Govt. of Uttar Pradesh Department of Agriculture, Uttar Pradesh Directorate of Agriculture, Krishi Bhawan, Madan Mohan Malviya Marg, Lucknow

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3 Govt. of Uttar Pradesh Department of Agriculture, Uttar Pradesh Directorate of Agriculture, Krishi Bhawan, Madan Mohan Malviya Marg, Lucknow website: agriculture.up.nic.in Telephone No Request for Proposal (RFP) RFP is invited for selection of NGO (Non-Government Organisations) as a Support Organisation for ensuring successful implementation of project of Organic Farming under Paramparagat Krishi Vikas Yojna (PKVY) in 33 districts of the state. Review, selection procedure and additional information furnished along with application form will be part of Request for Expression of Interest (REOI) to be placed on website of the Department of Agriculture, U.P. (agriculture.up.nic.in). Advertisement The advertisement inviting application for selection of NGO s as a support organisation will be flashed in the minimum three leading newspapers of Hindi, English & Urdu. Terms of Reference Brief Description of Paramparagat Krishi Vikas Yojna (PKVY) Background Organic Farming is the agricultural system which aims at cultivation of land in such a way so that the soil is kept dynamic with living activities and in a good health, at the same time keeping the environment clear, maintaining the ecological balance and providing stability to the production level without polluting soil, water and air. In this method the use of chemicals is kept at its minimum i.e. to the level of base necessity. This method is self sufficient and self dependent with the best use of natural resources & biodiversity. In fact, it is the only means to achieve the sustainable target of Production and Productivity. Department of Agriculture, Uttar Pradesh is implementing Organic Farming under Paramparagat Krishi Vikas Yojna (PKVY) in 33 districts during the year In this regard, Request for Proposal (RFP) is invited for selection of NGO as a Support Organisation for successful implementation of the project of organic farming under Paramparagat Krishi Vikas Yojna (PKVY). Objective Production of agricultural products free from chemicals and pesticides residues by adopting eco-friendly low cost technologies under Paramparagat Krishi Vikas Yojna (PKVY) through adoption of organic village by cluster approach and PGS certification is the objective of this scheme. 1

4 Procedure of Implementation of Project Organic Farming under Paramparagat Krishi Vikas Yojna(PKVY) will be implemented based on the principle of Cluster Approach and Certification of Participatory Guarantee system of India (PGS). Government of India has approved Annul Action Plan for the year Based on this approval, NGO is to be selected for the implementation of first year, second year and third year activities of the project for the year In subsequent year, NGO may be selected on the basis of approval of Annul Action Plan by the Government of India. Area of implementation and district wise target Details of Selected Districts for one year (3 rd year activities) in Sl. No. Name of Distt. Area in Acre. No. of clusters (each 50 Acres) 1 Jhansi Jalaun Lalitpur Banda Hamirpur Mahoba Chitrakoot Mirzapur Kannauj Ghaziabad Bulandshahar Aligarh Moradabad Gorakhpur Pilibhit Total

5 Details of Selected 45 clusters in 9 Districts in and being implemented from for three years activities. ( , and ) Sl. No. Name of Distt. Area in Acre. No. of clusters (each 50 Acres) 1 Kanpur Nagar Badaun Amroha Bijnour Gonda Sultanpur Azamgarh Firozabad Mathura Total Details of Selected 435 clusters in 21 Districts in for Three years activities. ( , and ) Sl. No. Name of Distt. Area in Acre. No. of clusters (each 50 Acres) 1 Jhansi Jalaun Lalitpur Banda Hamirpur Mahoba Chitrakoot Mirzapur Gorakhpur Deoria Aligarh Moradabad Pilibhit Sonbhadra Fatehpur

6 16 Allahabad Varanasi Faizabad Kaushambi Sant Ravidas Nagar Kanpur Dehat Total Project Activities of Organic Farming under Parampragat Krishi Vikas Yojna S.No Component Pattern of Assistance (in Rs.) 2nd 1 st Year year 3rd Year Total 1 Adoption of PGS Certification through cluster approach (Cluster of 50 Acres) 1.1 Mobilization of farmers / local people to form cluster in 50 acre for PGS certification Conducting of meetings and discussions of farmers in targeted areas to form organic farming Rs. 200 / farmer Exposure visit to member of cluster to organic farming Rs. 200 / farmer Formation of cluster, farmer pledge to PGS and Identification of LRP from cluster Training of cluster members on organic farming (3 Rs per training) 1.2 PGS Certification & Quality control Training on PGS Certification in 2 Rs. 200 per LRP Training of Trainers (20) Lead Resource Persons@ Rs. 250 /day/ cluster for 3 days Online Registration of Rs.100 per member cluster Soil sample collection and testing (21 samples/year/ Rs. 190 per sample for three years Process documentation of conversion into organic methods, inputs used, cropping pattern followed, organic manures and fertilizer used etc., for PGS Rs.100 per member x

7 1.2.6 Inspection of fields of cluster Rs /inspection x 3 (3 inspections will be done per cluster per year) Residue analysis of samples in NABL ( samples per year per Rs. 10, 000/ sample Certification Charges Administrative expenses for certification Sub Total Adoption of Organic Village for manure management and biological nitrogen harvesting through cluster approach 2.1 Action Plan for Organic Farming for One cluster (50Acres & 50Farmers) Conversion of land to Rs.1000/acre Introduction of cropping system; Organic seed procurement or raising organic Rs.500/acre/year x 50 Acres Traditional organic Input Production units like Panchagavya, Beejamruth and Jeevamruth Rs.1500 /unit / acre Biological Nitrogen Harvest planting (Gliricidia, Sesbania, Rs. 2000/acre x 50Acres Botanical extracts production Rs.1000/unit/ acre Sub Total Integrated manure management Liquid Biofertilizer consortia (Nitrogen fixing / Phosphate Solubilizing/ potassium mobilizing Rs. 500/acre x 50 Acres Liquid Biopesticides (Trichoderma viridae, Pseudomonas fluorescens, Metarhizium, Beaviourie bassiana, Pacelomyces, Rs. 500 /acre x

8 2.2.3 Neem Cake/ Neem Oil or any pest control mechanism available in local Rs.500/acre x Phosphate Rich Organic Manure Rs. 1000/acre x Vermi compost (size 7 x3 x1 ) Rs.5000/ unit x Sub Total Custom Hiring Centre (CHC) Charges Agricultural implements (As per SMAM guidelines) i. Power tiller ii. Cono weeder iii. Paddy thresher iv. Furrow opener v. Sprayer vi. Rose can vii. Top Pan balance Walk-in tunnels for horticulture (As per guidelines of MIDH) Cattle shed / poultry / piggery for animal compost (As per Guidelines of Gokhul Scheme ) 2.4 Packing, Labelling and Branding of organic products of cluster Packing material with PGS logo Hologram Rs / acre x Transportation of organic produce (Four wheeler, 1.5 tone load max. assistance for 1 cluster Organic Fairs (maximum assistance will be per cluster ) Grand Total Note- 1- All the payment shall be made to the Cluster/Farmer/Beneficiary through RTGS/NEFT/ DBT. 2- It is worth mentioning here that the role of NGO is to facilitate as support organisation for the Implementation of activities. Scope and Expected Outcome Promotion of commercial organic production through certified organic farming. The produce will be pesticide residue free and will contribute to improve the health of consumer. It will raise farmer s income and create potential market for traders. It will motivate the farmers for natural resource mobilization for input production. It will improve the ecosystem thus able to mitigate the impact of climate change on agriculture and food security. 6

9 Responsibilities of NGO NGO should have sufficient staff at cluster, district and state level for the timely implementation of the project activities. Implementation of all activities of project with in time schedule and under the supervision of State and District level Officers of Department of Agriculture, Uttar Pradesh. Preparation of all plans for project and project activities. PGS-India Certification work of Cluster. Preparation of all reports relating to project and computerisation of all project reports. Any other requirements desirable about project. Mode of Payment Payment shall be made quarterly through NEFT/RTGS on the basis of regular verification and assessment of the executed work of the NGO by the Deputy Director Agriculture of the concern district and subject to the work done as per the activities of the action plan. All the payment shall be made at the district level only by the Deputy Director Agriculture of the concern district In case of any irregularity found on the part of NGO in due course, performance security would be forfeited. Eligibility Criteria for Selection of NGOs With Experience in the field of Organic Farming, NGO would be selected as support organisation (SO) on the basis of following criteria in the Project of Organic Farming under Paramparagat Krishi Vikas Yojna (PKVY) for the year :- 1- Registered NGO under society Act and other Acts prevailing in the country. 2- Registration of NGO must be at least five years old (as on ). 3- NGO will submit an affidavit about that the NGO has not been Black-listed and terminated by any Government (State/Central) and Other Organisations or International Donner in respect of any assignment or behaviour. 4- The NGO shall required to be a Regional Council nominated by NCOF, Ghaziabad under PGS-Certification and have capability to ensure the work of buy back of organic produce by farmer s. 5- The NGO should have an organisational mandate for implementation & management of Organic Farming work and should have participated in Agricultural development related project. 6- The NGO should be a non-government entity & with no religious / political/government representation. 7- Staff composition should be such as either already endowed or be in a position to deploy appropriate staff. Staff must be qualified in agricultural background & know the local language & should be aware with Organic Farming activities. 7

10 8- Average annual turnover of the NGO for the last three financial years should not be less than Rs 50 lakhs of the NGO. Copy of Bank Statement/passbook should be attached with proposal. 9- Financial audited statement of accounts for the last three financial years ( , and ) must be submitted. 10- The NGO shall submit a bank guarantee of Rs 10 Lakhs while entering into MoU with department of Agriculture Uttar Pradesh. The NGO shall also required to attach the Bank Guarantee on prescribed proforma of the concern bank. The period of bank Guarantee should be valid upto 36 months from the date of signing MoU. 11- The NGO should be familiar with government development programs/ projects and be in a position for dovetailing with those programmes/projects. 12- The NGO should be free from litigation. Guidelines for Submitting the proposals: A. General Guidelines- The Interested NGOs are required to submit the proposal as per the guidelines and formats detailed out in the following paras :- 1- Submission of Proposal: The original & all copies of the technical proposals, financial proposals and earnest money deposits shall be placed in separate sealed envelopes clearly marked Technical Proposal, Financial Proposal and Earnest Money Deposits on each envelopes. The envelopes containing the Technical, Financial proposals and Earnest Money Deposits shall be placed into an outer envelope (marked with E.O.I. of P.K.V.Y ) and sealed. This outer envelope shall bear the submission address, reference number and title of the assignment and be clearly marked Do not open, except in presence of Official Appointed. 2- The fixed deposit worth Rs. 2-Lakh pledged as an earnest Money in favor of Director Agriculture Uttar Pradesh shall be deposited by the NGO at the time of submitting proposal and in case of denial of work on the part of NGO after its selection for the implementation of the project, the deposited money shall be forfeited. 3- Team Composition for the Assignment: Considering the number of districts, implementing structure at district and the time bound completion schedule. The team(s) for the assignment must be headed by a qualified human resource (Agriculture Graduate with knowledge of computer & internet application). 4- The Technical Proposal shall be marked Original or copy as appropriate. The required copies of the Technical Proposal are to be made from original. If there are any discrepancies found between the original and the copies of the Technical Proposal, the original governs. 5- Interested NGOs are required to mention the name of district(s) where they are willing to provide their services. 8

11 6- As the duration of completion of activities in PKVY Scheme is three years, the financial proposals submitted in by a NGO shall be valid till the completion of the scheme for 575 clusters, (Karyayojna), given as below- Sl. Particular of work No. 1 Balance work of 1 st year & 2 nd year activities for 575 Clusters in 15 Districts 2 3 rd year work of 575 Culsters in 15 Districts. 3 1 st year to 3 rd year work of 45 Cluster in 9 Districts 4 1 st year to 3 rd year work of 435 Clusters in 21 districts Scope/Period of Remark work As per Form-F As per Form- F to As per Form- F1, F2 & F to As per Form- F1, F2 & F3 7- NGO shall be Terminated & Black Listed if it fails to abide by the provision of MoU or unsatisfactory work at any stage of work or period. 8- Each page, Form, Annexure and appendices of the Technical Proposal must be signed by the Authorised Signatory of the organisation. 9- All Blank space in the financial proposal must be filled in completely where indicated, either typed or written in ink. 10- Department of Agriculture, U.P. reserve the right to accept or reject any or all applications without giving any explanation. 11- In case of any dispute the decision of Director Agriculture of Department of Agriculture, U.P. will be final & the jurisdiction shall be Lucknow only. B. Technical Proposal: a). Letter of Transmittal (Form T-1) b). Details of the Organisation (Form T-2) c). Details of qualified staff (Form T-3) d). Details of the structure and composition of team (Form T-4) e). Description of Approach, Methodology to be adapted (Form T-5) f). Brief of relevant experience (Form T-6) g). Comments and Suggestions on the TOR (Form T-7) C. Financial Proposal: The financial proposal shall be submitted as per (Form F-1, Form F-2, Form F-3 & Form F4) D. Important Dates for submission of proposals: i). Last date for submission of proposal to D.A. U.P: (Upto 6.00PM) ii). Date of Opening of Technical proposal: (On 3.00PM) iii). Date of opening of Financial proposal: Decided by committee E. Venue for Proposal meeting: Meeting would be held in the Chairmanship of Director Agriculture Govt. of Uttar Pradesh at Directorate of Agriculture, Krishi Bhavan, Madan Mohan Malviya Marg, Lucknow or his nominee on dated at 3.00PM. 9

12 Form No. T-1 Letter of Transmittal To, The Director Agriculture, Govt. of Uttar Pradesh, Madan Mohan Malviya Marg, Krishi Bhavan, Lucknow. Dear Sir, We, the undersigned, offer to provide our expertise as support organisation for ensuring success of the Project of Organic Farming under Paramparagat Krishi Vikas Yojna (PKVY) for the year , In accordance with your request for proposals dated..., we are hereby submitting our proposals, which includes the Technical Proposal and Financial Proposal sealed in separate envelopes. We hereby declare that all the information & statement made in this proposals are true and accept that any misinterpretation contained in it may lead to our disqualification. The prices quoted by us in the financial proposals (Form F-1) are valid for financial year , (Form F-2) are valid for financial year , and (Form F-3) are valid for financial year , from the date of the quotation. We confirm that this proposal will remain binding upon us and may be accepted by you at any time before the expiry date. Prices have been arrived independently without consolation, communication, agreement of understanding (for the purpose of restricting competition) with any competitor. We agree to bear all costs incurred by us in connection with the preparation and submission of the proposal and to bear any further pre-contract cost. We understand that the Department of Agriculture, Uttar Pradesh is not bound to accept the lowest or any proposal or to give any reason for award, of for the rejection of any. Seal Yours Faithfully, (Signature/Name of Authorised Signatory/ Mob. Number/Stamp of firm) 10

13 Form No. T-2 Particulars/Details of the NGO Sl. No. Particulars 1. Name of NGO 2. Registration of NGO 3. Address of the NGO Head Office Branch Office 1,2,3 (Particulars of each branch to be given in case of having branches) Supporting Documents required to be submitted along with this form Copy of Registration certificate should be attached Address Phone No Fax No Mobile of Head Office Incharge... Address... Phone No. Fax No. Mobile of Branch Office Incharge PAN No. of NGO Attach copy of PAN Card 5. Service Tax Registration Attach copy of Registration 6. Annual Audited Statement of Last 3 years 7. Experience of NGO in the field of Organic Farming. 8. Affidavit about blacklisting,/termination, free from litigation and nonaffiliation with any political/religion/government endowment. 9. Name of the district(s) where NGO is willing to provide its services. Provide Balance sheet/turnover Details Copy of support Documents should be attached Affidavit should be attached Mention the Name of the district 11

14 Form No. T-3 Details of Qualified Staff of the NGO Sl. No. 1. Name of Staff Educational Qualification Area of Key Expertise Length of Association with the NGO (in year) Relevant Experience Note- Educational qualification must be graduate in Agriculture and expertise in the field of Organic Farming practices & PGS Certification. Also He/She must have knowledge of computer & internet application. Seal Yours Faithfully, (Signature/Name of Authorised Signatory/ Mob. Number/Stamp of firm) 12

15 Form No. T-4 Details of Structure & Composition of Team Sl. No. Position /Team Number 1. State Level Nos Educational Qualification Area of Key Responsibilities Relevant Experience No. of activities/ Programmes to be covered 2. District Level 3. Village/ Cluster Level NGO must also clearly bring out the number of teams it plans to deploy for the implementation of Organic Farming project in view the scope of work, coverage and Guidelines for submitting the proposal, structure of each team should be indicated as per format above. Yours Faithfully, Seal (Signature/Name of Authorised Signatory/ Mob. Number/Stamp of firm) 13

16 Form No. T-5 Description of Approach & Work Plan for Performing in Organic Farming Project A. Technical Approach: The NGO should explain the understanding the assignments, approach to the service, methodology for carrying out the activities of Organic Farming and expected output of certified organic produce etc. B. Work Plan: The NGO should propose the main activities of the assignment, their contents. The proposed work plan should be consistent with the technical approach showing understanding of the ToR and ability to workout them into a feasible working plan. Seal Yours Faithfully, (Signature/Name of Authorised Signatory/ Mob. Number/Stamp of firm) 14

17 Form No. T-6 Details of Relevant Experience Experience of NGO in the field of Organic Farming:- Sl. No. District No. of farmers Associated with Organic Farming No. of Certified farmers Producing Organic product Agency of certification Kind of Organic Produce Quantity of Organic Produce Relevant Experienc e in years Seal Yours Faithfully, (Signature/Name of Authorised Signatory/ Mob. Number/Stamp of firm) 15

18 Form No. T-7 Comments & Suggestions on ToR Sl. No. 1. Issues Comments Suggestions Seal Yours Faithfully, (Signature/Name of Authorised Signatory/ Mob. Number/Stamp of firm) 16

19 Form No. F-1 Financial Proposal for Organic Farming Under Paramparagat Krishi Vikas Yojna (PKVY) For year ( project activities of 1 st year work) (Financial Proposal on the basis of per cluster) S.No Activity Number Component Exposure visit to member of cluster to Organic Farming Rs. 200 per Farmer Training on PGS Certification in 2 Rs. 200 per LRP Process documentation of conversion into organic methods, inputs used, cropping pattern followed, organic manures and fertilizer used etc., for PGS Rs.100 per member x 50 Per cluster Amount (in Rs.) Financial Proposal in Rs. per cluster (Including all Taxes) Total Note- 1- Financial Proposal should be given in words and figures per cluster including all taxes. 2- Payment to the selected NGO is to be made through NEFT/RTGS. 3- All Taxes, as per the rule, will be deducted at the time of payment. Seal Yours faithfully, (Signature/Name of Authorised Signatory/ Mob. Number/Stamp of firm) 17

20 Form No. F-2 Financial Proposal for Organic Farming Under Paramparagat Krishi Vikas Yojna (PKVY) For year & ( project activities of 2 nd year work) (Financial Proposal on the basis of per cluster) S.No Activity Number Component Training of Trainers (20) Lead Resource Persons@ Rs. 250 /day/ cluster for 3 days Online registration of Rs. 100 per member per cluster Process documentation of conversion into organic methods, inputs used, cropping pattern followed, organic manures and fertilizer used etc., PGS Rs. 100 per member x Residue analysis of samples in NABL (8 samples per year per Rs. 10, 000/ sample Per cluster Amount (in Rs.) Financial Proposal in Rs. per cluster (Including all Taxes) Certification charges Packing material with PGS logo + Hologram Rs / acre x Organic Fairs (maximum assistance will be per cluster ) Total Note- 1- Financial Proposal should be given in words and figures per cluster including all taxes. 2- Payment to the selected NGO is to be made through NEFT/RTGS. 3- All Taxes, as per the rule, will be deducted at the time of payment. Seal Yours faithfully, (Signature/Name of Authorised Signatory/ Mob. Number/Stamp of firm) 18

21 Form No. F-3 S.No Financial Proposal for Organic Farming Under Paramparagat Krishi Vikas Yojna (PKVY) For year , & ( project activities of 3 rd (Financial Proposal on the basis of per cluster) Activity Number Component Online registration of Rs. 100 per member per cluster Process documentation of conversion into organic methods, inputs used, cropping pattern followed, organic manures and fertilizer used etc., PGS Rs. 100 per member x Residue analysis of samples in NABL (8 samples per year per Rs. 10, 000/ sample year work) Per cluster Amount (in Rs.) Financial Proposal in Rs. per cluster (Including all Taxes) Packing material with PGS logo + Hologram Rs / acre x Total Note- 1- Financial Proposal should be given in words and figures per cluster including all taxes. 2- Payment to the selected NGO is to be made through NEFT/RTGS. 3- All Taxes, as per the rule, will be deducted at the time of payment. Seal Yours faithfully, (Signature/Name of Authorised Signatory/ Mob. Number/Stamp of firm) 19

22 Form No. F-4 Financial Proposal for Organic Farming Under Paramparagat Krishi Vikas Yojna (PKVY) For year ( project activities of Balance of 1 st & 2 nd year work of 575 Clusters) (Financial Proposal on the basis of per cluster) S.No Activity Number Component Training of Trainers (20) Lead Resource Persons@ Rs. 250 /day/ cluster for 3 days Online registration of Rs. 100 per member per cluster Residue analysis of samples in NABL (8 samples per year per Rs. 10, 000/ sample Per cluster Amount (in Rs.) Financial Proposal in Rs. per cluster (Including all Taxes) Certification charges Packing material with PGS logo + Hologram Rs / acre x Organic Fairs (maximum assistance will be per cluster ) Total Note- 1- Financial Proposal should be given in words and figures per cluster including all taxes. 2- Payment to the selected NGO is to be made through NEFT/RTGS. 3- All Taxes, as per the rule, will be deducted at the time of payment. Seal Yours faithfully, (Signature/Name of Authorised Signatory/ Mob. Number/Stamp of firm) 20