The Association for Career and Technical Education. New State Leader Guide April 2011

Transcription

1 The Association for Career and Technical Education New State Leader Guide April 2011

2 TABLE OF CONTENTS Table of Contents... 2 WELCOME... 3 ASSOCIATION LEADERSHIP RESOURCES... 5 Association Leadership Resources... 6 Association Management Tools... 6 Connections/Networking... 6 Information... 7 Leadership Development... 7 ADDITIONAL ACTE RESOURCES AND PROGRAMS... 8 Membership and Marketing Resources... 9 Membership Modules... 9 Membership Services and Support... 9 Marketing Support Advocacy Resource List Social Networking for State Associations Blogs ACTE Events Annual Convention CTE Month National Policy Seminar Region and State Conferences State Leader Events ACTE Newsletters ACTE News ACTE Legislative Update Career Tech Update Sending E mail Through ACTE ACTE Activities Ambassadors Network CTE Foundation CTE Support Fund Institute for 21st Century Leadership Washington Contacts Network ACTE Awards Programs National Awards Quality Association Standards Award Important Dates WHO TO CONTACT AT ACTE FOR ADDITIONAL ASSISTANCE ACTE Staff Roles & Responsibilities Directory ACTE Staff Telephone and E mail Roster

3 Welcome 3

4 Dear New State Association Leader: Congratulations on your selection as a leader in your state ACTE! ACTE looks forward to working with you over the course of your term to further the cause of career and technical education in your state. The state associations are an integral partner with ACTE. The goals, activities and successes of each state Association are critical to the overall achievement of ACTE s goals and objectives. As a state leader, you are a valuable participant in the journey toward the realization of our mission and core purpose. ACTE has developed this packet to help you understand the states relationship with ACTE and the resources available to the states through ACTE. Our hope is that the information, resources and tools included in the packet will lead to an effective organization that meets and enhances member value. As you advance in the development and progress of your state association you may encounter needs that are not addressed in this packet or on the ACTE Web site. You are encouraged to contact ACTE Headquarters, your Region vice president or the ACTE president in your quest for help. We also encourage you to utilize the State Association Management Handbook, available online by visiting: toguide.pdf The handbook features information on a variety of practical association management issues, including legal and tax issues, governance and structure, finance, membership, management, public policy, media relations, and programs and services. It is an excellent resource and I personally encourage you to take advantage of it! It is the hope of all concerned that the contents of this packet and the supplemental resources will serve as a valuable resource and will help you become more effective as a leader. We wish you great success and the satisfaction of a job well done. Sincerely, Janet B. Bray, CAE Executive Director 4

5 Association Leadership Resources 5

6 ASSOCIATION LEADERSHIP RESOURCES ACTE has several resources specifically for State Leaders! Association Management Tools State Leaders Resource Page: A state leader s resources Web site has been developed to compile all of the resource in one location for your convenience. Please visit the site and utilize these resources! Information includes past conference calls, links to the awards Web sites, event resources, forms, governing documents, membership information, public policy information and tax/financial resources. Please visit State Association Management Handbook: ACTE staff and the State Association Task Force have developed a practical how to guide on state association management for the state leaders use! The Association Management Handbook is approximately 200 pages and features information on a variety of practical association management issues, including legal and tax issues, governance and structure, finance, membership, management, public policy, media relations, programs and services, frequently asked questions and an appendix. Please visit the handbook at toguide.pdf Monthly Conference Calls: Connections/Networking 6

7 On the last Tuesday of each month, ACTE hosts a one hour conference call for state leaders. ACTE staff provides leaders with a legislative update on news happening on Capitol Hill and any legislation that may impact CTE programs. Each month the staff focuses on a theme that presents information to help provide guidance to ACTE leaders on how to communicate and advocate about CTE. State Leaders Discussion Forum: The State Leaders Discussion Forum provides a place for state leaders to discuss ideas and share information. Please log in and visit the forum to join the conversation! Visit Peer Networking: States with specialization in a management area have graciously offered to assist other state leaders who need assistance. Areas of expertise include advocacy, marketing, membership, budget development, mentoring and strategic planning. Visit Speakers Bureau: Looking for a speaker for your state C=conference? Would you like to write a review for an excellent speaker? The ACTE Speakers Bureau is just the resource to assist in selecting speakers for conferences. Please visit the Speakers Bureau at to share your favorite speakers and find new speakers for your next conference! Information Monthly Memos: ACTE sends a monthly memo to state leaders, highlighting important events and upcoming deadlines. Quarterly Leadership Newsletters: The quarterly newsletter, In the Lead, is distributed quarterly to all ACTE leadership. This newsletter focuses on upcoming events and features articles on leadership development. Leadership Development State Luncheon at the ACTE Annual Convention: The State Luncheon at the ACTE Annual Convention not only provides a time for the state leaders to gather corporately, but also serves as an opportunity to discuss issues affecting the state associations and recognize Quality State Associations. This event is held the Friday of the Annual Convention from 12:00 2:30 p.m. Leadership Workshops at the ACTE Annual Convention and National Policy Seminar: The Leadership Workshops at the ACTE Annual Convention and the National Policy Seminar are the primary forums for state association leadership development. In the past these workshops have focused on Leadership 101, Finance and Tax Issues, Social Media and the 7 Measures of Successful Associations. 7

8 Additional ACTE Resources and Programs 8

9 MEMBERSHIP AND MARKETING RESOURCES Membership Modules In ACTE s effort to simplify state membership dues transmissions to ACTE, we have developed the following two modules. While these modules have differing functionalities, both provide the same goal towards database unification and easing transmittal processes on both the state and national levels. ACTE State Import Module (SIM) An internal routine that allows ACTE staff to directly import state data, properly formatted in Excel, into the ACTE database without any additional data entry. The advantages of the SIM are to eliminate the potential of any and all data entry errors as the database will be directly populated with the defined criteria as received by you and to use a single Excel file for transmission. ACTE State Customization Module (SCM) A module that allows authorized state representatives access to the ACTE membership database to make immediate changes/updates to records and notify ACTE of expected payment submissions by the state for selected individuals. The advantages of the SCM are to eliminate the need for states to submit spreadsheets with payments and let the module do the work for you, to grant states access directly into our database to see what information we have stored and to provide the states a mechanism to export the database into an Excel format. While both of these options are available to your state, it comes down to personal preference as to which method will work best for your specific dues transmittal needs. You may also find that a combination of the two modules is useful in different respects. Membership Services and Support Membership Renewal Activities: ACTE will send electronic reminders, invoices and non renewal surveys on your behalf at no cost. By unifying with ACTE, you will be able to save hundreds of dollar on in house paper stock, printing and postage fees. State Membership Processing by Check and Credit Card: Reduce your bank fees by allowing ACTE to process your membership payments. Membership ID Cards for New and Renewing Members: Eliminate costs for mailing and card stock while ensuring your members have a physical ID card that strengthens their connection to ACTE. Online Credit Card Processing Capability: You can link this capability to your Web site at no cost, eliminating your credit card merchant fees and providing your members with the opportunity to use all major credit cards (AMEX, VISA, MC and Discover) to pay for their transactions online. Membership Data Backups: ACTE offers piece of mind to state associations by securely backing up its membership data on ACTE servers on a nightly basis. So don t stress if your computer goes offline or crashes or your data becomes corrupted. ACTE will make sure your association keeps running. Member Service Support in the Event of a Crisis: In the event of a crisis, ACTE can fill in the gaps to ensure your association keeps running no matter what the situation, including phone calls, computer crashes, corrupt data or staff departure/turnover. Your members will always receive the attention they deserve and your Board will feel confident the organization will remain on course. 9

10 Electronic New Member Welcome Packet: The first impression counts the most! ACTE offers a special welcome packet to greet its new members. This packet is full of important information that will help acquaint members with the organization, its benefits and ways to get more involved to support CTE. Membership Data Reports: Do you need to know your membership numbers or trends? ACTE will provide you with reports whenever you need them. Simply fill out a membership report form request or send us an e mail, and we will provide the report you need within 48 business hours. Access to Your State Membership Data: Why have separate databases when you can use ACTE s State Customization Module, which provides you with real time updates? Avoid duplicating work. Let ACTE do it for you! Monthly Membership Processing: Allow ACTE to handle new memberships and membership renewals for you. We will send you a detailed report and a check each month at no cost to you. Marketing Support Membership Marketing Assistance: ACTE has a great marketing team that can help with your membership recruitment and retention, and with promotion for your professional development events. Direct mail and e marketing services are available for all unified states at no cost. Build a stronger membership by boosting your marketing team, or create a new one for your association by taking advantage of ACTE s professional membership marketing staff. Joint Membership Brochure Design and Printing, and Reduced Rates for Other Printing Services: Get joint membership brochures to assist with your state membership marketing efforts including stationary, business cards and much more. E mail Blast Services: Promote your special events and campaigns or send e newsletters to your members through ACTE e blast services. 10

11 Key Policy Issues ADVOCACY RESOURCE LIST There are numerous pieces of legislation and key issues affecting career and technical education at the federal level. Visit ACTE s legislative issues page to read recommendations and commentary on a broad range of topics, including federal funding, high school reform, data and accountability, postsecondary access and completion, serving special populations, and key pieces of legislation like the Perkins Act. State CTE Profiles Today s CTE systems are evolving to meet the needs of students and employers in the 21st century. These profiles are intended to provide clarity and context to the complex and diverse CTE systems that exist today, and highlight important initiatives and policy developments occurring in states across the country. ACTE Issue Briefs and Position Papers Here s a list of the issue briefs and position papers written by ACTE. To obtain a copy, please visit and CTEʹs Role in Worker Retraining, December 2010 This Issue Brief explores the essential role that CTE programs play in addressing many of the issues faced by unemployed and underemployed workers. These programs target the adult learner through short term and accelerated courses; utilize flexible learning approaches to account for students other responsibilities; include wraparound support services to increase student success; and concentrate on high demand career areas to ensure students are prepared for jobs that exist in local economies. CTEʹs Role in Adolescent Literacy, November 2009 This Issue Brief explores the key role CTE programs can play in increasing adolescent literacy engagement and achievement. High quality CTE programs expose students to rigorous and relevant information rich content that motivates them to develop their literacy skills. CTE teachers integrate content area reading and writing strategies to aid students learning, and courses provide numerous enrichment activities to help students apply higher level literacy skills to their interests and future goals. CTEʹs Role in Science, Technology, Engineering and Math, June 2009 The Issue Brief delves into the integral role CTE programs and initiatives play in addressing the STEM challenge and securing America s leadership in innovation. CTE programs offer students a deeper understanding of STEM career pathways, build interest in STEM related careers by making math and science content more relevant and tangible to students and help grow the STEM workforce pipeline by encouraging more students from under represented populations to enter these career fields. The Role of Career Academies in School Improvement, March 2009 This Issue Brief explores the central role career academies can play in school improvement efforts. Career academies engage a cohort group of students and staff in smaller learning communities built on foundations of rigorous college prep academics and career and technical education. These programs integrate relevant career themes 11

12 across the curriculum, engage business and industry. CTEʹs Role in Career Guidance, December 2008 This Issue Brief looks at the leading role that career and technical education plays in the field of career guidance and in improving student success through career development services. CTE supports a comprehensive counseling and guidance system, provides a curriculum framework for career exploration, and engages students through personalized and applied learning. CTEʹs Role in Energy and Environmental Sustainability, October 2008 This issue brief focuses on the growing role that career and technical education programs play in efforts to increase energy and environmental sustainability. CTE offers early exposure to students regarding sustainable energy career options through curriculum integration, provides the cutting edge training necessary to ensure future employees meet workforce pipeline needs, and sets an example through state of the art green buildings that become part of the curriculum. CTEʹs Role in Workforce Readiness Credentials, March 2008 This issue brief explores the important role that career and technical education plays in the continued expansion and value of workforce readiness credentials. CTE programs contribute to the growth of these credentials by helping students apply academic and employability skills, providing opportunities for preparation and assessment, and connecting with business and industry to increase employer support. CTEʹs Role in Secondary Postsecondary Transitions, August 2007 This issue brief looks at the significant role that career and technical education programs play in aiding students successful transition from secondary to postsecondary education. Through initiatives such as CTE Programs of Study, Dual Enrollment, Tech Prep, and Early and Middle College High Schools, CTE programs are on the front lines of ensuring that all students have opportunities to gain the skills and credentials necessary for success in the 21st century economy. CTEʹs Role in Dropout Prevention and Recovery, June 2007 This issue brief examines the critical role that career and technical education plays in dropout prevention and recovery. High quality career and technical education can help more students persist in and complete high school by preparing them for the postsecondary education and training that will be critical to future economic successes; by increasing student engagement; by building positive relationships; and by providing innovative delivery methods. CTEʹs Role in American Competitiveness, October 2006 This issue brief examines the dynamic role that career and technical education plays in economic competitiveness. High quality career and technical education can ensure America s future in the global economy through increased student engagement; the innovative integration of math, science and literacy skills; and by meeting the needs of both employers and the economy as a whole. 12

13 Expanding Career Readiness Through Online Learning, November 2010 This paper explores how online learning is being employed to ensure students have access to high quality CTE programs and the necessary academic, technical and employability skills to be successful in 21st century careers. What Is ʺCareer Readyʺ?, April 2010 ACTE released this paper to broaden the national discussion around the term ʺcareer readinessʺ and increase the recognition of the broad range of skills students need to succeed in 21st century careers. The paper outlines three broad sets of skills students need to be career ready core academic skills, employability skills and technical skills. Joining Forces for Student Success: The Emergence of State and Local Policies to Support the Recognition of Academic Credit for CTE Coursework, February 2009 This paper highlights findings from the state survey, describes innovative ways states and localities are employing this strategy and offers recommendations on how to effectively implement and systemize course development. Expanding Opportunities: Postsecondary CTE and Preparing Tomorrowʹs Workforce, April 2007 In this position paper, ACTE focuses on improving postsecondary success through the experiences and resources of CTE. Throughout this paper, ACTE stresses the need to create a system that enables people to access and complete postsecondary education and training throughout their lives that will enable them to secure high skill, high wage or high demand jobs in current or emerging career fields. Reinventing the American High School for the 21st Century, January 2006 This position statement on high school reform outlines the organization s vision on what high schools should be and how CTE can contribute to reform and redesign efforts. ACTE advocates for clearly focusing American high schools on the new purpose of preparing every student for full participation in a spectrum of postsecondary education opportunities, meaningful work, career advancement and active citizenship. For more information on the Association for Career and Technical Education, its services, or to become a member, visit 13

14 SOCIAL NETWORKING FOR STATE ASSOCIATIONS On the national level, ACTE has numerous social networks on which we build and maintain a community of ACTE members and other CTE advocates, including alumni, institutions, businesses and more. We encourage you to join these outlets to receive and share information on the national level about ACTE and CTE. Facebook Facebook Cause Twitter LinkedIn facebook.com/actecareertech twitter.com/actecareertech linkedin.com/groups?gid= On the state level, ACTE state associations are the natural choice for taking the lead on organizing, recruiting members and communicating through social networks. Blogs The CTE Policy Watch Blog ( gives you the latest in CTE news, advocacy tips and the inside scoop on the Public Policy Departmentʹs work to promote CTE with policy makers, legislators and other education and workforce organizations. And during our Annual Convention, member bloggers describe their experiences at the premier professional development event of the year for CTE professionals. 14

15 ACTE EVENTS Annual Convention The ACTE Annual Convention is the premier event for educators to participate in some of the most relevant and engaging sessions available in career and technical education. The Annual Convention joins together thousands of individuals with the common goal of advancing their professional skills and the field of CTE, and provides a variety of networking opportunities. Sessions are tailored to suit the needs of each Division, and provide opportunities to learn and share. The expo hall provides an opportunity for attendees to explore new products and services that can serve as great resources for both you and your students. ACTE promises to provide a memorable experience for all who attend. CTE Month In February of each year, ACTE celebrates the important role CTE plays in educating our students CTE Month theme is CTE: Learning Today, Earning Tomorrow. In the fall, ACTE provides ideas on activities, tips on publicity, sample CTE proclamation and other information on ACTE s Web site. This month long celebration kicks off with National Job Shadow Day and concludes with National Entrepreneurship Week USA. ACTE also highlights how other CTE programs have celebrated CTE Month and promoted the value of CTE! National Policy Seminar CTE programs play critical roles in developing a qualified workforce and are an essential part of our education system. Do your Members of Congress realize that CTE is helping students learn the knowledge and skills needed to compete for the high wage, high demand jobs of today and tomorrow? Do they know that CTE retrains adults to help them re enter the workforce? CTE is vital to turning around this economy and ensuring that every student has the education and expertise to succeed in the workforce. Make sure your CTE voice is heard on Capitol Hill, by attending the 2012 National Policy Seminar on March 5 7. Region and State Conferences ACTE encourages all members to attend their Region and state conferences! Visit the ACTE Web site for more information about the Region conferences at Some of the individual state pages feature their state conference information; please visit State Leader Events Please see page 7 for more information about the monthly state leaders conference call, Leadership Workshops at the Annual Convention and National Policy Seminar, and the State Association Leadership Luncheon at the Annual Convention. Visit the ACTE Events Web site ( for information on additional events! 15

16 ACTE NEWSLETTERS ACTE News ACTE News is a free newsletter for ACTE members. It s an electronic newsletter sent monthly (except in July and August) with information about what s going on inside ACTE and its affiliates. It brings members up todate on ACTE news events, programs and resources. ACTE Legislative Update Every other week, and as breaking news develops, ACTE s Public Policy Department sends an electronic Legislative Update to all members and interested non members. These updates include details on the latest happenings in Washington that are affecting CTE, including congressional activity and legislation, administrative and regulatory efforts, recent research and policy reports, and other national events. If you would like to receive these updates, please visit the newsletter subscription page and sign up now! Career Tech Update Free newsletter sent daily to members that provides them with a daily source of news and information about career and technical education programs. It provides members with information to help manage CTE programs smarter, teach more effectively and engage students in their futures. 16

17 SENDING E MAIL THROUGH ACTE Andrea Wilson ACTE Project Coordinator awilson@acteonline.org The ACTE e blast request form (separate document) should be submitted to Andrea Wilson (awilson@acteonline.org) at least two business days prior to the date of requested distribution based on the schedule below. This will allow for adequate production time and proofreading prior to delivery. Additional attachments to be sent to Andrea via e mail: Documents to be included as links within the e blast send as PDF files Graphics/Photos to be used in the e blast send as JPG files Please proofread all content before sending it for distribution. Content sent for e blasts should be in its final version. Clearly indicate the titles, subtitles, and links within the text. After the e blast is formatted, you will receive a preview for your final approval. You must approve the e blast before it will be sent, regardless of the previously agreed upon distribution date. E blast delivery schedule Monday Tuesday Wednesday Thursday Friday Week 1 Policy Update Events (Convention, NPS, etc.) State & Division Newsletters Week 2 ACTE Interactive Regional Updates State & Division Newsletters Week 3 Policy Update Events (Convention, NPS, etc.) ACTE News State & Division Newsletters Week 4 Shop ACTE Regional Updates State & Division Newsletters Beginning on January 31, 2011, ACTE will be firmly adhering to this e blast delivery schedule. 17

18 Unless a prior arrangement has been made, all e blasts will be formatted in one of two ways depending on the number of stories and length of content. E blast format 1 1 to 3 stories, may include photos and/or logos within E blast format 2 Extended e blast format 3 or more stories, may include photos and/or logos within the stories Need additional help? Visit 18

19 ACTE e blast request form The ACTE e blast request form should be submitted to Andrea Wilson (awilson@acteonline.org) at least two business days prior to the date of requested distribution based on the ACTE e blast schedule. Please provide completed, edited content. Date submitted: E mail address to receive a preview for final approval: Date of requested distribution: Audience: Subject line: From: Body Text: Editorial/Design Notes (optional): Need additional help? Visit 19

20 ACTE ACTIVITIES Ambassadors Network The ACTE Media Ambassador Network is a group of ACTE members who are willing to commit time and expertise and help ACTE respond to media inquiries. ACTE is working to improve the image of CTE and promote and share great CTE programs across the country. On occasion, ACTE will call upon the network to bring to light issues of importance to the profession and the Association. The network has secured placements in the Chicago Tribune, LA Times, MSN.com, AOL.com, MSNBC, Inside Higher Education and many more. If you are interested in joining, please visit ACTE s Ambassador Web site ( and sign up today! If you have any questions, please e mail Sabrina Kidwai at skidwai@acteonline.org. CTE Foundation The point of focus for the work of the CTE Foundation it to support the efforts of ACTE to provide leadership in preparing an educated, prepared, adaptable and competitive workforce. The CTE Foundation works in close association with ACTE to develop partnerships that will help to transform the ACTE purpose into reality by providing financial and technical resources to support students, teachers and administrators in career and technical education. The CTE Foundation s goals are to: 1. Foster support for all students to access quality career and technical education programs that result in a productive and successful career of their choosing. 2. Create an engaged and knowledgeable cadre of highly qualified educators who have the professional development and tools necessary to meet the changing needs of the students and workplace. 3. Create and support partnerships with business, industry and labor to ensure career and technical education programs are reflective of the needs of the 21st century global workplace. For more information about the CTE Foundation and its activities, please visit CTE Support Fund The CTE Support Fund promotes the advancement of CTE through a broad array of activities, including developing research based materials focusing on the value of CTE; building and sustaining a national coalition of CTE leaders, administrators, organizations and businesses that support CTE awareness, and organizing public awareness campaigns to support CTE. These efforts are critical to supporting and advancing the cause of CTE, and donations to this purpose are tax deductible. Your contributions to the CTE Support Fund enable ACTE to carry out vital work on your behalf. The CTE Support Fund Committee has set an ambitious goal of $50,000 for 2010! Each Region is challenged to raise $10,000 of this total during the year. Institute for 21st Century Leadership Leadership matters. Whether you are a veteran administrator, experienced journeyman or emerging leader in your organization, your staff, colleagues and stakeholders count on your vision, commitment, instructional leadership, flexibility and versatility to help make your school or district a more engaging and Need additional help? Visit 20

21 effective learning environment for your students. The Institute for 21st Century Leadership will provide current and emerging leaders the tools they will need to develop fully integrated learning environments in which students are equipped with the skills and knowledge needed in the 21st century. Visit the Institute s Web site for additional information Washington Contacts Network ACTE is initiating a new activity to strengthen its Washington, DC advocacy presence. We understand that you are the most important link to policymakers and that your relationships and contacts with Congress have the best potential of getting results because Members of Congress represent you and depend on your vote for reelection. We are seeking ACTE member volunteers to be part of the Washington Contacts Network. This network will be used to get fast, direct access to Members of Congress on critical issues, either through the full activation of the network or through a more targeted approach. Following are a few examples of the types of individuals we believe would be an asset to this important team: You attended postsecondary school with a Member of Congress and have stayed close or in communication since graduating. You are viewed as a community leader and your Member of Congress comes to you on a regular basis for advice concerning his or her education agenda. You see a Member of Congress often in your community at activities like Little League games, community organization meetings, religious services or even the grocery store, and he or she knows and recognizes you as a friend or colleague. This team will not take the place of any legislative grassroots efforts we already have underway. We envision it as an additional activity that will help us gather information and amplify the CTE ʺvoiceʺ in Washington. Follow are the ways we anticipate using this network: ACTE will contact you during times when a critical vote is needed from your Member of Congress to ask that you contact him or her immediately to ask for his or her vote on an issue. ACTE will ask your help in getting a meeting with the Member of Congress or his or her staff if we are unable to get access ourselves. ACTE will seek your help in getting your Member of Congress to co sponsor a specific piece of legislation important to the CTE field. This new network is strictly voluntary. Sign up for the Washington Contacts Network at and help ACTE build stronger relationships and provide better communication in the new 111th Congress! Need additional help? Visit 21

22 ACTE AWARDS PROGRAMS National Awards The ACTE Excellence Awards seek to promote excellence in career and technical education by recognizing individuals who have made extraordinary contributions to the field, programs that exemplify the highest standards, and organizations that have conducted activities to promote and expand career and technical education programs. Please visit the ACTE website for more information on each award. ACTE Excellence Awards Application Forms State and Regional Competitions ACTE Excellence Awards Rubric There are three categories of the ACTE Excellence Awards: 1. Nominated Awards These awards are submitted by a nominator who is an ACTE member in good standing. They include the following: ACTE Image Award Lifetime Achievement Award Award of Merit Carl Perkins Outstanding Service Award Policymaker of the Year Award 2. ACTE Member Awards These awards are limited to individuals who have won at both the state and Regional level prior to competition at the national level (see State and Regional Competitions Web page for details). They include the following: ACTE Teacher of the Year ACTE Outstanding Career and Technical Educator ACTE Outstanding New Career and Technical Teacher ACTE Outstanding Teacher in Community Service 3. Essay Contests These contests are sponsored or co sponsored by ACTE and require a written essay for consideration for the cash prizes. They include the following: ACTE/NIOSH School Lab Safety Award Cliff Weiss Memorial Essay Contest All awards, except Policymaker of the Year, ACTE/NIOSH School Lab Safety Award, Cliff Weiss Memorial Essay Contest and Programs and Practices That Work: Preparing Students for Non traditional Careers Award are administered by the Association s Awards Committee. The Committee, which comprises one representative from each of ACTE s five Regions and a chair, is responsible for recommending awards programs to the Association s Board of Directors, setting criteria for awards, reviewing applications, recommending award recipients to the Board and overseeing all aspects of the recognition program for award winners. Need additional help? Visit 22

23 Important Deadlines ACTE Achieve 100 Award January 15, 2011 ACTE Image Award May 6, 2011 Lifetime Achievement Award May 6, 2011 Award of Merit May 6, 2011 Carl Perkins Outstanding Service Award May 6, 2011 Policymaker of the Year Award October 31, 2011 ACTE Teacher of the Year September 15, 2011 ACTE Outstanding Career and Technical Educator September 15, 2011 ACTE Outstanding New CTE Teacher September 15, 2011 ACTE Outstanding Teacher in Community Service September 15, 2011 ACTE/NIOSH School Lab Safety Award January 26, 2011 Cliff Weiss Memorial Essay Contest February 16, 2011 Application Materials Detailed information about the Excellence Awards for 2012, including application procedures, is contained on each award Web page. Please pay careful attention to the information concerning criteria, eligibility and application procedures for each award. If you have any questions, contact the awards committee liaison at ACTE Headquarters for assistance. All national award nominees must submit materials as outlined. Nomination packets or dossiers that do not follow the rules listed will be rejected and returned. All applications should be submitted electronically. For questions regarding ACTE Excellence Awards, please contact the awards liaison at You can also keep up with news and deadlines on our Facebook page. Quality Association Standards Award The purpose of the Quality Association Standards (QAS) is to provide benchmarks for state associations to determine levels of performance and satisfactory service to their members and prospective members. QAS should be useful to states in evaluating their basic organization and whether their leadership is providing minimum, average, or superior programs for the membership. It is not intended to be a competition between states and/or to establish a class system of state associations, nor is it a system for rating the performance of a state s executive director or volunteer leaders. It is hoped that the QAS will prompt states to challenge themselves to improve and to maintain the very best possible organization and leadership for their members, within the association s means. ACTE is committed to assisting state leadership in reaching association goals. Need additional help? Visit 23

24 IMPORTANT DATES Monthly: 10 th of every month current member rosters due (to Unified States only); monthly financial detail with dues checks are mailed 15 th of every month monthly membership reports are due Last Tuesday of every month monthly state leader conference call April 2011 April 1, Nominations for the Board of Directors election open September 2011 September 15, ACTE Teacher of the Year, Outstanding Career and Technical Educator, Outstanding New Career and Technical Teacher, and Outstanding Teacher in Community Service Award applications due January 2012 January 15, ACTE Achieve 100 Award January 26, ACTE/NIOSH School Lab Safety Award application due May 2011 May 6, Lifetime Achievement Award, Award of Merit, ACTE Image Award and Carl Perkins Outstanding Service Award applications due October 2011 October 15, Assembly of Delegates list due to ACTE October 15, Quality Association Standards Award application due October 17, Advance rate deadline for Annual Convention registration October 20, In order to vote in the Board of Directors Election, you must be an active member of ACTE by this date October 27, Registration deadline for Annual Convention (if not registered by this date, you must register at Convention) February 2012 February, CTE Month February 16, Cliff Weiss Memorial Essay Contest application due June 2011 June 15, Applications for the Board of Directors election are due November 2011 November 17 19, ACTE Annual Convention in St. Louis, MO November 18, Voting in the Board of Directors election starts March 2012 Early March, National Policy Seminar registrations due March 5 7, National Policy Seminar, Arlington, Virginia Need additional help? Visit July 2011 July 15, Early bird registration deadline for 2012 Annual Convention December 2011 December 19, Voting in the Board of Directors election ends 24

25 Who to Contact at ACTE for Additional Assistance Need additional help? Visit 25

26 ACTE STAFF ROLES & RESPONSIBILITIES DIRECTORY Leadership Department Primary responsibility is Association leadership, outreach and coalition efforts. Areas of Responsibility 1. Overall association management 2. Oversight and facilitation of strategic planning process 3. Board liaison and support and overall committee/task force management 4. Development and management of leadership development activities, including the Fellows Program and Institute for 21 st Century Leadership 5. State Association/Affiliate Organization Leadership Liaison 6. Management of all governance documents, including bylaws, policies and procedures 7. Management of nomination and election process 8. Management of state association activities, including QAS program 9. Management of outreach efforts to business/industry, other associations and key stakeholders 10. Management of the CTE Foundation Committee/Task Force Liaisons 1. Bylaws 2. Nominating 3. Leadership Task Force 4. Energy Sustainability Task Force Staff Executive Director Jan Bray Director, Leadership Department Lauren Lessels Leadership Assistant TBD Public Policy Department Primary responsibility is management of Association policy positions, legislative efforts, issues management and media relations. Areas of Responsibility 1. Management of Association legislative advocacy efforts 2. Regulatory oversight and advocacy 3. Management and implementation of grassroots advocacy efforts 4. Fundraising for public policy efforts 5. Research, organization and dissemination of CTE public policy issues and development of white papers on specific issues 6. Liaison to related organizations in context of primary responsibility areas 7. Management of media relations efforts 8. Development and oversight of CTE Month activities Committee/Task Force Liaisons: 1. Public Policy Issue related Task Forces 2. Resolutions 3. CTE Support Fund 4. Research 5. Public Awareness Staff Senior Director of Public Policy Steve DeWitt Assistant Director, Public Policy Alisha Hyslop Advocacy Manager Jamie Baxter Research Manager Chris Hemmelman Media Relations Manager Sabrina Kidwai Project Assistant TBD Need additional help? Visit 26

27 Member Programs Department Primary responsibility is the development, management and communication of programs and services that meet the needs of members and enhance the value of membership. Areas of Responsibility 1. Development and management of member benefits programs that meet the needs of current and potential members. 2. Development and management of all professional development activities, in person and electronic meetings. 3. Management of Annual Convention logistics and exhibits 4. Identification of communication vehicles to meet objectives of Association and inform members of all activities within the Association 5. Development of communications to meet needs of different communities within the membership 6. Management of Awards Program 7. Management of all publications that meet Association objectives 8. Management of Association bookstore Committee/Task Force Liaisons: 1. Awards 2. Communications 3. Young Professionals 4. Cultural Diversity 5. Postsecondary Education Membership Staff Senior Director of Member Programs TBD Managing Editor Susan Emeagwali Electronic Media Manager Catherine Imperatore Meetings Manager Marguerite Leishman Sales and Exhibits Manager Jim Waterhouse Project Coordinator Andrea Wilson Strategic Partnerships Primary responsibility is the management of external partnerships that enhance the value of membership and generate revenue to the Association. Areas of Responsibility 1. Management of the grants and contracts 2. Management of business partnerships 3. Coordination with CTE Foundation 4. Management of National Research Center for CTE dissemination and projects Committee/Task Force Liaisons: 1. Industry Advisory Council Staff Senior Director of Strategic Partnerships Pete Magnuson Program Coordinator Lauren Schultz Finance and Operations Department Primary responsibility is the management of all internal and support processes and operations Areas of Responsibility 1. Development and management of all workflow systems and processes 2. Management of all financial processing and reporting activities 3. Management of all member records processing Need additional help? Visit 27

28 4. Management of membership support services 5. Management of all inventory and fulfillment activities 6. Management of all subscription processing 7. Management of personnel policies and staff benefit programs 8. Management of all facilities and equipment 9. Management of Association Web site 10. Management of internal support services, including printing, mailings, graphic design, e blasts Committee Liaisons 1. Audit Staff Chief Financial and Operations Officer LeAnn Wilson Database Manager/IT Manager Julia Bankard Accounting/Operations Manager Cora Griggs Registration/Membership Specialist Tabatha Fletcher Mail Room Manager David Larrick State Association Coordinator Doris Guerdat Fulfillment Specialist Phyllis Perry Print Shop Manager David Larrick Graphic Designer Kelly Jenkins Online Communications Manager Jon Miller Receptionist Stephani Anderson Need additional help? Visit 28

29 ACTE STAFF TELEPHONE AND E MAIL ROSTER Main: Toll Free: Fax: EXT EMPLOYEE NAME POSITION TITLE DEPARTMENT E MAIL ADDRESS 310 Anderson, Stephani Member Services Associate Finance & Ops sanderson@acteonline.org 351 Bankerd, Julia Database/ IT Manager Finance & Ops jbankerd@acteonline.org 337 Baxter, Jamie Advocacy Manager Public Policy jbaxter@acteonline.org 398 Bray, Jan Executive Director Leadership Dept jbray@acteonline.org 311 DeWitt, Steve Senior Director of Public Policy Public Policy sdewitt@acteonline.org 339 Emeagwali, Susan Managing Editor Member Programs semeagwali@acteonline.org 307 Fletcher, Tabetha Reg/Membership Specialist 328 Griggs, Cora Accounting & Operations Mgr 318 Guerdat, Doris State Association Coordinator 331 Hyslop, Alisha Assistant Director, Public Policy Finance & Ops Finance & Ops Finance & Ops Public Policy tfletcher@acteonline.org cgriggs@acteonline.org dguerdat@acteonline.org ahyslop@acteonline.org 353 Imperatore, Catherine Electronic Media Coordinator Member Programs cimperatore@acteonline.org 346 Jenkins, Kelly Graphics Designer Finance & Ops kjenkins@acteonline.org 312 Kidwai, Sabrina Media Relations Manager Public Policy skidwai@acteonline.org 309 Larrick, David Mail Room Manager Finance & Ops dlarrick@acteonline.org 338 Leishman, Marguerite Meetings Manager Member Programs mleishman@acteonline.org 315 Lessels, Lauren Director, Leadership Dept Leadership Dept llessels@acteonline.org 341 Magnuson, Peter Senior Director, Strategic Partnerships Strategic Part. pmagnuson@acteonline.org 308 Martin, Zachary Printshop Manager Finance & Ops zmartin@acteonline.org 333 Miller, Jon Online Communications Manager Finance & Ops jmiller@acteonline.org 317 Perry, Phyllis Fulfillment Specialist Finance & Ops pperry@acteonline.org 305 Schultz, Lauren Program Coordinator Strategic Part. lschultz@acteonline.org 332 Waterhouse, Jim Sales & Exhibits Manager Member Programs jwaterhouse@acteonline.org 349 Wilson, Andrea Project Coordinator Finance & Ops awilson@acteonline.org 347 Wilson, LeAnn Chief Financial and Operations Officer Finance & Ops lwilson@acteonline.org Need additional help? Visit 29