HUEBER-BREUER CONSTRUCTION CO., INC.

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1 Division of Fire Protection Services HUEBER-BREUER CONSTRUCTION CO., INC. Division of Fire Protection Services 148 Berwyn Ave. / PO Box 515 Syracuse, NY fax Second District Volunteer Fire Department & Rescue Squad Feasibility Study Meeting #4 September 4, 2014 ATTENDEES ( indicates in attendance) Sean Foran Hueber-Breuer sforan@hueber-breuer.com Annette Schilling Hueber-Breuer Aschilling@hueber-breuer.com Gregory Adams SDVFDRS Chairman grradams@verizon.net Daniel Browne SDVFDRS EMS danielbrowne@engilitycorp.com Earl Knott SDVFDRS BOD lori-girl@verizon.net Robert Grant II SDVFDRS President gr1864@yahoo.com Cathy Caulder SDVFDRS EMS koec3246@md.metrocast.net Georgia Wheeler Comm. Member Sunset365@md.metrocast.com Jason Bean SDVFDRS Firefighter Jason.bean@navy.mill Heather Quade SDVFDRS Firefighter Hquade1@yahoo.com John P. Caulder II SDVFDRS Co-Chairman JPC0717@md.metrocast.net Cindy Bowers Past President/EMS Cindy.bowes6@gmail.com Old Business Critical path Draft Review. HB distributed a critical path proposal. The proposal consists of 9 feasibility study meetings every two weeks with a total of 3 scheduled public forums. We have decided that public forum times be changed from 6 to 7pm. We can always move meeting dates and times to accommodate. (SEE ATTACHED) 8/7 No Change. We will hold the meeting/ Public forum on Sept. 4 th in one of the Bay area s due to a scheduling conflict. 8/21 A new critical path was distributed, HB has added an additional meeting. (See attached) 9/4 A new critical path was distributed with an additional public forum added to our November 6 th meeting.

2 01.07 Background information Checklist. A back ground information check list was passed out. There is some information that the district will need to obtain and forward to HB. (SEE ATTACHED) Critical deliverables for the next few weeks include the following: Call volume- Box area and maps. VRP-have a VRP in place (fire 20yrs, ambulances 15yr plan). HB will put into an electronic format once forwarded. District Boundary map- Boundary s were forwarded to HB already Most recent ISO survey 8/7 Please see attached for updated Checklist. HB will be making a copy of all back ground information that is received and will return hard copies to Department. 8/21 We are getting closer!! Please see attached check list for open and closed items. 9/4 We are in good standing as far as background checklist information.the last timely information needed ASAP is the Revised Call Volume information. We would like to try and have low priority items if they are available by October Identify Known Viable options. With each option a magnitude of cost and the financial options associated with it will be created. This will be better identified in the scoring process. Option 1: New Facility on adjacent site Option 2: New Facility on Different site (maybe in yrs this could be another station) Option 3: Do nothing at all Option 4: Renovation to existing station only Option 5: Repurpose existing station Option 6: Pre-Engineered Metal Building In these options we will need to look into the future and determine if there will be needs that may need to be met further down the road. For example room to accommodate career staff. 8/7 No Change 8/21HB distributed a hand out with a reorganized summary of viable options. 9/4 No Change (See attached summary of options) Grant Opportunities/ Benzo Consulting. HB has a grant writer that works with the team and assists in potential grants that maybe available for the project. The district currently has pending grants from state for engineering and construction for boat pole barn. We will be exploring potential grant opportunities as the project moves forward. 8/7 We are still exploring grant options. HB will investigate possible grant options for making the new station an Emergency shelter. 8/21 Community foundation of Southern Maryland is a source for grants- HB to forward this information to Julie Benzo. 9/4 No Change

3 02.01 Building Survey Ralph from HB will be completing a full building survey Friday Aug. 29 starting at 8am. Greg will be putting Ralph in contact with someone to let him in and out of the building. There is a possibility that Ralph may need a ladder on site to complete his survey. 8/21 Annette will be putting Ralph in contact with J.P. Caulder to make arrangements for access to the building. Ralph will be on site Friday 8/29 at 8 am. 9/4 Ralph completed the building survey. HB is currently working on formatting a final document to be included in the Feasibility Study Emergency Shelter The Department would like to explore options for making the new station a designated Emergency shelter. Closest Shelter: Leonardtown High School Shelters in St. Mary s County Julie Benzo to explore possible Grant opportunities 8/21 No Change 9/4 No Change Program for New Facility Sean went thru a series of facility needs with the department. He received an adequate amount of information and a good overall understanding of what the department is looking for. Next meeting he will bring in a draft square foot analysis and magnitude of cost for group discussion. 8/21 We further developed the program for the new facility. A draft square foot analysis along with a magnitude of cost were distributed. This is only a draft and we will continue to discuss and develop the program to identify the department s wants and needs. 9/4 HB distributed revised program with comments from the last meeting Public Forum We had a successful first public forum with a good turn out from the community. Please see the attached exit results. 8/21 For our upcoming public forum we will include a slide that will give the public a better understanding of the feasibility process. We will also include a slide explaining that if we are selected to manage the construction phase of the project that we will be using local contractors. We will need to make arrangements to clear out a fire Bay for the upcoming forum. 9/4 We had a good turnout for the public forum. To improve the next forum: HB will spell out NFPA on slide so the public knows what the abbreviation stands for. Please see attached exit poll results.

4 03.01 Sub Station Once we have completed a call volume analysis we will have a better idea on if creating a substation would be beneficial in meeting the department s needs. 9/4 We plan on having a complete call volume analysis for our upcoming meeting Helicopter Pad The committee would like to incorporate a helicopter pad into the study. We will research possible grants and state Aid. 9/3 No Change Vehicle Replacement Plan Sean distributed a draft VRP. The committee will mark up with any updates and or additional information and forward back to HB to create final document. HB to also send this forum electronically to the Department for their use. 9/4 Jason Bean to take lead on working with Sean on this Turn out Gear room Sean to request narratives from other departments on their likes/dislikes of the design of their turnout gear rooms. 9/4 HB distributed two s from previous customers with their opinion and recommendations for design of the proposed turnout gear room Tax implication HB to determine the tax implication for a one million dollar bond in Second District, Maryland. This will help us determine final cost to the public. 9/4 HB distributed potential tax implications for the SDVFDRS Protection District. The hand out outlined the following: Borrow $1 Million Dollars Term 30 Years Rate: 4.5% Tax Increase = $21 (For a property assessed at $300,000) New Business Call Volume Jason Bean is taking lead on finding a better break down of call volume for the last 4-5 years. We would like to have a complete call volume analysis for our upcoming meeting Magnitude of Cost for Option 1 New Facility A revised magnitude of cost was distributed to the committee Magnitude of Cost for Option 1A New facility (pre-engineered Metal Building) A magnitude of cost was distributed to the committee

5 04.04 Option 2 Discussion: New Facility on New Site The committee cannot think of another site other than the land next door in which they would put a new facility on. The following bullets support this: The district owns the land next door Travel time analysis supports that the land is in a good location They have never had any flooding due to elevation Option 4 Discussion: Renovate Existing Station The goals of this option would be to stay in this existing foot print and renovate the building to accommodate Fire & EMS needs to the best of our ability. Reduce SF of the hall and create adminstrative and bunk space, this would result in reduced space for the hall activities. Eliminate existing office spaces contained within the bay space, move to hall, and create more bay space Grants HB to determine status and restrictions on existing grant that has been provided. Next Meeting: September 18, 2014 at 6pm.

Division of Fire Protection Services Second District Volunteer Fire Department & Rescue Squad Feasibility Study Summary of Options 8/21/14 Option 1 New Facility on Adjacent Site Option 1A New

6 Division of Fire Protection Services Second District Volunteer Fire Department & Rescue Squad Feasibility Study Summary of Options 8/21/14 Option 1 New Facility on Adjacent Site Option 1A New Facility Adjacent Site Pre-Engineered Building Option 2 New Facility on Different Site Option 3 Perform Repairs Only Existing Station Option 4- Renovate Existing Station Option 5 Re-purpose Existing Building Add An Addition Option 6 Create SDVFDRS Station #2

7 Division of Fire Protection Services HUEBER-BREUER CONSTRUCTION CO., INC. Division of Fire Protection Services 148 Berwyn Ave. / PO Box 515 Syracuse, NY fax Second District Volunteer Fire Department & Rescue Squad 04 September 2014 (#02) Exit Poll Results Are you a Fire Department Member? Have you toured the Station lately? YES 15 YES 20 NO 11 NO 6 How many public forums have you attended? How do you think the Department should address the banquet hall? Nothing No 0 Renovate 9 New 9? 8 Comments. A substation should be looked at. Expensive but getting 2 services Fire & EMS in one building. Still interested in helo pad, not interested in substation. Sub-station- rush hour traffic and base bring in thousands of people every year. Public safety is the responsibility of the entire community, Fed, state and local. Build for the future. Need a banquet hall/ Community space for boy scouts meetings, training, ect. Also suggest pre-alert dispatch system throughout firehouse. Sub station Renovate fire bay Looking forward to the call analysis Missing calls because majority of members work full time. Sleeping quarters (similar to Bay district) The district needs a new station; we just need to figure out how to do it. Substation not sustainable at this time. Pursue helo pad. One department with fire/ems/auxiliary In a year building we need the capability to house a paid force. Build bays % of current need. Banquet hall size > 6000SF. Build # of bays to % of current need. Need to include space for ladder truck even if they don t have one now.

THE BRASS AXE. To provide quality services. through the dedication of our people. Neighbors helping neighbors PRINCE GEORGE FIRE & EMS

THE BRASS AXE. To provide quality services. through the dedication of our people. Neighbors helping neighbors PRINCE GEORGE FIRE & EMS V o l u m e 1, I s s u e 5 A u g u s t 2 0 1 4 PRINCE GEORGE FIRE & EMS F r o m t h e H i l l Greetings everyone, I hope everyone had a great summer. With school starting and vacations winding down, Fire