A th BOARD OF DIRECTORS MEETING

Transcription

1 A th BOARD OF DIRECTORS MEETING The 435 th meeting of Credit Valley Conservation was held on Friday, July 11, 2008 at 9:15 a.m. at the CVC administrative office in Mississauga. Chair Pat Mullin presided. MEMBERS PRESENT: P. (Pat) Mullin - Chair J. (John) Hutton - Vice-Chair G. (Gail) Campbell A. (Allan) Elgar R. (Rod) Finnie N. (Nando) Iannicca P. (Paul) Palleschi J. (Joan) Robson A. (Allan) Thompson REGRETS: R. (Robert) Shirley - Vice-Chair E. (Eve) Adams S. (Sue) McFadden STAFF PRESENT: R. (Rae) Horst - Chief Administrative Officer J. (John) Kinkead - Director, Water Resources J. (Judi) Orendorff - Director, Lands & Conservation Areas M. (Mike) Puddister - Director, Restoration & Stewardship G. (Gerry) Robin - Director, Corporate Services B. (Bernadette) Fernandez - Manager, Corporate Communications D. (Dave) Dyce - Supervisor, Special Projects E. (Eric) Baldin - Conservation Lands Planner M. (Maureen) Pogue - Executive Assistant E. (Elizabeth) Diehl - Corporate Services Assistant, CAO Office 1

2 A th BOARD OF DIRECTORS MEETING JULY 11, 2008 OTHERS PRESENT: R. (Rosemary) Keenan - Credit River Alliance, Brampton Environmental Commission Advisory Panel C. (Clark) Campbell - Orangeville M I N U T E S DECLARATIONS OF CONFLICT OF INTEREST MINUTES OF PREVIOUS MEETING 434 th BOARD OF DIRECTORS MEETING JUNE 13 64/08 RESOLVED THAT the minutes of the 434 th meeting of the Credit Valley Conservation Authority held June 13, 2008 be adopted as distributed. CARRIED CVC ADMINISTRATION OFFICE EXPANSION ARCHITECT S CONTRACT Attached as Schedule B is a report on the above-mentioned subject as submitted by Judi Orendorff, Director Lands Management & Conservation Areas and Gerry Robin, Director Corporate Services is included in the agenda. Judi Orendorff provided an overview of the report. Following considerable discussion by members, the following resolution was passed: 65/08 RESOLVED THAT the report entitled, Continued Design and Development of the Administration Building Expansion Project be received and appended to the minutes of the meeting as Schedule B ; and further THAT the firm of Montgomery Sisam Architects Inc. be directed to complete the design and development work for the addition to the existing CVC Administration Office at a revised upset limit of $600,000 excluding GST. CARRIED It was noted that members Gail Campbell, Orangeville and Rod Finnie, Erin voted against the motion. 2

3 A th BOARD OF DIRECTORS MEETING JULY 11, 2008 DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES & WATERCOURSES APPLICATIONS Attached as Schedule A are Development, Interference with Wetlands, and Alterations to Shorelines & Watercourses applications, pursuant to Ontario Regulation 160/06, as approved by staff and presented for the members information. 66/08 RESOLVED THAT the Development, Interference with Wetlands, and Alterations to Shorelines & Watercourses applications, pursuant to Ontario Regulation 160/06, as approved by staff, be received and appended to the minutes of this meeting as Schedule A ; and further THAT the staff approvals for each application be endorsed. CARRIED TERRA COTTA SILVER CREEK MANAGEMENT PLAN Attached as Schedule C is a report on the above-mentioned subject as submitted by Jessie de Jager, Lands Technician; Eric Baldin, Conservation Lands Planner; and Judi Orendorff, Director Lands Management & Conservation Areas. Eric Baldin made a presentation to the members (attached to the original copy of these minutes) and answered members questions. 67/08 WHEREAS approval of the Terra Cotta Silver Creek Management Plan is pending from the Niagara Escarpment Commission and the Ontario Ministry of Natural Resources; THEREFORE BE IT RESOLVED THAT the report entitled Terra Cotta Silver Creek Management Plan be received and appended to the minutes of this meeting as Schedule C ; and further THAT the CVC Board of Directors approve the Terra Cotta Silver Creek Management Plan dated July 11, CARRIED COMPLETION OF CREDIT RIVER FLOW MANAGEMENT STUDY AND REMOVAL OF MORATORIUM ON ROOFTOP AND PARKING LOT STORMWATER MANAGEMENT CONTROLS A report on the above-mentioned subject as submitted by John Kinkead, Director Water Resources is included in the agenda as Schedule D. 3

4 A th BOARD OF DIRECTORS MEETING JULY 11, /08 RESOLVED THAT the report entitled Completion and Approval of the Credit River Flow Management Study and Removal of the Moratorium on Rooftop and Parking Lot Stormwater (Water Quantity) Management Controls be received and appended to the minutes of this meeting as Schedule D ; and THAT the CVC Board of Directors acknowledge completion and acceptance of the Credit River Flow Management Study report by Philips Engineering Ltd, dated September 2007; and THAT the CVC Board of Directors approve removal of the moratorium on site-level stormwater management (water quantity) controls and direct CVC staff to inform representatives of CVC s municipal partners and relevant stakeholders; and THAT based on CVC concerns regarding the potential for unauthorized removal of parking lot and rooftop controls, only controls that are non-removable such as reduced storm sewer sizing, orifice tubes and non-removable rooftop controls as approved by CVC staff be accepted; and further THAT water quality, erosion and volume control targets and measures continue to be established and implemented through appropriate means as directed by studies relevant to the subject development area. CARRIED QUESTION PERIOD Mayor Rod Finnie, Erin expressed concern with the efficiency, requirements and timeliness of CVC s review of specific applications in the Town of Erin. CVC staff agreed to meet in the fall with staff from the Towns of Erin and Caledon regarding CVC s planning process and engineering reviews of applications. Councillor John Hutton, Brampton sought further information from staff regarding fill dumped on the south side of Mayfield Road between Mississauga and Heritage Roads as well as about flooding reports near Steeles Road and the Credit River. Staff agreed to respond to Councillor Hutton directly. RESOLUTION TO MOVE TO IN-CAMERA SESSION 69/08 RESOLVED THAT the Board move to In-Camera session to consider legal and property matters. CARRIED 4

5 A th BOARD OF DIRECTORS MEETING JULY 11, 2008 IN-CAMERA LAND SECUREMENT Judi Orendorff, Director Lands Management & Conservation Areas and Eric Baldin, Conservation Lands Planner presented a verbal report on the above-mentioned subject. RESOLUTION TO PROCEED TO OPEN SESSION 70/08 RESOLVED THAT the Board proceed to open session. CARRIED OTHER BUSINESS 1. Hearing Board for July 18, 2008 is CANCELLED. To have been attended by members: Chair Pat Mullin, Vice-Chair John Hutton, Rod Finnie, Joan Robson, Allan Elgar. Alternates were: Allan Thompson and Gail Campbell. 2. It was agreed that immediately following the September 12, 2008 Board meeting, an information meeting will be held regarding CVC s 2009 preliminary budget. At that time, CVC Directors will present information regarding their 2009 projects. Related to the information meeting, staff was directed to distribute to all member municipalities similar advance 2009 budget information as is provided to the Region of Peel. INFORMATION ITEMS DISTRIBUTED TO MEMBERS 1. Letter dated July 3, 2008 to Pat Mullin, Chair from Lorie Haddock, Mayor, Town of Mono regarding the proposed CVC Administration Office Expansion Project. 2. Letter dated July 9, 2008 to Pat Mullin, Chair from Susan M. Stone, CAO-Clerk- Treasurer, Township of Amaranth regarding the proposed CVC Administration Office Expansion Project. 3. Letter dated July 9, 2008 to Pat Mullin, Chair from Susan M. Stone, CAO/Clerk- Treasurer, Township of East Garafraxa regarding the proposed CVC Administration Office Expansion Project. 4. dated June 24, 2008 to Rae Horst, CAO and Gerry Robin, Director Corporate Services from Cheryl Johns, Clerk, Town of Orangeville regarding CVC s presentation to Orangeville Town Council, June 23,

6 A th BOARD OF DIRECTORS MEETING JULY 11, News articles: July 2, 2008, The [Erin] Advocate, Unfettered growth won t happen in Town of Erin, planner tells councillors July 4, 2008, The [Orangeville] Banner, CVC levy to double June 26, Orangeville Citizen, Town s CVC bill set to nearly double 6. Letter dated July 10, 2008 to individual Mayors and Members of Councils of the Towns of Orangeville, Mono and Townships of Amaranth and East Garafraxa regarding Credit Valley Conservation Programs and Services. 7. Information briefing dated July 9, 2008 entitled, CVC Programs and Services Provided in Dufferin County Information briefing dated July 7, 2008 entitled, CVC Programs and Services Provided in the Town of Erin 2007/ /08 RESOLVED THAT information items presented to the members at the 435 th meeting of the Credit Valley Conservation Authority held July 11, 2008 be received. CARRIED MEETING ADJOURNED On motion, the meeting was adjourned at 10:55 a.m. 6

7 SCHEDULE A PAGE -1- DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES & WATERCOURSES APPLICATIONS (STAFF APPROVED, FOR BOARD OF DIRECTORS ENDORSEMENT) A) APPLICATION # 08/037 OWNER: AGENT: PROPERTY LOCATION: Paul & Paula Rostrup Same as above 48 Metcalfe Court Part Lot 13, Concession 10 Town of Halton Hills (Georgetown) APPLICATION: Development in a Regulated Area to facilitate the construction of a new addition to an existing dwelling. B) APPLICATION # 08/012 OWNER: AGENT: PROPERTY LOCATION: APPLICATION: City of Mississauga Attn: Michael Gushe MMM Group Ltd. Attn: Ben Tymchyn 660 Lakeshore Road Part Lot 13, Concession 1 CIR City of Mississauga Developing within a regulated area to facilitate the construction of trail 7

8 SCHEDULE A PAGE -2- DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES & WATERCOURSES APPLICATIONS (STAFF APPROVED, FOR BOARD OF DIRECTORS ENDORSEMENT) C) APPLICATION # 08/051 OWNER: AGENT: PROPERTY LOCATION: APPLICATION: Dr. Muthanna Gewerges R. J. Burnside (Attn: Heather Tripp_ 306 Broadway Part Lot 3, Concession D Town of Orangeville Development in a Regulated Area and associated filling and grading to facilitate the construction of a single story dental office, parking area and retaining wall. D) APPLICATION #: 08/102 OWNER: AGENT: PROPERTY LOCATION: APPLICATION: Paul Moniz Roy Balboul 41 Credit Road Part of Lot 31, Concession 3 WHS Town of Caledon Development in a Regulated Area and Floodplain to facilitate the construction of a 84 sq ft addition to an existing single family dwelling. 8

9 SCHEDULE A PAGE -3- DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES & WATERCOURSES APPLICATIONS (STAFF APPROVED, FOR BOARD OF DIRECTORS ENDORSEMENT) E) APPLICATION #: 07/114 OWNER: AGENT: Town of Erin Triton Engineering Services Limited LOCATION: Sideroad 5 Part Lots 5 & 6, Concessions 9 & 10 Town of Erin APPLICATION: Development in a Regulated Area and Alteration to Watercourses to facilitate the replacement of (2) culverts on Sideroad 5. Please note this permit does not include works for the replacement of the culvert described as being ±80m east of Tenth Line. F) APPLICATION #: 08/104 OWNER: AGENT: LOCATION: APPLICATION: Doug Pollard Same as above 8 th Line Part Lot 21, Concession 9 Town of Erin Development in a Regulated Area to facilitate the construction of a new dwelling, septic and associated filling and grading. 9

10 SCHEDULE A PAGE -4- DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES & WATERCOURSES APPLICATIONS (STAFF APPROVED, FOR BOARD OF DIRECTORS ENDORSEMENT) G) APPLICATION #: 07/151 OWNER: AGENT: LOCATION: APPLICATION: Credit Valley Conservation Attn: Bill Lister Same as above Belfountain Conservation Area 10 Credit Street Part Lot 9, Concession 4 WHS Town of Caledon Developing within a regulated area to facilitate the construction of a pedestrian bridge. H) APPLICATION #: 07/148 OWNER: AGENT: LOCATION: APPLICATION: Andrew Mackenzie Tom Moroz 43 Newman Place Part Lot 19, Concession 8 Town of Halton Hills Development in a Regulated Area to facilitate the construction of a swimming pool, cabana and associated landscaping works. 10

11 SCHEDULE A PAGE -5- DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES & WATERCOURSES APPLICATIONS (STAFF APPROVED, FOR BOARD OF DIRECTORS ENDORSEMENT) I) APPLICATION #: 07/066 OWNER: AGENT: LOCATION: APPLICATION: Hukam Gill Richard Mann Architect 1500 Watersedge Road Part Lot 26, Concession 3 SDS City of Mississauga Development in a Regulated Area to facilitate the new construction of a two storey single family dwelling totaling approximately 349.4m 2 J) APPLICATION #: 07/161 OWNER: AGENT: LOCATION: APPLICATION: Gartley Kids Inc. & EK Birchill Properties Gordon V. Fancy Eaton Street Part Lot 14, Concession 9 Town of Halton Hills Development in a Regulated Area to facilitate the construction of a swimming pool, cabana and associated landscaping works. 11

12 SCHEDULE A PAGE -6- DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES & WATERCOURSES APPLICATIONS (STAFF APPROVED, FOR BOARD OF DIRECTORS ENDORSEMENT) K) APPLICATION #: 07/170 OWNER: AGENT: Martin Rudd Jacqueline Guagliardi LOCATION: 9364 Wellington Rd 22 Part Lot 23, Concession 7 Town of Erin APPLICATION: Development in a Regulated Area to allow construction of a house, garage and septic system within an established building envelope. L) APPLICATION #: 08/004 OWNER: AGENT: LOCATION: APPLICATION: John Audia Same as above 367 Temagami Crescent Part Lots 7 & 8, Range 1 CIR City of Mississauga Development in a Regulated Area to facilitate the construction of a new one storey with loft single family dwelling with a proposed total gross floor area of approximately m 2 (5, ft 2 ) 12

13 SCHEDULE A PAGE -7- DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES & WATERCOURSES APPLICATIONS (STAFF APPROVED, FOR BOARD OF DIRECTORS ENDORSEMENT) M) APPLICATION #: 08/023 OWNER: AGENT: LOCATION: APPLICATION: GWL Realty Advisors Inc. Skira & Associates Ltd Derrycrest Dr. Part Lot 11, Concession 1WHS City of Mississauga Development in a Regulated Area to facilitate the construction of a new three storey office building with a proposed total gross floor area of approximately M 2 (56, ft 2 ) with associated grading. N) APPLICATION #: 08/006 OWNER: AGENT: LOCATION: APPLICATION: Samara Walbohm Tom Wilson, Ventin Group Architects Part of Lot 11, Concessions 4 & 5 WHS Mississauga Road Town of Caledon Alteration to a Watercourse to facilitate the removal of a portion of a wooden crib and installation of steel piles to facilitate a future boat house and dock. 13

14 SCHEDULE A PAGE -8- DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES & WATERCOURSES APPLICATIONS (STAFF APPROVED, FOR BOARD OF DIRECTORS ENDORSEMENT) O) APPLICATION #: 07/089 OWNER: AGENT: LOCATION: APPLICATION: Mr. & Mrs. Wen Ken Kwong 2347 Poplar Crescent Part Lot 33, Concession 2 SDS City of Mississauga Development in a Regulated Area and Floodplain associated with the Sheridan Creek to facilitate the construction of a new addition to an existing dwelling. P) APPLICATION #: 08/030 OWNER: AGENT: LOCATION: APPLICATION: City of Mississasuga Tom McKenna - Plantec Eglinton Ave Culvert Crossing over Quenippenon Brook Part Lot 31, Concession 2 NDS City of Mississauga Development in a Regulated Area to facilitate the installation of a new fiber optic cable. 14

15 SCHEDULE A PAGE -9- DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES & WATERCOURSES APPLICATIONS (STAFF APPROVED, FOR BOARD OF DIRECTORS ENDORSEMENT) Q) APPLICATION #: 07/189 OWNER: AGENT: LOCATION: APPLICATION: Jim Lazaratos Richard Kossak c/o New Age Design Part of Lot 4, Concession 2 EHS Kennedy Road North Town of Caledon Development in a Regulated Area to facilitate the construction of a new two storey single family dwelling, septic system and associated grading. 15

16 SCHEDULE B PAGE -1- TO: The Chair and Members of the Board of Directors, Credit Valley Conservation SUBJECT: CONTINUED DESIGN AND DEVELOPMENT OF THE ADMINISTRATION BUILDING EXPANSION PROJECT PURPOSE: To seek Board approval for CAO authorization to expend the final architectural fees for final drawings for the CVC administrative building expansion. BACKGROUND: Montgomery Sisam Architects Inc. were retained for design and development of an addition to the existing CVC Administration Office (Resolution 14/07, January 19, 2007). The contract involves preliminary and final drawings as well as some construction administration. The architects have completed preliminary design and the Board approved expenditures of $280,000 for these preliminary drawings. The architect fees are based on the final cost of the building. Final drawings need to be started. Money for the addition was approved by the CVC Board in January 2008 as part of the CVC 2008 budget. As this approval was subject to obtaining the money from Peel who would assume the mortgage, and as Peel has provided the 15 year mortgage with the provision all municipalities pay their share, this is a request for staff authorization to incur the remainder of the architectural expenses. No municipalities will be formally levied until 2010 or later. It is anticipated the levies per year will be as follows: Region of Peel $459,000 Region of Halton 20,000 Town of Orangeville 12,000 Town of Erin 3,000 Township of Mono 500 Township of East Garafraxa 300 Township of Amaranth 50 A thorough summary of the expansion project is provided in the attached briefing note entitled CVC Administration Office Expansion Project Information and Update, dated June 20, 2008 (Appendix A). As part of its determination of whether or not it would provide the money, Region of Peel staff recently conducted a comprehensive review of the project cost estimates, as outlined in a report to Peel General Committee meeting of June 12, 2008 and presented 16

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18 BRIEFING NOTE ADMINISTRATION OFFICE EXPANSION PROJECT INFORMATION AND UPDATE PAGE JUNE-20 SUBJECT: CVC ADMINISTRATION OFFICE EXPANSION PROJECT INFORMATION AND UPDATE BACKGROUND: The CVC main office building located at 1255 Old Derry Rd, Mississauga was designed and constructed in 1987 to accommodate 70 staff members. Since 2002, CVC has experienced increasing overcrowding problems. The addition of a large portable and expanded parking lot provided only temporary solutions. Today we have 120 permanent staff plus seasonal employees. Various temporary options have been explored and implemented to accommodate the growing workforce. Meeting and file rooms are being converted into office space. Rental accommodation has been leased nearby. Trailers provide office space at some conservation areas. Many permanent options have been investigated, including relocation and construction, to accommodate a maximum workforce of 140 permanent staff projected in the ten year plan. The most cost effective option is to construct a new addition to the existing main office building. Chronology of CVC Board of Directors Decisions and Directions In 2004, the CVC Board of Directors approved the purchase and installation of a portable office at the main office location of 1255 Old Derry Rd, Mississauga. The portable was urgently needed to accommodate new and overcrowded staff (Resolution 43/04, April 16, 2004, see Appendix 1). It was designed for 16 offices and quickly reconfigured to accommodate 21 staff. In 2006, the CVC Board of Directors authorized staff to carry out a feasibility study for additional office space on the existing main office site (Resolution 66/06, June 9, 2006, see Appendix 2). Montgomery Sisam Architects Inc. was the successful firm. Their report (December, 2006) identified development options to accommodate existing staff and projected growth over 10 years. Montgomery Sisam Architects were retained as the design and development consultant for construction of a new multi-storey addition to the existing main office and it is to be constructed to the southwest of the existing building (Resolution #14/07, January 19, 2007, see Appendix 3). 18 PAGE 1

19 ADMINISTRATION OFFICE EXPANSION PROJECT INFORMATION AND UPDATE PAGE JUNE-20 CVC was fortunate to receive additional funding for priority climate change work from the Region of Peel for the 2007 fiscal year. It became necessary to convert the CVC main boardroom into 14 office spaces and to seek rental office accommodations near the main office to accommodate this additional growth. The CVC Board of Directors granted approval for a five-year lease for a satellite office with space for 25 staff and located about 5 kilometers away at the intersection of Argentia and Mississauga Roads (Resolution 64/07, July 13, 2007, see Appendix 4). A brief summary of the architectural design concept for the addition to the main office was provided to the Board on September 14, It indicated a cost estimate of $6.4 million for a three-storey addition to the existing building with LEED certification. Staff were directed to prepare an expansion design to meet all future needs at the best cost (Resolution 83/07, September 14, 2007, see Appendix 5). An extensive review of alternative sites for relocation or construction was conducted and a summary analysis was provided to the Board of Directors. The CVC Board of Directors reaffirmed its decision and directed staff to proceed with the design and development of a new addition to the current headquarters (Resolution 17/08, January 18, 2008, see Appendix 6). Resolution 23/08 of the CVC Board of Directors (February 8, 2008) authorized CVC staff to enter into an agreement with the Region of Peel for financial assistance for the construction of the CVC office addition (see Appendix 7). Building Expansion Design and Development Office relocation, sale and new construction were all thoroughly examined to determine the most cost effective solution to the recurring overcrowding problem. A summary of the main options is provided: (i) Office Relocation - Riverwood (already occupied; insufficient space available; 36,000 sq ft construction required) - Region of Peel (no space available in new facility; not in the CVC watershed) - Norval, Brampton (vacant manufacturing facility; major capital upgrades needed; issue of water availability; communications not available; month to month tenancy) - Terra Cotta Conservation Area (40,000 sq ft building not possible in the Niagara Escarpment Planning Area; inadequate water supply; limited communications) - Warwick Conservation Area (40,000 sq ft building; Oak Ridges Moraine; not zoned for administration building; not central in watershed) - City of Mississauga (no space available; no new buildings planned) (ii) Marketing 1255 Old Derry Road - limited resale value due to recent zoning restriction for passive recreation and conservation area; special provision for conservation authority office - development restrictions due to environmental features and proximity to top of bank 19 PAGE 2

20 ADMINISTRATION OFFICE EXPANSION PROJECT INFORMATION AND UPDATE PAGE JUNE-20 (iii) - part of Meadowvale Conservation Area which allows public access to the property Addition to 1255 Old Derry Road - CVC owned property - Building addition covered under permitted uses in City of Mississauga Official Plan - Feasibility Study (December 2006) identified development opportunities - Can accommodate 10 year staff plan needs - Part of CVC 10 year budget plan - Includes energy conservation plan for existing and new buildings The proposed new building expansion project is designed to provide: 140 offices three staff washrooms (one on each floor) three meeting rooms (one on each floor) main reception area planning reception area flood control centre laboratory garage parking lot with handicapped parking elevator services link to existing building The building expansion will accommodate growth over the next 10 years including office space and parking needs. The three story building is linked to the existing building beside the existing main entrance. This allows access to the elevator from both the old and new building. A separate but connected addition minimizes disruption during construction and provides renovation cost savings. The brick and aluminum façade will blend in with the existing structure. The parking area and walkways will have permeable paving and recycled materials. Bioswales and plantings will be used to increase infiltration. Existing trails will be designed into the new plan. Interpretive signage will be used on the site for any demonstration projects. The addition will use reclaimed brick from the former property residence. The building may be eligible for a LEED Gold Standard. Summary of Building Project Facts and Figures Total Property Area Building Property Area 22.5 acres 6.4 acres Current Building Area Total New and Existing Area 20,798 sq ft 40,928 sq ft Base Building Cost $3.7 M Site Development Cost $1.05 M Total Construction Cost $6.42 M (Also includes Fees, Allowances, Furniture, etc) 20 PAGE 3

21 ADMINISTRATION OFFICE EXPANSION PROJECT INFORMATION AND UPDATE PAGE JUNE-20 Architect Fees $0.46 M Management Fees $0.49 M Total Development Fees $1.06 M (Also includes Other Consultants, LEED, Management Fees, Survey, etc) Total Municipal Fees $0.31 M Total Renovation Cost $0.935 M (Existing Building Energy Conservation Systems) Project Total Available Approved Funding $8.725 M $2.135 M ($1.2 M 2008; $0.935 Renovations) $6.590 M CVC Work Plan and Budget 2008 and 2009 CVC s 2008 Budget and Work Plan approved by the CVC Board of Directors (Resolution 14/08, January 18, 2008) includes the building expansion project (see Appendix 8). CVC AND REGION OF PEEL COOPERATIVE PROJECT ANALYSIS: Region of Peel Council directed staff to review CVC s proposed building expansion project to assess if cost savings could be realized and to report back to Council with findings and recommendations (February 7, 2008). In June, the staff review identified $479,000 in cost savings, validated the cost estimates as reasonable and recommended financing facilitated by the Region to support the project. The Region of Peel approved long-term financing for the CVC building expansion project on Thursday, June 19, Region of Peel staff will provide project management services. As the new facility serves to benefit all municipal partners and funders of Credit Valley Conservation, all municipal funders will share the cost of the mortgage repayment through their general levy support. This does not commence until the new addition is occupied, probably mid-2010 or later. The estimated annual general levy impact commencing after 2010 for each funding municipality is as follows: Region of Peel $459,000 Region of Halton 20,000 Town of Orangeville 12,000 Town of Erin 3,000 Township of Mono 500 Township of East Garafraxa 300 Township of Amaranth PAGE 4

22 ADMINISTRATION OFFICE EXPANSION PROJECT INFORMATION AND UPDATE PAGE JUNE-20 CONCLUSION: Attached as Appendix 9 are architectural drawings as well as site and floor plans for the planned addition to CVC s main office. The need for additional office space is apparent. The options have been well examined and the decision to expand the existing main office has been reaffirmed and supported. Prepared by: Judi Orendorff Gerry Robin June 16, 2008 June 18, 2008 Approved by: Rae Horst, CAO June 19, PAGE 5

23 APPENDIX 1 Page 1 Resolution Date: April 16, 2004 Resolution No. 43/04 Moved by: John Hutton Seconded by: George Carlson RESOLVED THAT the report on the purchase of a Portable Office Structure be received and appended as Schedule C to the minutes of this meeting; and THAT the office portable structure be awarded to Canadian Portable Structures of Burlington for the amount of $123, Original signed P Mullin CARRIED 23 PAGE 6

24 APPENDIX 1 Page 2 SCHEDULE C PAGE APRIL-16 TO: The Chairman and Members Of the Board of Directors, Credit Valley Conservation ORIGIN: Supervisor of Central Services SUBJECT: PURCHASE OF A PORTABLE OFFICE STRUCTURE BACKGROUND: Workspace within the Meadowvale Office has been taxed to its limit in the past years with the increasing number of staff. The office workspace layout is reviewed annually in an effort to accommodate additional staff. Our current complement of 46 full time staff and contract and casual staff requires additional workspace outside of our existing building. We have examined relocating staff to some of our field offices, but still find a need for additional space at the Meadowvale office. Installation of a portable office structure is recommended as an interim move to accommodate growth for the next three to five years while staff evaluate longer term office space options. ANALYSIS: Installation of a 40-foot by 48-foot portable office structure with a fixed link to the existing office building will provide 3 new private offices, another meeting room, 9 workstation cubicles, six student desks, a plan table, and a 3-piece washroom. The architecture and colours of this building would allow it to blend into the site. The new structure would be further softened through select landscaping. A call for proposals was released inviting proposals for the fabrication, transportation and installation of this building. The bids received are as follows: Canadian Portable Structures of Burlington $123, NRB Inc of Grimsby $129, GE Capital Modular Space of Brampton $182, Eldale Structures of Guelph $220, As soon as the project is awarded staff will work with the successful company to develop detailed building drawings that will allow us to proceed with the necessary permits and PAGE 7 24

25 SCHEDULE C PAGE APRIL-16 APPENDIX 1 Page 3 approvals. Pending any delays in the permitting process we should have the portable structure installed in mid to late August Coinciding with delivery of this building staff are developing a revised workspace plan to provide optimum use of the existing and new space along with a revised maintenance and operating plan to ensure a safe, clean and low cost facility COMMUNICATIONS PLAN: The Managers Committee and Team Leaders will be provided with the draft building designs for comment and approval. Permits and approval applications will be distributed to all necessary agencies. RECOMMENDED RESOLUTION: RESOLVED THAT the report on the purchase of a Portable Office Structure be received and appended to the minutes of this meeting; and THAT the office portable structure be awarded to Canadian Portable structures of Burlington for the amount of $123, Jim Hastings Supervisor, Central Services Dave Dyce Manager, Lands & Stewardship Gerry Robin Manager, Corporate Services Rae Horst General Manager Attch. - Proposed floor plan for the portable structure - Proposed site plan 25 PAGE 8

26 APPENDIX 2 Page 1 Resolution Date: June 9, 2006 Resolution No. 66/06 Moved by: Allan Elgar Seconded by: Bob Shirley RESOLVED THAT the report entitled Feasibility Study for Headoffice Building Expansion be received and appended to the minutes of this meeting as Schedule C ; and further THAT staff be directed to proceed with the hiring of consultant to carry out a Feasibility Study for addition to the existing head office on the existing site and proceeding to the design and construction phase if expansion is feasible on the existing site. Original signed P Mullin CARRIED 26 PAGE 9

27 APPENDIX 2 Page 2 SCHEDULE C PAGE TO: The Chair and Members of the Board of Directors, Credit Valley Conservation SUBJECT: FEASIBILITY STUDY FOR THE HEADOFFICE BUILDING EXPANSION PURPOSE: To seek approval of the Board of Directors of CVC to hire a consultant to undertake a feasibility study as a phase 1 with a possibility to proceed with Phase 2 (the design and development of the building expansion). BACKGROUND: As identified in the April 16, 2004 report requesting approval to purchase the portable office structure due to the fact that workspace within the Meadowvale Office was taxed to the limit. The portable office structure was to accommodate growth for the next three to five years. In conjunction with this addition the existing head office layout was renovated and reconfigured to provide staff with more standard space allocations. The original intent was for the portable to accommodate 3 offices, 9 full workstations, a meeting room and 6 student desks. This had to be modified to accommodate 4 offices, 16 full workstations and data room leaving virtually no flex to accommodate any more staff moving forward. ANALYSIS: We have arranged to have Region of Peel property group assist us with exploring options to expand the CVC head office to be able to accommodate the existing staff and space needs as well as provide for the likely growth for the next 8 to twelve years. Our current capital ten year plan currently earmarks $2,000,000 for expansion of the head office space forecasting that occupation would occur in In this analysis CVC looked at a full suite of options: 1) Expand existing building and Terra Cotta 2) Sell existing building and move to another location a. Warwick property b. Terra Cotta c. Property north of Terra Cotta PAGE 10 27

28 SCHEDULE C PAGE APPENDIX 2 Page 3 3) Leased space 4) Region of Peel new head office expansion We ruled out leasing as an option as it represents an ongoing cost that will only increase as time goes on and is not a course of action recommended by the Region of Peel property staff. The Region of Peel head office was ruled out as it resides outside the CVC watershed. Assuming that an alternate location was being considered for the head office we needed to determine what a possible value could be achieved by selling the existing saleable tableland including the existing head office structure. We requested help from the Region of Peel real estate team to determine this value and seek out possible sites in the watershed that would meets our needs. In addition we reviewed the possibility of building a head office structure at the site north of Terra Cotta or on the Warwick property situated in the Town of Caledon on Heart Lake Road at Old Base Line. The site north of Terra Cotta was ruled out as it had common constraints as exist at Terra Cotta itself. Telecommunications are extremely poor which makes it a very poor location for a head office complex. The Warwick property is ruled out as an option for the following reasons: It is in the Oak Ridges Moraine. The location being designated Core Greenland which means head office structure is not a permissible feature for that location Sewer, water, hydro and fibre communications are not readily available The Real Estate Team advised that the existing head office location is zoned as PB1 Parkway Belt and as such is restricted to essentially undertakings incidental to the provision of a public service. This makes the property less saleable to non-public sector bodies. The estimated value was deemed to be $1,700,000. A cursory review of the real estate market revealed that in Mississauga that the per acre costs for vacant land ranged between $550,000 to $846,450 per acre and this translated into a cost ranging between $1,549,000 to $4,790,000 (four currently available properties). The review revealed that no available properties were currently listed in Brampton or Caledon. Those costs only covered the purchase of land. Construction costs for a totally new head office would be on top of the land costs. We do not recommend pursuing head office expansion beyond the existing property. Based on this analysis and the fact that the existing infrastructure cannot support much more growth it is recommended that staff be directed to begin the process of hiring a consultant to carryout the feasibility phase of expanding the main head office structure at the existing location and with the possibility of proceeding to Phase 2 which is the design and development of the building expansion. PAGE 11 28

29 APPENDIX 2 Page 4 SCHEDULE C PAGE RECOMMENDED RESOLUTION: RESOLVED THAT the report entitled Feasibility Study for Headoffice Building Expansion be received and appended to the minutes of this meeting as Schedule C ; and further THAT staff be directed to proceed with the hiring of consultant to carry out a Feasibility Study for addition to the existing head office on the existing site and proceeding to the design and construction phase if expansion is feasible on the existing site. Submitted by: Recommended by: Gerry Robin Manager, Corporate Services Rae Horst, General Manager 29 PAGE 12

30 APPENDIX 3 Page 1 Resolution Date: January 19, 2007 Resolution No. 14/07 Moved by: Allan Thompson Seconded by: Bob Shirley 14/07 RESOLVED THAT the report entitled Administration Office Building Expansion be received and appended to the minutes of this meeting as Schedule E ; and further THAT the firm Montgomery Sisam Architects Inc. be retained for design and development of an addition to be constructed adjacent to the existing head office facility at 1255 Old Derry Road at an upset limit of $205,000 plus GST. THAT the addition (including reconfiguration of main driveway) be constructed adjacent to the entrance of the existing building. Original signed P Mullin CARRIED 30 PAGE 13

31 APPENDIX 3 Page 2 SCHEDULE E PAGE TO: The Chair and Members of the Board of Directors, Credit Valley Conservation SUBJECT: ADMINISTRATION OFFICE BUILDING EXPANSION PURPOSE: To seek approval of the Board of Directors of CVC to hire a consultant to proceed with Phase 2 (the design and development of the building expansion). BACKGROUND: The April 16, 2004 report requesting approval to purchase the portable office structure identified that workspace within the Meadowvale Office was taxed to the limit. The portable office structure was intended to accommodate growth for the next three to five years. In conjunction with this addition the existing head office layout was renovated and reconfigured to provide staff with more standard space allocations and facilitate the anticipated growth during the three to five year timeframe. The original intent for the portable was to provide 3 offices, 9 full workstations, a meeting room and 6 student desks. Growth occurred quicker than anticipated. The portable configuration was modified to accommodate 4 offices, 16 full workstations and data room leaving virtually no flex to accommodate any more staff moving forward. At the June 10th, 2006 meeting the Board authorized staff to proceed with the hiring of consultant to carry out a Feasibility Study for an addition to the existing head office on the existing site and proceeding to the design and construction phase if expansion was feasible on the existing site. Two of four firms submitted bids with respect to this project. Montgomery Sisam Architects Inc. was hired based upon the thoroughness of their presentation and more complete understanding of what the project entailed. Their cost was slightly higher than the other firm but the firm was selected for the reasons noted above. ANALYSIS: Montgomery Sisam Architects Inc. completed the feasibility report dated December, This report identifies the development options for the current site to accommodate the existing staff and for the likely growth over the next 8 to twelve years. Our current capital ten year plan currently includes $2,500,000 for expansion of the head office space with an expectation that occupation occurs in early 2008 a year earlier than the previous 31 PAGE 14

32 SCHEDULE E PAGE APPENDIX 3 Page 3 year s ten year plan. The change is necessary to address the pressing growth issues brought about by the on-going development demands. The architect firm report identified that despite the generous size of CVC site that there are several significant constraints to the development of an addition to the existing structure including that: It is located relatively close to top of the embankment (north and east sides of the building; Construction access to the north and east sides is limited; Existing site services concentrated to the east side of the building; Current configuration of the main access drive limits development; Existing building must remain fully functional during the construction period. In spite of the constraints the firm identified there are development opportunities that can be pursued to deal with the CVC head office accommodation needs which are: A separate addition can be added onto the current site Staff density can be reduced and working conditions improved A new more flexible, functional office and support layout can be created Energy costs can be reduced by replacing/upgrading existing HVAC equipment and bringing natural gas to the building The report identified only two possible locations on the site for the addition. Adjacent to the north wall (lunch room/1 st floor meeting rooms side) Immediately south of the existing building ( entrance side) Of the two sites, the southern site became the recommended site as its advantages far exceeded the originally considered north wall site, with the only disadvantage being its location further away from water and sewer services. The southern site posed the least disruption to the operation of the existing building and current operations. Due to its relationship to the main access route, the southern site represents the easiest site for construction itself and therefore the most cost-effective site on which to place the addition. Therefore staff concur with the architect firm that the southern site is the preferred location. The addition is planned to be a two story addition separate from the existing building with a connecting link to both levels of the existing building allowing for access to the existing elevator for both buildings. Having a separate and distinct addition means that very little construction disruption occurs within the existing building and there is no need to bring the existing building up to current building code standards which would increase project costs beyond our budget levels. Staff also recommend that the firm Montgomery Sisam Architects continue to be retained as the design and development consultant for the construction of the addition. Based PAGE 15 32

33 APPENDIX 3 Page 4 SCHEDULE E PAGE upon an estimated construction cost of approximately $2,000,000 their upset fee including incidentals is $205,000 plus GST. RECOMMENDED RESOLUTION: RESOLVED THAT the report entitled Administration Office Building Expansion be received and appended to the minutes of this meeting as Schedule E ; and further THAT the firm Montgomery Sisam Architects Inc. be retained for design and development of an addition to be constructed adjacent to the existing head office facility at 1255 Old Derry Road at an upset limit of $205,000 plus GST. THAT the addition (including reconfiguration of main driveway) be constructed adjacent to the entrance of the existing building. Submitted by: Recommended by: Gerry Robin Manager, Corporate Services Rae Horst, General Manager 33 PAGE 16

34 APPENDIX 4 Page 1 Resolution Date: July 13, 2007 Resolution No. 64/07 Moved by: Rod Finnie Seconded by: Allan Elgar 64/07 WHEREAS CVC has outgrown its current Administration Office accommodation; and WHEREAS CVC has an urgent need to seek additional temporary space for staff offices; THEREFORE BE IT RESOLVED THAT the report entitled, Rental of Office Space near CVC Administration Office be received and appended to the minutes of the meeting as Schedule B ; and THAT the Board of Directors grant approval to enter into a five-year lease (with provision for a sub-lease) for rental accommodations at 2000 Argentia Road, Mississauga at an estimated cost of $120,000 per year. Original signed J Hutton CARRIED 34 PAGE 17

35 APPENDIX 4 Page 2 SCHEDULE B PAGE TO: The Chair and Members of the Board of Directors, Credit Valley Conservation SUBJECT: RENTAL OF OFFICE SPACE NEAR CVC ADMINISTRATION OFFICE PURPOSE: To request approval by the Board of Directors of CVC for rental accommodations of office space near the CVC Administration building. BACKGROUND: CVC has accommodated 21 staff in the trailer addition to the Administration Office over the past three years. More recently CVC s growth has been accommodated by installing 14 offices in the Boardroom. There is an immediate need to secure temporary office space near the main office that is able to provide access to the Region of Peel communications system. ANALYSIS: Local Office Space near CVC Administration Office: commercial rental rate at about $25.77 sq ft 4200 sq ft; approximately $110,000/ yr fibre optic hook up for Region of Peel estimated cost $11,000 to $15,000 parking spaces available office ready August 1; move in condition Unoccupied City of Brampton Space: industrial rental rate (TBD City of Brampton; estimate $20,000 - $50,000/yr) 3500 sq ft of office space; 1500 sq ft of storage space fibre optic hook up for Region of Peel (estimated cost $ 75,000 to $100,000) office construction work necessary (estimate $150,000) water supply to be secured (unknown) parking lot to be repaired (estimate $75,000) earliest availability is October leave all chattels including furniture with Brampton 35 PAGE 18

36 SCHEDULE B PAGE APPENDIX 4 Page 3 Three Year Summary of Costs: The total cost of renting the Local Office Space versus the Brampton Space is about the same at $400,000 over three years. CONCLUSION: The search for temporary office space has resulted in a preferred option of renting space currently available in Plaza I Suite 300 located at 2000 Argentia Road, Mississauga. Requested Terms of Lease: 4200 square feet of office space September 1, 2007 start date Space for 25 staff and meeting room Region of Peel fibre optic cable and communications 5-year lease with sublet option $25.77 / square feet RECOMMENDED RESOLUTION: WHEREAS CVC has outgrown its current Administration Office accommodation; and WHEREAS CVC has an urgent need to seek additional temporary space for staff offices; THEREFORE BE IT RESOLVED THAT the report entitled, Rental of Office Space near CVC Administration Office be received and appended to the minutes of the meeting as Schedule B ; and THAT the Board of Directors grant approval to enter into a five-year lease (with provision for a sub-lease) for rental accommodations at 2000 Argentia Road, Mississauga at an estimated cost of $120,000 per year. Submitted by: Recommended by: Judi Orendorff Director, Lands & Conservation Areas 36 Rae Horst Chief Administrative Officer PAGE 19

37 APPENDIX 5 Page 1 Resolution Date: September 14, 2007 Resolution No. 83/07 Moved by: Nando Iannicca Seconded by: Allan Elgar 83/07 RESOLVED THAT the report entitled Update on Building Expansion, CVC Administration Office be received and appended to the minutes of this meeting as Schedule J ; and THAT CVC continue to work with the architectural firm to finalize the building design and to review the design cost estimates; and THAT CVC prepare a contract with MS Architects for the full expansion project; and further THAT CVC work to prepare an expansion design that meets all foreseeable needs at the best cost. Original signed P Mullin CARRIED 37 PAGE 20

38 APPENDIX 5 Page 2 SCHEDULE J PAGE TO: The Chair and Members of the Board of Directors, Credit Valley Conservation SUBJECT: UPDATE ON BUILDING EXPANSION, CVC ADMINISTRATION OFFICE PURPOSE: To provide a brief update to the Board on the architectural design and development stage of the building expansion at 1255 Old Derry Road, Mississauga. BACKGROUND: Approval to retain Montgomery Sisam Architects Inc. for the design and development of an addition adjacent to the existing CVC administration office at 1255 Old Derry Road was received by the Board of Directors on January 19, 2007 (Resolution #14/07). Architectural design and development work has proceeded but is not finalized. A brief summary of the design concept is provided: Building addition to be located southwest of the existing building with modified entrance. Three storey addition with a connecting link and new elevator. LEED certification. Ongoing meetings with Region of Peel representative on project specifications. Upgrades to main office to convert from electricity to gas for heating and air conditioning (October 2007). Proposed demolition of 1265 Old Derry Road (farm house) and salvage of materials for use in building expansion if approved. Construction costs estimate is $3M. Total cost estimate including architect fees, site development, construction, LEED strategy and furniture is $6.4M. 38 PAGE 21

39 SCHEDULE J PAGE APPENDIX 5 Page 3 RECOMMENDED RESOLUTION: RESOLVED THAT the report entitled Update on Building Expansion, CVC Administration Office be received and appended to the minutes of this meeting as Schedule J ; and THAT CVC continue to work with the architectural firm to finalize the building design and to review the design cost estimates; and THAT CVC prepare a contract with MS Architects for the full expansion project; and further THAT CVC work to prepare an expansion design that meets all future needs at the best cost. Submitted by: Morgan Bonnell Supervisor, Central Services Judi Orendorff Director, Lands Management & Conservation Areas Recommended by: Rae Horst Chief Administrative Officer 39 PAGE 22

40 APPENDIX 6 Page 1 Resolution Date: January 18, 2008 Resolution No. 17/08 Moved by: Rod Finnie Seconded by: John Hutton 17/08 RESOLVED THAT the report entitled, CVC Administration Office Expansion at Meadowvale Conservation Area be received and appended to the minutes of this meeting as Schedule G ; and further THAT staff be directed to proceed with on-going development and design of the new addition at the current headquarters site. Original signed P Mullin CARRIED 40 PAGE 23

41 APPENDIX 6 Page 2 SCHEDULE G PAGE TO: The Chair and Members of the Board of Directors, Credit Valley Conservation SUBJECT: CVC ADMINISTRATION OFFICE EXPANSION AT MEADOWVALE CONSERVATION AREA PURPOSE: To seek direction from the Board of Directors of CVC regarding the proposed addition to the existing administration office building. BACKGROUND: CVC has grown exponentially in both funding and human resources since 1987 when the present office building was completed. This building was originally designed to accommodate a staff of 70 people. Since 2002, overcrowding within this building has been a constant issue. In 2005, a portable structure was added onto the north side of the building, as well as an extension to the employee parking lot. Designed to hold 14 offices, the interior space was re-arranged to accommodate 23 work stations and the interior of the CVC building was reconfigured to accommodate more staff in closer quarters. Despite the addition of the portable, the Boardroom had to be retrofitted to accommodate additional office modules. CVC has grown to more than 100 staff since 2000, not including casual hires, once again putting further strain on the available office space. Overcrowding is a serious recurring problem. As this growth is planned to continue (20+ staff included in 2008 work plans), the need for additional office infrastructure has become a critical issue. Management has reviewed a variety of options with the primary goal of finding sufficient office space that will not only satisfy short-term needs, but will allow flexibility to accommodate longer term growth that will be inevitable, albeit perhaps at a slower pace. As a temporary measure, 29 staff members of the Lands and Stewardship Departments have been relocated to rented offices at 2000 Argentia Road. The majority of CVC projects such as subwatershed studies are environmental, and therefore require staff of different disciplines and departments to work closely together. This is currently very difficult at separate locations. Separate locations also result in higher and duplicative administrative and operating costs, lost time and efficiency. 41 PAGE 24

42 SCHEDULE G PAGE APPENDIX 6 Page 3 ANALYSIS: 1(a) Office Relocation Options Initially, the focus was to look at other facilities or locations where CVC could relocate the corporate offices while trying to minimize overall costs. This search included a number of properties. These are outlined below along with associated problems or limitations: Riverwood (ie, occupy the mansion) already occupied by others; insufficient space; CVC would need to reconstruct about 36,000 square feet at Riverwood as opposed to 20,000 square feet at Meadowvale; Region of Peel (ie. take several floors of Region of Peel s new facility) facilities not in the CVC watershed; do not have sufficient space for their own needs; City of Brampton (Norval) vacant manufacturing facility; water availability an issue; major upgrades required; located at extreme west end of watershed; Brampton had not yet determined their own space needs and would only commit to a month-to-month tenancy; Brampton Parks staff not in favour of CVC move and want it for future Brampton needs; Terra Cotta would require building 40,000 square foot office building, not 20,000 square feet; currently has inadequate water and communications; Warwick Property would require construction of 40,000 square feet not 20,000 square feet; on Oak Ridges Moraine; not zoned for an administration building (zoning very strict); not central within watershed resulting in greater operational costs; Partnering with City of Mississauga CAO CVC Rae Horst spoke with Janice Baker, CAO City of Mississauga regarding any opportunities to partner for space or a new building. Mrs. Baker said Mississauga has no space to share with CVC and does not have the type of requirements to justify a new building either in the immediate or mid-range timeline. (b) Marketability of Existing Office at 1255 Old Derry Rd. Recent zoning restrictions placed on the property by the City of Mississauga limit the resale value of the CVC Administration Offices. The property is located within the Parkway Belt West Plan and is zoned PB1. This zoning limits the permitted uses to passive recreational and conservation uses. A special provision was applied that permits the use of the Conservation Authority offices on this site. 42 PAGE 25

43 APPENDIX 6 Page 4 SCHEDULE G PAGE Notwithstanding the above, the property also has many physical restraints and environmentally significant attributes which result in further development restrictions. The building is located within the Meadowvale Conservation Area which allows public access to the property. This may pose a serious security issue to prospective purchasers. 2. Addition to Existing Building CVC owns the property where the existing administration building is located. The CVC office and any additions are covered under permitted uses in the Parkway Belt West Plan and City of Mississauga Official Plan which was recently revised. Montgomery Sisam Architects Inc. completed a feasibility report in December 2006 that identified the development opportunities that can be pursued to address the CVC head office accommodation needs: A separate addition can be added onto the current site; Staff density can be reduced and working conditions improved; A new more flexible, functional office and support layout can be created; and Energy costs ($60,000 per year) can be reduced by as much as half by replacing/upgrading existing HVAC equipment and bringing natural gas to the building. The report identified only two possible locations on the site for the addition: Adjacent to the north wall (lunch room/1 st floor meeting rooms side); and Immediately south of the existing building (entrance side). Of the two site options, the latter became the recommended site. Its advantages far exceeded the originally-considered north wall site and its only disadvantage was it is located the farthest distance away from the water and sewer services. It offers the least disruption to the operation of the existing building and current operations. Due to its relationship to the main access route, it represents the easiest site for construction activities and therefore is also the most cost effective site on which to place the addition. Staff concurred with the architect firm that this site is the preferred location. The CVC Board approved the staff recommendation. The new facility, in combination with the existing building, is designed to accommodate 140 staff. The site plan allows for an additional parking area for 60 vehicles. The new addition will utilize reclaimed brick from a former residence on the property that is scheduled for demolition in This project has been part of the CVC s ten-year plan. Originally the Region of Peel was identified as providing sole funding support. The project had to be accelerated and increased in scope due to the rapid expansion of CVC s programs brought about by pressing climate change activities. It is recognized that with a project of this magnitude it is onerous on any funder to come up with funding on a short-term basis (special basis). The Region of Peel has suggested a possible long-term funding SCHEDULE arrangement 'B', APPENDIX which A PAGE 26 43

44 APPENDIX 6 Page 5 44 PAGE 27

45 APPENDIX 7 Page 1 Resolution Date: February 8, 2008 Resolution No. 23/08 Moved by: Sue McFadden Seconded by: Allen Elgar 23/08 RESOLVED THAT the report entitled, CVC Administrative Office Expansion at Meadowvale Conservation Area be received and appended to the minutes of this meeting as Schedule H ; and further THAT CVC staff be authorized to enter into an agreement with the Region of Peel for long-term financial assistance in support of the construction of the CVC Administrative Office addition, in accordance with the principles set out in the report. Original signed P Mullin CARRIED 45 PAGE 28

46 APPENDIX 7 Page 2 SCHEDULE H PAGE TO: The Chair and Members of the Board of Directors Credit Valley Conservation SUBJECT: CVC ADMINISTRATIVE OFFICE EXPANSION AT MEADOWVALE CONSERVATION AREA PURPOSE: To seek direction from the Board of Directors of CVC regarding long term financial assistance in support of construction of the Administrative Office addition. BACKGROUND: The Board of Directors at its January 18 th, 2008 Board meeting gave staff direction to proceed with on-going development and design of the new addition at the current headquarters site (resolution #17/07). In order to proceed in that regard an agreement needs to be negotiated with the Region of Peel to provide funding for this project. During the Region of Peel s 2008 budget process, the Region gave Peel staff direction to do so. In order to accomplish this, CVC s Board of Directors needs to formally request the long-term financial assistance from the Region of Peel and authorize CVC staff to negotiate the development of such an agreement. As noted in the report attached as Schedule G to the minutes of the 429 th CVC Board of Directors meeting dated January 18, 2008, total cost of the proposed addition is estimated to be approximately $9 million of which CVC currently has $1.2 million in hand for this project. Therefore it is deemed appropriate to establish a preliminary budget limit for long-term financing in an amount of $7.8 million. CVC would request that the Region of Peel fund up to that limit on the basis of an approved cash flow plan that staffs from the Region of Peel and CVC would develop jointly. This would be on the basis of progress payments as work progresses. CVC would support a loan through an evidence of indebtedness which is mutually acceptable, such as a promissory note vehicle which the Region of Peel has effectively used in the past. The financial assistance provided under this initiative will be amortized over a period of years and will commence to become payable when CVC receives its occupancy permit for the new addition. The term of repayment must be negotiated, possibly considering an open type of arrangement. Cost of funds would reflect cost to the Region of public debt issuance. It is understood that a longer term financing vehicle with result in a lower annual cost, but it should be a mutually-acceptable period between CVC and the Region of Peel because the Region of Peel is CVC s major funder (92%). After some discussion, it is proposed that we utilize a 15-year amortization period. Over the term of the facility s life cycle, this provides a good balance of sustainable funding. It is not anticipated that there PAGE 29 46

47 SCHEDULE H PAGE APPENDIX 7 Page 3 will be much in the way of major maintenance required over this repayment term, given appropriate ongoing preventative asset management. Once the financing facility has been retired there will likely be a growing level of major maintenance, which, with Peel s approval, we may need to reallocate the budget capacity to the sustainability of the asset. It is anticipated that the annual cost of the facility would be in the range of $630,000. CVC will incorporate the annual repayment value into its annual general levy, which will be cost shared by all its municipal funders on the current market value assessment values provided by MNR. Recommended Resolution: RESOLVED THAT the report entitled, CVC Administrative Office Expansion at Meadowvale Conservation Area be received and appended to the minutes of this meeting as Schedule H ; and further THAT CVC staff be authorized to enter into an agreement with the Region of Peel for long-term financial assistance in support of the construction of the CVC Administrative Office addition, in accordance with the principles set out in the report. Submitted by: Gerry Robin Director, Corporate Services Recommended by: Rae Horst, Chief Administrative Officer 47 PAGE 30

48 APPENDIX 8 Page 1 Resolution Date: January 18, 2008 Resolution No. 14/08 Moved by: Allan Thompson Seconded by: John Hutton 14/08 RESOLVED THAT the report entitled, 2008 Budget and Work Plan totaling $24,033,907 be received and appended to the minutes of this meeting as Schedule C ; and THAT the general levy be approved in the amount of $5,559,798; and further THAT the special levy be approved in amounts of: Region of Peel $7,641,539 Region of Halton 551,080 Town of Orangeville 44,938 Town of Erin 11,479 Town of Mono 1,812 Township of East Garafraxa 965 Township of Amaranth 187 Original signed P Mullin CARRIED 48 PAGE 31

49 APPENDIX 8 Page 2 SCHEDULE C PAGE TO: The Chairman and Members Of the Board of Directors Credit Valley Conservation SUBJECT: 2008 BUDGET AND WORK PLAN PURPOSE: To present to the Board of Directors of CVC the 2008 Budget and Work Plan in order to vote on the general and special levies. SUMMARY: The attached published CVC s 2008 Budget and Work Plan totals $24,033,907 which is an increase of 8,891,841 over the 2007 revised budget of $15,142,066 (includes addition to administrative office). Of special note is the Office Renovations capital project (expected now to be completed and occupied during 2009) which has a current estimated cost of $9,000,000 and includes LEED building components and certification. CVC has an anticipated 2007 special levy carry over in this project of $1,200,000. This project in the past was intended to be fully funded by the Region of Peel. This was not considered to be appropriate by Peel as the headquarters facility is of benefit to all our funders. For that reason the balance of the funding is now planned to be covered by means of long-term financing which eliminates the need for CVC funders to come up with the estimated additional $7,800,000 in one or two years. Region of Peel Council has given Peel staff permission to enter negotiations with CVC staff with the view of the Region of Peel providing the long-term financing. This would likely be the most cost-effective means of borrowing available to CVC. The annual repayments of the long-term financing costs and debt repayment will become a normal on-going cost of operations funded by future general levy. The project also includes renovations of the existing facility to provide a more cost efficient facility and the cost savings generated are expected to offset some of the above annual costs. In any event, CVC s goal is to limit future general levy increases to 5 6% (3% inflation and 3% salary) if at all possible including the above charges. We hope to continue to generate other revenues which will help in this regard. The 2008 general levy, special levies and capital contribution funding totals $14,362,866; up by $7,290,392 over 2007 funding of $7,072,474. The proposed 2008 base general levy amount is $4,885,364; an increase of 4.29% or $201,136 over In addition three projects (Terrestrial Monitoring, Natural Heritage Program and basic Education Program), formerly funded as special levy activities as directed by the Board in 2007, are included as general levy activities increasing the general levy to $5,559,798, 49 PAGE 32

50 SCHEDULE C PAGE APPENDIX 8 Page 3 a further apparent increase of $672,434. The 2008 general levy represents a $1.50 increase per capita over The proposed 2008 special levy amount, is $3,130,677 a decrease of 17.96% or $685,263 over The following table provides a more graphic display of the levy summary: 2007 Amounts 2008 Amounts 2008 Amount Comments % General Levy $4,686,228 Base Increase $ 201, % Natural Heritage Transfer from 298,642 Program special levy 6.37% Terrestrial Transfer from 166,849 Monitoring special levy 3.56% Education Transfer from 206,943 Program special levy 4.42% $5,559, % Special Levy $3,815,940 Common Projects -$118, % Peel Only Projects -1,310, % Peel/Halton 744, % $3,130, % Climate Change $2,500,000 $5,021, % Levy Total $11,002,168 $13,711, % BACKGROUND: Under the Conservation Authorities Act, conservation authorities have the ability to levy municipalities, both general and special levies. General levy projects are those that are ongoing. They are funded by all municipalities in the watershed with costs apportioned to each by a formula determined by the province and based on current value assessment. The special levy is meant for short-term or non-recurring projects or works such as dam repair, administrative building construction or sub-watershed studies that may run for three years. CVC has used the special levy in the past to initiate ongoing projects where there is an initial large expenditure and the ongoing level of expenditures 50 PAGE 33

51 APPENDIX 8 Page 4 SCHEDULE C PAGE unknown. When the ongoing level of funding is known, the project or activity is moved from special to general levy. You may recall that when the 2006 Proposed Budget was presented to the Board in September 2005, it was recognized that the allocation of special levy had been inequitable to the Region of Peel in the past. A new formula was recommended, beginning in 2006, to be phased in over three years. The new formula ensures that municipalities would pay 100% for any projects that are only of benefit to them (e.g. Fletcher s Creek Monitoring would be paid 100% by Peel). All other projects, including sub-watershed studies and conservation areas, are allocated using the formula for the general levy based on the premise that these projects benefit the entire watershed. The Board approved a three year phase-in, whereby the non-peel municipalities would begin to pay their share. In 2008 this share will reach 100%. The CA Act dictates conservation authorities should apportion the special levy according to which municipalities benefit. Both the general levy and the special levy are voted on by the CVC Board on the basis of a weighted vote. For example, Peel members paying 91.73% of the general levy or special levy have a weighted vote of 91.73%. Once approved by a majority vote of the CVC Board, the overall municipal levy amount (both general and special levy) cannot be appealed by a municipality. On the other hand the way the overall budget is split or apportioned between municipalities can be appealed. The general levy apportionment is appealed to the Mining and Lands Commissioner and the special levy is appealed to the Ontario Municipal Board. The attached 2008 Budget and Work Plan was developed according to the CVC Business Plan. It has also been developed based on discussions that began in early summer with the Region of Peel regarding CVC s proposed plan, as they fund 91.8% of the general levy as well as most of the special levy. Typically Peel staff and CVC staff recommend to Peel Council and the CVC Board respectively, an agreed-on Peel levy for any given year. Both the Regions of Peel and Halton have agreed with the CVC levy for Included in this budget and the revised 2007 budget amounts are funds the Region of Peel provided CVC (and a like amount to TRCA) to address global warming within our mandate through adaption and mitigation strategies and implementation. This work plan includes funding amounting to $5,021,100 and an increase of $2,521,100 over the funding provided in The Region of Peel has taken a leadership role in moving forward in this regard. 51 PAGE 34

52 SCHEDULE C PAGE APPENDIX 8 Page 5 The revised Summary by Municipality for the special levy requirement is as follows: Region of Peel $7,641,539 Region of Halton 451,080 Town of Orangeville 44,938 Town of Erin 11,479 Town of Mono 1,812 Township of East Garafraxa 965 Township of Amaranth 187 SIGNIFICANT BUDGET FACTORS/DRIVERS: Staffing and Benefits There is a contingency in this budget for a cost of living increase for salaries that has been estimated at 3%. We hope to have this information completed early in the spring of 2008 and at that time a separate report will be brought to the Board. This budget allows for 85 full-time salaried positions and 39 contract positions. This includes some new positions for Watershed Management, Stewardship, Planning and Community Education. User Fees Fees for general development inquiries and fill files have been increased in accordance with direction provided at the December 2006 Board meeting. Revenue from user fees for conservation areas are based on the 2007 Conservation Area Fee Structure approved at the December 2006 Board meeting. Fees for plan review and regulations are based on fees approved at the September 2006 Board meeting. Funding Sources This budget includes an estimated MNR transfer payment of $185,195 for flood and erosion control structures, flood forecasting and warning, plan input and administration. Even though CVC has not received confirmation of our transfer payment, MNR moved to stable funding a number of years ago. Therefore we are confident about the amount put into this budget. The municipal general levy of $5,559,798 (Pages 45 to 46 (revised copy attached to this report)) has been increased by $873,570 over This represents an annual increase of $1.50 per capita in our watershed. This increase will primarily cover the transfer of three former special levy funded projects ($672,434), and the balance covers a cost of living provision estimated at 3% effective April 1 st, annualization of the previous years award, and staffing adjustments such as new positions. 52 PAGE 35

53 APPENDIX 8 Page 6 SCHEDULE C PAGE The mandatory portion of the levy is for our flood control program, while the remainder is decided on a majority recorded vote of our member municipalities which will take place at this meeting. CVC generated funds have become a significant source of funding amounting to $8,593,182 ($6,000,000 represents the long term financing for the head office addition) for Risks Estimated 2008 revenue from Plan Review Fees is $934,000. This revenue is very dependent on continued development activity. Two thirds of the above amount has either already been received or is anticipated to be receivable early in 2008 are for subdivisions already on the books. The other third is 50% that will be due for new subdivision applications coming in during 2008 in this budget. We believe this to be a conservative amount and therefore the risk is minimal for this revenue source in Estimated 2008 Conservation Area fees are $315,100 which only slightly higher than 2007 and these fees can be significantly affected by bad weather. Based upon the current winter weather conditions there is a good possibility that we might miss our revenue expectations here. However, we have a reserve set up for this possibility and it is sufficient to cover a shortfall in 2008 should one occur. Legal Fees of $112,500 have not changed from the 2007 budget amount and are dependent on contentious issues which are particularly difficult to forecast. Government initiatives (primarily Provincial initiatives or changing directions) can have a bearing on the work plan as presented. Projects and Programs This budget contains a number of projects and programs funded by special levy (including Peel s Climate Change Funding) and capital contributions. Details of these projects can be found on Pages 43 to 44. There are no new projects funded on the basis of equal cost sharing. One project (Subwatershed 10 Page 22) has been accelerated and in this plan for year one is being fully funded by the Town of Halton Hills ($100,000), Halton Region ($100,000) and the Ministry of Natural Resources ($500,000). All future funding requests for Subwatershed 10 will be only to the Region of Halton. This is being handled in this manner due to the urgency of the project specifically for Halton Hills. Another new project is being funded by the Region of Peel, the Region of Halton and the CVC Foundation. The Major Infrastructure Terra Cotta (Page 43) project in the 2008 is to be funded equally by all three partners. Future years reflect funding by the Regions equally which could be reduced by any further CVC Foundation support. 53 PAGE 36

54 SCHEDULE C PAGE APPENDIX 8 Page 7 All other new projects are being funded by Region of Peel Climate Change funding. The new projects in Water Management and Health Monitoring (Pages 17 to 23) include Sustainable Future Workshops, LID Pilot Site Project and CRWMSU - Rural Subwatersheds. In Watershed Stewardship (Pages 24 to 29) include Peel Planting Program, Restoration of Lake Ontario Watersheds/Shoreline and Regional Community Outreach. In Corporate Communications and Education (Pages 38 to 39) a Public Relations activity has been added. The remaining projects in this budget are multi-year projects that were introduced in previous years. In addition the Ministry of Natural Resources has indicated its intention to provide CVC with $275,000 for climate change work as a pilot in the province. As stated in the first paragraph of this report, we have allocated funds in this budget under Office Renovations (Pages 30 to 33) to begin construction of a permanent three storey addition (with a partial basement) to the administrative office complex. In the 2008 budget the funding requirement is $6,000,000 which is planned to be funded as noted by means of long term borrowing. As noted previously, this project has been included in our ten-year plan and was to be fully funded by the Region of Peel. As mentioned previously in the report the repayment will be part of on going head office operation costs which are cost shared by all funders. RECOMMENDED RESOLUTION: RESOLVED THAT the report entitled, 2008 Budget and Work Plan totaling $24,033,907 be received and appended to the minutes of this meeting as Schedule C ; and THAT the general levy be approved in the amount of $5,559,798; and further THAT the special levy be approved in amounts of: Region of Peel $7,641,539 Region of Halton 451,080 Town of Orangeville 44,938 Town of Erin 11,479 Town of Mono 1,812 Township of East Garafraxa 965 Township of Amaranth 187 Submitted by: Recommended by: Ilona Potovszky Gerry Robin Rae Horst Financial Services Officer Director, Corporate Services CAO 54 PAGE 37

55 APPENDIX 9 Page 1 55 PAGE 38

56 APPENDIX 9 Page 2 56 PAGE 39

57 APPENDIX 9 Page 3 57 PAGE 40

58 APPENDIX 9 Page 4 58 PAGE 41

59 APPENDIX 9 Page 5 59 PAGE 42

60 APPENDIX 9 Page 6 60 PAGE 43

61 APPENDIX 9 Page 7 61 PAGE 44

62 SCHEDULE 'B', APPENDIX B Resolution Council of the Regional Municipality of Peel June 19, 2008 MA-A1. Credit Valley Conservation Authority Expansion Project Financing RECOMMENDATION GC : That staff be authorized to enter into an agreement with the Credit Valley Conservation Authority (CVCA) to provide long term financing with respect to the development and construction of the CVCA headquarters expansion project; And further, that the agreement reflect the principles, terms and conditions as outlined in the report of the Chief Financial Officer and the Commissioner of Employee and Business Services, dated May 14, 2008 and titled Credit Valley Conservation Authority Expansion Project Financing ; And further, that the Chief Financial Officer be authorized to establish the appropriate internal financing mechanisms for the development and construction of the CVCA headquarters expansion project, to a maximum value of $6,590,000; And further, that the required documents be executed by the duly authorized signing officers of the Regional Corporation; And further, that staff be authorized to project manage for third party and participants and enter into an agreement with terms and conditions satisfactory to the Regional Solicitor. Approved

63 SCHEDULE 'B' APPENDIX C 63

64 SCHEDULE 'B', APPENDIX D PAGE 1 CVC Operational Imperative for CVC Administration Building Expansion There is a need to temporarily focus on our office environment so that our dedicated and talented staff can focus on the natural environment. The fit between our people and their work and their workplace needs attention. The main office building was designed and constructed to accommodate 70 staff members. The addition of a portable and conversion of the boardroom into offices have provided much needed space however it is crowded and uncomfortable and poor quality. The portable space was meant to be temporary. CVC s ten year plan records a work force of 140 permanent staff plus seasonal employees. We are close to this projected growth and all options for additional work space have been examined. The most cost efficient solution is to expand the existing main office building. This capital project is costly but determined to be in line with comparable construction projects when a comparison was carried out by Region of Peel. Cost Comparison per square foot to other Regional Projects Base Building (in terms of today's salary) $182 $190 $166 $179 $184 $ Coptic Church Walker Road Canadian Legion Peel Manor Apt. CVCA TRCA Project 64

65 SCHEDULE 'B', APPENDIX D PAGE 2 Environmental health of water, land, plants and animals are all integrated and cannot be separated. To protect form and function requires integration for the staff of land, water and ecological experts. These experts must cooperate closely and daily on most CVC projects. This is not easily achieved with staff at 3 separate locations Office ergonomics recognizes the impact of a work environment on productivity and performance of the individual and the team at many levels. These include physical, cognitive and organizational impacts. Space, lighting, sound, aesthetics can all influence outcomes. More specifically, poor workstations can result in physical injuries. Overcrowding can affect work stress and mental workload. Using portables and satellite offices negatively impact quality management and interdepartmental cooperation on environmental projects that need to be integrated. Good office ergonomics makes a difference. The support of all municipal partners is needed to recognize that we have to share in the solution. It is our collective role to ensure CVC staff has a safe and functional work environment so that they can productively perform their role of protecting our natural environment. Municipal Share of Annual CVC Building Mortgage $20, $12, $3, $459, $ $ $50.00 Region of Peel Region of Halton Town of Orangeville Town of Erin Township of Mono Township of East Garafraxa Township of Amaranth 65

66 SCHEDULE C PAGE TO: The Chair and Members of the Board of Directors, Credit Valley Conservation SUBJECT: TERRA COTTA SILVER CREEK MANAGEMENT PLAN PURPOSE: Board of Director s approval for the Terra Cotta Silver Creek Management Plan. BACKGROUND: Credit Valley Conservation has completed the development of a Management Plan for the 1887 acre/764 ha Terra Cotta Silver Creek land complex. It includes Terra Cotta and Silver Creek Conservation Areas, Terra Cotta Forest and the Jacquith Property owned by Ontario Heritage Trust and managed by CVC. Terra Cotta Conservation Area is considered an operational Conservation Area for CVC and is a nodal park in the Niagara Escarpment Parks and Open Space System. Located in the northwest corner of Halton Hills, Terra Cotta is a Provincially Significant Life Science ANSI that in the past had over one hundred thousand visitors annually. These visitors were drawn to the area for camping, day use and swimming activities at a large one-acre swimming facility. In 1991, the Conservation Authority, through development of the Conservation Areas Strategy, decided that the new theme for the site would be a Centre for Environmental Learning. As such, the swimming facility, three campgrounds and large portions of the day use area were taken out of service and rehabilitated. CVC has spent considerable time, effort and funds to re-orient facilities and programming to meet this new direction. The single largest activity involved the removal of the swimming facility and replacing it with a wetland community with educational opportunities. Trail-based activities and interpretive programming have been the focus of the area following reduced provincial funding in Terra Cotta Silver Creek is an ecologically important site, being home to a diversity of ecological communities and rare species, and a key educational and recreational resource, drawing visitors from a wide area in Peel and Halton Regions. As the population of surrounding community grows, so too have visitor demands on the site. In addition to this growth, previous reductions in funding have resulted in much of Terra Cotta Silver Creek being without active management or significant staff presence since However, recent increases in funding, CVC Foundation commitment and renewed community interest have allowed CVC to reinvest in the Complex to make it an educationally focused Landscape for Learning. The Terra Cotta Silver Creek Management Plan ensures that current and future management and development of the land complex will be able to meet the challenge of 66

67 SCHEDULE C PAGE balancing the conservation of natural environment features and functions with the pressure of increasing use. ANALYSIS: The Management Plan was developed over a period of four years in three phases: Phase I Situation Analysis background studies and baseline investigations of the natural features and functions of the Complex, as well as the existing infrastructure and facilities. Opportunities and constraints associated with these features and facilities helped establish preliminary management zones for the Complex and provide the basis for public consultation. Phase II Strategic Directions three consultation sessions on the Situation Analysis Report. The Strategic Directions Report is a synthesis of the results and issues identified in the Situation Analysis Report and from the three consultation meetings. The issues identified have formed the foundation of this management plan. Phase III Management Plan incorporates the results of the Situation Analysis and Strategic Directions phases and presents the final vision for the Complex in as much detail as necessary. The Draft Management Plan was reviewed and revised several times by CVC and other government staff. Phase III culminates in the drafting of the final Management Plan and its subsequent approval by the CVC Board of Directors, NEC and MNR. The final draft of the Management Plan accurately reflects and synthesizes the results of the tri-phased planning process. This process has allowed for a detailed understanding of the natural heritage features of the Complex, high levels of stakeholder and government agency input, and creative conceptualizing of what the Complex should and can be. As such, the final draft of the Terra Cotta Silver Creek Management Plan lays out a vision for the Complex and the management steps required to fulfill it. The final draft of the Management Plan differs from previous drafts in its increased level of detail about stewardship policies and development policies as well as in its selection of preferred options for resource management, infrastructure and sites. This was required both for clarity of vision and to satisfy NEC permitting processes. The policies for physical development of the Complex mainly Terra Cotta Conservation Area reflects a philosophy of sustainable redevelopment. Existing infrastructure will be converted into facilities that fulfill the goals and objectives of the conservation areas and meet the needs of the visitors and staff with a focus on education and passive recreation. CONCLUSION: The development of the Management Plan has been a lengthy and comprehensive process that has included significant stakeholder input and government agency consultation. In this regard, staff have a high degree of confidence in the Management Plan and its ability to guide land management that balances use while protecting the 67

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70 SCHEDULE C, APPENDIX 1, TERRA COTTA-SILVER CREEK CONSERVATION AREA A LANDSCAPE FOR LEARNING MANAGEMENT PLAN DRAFT JUNE 2008 JULY 11,

71 SCHEDULE C, APPENDIX 1, CVC initiated the current management planning process for Terra Cotta-Silver Creek in Phase I the Situation Analysis, provided the characterization of the Complex based on relevant plans, policies, and reports describing the natural features and functions of the property and identified the areas of opportunity and constraint. Phase II involved three rounds of public consultation on the Situation Analysis Report. With such a large land mass that crosses local and regional municipalities, members of the general public, special interest groups, and local government agencies all held interest in the process and provided vital insight on the Complex s current state and CVC s planned future initiatives. Phase III began with a draft plan and associated consultations, and will end with approval of this Plan. While each conservation area within the Complex is classified and zoned separately, as required by the Niagara Escarpment Plan, protection, appreciation, and recreation opportunities are planned at a system level. Silver Creek and Terra Cotta Forest Conservation Areas (including the Jacquith Property) are classified as Nature Reserves, whereas Terra Cotta is classified as a Natural Environment conservation area. Only the resource management zone is not present in the Complex. The classification and zoning process provides a balance between protection, appreciation, and recreation. Locally or regionally significant natural features and functions present within Silver Creek and Terra Cotta Forest conservation areas are protected with only the most passive uses permitted. Although Terra Cotta Conservation Area contains those same significant features and functions, specific areas are ideal to provide high quality appreciation and recreation opportunities. Consequently, implementation of resource protection, stewardship, recreation, education, and infrastructure development policies will require a focused management effort combined with new revenue generation and partnership initiatives. Public interest in the planning process is high. Local landowners take pride in the conservation areas and want to enhance their reputation throughout south-western Ontario and beyond. The residents acknowledge that protection of significant natural heritage features and functions is vital to this image; however, they and CVC want to provide appropriate appreciation and recreation opportunities. With such a wide variety of potential activities, operation and management of the Complex will require new funding sources. It is recommended that a Friends of Terra Cotta Terra Cotta Advancement Cabinet be established as a sub-committee of the CVC Foundation. This Committee will help design campaigns and raise funds to offer various programs within the Complex. The Terra Cotta-Silver Creek Management Plan will be reviewed every five years. Public consultation will be necessary where proposed changes affect the vision, goals, or objectives for any of the conservation areas within the Complex. 71 7

72 SCHEDULE D PAGE -1- TO: The Chair and Members of the Board of Directors Credit Valley Conservation SUBJECT: COMPLETION OF THE CREDIT RIVER FLOW MANAGEMENT STUDY AND REMOVAL OF THE MORATORIUM ON ROOFTOP AND PARKING LOT STORMWATER (WATER QUANTITY) MANAGEMENT CONTROLS PURPOSE: To report back to the Board of Directors of CVC on completion of the Credit River Flow Management Study and to request approval by the Board of Directors of CVC for the removal of the moratorium on the use of rooftop and parking lot storage for water quantity control. BACKGROUND: In November 2003 (Resolution #88/03), the CVC Board of Directors directed staff to oversee completion of the Credit River Flow Management Study and coincidently approved the placement of a moratorium (with exceptions) on site-level stormwater quantity controls (e.g. rooftop and parking lot storage) until such time as the Flow Management Study was completed and approved. Identification of the need for the study and moratorium followed observations from CVC streamflow gauges showing increases in peak flows and flow volumes along the lower Credit River in response to ongoing urbanization. The Credit River Flow Management Study was undertaken by Philips Engineering Ltd, Burlington, ON for CVC. The study was guided by a Steering Committee which included representation from CVC, Region of Peel, City of Mississauga, City of Brampton, Toronto and Region Conservation Authority and Philips Engineering Ltd. The following figure illustrates the context for the Flow Management study: 72

73 SCHEDULE D PAGE -2- Study Context Credit River Water Management Strategy Adaptive Environmental Management Strategy Water Quality Management Study Water Budget Study Flow Management Study Other: NHS and Fisheries Provide direction to local municipalities on land use, environmental and stormwater management implementation ANALYSIS: The Philips study incorporated a watershed-level hydrologic analyses were completed for existing land use conditions and for 3 future land use scenarios (2051, high imperviousness and low imperviousness) to determine the anticipated change in peak flow rates at each flood damage centre on the main Credit. Frequency flows within the lower Credit and in Orangeville were shown to be most sensitive to changes in impervious area under the 2051 scenario. This follows the projection of intensive development within the lower watershed. To control peak flows to pre-development conditions the study recommends aggressive lot-level BMP controls, in addition to conventional stormwater quantity controls (SWM ponds), on all new development along with partial uptake of lot-levelbmps within existing development. The targeted subwatersheds include Sawmill Creek (#3), Fletchers Ck (5), Levi Ck (6), Huttonville Ck (7), Springbrook Ck (8a), Churchill Tributary (8b), Main Credit downstream of Norval (9), and Orangeville (19). Municipal development standards and zoning bylaws will need to be revised accordingly. These recommendations are consistent with the findings of the Credit River Water Management Strategy Update. With removal of the moratorium, use of parking lot and rooftop controlswill be accepted by CVC wherever feasible as a component in meeting stormwater quantity control targets. Other stormwater management targets (i.e. quality, erosion, volume) must still be addressed through other means. 73

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