendments for the Fiscal Year as now before this City Council and as enumerated in Exhibit A, and as amended, modified, revised, and corrected by the City Council and staff, in open session, shall be placed on file in the office of the City Clerk, shall be open to public inspection, and are expressly incorporated in this Resolution and made a part hereof. SECTION 3. The City Manager is hereby authorized and instructed to take all steps necessary to implement this resolution. SECTION 4. The City Manager, for the purpose of administrative necessity in implementing the budget, shall have the authority to transfer monies to the appropriate item, account, program, or fund to cover expenditures which have been approved by the

12 City Council, except where such transfer is expressly prohibited in a resolution or ordinance approved by the City Council such as utility replacement funds. APPROVED AND ADOPTED by the City Council of the City of La Palma at a regular meeting held on the 19th day of February Steven Hwangbo Mayor ATTEST: Laurie A. Murray, CMC City Clerk

13 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS. CITY OF LA PALMA ) I, LAURIE A. MURRAY, City Clerk of the City of La Palma, California, DO HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of said City at a regular meeting of said City Council held on the 19th day of February 2013, and that it was so adopted by called vote as follows: AYES: NOES: Laurie A. Murray, CMC City Clerk

14 ATTACHMENT 4 EXHIBIT A SECOND QUARTER FINANCIAL REPORT PROPOSED BUDGET ADJUSTMENTS FISCAL YEAR QUARTER ENDING DECEMBER 31, 2012 Department Program / Division Account Number Amount (Transfer FROM) Amount (Transfer TO) Description / Justification Administration City Clerk $ (5,000) Move expenditures to City Manager budget for Citizen Survey (2013 City Council Outreach/Communication goal) Community Promotions $ (5,000) Savings in "SEEACA" contract line-item; use for Citizen Survey (2013 City Council Outreach/Communication goal) City Manager $ 10,000 Additional appropriations to satisfy 2013 City Council Outreach/Communication goal (fund citizen survey) Police Administration $ (12,000) Shift projected savings to Reserves budget Patrol $ (15,000) Shift projected savings to Reserves budget Police Dog $ (10,000) Shift projected savings to Administrative Services Bureau budget Reserves $ 27,000 Additional use of Reserves to offset overtime costs; adjust appropriations to match projections Administrative Services Bureau $ 10,000 Adjust appropriations to meet projected expenditures Public Works Administration $ (7,000.00) Salary savings projected, shift appropriations to Lighting/Landscaping - Parks division $ (3,000.00) Salary savings projected, shift appropriations to Lighting/Landscaping - Parks division Lighting/Landscaping - Parks $ 6, Additional funds needed for electricity costs $ 4, Additional appropriations needed for maintenance and repair supplies $ (57,000.00) <= Transfer FROM (reduction to Appropriations) $ 57, <= Transfer TO (increase to Appropriations) $ - <= Net Change to Appropriations

15 FALL REPORT September-December 2012 LPRCS 2012 Fall Report Page 1 of 13

16 La Palma Recreation & Community Services Department s many services, programs, and facilities are the tools we use to produce long-lasting and positive change within our community for our residents. We use these tools to accomplish these objectives: Strengthen a sense of community we instill community pride and strengthen the social framework of the community through the development of strong families and neighborhoods. Create and enhance places for people to gather we offer safe and attractive spaces and activities where people can gather for recreation and social opportunities that also enhance property and community values. Improve health and well-being we address the physical and mental wellness of the community by improving fitness levels and promoting healthy nutritional habits; reducing stress; and preventing isolation among our seniors. Foster youth development we focus special attention on our children by developing lifelong fitness and nutrition habits, developing positive resilience assets, and providing caring adult role models as leaders. Promote cultural harmony we provide opportunities to appreciate, respect, and celebrate La Palma s many cultures, emphasizing that our cultural differences make the community stronger and more vibrant. Encourage citizen involvement we offer ways in which residents of all ages can become engaged in the vitality of La Palma, thus increasing a sense of belonging to the community. We d like you to know how we re progressing towards the attainment of these objectives. Here s what we ve done during the fall quarter of 2012: Strengthening a Sense of Community Fall Home Spotlight Award In an effort to strengthen community pride and sense of community, CAB s ongoing Home Spotlight Award recognizes a homeowner each quarter that has improved or maintained their home in an effort to keep La Palma beautiful. The Fall Home Spotlight was awarded to Dung Won Kwak & Jin Hee Kwak and Jung Sim Lim of 5792 Crestview Circle. The Kwak Family was pleased to find out they had won the Fall Home Spotlight award! LPRCS 2012 Fall Report Page 2 of 13

17 Creating and Enhancing Places for People to Gather Facility Permits This fall we issued numerous permits for our indoor and outdoor facilities: Facility Number of Uses Number of People Number of Hours Rented Community Center 59 3, Pavilion Gazebo Softball/Soccer Field 58 1, The Hub Total 173 6, Halloween Carnival The 42 th Annual Halloween Carnival was held from 6:00 p.m. to 8:30 p.m. at Central Park with help from various volunteer groups such as, high school groups from John F. Kennedy High School and the Youth Action Committee members. Over 1,200 participants enjoyed activities including the costume contest judged by the 2012 La Palma Pageant Contestants, over 25 carnival games, and the Goblin Gulch area for tiny tots. The Escape from Alcatraz! themed, maze was a success as participants made their way through Alcatraz s haunted tunnels. Additionally, food and drinks were sold throughout the evening by the La Palma Kiwanis Club. La Palma Days November 4-10, 2012 As this is La Palma s biggest event, volunteers and staff began meeting and planning in June. As is tradition, the festivities kicked off with the La Palma Pageant on Sunday, November 4 th at the Anaheim Union High School Performing Arts Center on the JFK High School campus. Nine contestants competed for the title of Miss La Palma, who is expected to serve as the City s Ambassador. In addition to the competition segments which include interview, speech, evening wear, talents and short answer; each contestant chose a cause that was important to them to include in their speech. Approximately 150 people attended the event consisting of local courts, dignitaries and families. Summer Myers, a Kennedy High School Senior, was crowned Miss La Palma with Mikayla Khramov and Danielle Vela as members of the La Palma Court. Miss Myers and her court are now attending City events such as the Holiday Tree Lighting Ceremony and ribbon cutting events LPRCS 2012 Fall Report Page 3 of 13

18 throughout the City. In addition, Summer will begin working with other organizations to create an anti-bullying program, which was her chosen cause. On Saturday, November 10 th the Parade and Band Review kicked off the day marching down Walker Street featuring 30 bands, community groups and local dignitaries. At the awards presentation later in the day, Barstow Jr. High School was awarded the Jr. High School Music and Band Sweepstakes Award, Notre Dame High School took home the Music Sweepstakes Award, Chino High School was awarded the Band Sweepstakes Award, Garey High School Army ROTC was awarded the JROTC Sweepstakes, the Theme Trophy was presented to the La Palma Christian Center, and Los Coyotes Elementary School received the Chris O Neal Spirit Award. The festival in Central Park featured culturally diverse entertainment and food booths, interactive activities, and a historical and cultural area which highlighted the history of La Palma. Estimated attendance for the day is 9,000. The La Palma Days Financial Report is attached which indicates a net expenditure of $47, Both the La Palma Days Coordinating Committee and staff recognize the need to reduce these expenditures to ensure the event s sustainability. The planning process for the 2013 event will begin earlier to find ways to reduce expenditures and increase revenue. The Hub Older Adults This fall, movies were offered on Wednesdays and Intermediate Computer Classes on Tuesdays, taught by the very talented and skilled recreation staff. In addition, three karaoke events were held on the 3 rd Friday of the month, which have been popular. The Hub - Teens The Hub continues to provide a safe environment with staff acting as positive role models for teens to gather after school hours. Teens participate in activities lead by staff such as arts and crafts, Wii and XBOX tournaments, Ping Pong and Pool Tournaments. Monthly October November December Attendance Total Average Per Day LPRCS 2012 Fall Report Page 4 of 13

19 Teen Dances These special events are a great way to bring 7th and 8 th graders together into a safe environment while promoting physical fitness. Staff from both La Palma and Cypress had the support from the La Palma/Cypress Youth Action Committee members to promote and maintain a safe environment during these events. Two dances were held this fall, which included a Glow in the Dark Dance, on September 21, with 275 teens in attendance, and a Zombie Land Dance, on October 20, with 189 teens attending. Teen Scary Movie Night October 26, 2012 This event provided teens with a safe atmosphere in the evening to hang out with their friends and get into the Halloween spirit. Thirty teens from local schools including came to watch The Women in Black at The Hub. Improving Health & Wellness Fit N Fun Fit N Fun is the after-school drop-in program for children in grades 1 st 6 th at George B. Miller Elementary School, Los Coyotes Elementary School and Luther Elementary School. Recreation staff to go to each school site three times per week. Fit N Fun focuses on youth development, which results in safe and resilient youth, an increase in health and wellness, and a connection to the community. To encourage a healthy lifestyle, healthy snacks are provided for the participants two days per week. Fit N Fun staff process with the participants the importance of the nutritional content in the snacks through games and other activities. Below you will see the average daily attendance at each school. George B. Miller Steven Luther Los Coyotes October November December LPRCS 2012 Fall Report Page 5 of 13

20 Pee Wee Kicks Soccer Clinic A total of 27 Pee Wees participated in this twice-a-week program that develops soccer skills in a fun, noncompetitive environment for children ages 4 to 7 years. The Pee Wee s were coached by trained recreation staff and focused on simple drills such as shooting, passing and team work. At the end of each season, a Celebration is held to mark the accomplishments of the participants. Each coach prepares and delivers personal speeches highlighting the accomplishments for each participant, in addition to giving them their trophy, award certificate, and goodie bag. USDA Commodities Distribution This monthly food distribution program allows low income La Palma residents to supplements their food pantries with items from the Second Harvest Food Bank of Orange County. USDA commodity distribution is scheduled for the third Tuesday of every month at 3:00 p.m. The following is the monthly breakdown for the quarter. Month Number of Households Number of Individuals October November December Meals on Wheels In conjunction with La Palma Intercommunity Hospital, this program provides lunch and dinner to La Palma residents who are unable to prepare meals for themselves. Community volunteers deliver the meals Monday through Friday and offer a much needed social connection for the clients. This fall we provided this service to 4 clients with an average of 120 meals served per month. As this is a need based program, the number of participants fluctuates with that need. Fostering Youth Development Tiny Tots This fall, Tiny Tots got a lot accomplished! The students worked on letters A-I, and learned how to be kind and share. In October Specialist Terry and Turner took the participants to visit the Pumpkin Patch where they learned about different varieties of pumpkins and the process in of how they grow. On November 10 th the classes had the opportunity to participate in the LPRCS 2012 Fall Report Page 6 of 13

21 28 th Annual La Palma Days Parade. The Tiny Tots families joined the parade in patriotic colors and the classes decorated their bikes and wagons to be in spirit for the We Salute You theme. Also in November the students learned what it means to be thankful and enjoyed a Mini Thanksgiving Feast which included sliced turkey, carrots, dinner roll and a delicious pumpkin pie. December was a busy month for Tiny Tots students, in class they were busy little elves as they made and wrapped gifts for their families. Tiny Tots performed holiday songs for the Holiday Tree Lighting Ceremony, and the annual Tiny Tot holiday party. Fall 1st Session (9/17-11/2) M/W/F 30 students T/TH 14 students Fall 2nd Session (11/5-12/21) M/W/F 30 students T/TH 19 students Promoting Cultural Harmony Tree Lighting Ceremony Our Community of Peace & Goodwill December 5, 2012 The Community Activities and Beautification Committee hosted the 26 th Annual Holiday Tree Lighting Ceremony. Local schools - Miller, Luther, and Kennedy High School and La Palma s Tiny Tots program assisted in ushering in the Holiday Season and lighting the 14 tree. A variety of traditional songs were sung in front of approximately 800 people. Participates could visit with Santa; write a letter to Santa and to members of the military, and make holiday crafts, in addition to donating to the Toy for Tots program. The Public Works Department supported the event by assisting with the tree and the Police Department assisted in parking the cars and creating a safe environment. The department appreciates their continued support with this event. LPRCS 2012 Fall Report Page 7 of 13

22 Encouraging Citizen Involvement Corporate Connection In its sixth year, the program successfully raised $29,150. The Corporate Connection is an annual sponsorship program connecting La Palma s business community to local government and its residents through their sponsorship of the various events that La Palma hosts every year. For their support, businesses receive a chance to showcase themselves as active partners of our community through promotional materials, banners & signs, and invitations to participate in the events. Staff s goal for 2013 is to increase both the number of sponsors and increase the amount of revenue received by $6,000. Sponsor Amount Sponsorship La Palma Intercommunity Hospital $ 7,500 Annual Platinum Sponsor BP America $ 5,000 Annual Gold Sponsor ADP West $ 3,500 Run For Fun - Platinum Olsen Company $ 2,900 Memorial Day Platinum Fitness Run for Fun Bronze Concerts in the Park Gold EDCO Park Disposal $ 2,500 Annual Silver Sponsor Rosendin Electric $ 2,500 Annual Silver Sponsor Care Ambulance Services, Inc. $ 1,500 Annual Bronze Sponsor Rutan & Tucker $ 1,500 Annual Bronze Sponsor State of the City Bronze Beverly Dentistry $ 650 Memorial Day Silver Fitness Run for Fun - Bronze Southern California Edison $ 600 State of the City - Platinum Memorial Day - Gold Holiday Tree Lighting - Silver Southern California Gas Co. $ 300 State of the City - Platinum Multi-Sales Company $ 250 Memorial Day Silver La Palma Pageant Silver Holiday Tree Lighting Bronze Stepping Stones School $ 250 Holiday Tree Lighting West Coast Arborists, Inc. $ 200 State of the City - Bronze Memorial Day - Silver Holiday Tree Lighting - Bronze Total $29,150 LPRCS 2012 Fall Report Page 8 of 13

23 Volunteer Opportunities This fall we provided a number of opportunities for citizens to become involved in their community by volunteering for these events and programs: Program/Event Number of Number of Volunteers Hours Served Meals on Wheels Halloween Carnival La Palma Days Holiday Tree Lighting 6 24 CAB 6 29 Pee Wee Sports 1 16 Teen Events Total 190 1,354 Miscellaneous September Pigskin Picks In an effort to promote a stronger connection between departments and employees, the Recreation & Community Services Department produced this annual employee contest, the Pigskin Picks. Approximately 28 employees, from all departments, participated, with Douglas Dumhart (Community Development Department) taking the top spot as Quarterback! October Recreation Leader Training Consortium October 6, 2012 Senior Recreation Leaders and Recreation Leaders attended the California Parks & Recreation Society s Fall Training held here at Central Park highlighting youth and teen programming. Each attended session on topics such as special event preparation and teen programming. In addition, Senior Recreation Leaders Rotherham, Frontino and Jaurez led an interactive training on Youth Sports. Coordinator Adams, along with other professionals from CPRS District 10, serves on the Training Consortium. The trainings are designed to provide needed training to part-time staff and new professionals to help them be successful in their positions and the programs they work. This combined training is a cost-effective way to provide varied training by pooling resources within the District. CPRS District 10 General Membership Meeting October 10, 2012 This past September, California Park & Recreation Society District 10, conducted a General Membership Meeting. It was intended to give the members an opportunity to find out more information about the District and upcoming activities. In addition, a free training was offered to learn about generational gaps in the work place and how to address them. Supervisor Robinson, Coordinators Adams, Specialist Albarian and Kim, and Senior Office Assistant Olivier attended. LPRCS 2012 Fall Report Page 9 of 13

24 December Recreation and Community Services Employee of the Year December 6, 2012 The La Palma Recreation and Community Services Department was proud to announce Senior Recreation Leader Chris McCombs as their Employee of the Year at the Employee Holiday Recognition Lunch. Chris embodies the spirit of the Recreation and Community Services Employee of the Year award by going above and beyond in everything he does. Chris can be counted on to pick up shifts and put 100% into his job, everyday. LPRCS 2012 Fall Report Page 10 of 13

25 2012 LA PALMA DAYS FINANCIAL REPORT ENTERTAINMENT FY 12/13 FY 12/13 FY 12/13 FY 12/13 Adopted Actual Adopted Actual Expenditures Expenditures Variance Revenue Revenue Variance 600 Contract Services $ 7, $ 4, $ (2,525.00) (Sound Included) Subtotals: $ 7, $ 4, $ (2,525.00) PARADE/BAND REVIEW 4, Contract Services SCSBOA Judges $ 3, $ 3, $ Band/Parade Coordinator $ - $ - $ - Transportation $ $ $ Facility/Equipment Rental Portable Toilets $ $ $ Sound (Parade Route) $ - Sound $ $ $ - Electrical $ $ $ - Club Cart Rentals $ - $ $ Supplies VIP Reception Food, Drinks, Supplies $ $ $ (27.03) Flowers $ $ $ (175.01) Driver's/Judges Reception $ $ $ (50.21) Street Signs Repair/Replacement $ $ - $ (200.00) Car Signs $ $ $ (435.79) Miscellaneous $ $ - $ (300.00) 740 Awards $ - Trophies/Ribbons/Percussion $ 1, $ 1, $ $ $0.00 $ (4,000.00) Subtotals: $ 8, $ 8, $ (62.01) $ 4, $0.00 $ (4,000.00) LPRCS 2012 Fall Report Page 11 of 13

26 2012 LA PALMA DAYS FINANCIAL REPORT FY 12/13 FY 12/13 FY 12/13 FY 12/13 Adopted Actual Adopted Actual Expenditures Expenditures Variance Revenue Revenue Variance ACTIVITIES/GAMES 5, Facility/Equipment Rental Activities $ 15, , $ 1, $ $ (5,000.00) Subtotals: $ 15, $ 16, $ 1, $ 5, $ - $ (5,000.00) CULTURAL & HISTORICAL Special Supplies Cultural Exhibit & Displays $ 1, $ $ (838.37) Subtotals: $ 1, $ $ (838.37) LA PALMA PAGEANT 4, Contract Services $ $ - $ (400.00) 654 Printing & Reproduction $ $ $ Facility/Equipment Rental Facility $ 2, $ 3, $ Supplies Judges $ $ - $ Decorations $ $ - $ (300.00) Flowers $ $ $ (292.25) Gifts $ $ - $ (200.00) Miscellaneous $ $ $ Awards Scholarship $ 1, $ 1, $ - Trophies/Plaques $ $ $ (2.61) Sashes $ $ $ (180.17) $ $ (4,000.00) Subtotals: $ 6, $ 5, $ (656.26) $ 4, $ - $ (4,000.00) LPRCS 2012 Fall Report Page 12 of 13

27 2012 LA PALMA DAYS FINANCIAL REPORT FY 12/13 FY 12/13 FY 12/13 FY 12/13 Adopted Actual Adopted Actual Expenditures Expenditures Variance Revenue Revenue Variance LOGISTICS $ 7, $ (7,000.00) 510 Part Time Staff $ 4, $ 2, $ (2,071.48) 530 Overtime - Recreation $ 4, $ 2, $ (1,879.26) Personnel - Police (In Police Budget) $ 8, $ 8, $ Overtime - Public Works (In PW Budget) $ 3, $ 4, $ Contract Services Security Services $ $ $ (37.50) Flyer, Logo, Poster Design $ - $ - $ Uniforms $ 2, $ - $ (2,600.00) 653 Advertising $ 3, $ $ (2,631.00) 654 Printing & Reproduction Brochures/Posters $ 1, $ $ Envelopes & Letterhead $ $ - $ (400.00) 713 Facility/Equipment Rental Booth Rentals $ 4, $ 4, $ Hot/Cold Sinks $ $ - $ (800.00) Electrical & Sound Rental $ 3, $ 2, $ (500.00) Rental Supplies/Photos $ $ $ (50.00) Portable Radio Rental $ $ $ (59.32) Restroom- Portables $ 1, $ 1, $ Supplies $ - Banner Changes/Giveaways $ $ - $ (200.00) Miscellaneous $ $ $ Subtotals: $ 39, $ 29, $ (10,227.62) $ 7, $ - $ (7,000.00) GRAND TOTALS $ 77, $ 64, $ (13,108.26) $ 20, $ - $ (20,000.00) Revenue $ (17,122.00) $ (17,122.00) NET EXPENDITURES $ 60, $ 47, $ (13,108.26) LPRCS 2012 Fall Report Page 13 of 13

28 Community Development Department Building and Safety Quarterly Activity Report FY Building and Safety Quarterly Activity Report Activity July-Sept Oct-Dec Jan-Mar Apr-June No. of working days No. of plan checks No. of permits issued No. of insp. stops No. of insp. conducted Total project valuation $510,746 $4,432, Total building revenue $28,131 $84, Code Enforcement Quarterly Activity Report FY Code Enforcement Quarterly Activity Report Activity July-Sept Oct-Dec Jan-Mar Apr-June No. of working days No. of insp. conducted No. of letters and notices issued No. of cases opened No. of cases closed No. of admin citations issued

29 ECONOMIC DEVELOPMENT PLAN ANNUAL REPORT FOR 2012 BACKGROUND In 2009, the City Council adopted an update to the City s Economic Development Plan (EDP). In adopting the 2009 EDP, the City Council directed staff to provide regular updates on the implementation of the plan as well as, a formal annual progress report on the status of the EDP strategies. This document represents the EDP Annual Report for the calendar year ending This EDP Annual Report is formatted to follow the tasks outlined in the three major economic development strategies contained in the EDP beginning on page 17. The action items apply to both business retention and business attraction goals and objectives. Tasks to carry out each of the three strategies contained in the EDP are listed first, followed by the specific activities conducted by Community Development Department that occurred during the course of the year, in the furtherance of those EDP Strategies. Strategy I. Enhance Business Friendly Perceptions and Customer Service Tasks associated with this strategy include: A. Further develop the public relations campaign to promote the importance of La Palma businesses to the residential quality of life. B. Continue to provide in-service training to City departments interacting with businesses. C. Continually review the entitlement and permitting processes for opportunities to improve responsiveness to the business community without compromising La Palma s residential integrity. D. Continue to coordinate business appreciation events and provide outreach to integrate businesses and their employees into the La Palma community. E. Increase public awareness of the City of La Palma. F. Assemble key City staff to quickly respond to the needs of high priority businesses (known as Red Teams ). The following actions/activities occurred in support of this strategy s tasks during the calendar year 2012 include: Facilitate the public-private partnership with E2G2 to transform the business licensing process. The new licensing system software program is aimed at promoting all La Palma businesses through a local network accessible online and through the City s web site. The automated licensing system is also intended to

30 2012 Annual Report on the Economic Development Plan Page 2 of 7 make it easier for city businesses to renew their licenses annually and offers the ability to pay for business licenses with a credit card. Enhanced the City s Economic Development web page by updating demographic information through a new electronic marketing tool by GCR Marketing Network. This media based application allows the City the means to display community profile information via its web page. The information is easily updated annually and is downloadable by end users. The City had 362 unique site visits to the Economic Development information page during the year. The link is: Meeting and tour of Centerpointe held with the Director for the Association of Korean Small and Medium Businesses and Mayor Pro Tem Hwangbo to promote the City as a place for new businesses to locate. Secured new consultant for building and safety services. These services include plan check and inspections services. Additional areas of needed expertise have been augmented including the fields of Water Quality and ADA. Staff worked with new building and safety consultant to automate the building permit process. The automated permit and plan check tracking system is anticipated to save applicants time during the building process particularly for repeat contractors and vendors. Extended Land Use approvals for Verizon Cellular antennae at the La Palma Christian Center. Completed timely plan check and permitting for project which is now in the construction stage. The new antenna improves wireless service to the La Palma community (Residents, Businesses and Institutions.) Assisted Beacon Day School with their Grand Opening and open house event for their 20,000sf facility at 24 Centerpointe Drive. Also aided applicant with securing approvals for the permitting of their building mounted signage. Assisted Travelers Club, Inc. with their Grand Opening and open house event for their 130,000sf facility at 5911 Fresca Drive. Also, facilitated land use approvals for approved sign program for Travelers Club. Assisted Super 1 Mart Grand Opening and open house event for their 25,000sf facility at 4951 La Palma Avenue. Provided support for the merger of La Palma Chamber of Commerce with Buena Park Chamber of Commerce. Arranged for the Chamber s building mounted signage to be removed and reinstalled at the new West Orange County Regional Chamber of Commerce (WOCRCOC). Arranged a lunch meeting between the Chamber and the City Council Economic Development Sub-committee.

31 2012 Annual Report on the Economic Development Plan Page 3 of 7 Held two pre-development meetings with McDonalds Corporation to help facilitate the rebuild of their La Palma store. Facilitated the 2012 State of the City Luncheon and used this venue to promote cultural diversity and local business by having a La Palma Korean restaurant cater the event. Processed a Temporary Use Permit for Christmas tree lot on the corner of Moody and Orangethorpe Avenue to put idle vacant property to productive use. Provided guidance to applicant and assistance in securing permit approvals including OCFA. Used General Plan Update brochure to continue public education about the City s budget and where the community s property tax dollars are allocated. Strategy II. Strengthen La Palma s Ability to Retain Businesses Tasks associated with this strategy include: A. Enhance secondary services to meet employee needs and City services geared toward employers. B. Facilitate the development of new partnerships between the business community and other community resources such as the La Palma Intercommunity Hospital, Orange County Public Library, and Orange County One-Stop Center. C. Develop a print and electronic communication campaign to inform existing businesses of La Palma services and business opportunities. D. Enhance current multi-tenant centers and assist small businesses with establishing a more professional presence. E. Provide a single business contact point for City Hall. F. Conduct regular and ongoing Lunch with the Mayor events with La Palma businesses. The following actions/activities occurred in support of this strategy during the calendar year 2012: Facilitated the opening Super 1 Mart at former Drug Emporium space in the Hannam center. Issued temporary certificate of occupancy to help them open prior to their interior food court and exterior ADA improvements being completed.

32 2012 Annual Report on the Economic Development Plan Page 4 of 7 Negotiated and secured approval for a Temporary Operating Covenant with BP/Arco to retain sales order desk for an additional 90 days beyond their expected relocation date. Facilitated an amendment to Conditional Use Permit for La Palma Express to modify the operational conditions for their carwash and adding coin operated vacuum to increase their patronage. Supported the Orange County Business Center s One Stop Center with dissemination of their brochures through the City Hall and Community Center. Held quarterly meetings with Director of Business Services to explore and evaluate mutually beneficial opportunities. Worked with new building and safety contractor to prepare public counter handouts for the most commonly requested items (e.g. patio covers, window and door change outs, HVAC and water heater replacements.) Uploaded 27 Building Counter handouts to the City s web page. Helpful guidelines for residents, businesses and contractors can now be downloaded or referenced without having to come to City Hall. Initiated the collection of addresses for City businesses through the business license renewal process. The contacts list of electronic addresses has permitted the city to improve communications with its businesses (e.g. Sending Pre-storm event notices to businesses for compliance with water quality regulations.) Held a Lunch with the Mayor meeting with Brokers for the Walgreens and Texas Loosey s properties to explore tenant prospects and barriers to retenanting. Facilitated plans and permits for La Palma Intercommunity Hospital s compliance with the Fats, Oils, and Grease (FOG) ordinance. Worked to deliver plan check approval and permit issuance for new Wal-Mart Neighborhood Market. Met with major commercial property owners and businesses to explore adaptive re-use and redevelopment opportunities through the General Plan Update process. Facilitated the land use compliance of billiards table at Cliff s Hideaway for new ownership with a Temporary Use Permit during the change of ownership and by expediting the amendment to the businesses Conditional Use Permit. Expeditiously processed Community Event Permit for Multi Sales, Inc. to have their annual open house and product showcase event in their parking lot.