Central Okanagan KLO Campus Joint Occupational Safety and Health Committee - Meeting Minutes. March 6, Room P113 10:00 am 11:30 am

Transcription

1 Central Okanagan KLO Campus Joint Occupational Safety and Health Committee - Meeting Minutes March 6, Room P113 10:00 am 11:30 am Co-Chairs: Worker Co-Chair: H. Carson, Student Services, BCGEU-SS Employer Co-Chair: M. McCrea-Silva, Facilities & Business Services, Employer Members: Name Portfolio / Division Representation Regrets Guests Resource J. Korcok M. Peissard Don Gronlund N. Darling D. Petrie L. Skulmoski M. Beerkens Y. Khmelevsky P. Csandl Wendy Creelman A. Kortzman E. Pecheanu Faculty Chemistry Vocational Trades Vocational Trades Trades Dean s Office Facilities & Business Services Science, Technology & Health Software & Support Services Faculty Computer Science Facilities & Business Services Business Administration Resource Recorder OCFA BCGEU VI BCGEU VI Employer Employer Employer BCGEU SS OCFA STANDARD AGENDA ITEMS Establish quorum Quorum confirmed and Mame McCrea acted as meeting Chair Welcome new members: Nancy Darling Approval of Agenda & Previous Minutes Agenda approved (H. Carson, D. Petrie) with addition P. Csandl presentation on Air Quality Minutes approved (J. Korcok, H. Carson) STANDARD INFORMATION ITEMS First Aid report Incident Reports February Students: 9 first aid only; one ambulance call Employees: 2 first aid only (same employee) Additional comments: Dust in eye incidents unknown if student was wearing safety glasses at the time; generally, students in the Carpentry shop are very good at wearing PPE. Employee incident: recommendation for a new, articulated keyboard tray and new chair; in progress. The outstanding action items report was reviewed and updates provided. Strategic Planning Wellness Committee The sub-committee is conducting more research on similar committees at other institutions Will put together a more detailed plan for management Still aiming to have the Wellness Committee going by September JOHS KLO Minutes March 2018 page 1 of 6

2 Ergo Presentation at Connections Similar situation to OHS Talks (see below): lack of time to commit in organizing a presentation (H. Carson sent out no positive response) H. Carson will have a table and the pop-up poster on one of the Connections days in Vernon Safety App Presentation at Connections OHS Talks M. McCrea will complete the online submission form for Connections; 30 min session H. Carson sent out blank schedule for committee members to sign up (no one signed up) As there was no commitment from the members, the OHS Talks are cancelled Inside Okanagan Submission Schedule March: M. McCrea Safety App April: no volunteers at this time BUSINESS ARISING 1. Air Quality P. Csandl P. Csandl pulled a report from the FBS Work Order (WO) system for the S building on all air quality related issues; only 3 found since November 2017 (start date for the system) One: odor from the washroom exhaust system (reported twice) solved (no reoccurrence). Checked local exhaust fan which had good flow. Found floor drain dry, filled drain problem was solved. Work orders Two and Three are related to welding and chiller installation activity on the roof. The work was done close to the ventilation intake on the roof; ventilation systems have two filter sections in place which ensures no debris went into the building, the odor/smell was the only concern. No health hazard was present All concerns should be submitted via the WO system for tracking purposes (no s, phone calls) Procedures are in place to address all concerns; for odor related issues, a worker is sent within the hour WSBC is okay with tracking being done through the WO system If an issues is not fully resolved after the first request is submitted, please submit another request this will help with tracking and will flag problem areas in the system Historical data from the building management system shows that CO2 levels are within regulated values. Facilities staff checked the ventilation systems: all filters and internals are in good condition Particulate testing has been done in Salmon Arm (cost $7,000), as it was required for a particular situation. Upgrades to the ventilation system have been completed in Salmon Arm Welding, Vernon Trades; Penticton Welding is next Particulate testing can be done if the situation requires it however this should be done as a last resort if all else fails. It must be determined what type of particulate testing will be required. The S building situation, as seen from the Work Order system, does not justify particulate testing 2. First Aid Callouts (deferred from last meeting) All departments have been advised by the Regional Dean to invite M. McCrea to staff meetings and explain the first aid callout procedures M. McCrea already met with 2 departments All tool room attendants in Trades are now trained as Emergency Wardens 3. Annual Training Committee members reminded to decide if they will take any training this year If not, please let M. McCrea know so that the hours can be donated to someone else H. Carson is taking Prevention of Workplace Violence May JOHS KLO Minutes March 2018 page 2 of 6

3 H. Carson will BCGEU training sessions schedule 4. Other Suggestions for promoting the Safety app: prize draw for downloads Discussion on the challenge Trades instructors face when trying to find a substitute Next meeting: Tuesday, April 3, 10 a.m., P113. The meeting concluded at 11:00 am Minutes taken by E. Pecheanu KLO CAMPUS JOHS COMMITTEE ACTION ITEMS updated March 6, Inspection of Shower Deluge and Eye Wash stations Sept 02, 2015 Sept 23, 2015 Oct 7, 2015 Nov 17, 2015 Dec 7, 2015 Dec 9, 2015 Jan 13, 2016 Facilities Management () will be sent the recommendation for written response to the co-chairs. response issued: baseline testing will establish level of effort to complete and identify any non-compliance of unit install and performance A thorough inspection of each unit is underway for flow rate, temperature and installation criteria (height, distance from obstacles, within 55 from hazard, etc). A status report will be shared with all Campus Committees Results of baseline testing are posted under Committee inspections on OC website: 1 unit to be installed; 2 units to be replaced; 3 unit temp to be adjusted or tank to be replaced. Monthly inspections will require formal documentation of duties to determine who can be assigned responsibility to perform Members are encouraged to review the inspection details including assessment criteria per the WSBC regulations and ANSI standards, methodology and priority rating posted on the JOHS Committee website page in Nov: Safety_Committees.h tml Of the 6 units identified College-wide for urgent replacement, 2 can be addressed in-house prior to April 1 st. Other repairs and improvement to units, such as flow and temp, are underway. A New Initiative has been submitted for an additional FM staff to complete the monthly testing ( hour per unit + travel time). Updates and a review of priorities should be maintained with the Chairs of Depts. (Chemistry, WET, Biology) requesting the original review. Consultations will be held prior to work commencing regarding access to classrooms and timing, etc. in line with C Hayman to assist Co-Chairs C Hayman All members to review and seek clarification if required, FM & C Hayman, HSEMS Within 21 days = Sep 23, 2015 complete complete Complete underway Before the next meeting On-going JOHS KLO Minutes March 2018 page 3 of 6

4 Feb 3, 2016 Feb 15, 2016 Feb 15, 2016 Mar 2, 2016 standard FM procedures and via the Reg Dean. Other works to be scheduled in the summer. All high risk issues have been corrected (high water temp and low flow) Identification of standard eye wash, combo units and signage to ensure consistent installation at all OC locations moving forward A wall mounted unit will be installed in Autobody/Collision on an interim basis and in the Vernon Chem bunker on a permanent basis Autobody installed yet Vernon postponed until location is approved by FM electricians P Csandl P Csandl Complete Complete Before March 31 Before March 31 April 6, 2016 Eyewash station in Vernon Bunker installed FM complete April 19,2016 May 3, 2016 Five (5) eyewash stations purchased with year-end funds, but no funds to install yet (OC staff not certified to perform the work). Request for capital funding not yet confirmed An auxiliary staff hired to do the monthly testing throughout the summer. Noncompliant units need to be replaced on a priority basis (Automotive purchased one unit) Installation of 5 units purchased at year end needs to be scheduled., FM underway G. Kershaw/FM June 7, 2016 Testing is being done starting June 7 FM September 13, 2016 October 4, 2016 Nov 8, 2016 Jan 10, 2017 Feb 7, 2017 Permanent position hired for ongoing maintenance and testing Casey King; toolkit, testing procedures were created by auxiliary. On Sept 20, a local rep will meet with FBS re supplying generic parts for older eye wash and shower deluge units where parts are no longer available. C. King is taking over from R. Oliynyk. Acklands-Grainger : the generic parts kit will accommodate updates for 80-90% units Progressing very well. Some units will req. extensive repairs most likely to be completed by March 31, % of units are in regular testing phase. Extensive repairs on the rest; quotes requested from contractors. On track; will be complete by the end of March; more infrastructure work needed to ensure all eye wash and shower deluge stations are working; Roland Oliynyk is training Casey King and then Casey will take over; testing will be placed on a monthly PM. G. Kershaw/FM G. Kershaw, FM G. Kershaw, FM G. Kershaw, FM D. Peterson Mar 7, 2017 Most installation complete; capital plan for infrastructure G. Kershaw End of March Apr 4, 2017 No update Next mtg. May 2, 2017 Station hardware has been upgraded as required to meet new code. All stations are now tested monthly. R. St. Onge (by ) JOHS KLO Minutes March 2018 page 4 of 6

5 June 6, 2017 Monthly testing has highlighted some stations with pressure and temperature deficiencies which are being catalogued. Additional budget was requested for the current fiscal year. List of units and implementation plan will be provided for next meeting. Occupant education and outreach plan also being developed. R. St Onge provided a detailed report (attached) See minutes for details. R. St Onge July 11, 2017 R. St Onge will be asked for update R. St Onge Aug. mtg. Sept 12, 2017 Moved to October R. St Onge Oct. mtg. Oct 12, 2017 Moved to November R. St. Onge Nov. mtg. Vernon completed; Salmon Arm to be completed during spring break; KLO to be completed by March 31. Final report in April Health and Safety Manual Update Feb 7, 2017 Apr 4, 2017 May 2, 2017 Health, Safety and Emergency Management is aware of the request. Updates will begin when possible. E. Pecheanu to send co-chairs link to webpage for clarification on manual status and purpose A3 group is currently reviewing the content. A. Kortzman will provide update next meeting R. St. Onge Apr. mtg. By May mtg. A. Kortzman June mtg. June 6, 2017 A3 group is continuing the review A. Kortzman July 11, 2017 A3 group is continuing the review A. Kortzman Sept 12, 2017 A3 group is continuing the review A. Kortzman Oct 12, % complete Mame is working on this A. Kortzman Nov mtg. With management for final review before posting online Management March 6, 2018 Same Management Safety app Camosun College has a safety app. Could this be replicated at OC? Apr 4, 2017 Quotes: $7,200/year or a onetime fee $4,000. May 2, 2017 Suggestion: add to existing OC app. Committee to provide feedback. M. McCrea will bring a presentation on Camosun app Cost sharing with Student Services & Student Union (see discussion #2) M. McCrea By Apr. mtg. All members M. McCrea By May mtg. M. McCrea By June mtg. June 6, 2017 No update. Moved to July By July mtg. July 11, 2017 Sept 12, 2017 Partnership with Student Services and Security. Will also contact Student Union. Work will start after meeting with Public Affairs. H. Carson will meet with OCSU; M. McCrea met with Public Affairs for a second time M. McCrea M. McCrea & H. Carson JOHS KLO Minutes March 2018 page 5 of 6

6 Oct 12, 2017 March 6, 2018 Safety App includes information as opposed to push notifications. Suggestion to add sticker to safety posters to advise reader to check the safety app. M. McCrea and H. Carson will meet with Public Affairs Test version available (about 90% completed). Public Affairs to approve the colour scheme and logo use. Sent to App store. Planned promotion: OCAD, myokanagan, TVs, business cards, Twitter, Connections session, student orientations Campus phone in new Trades bldg. July 11, 2017 Request campus phone to be installed in the new Trades building. Cost for installing phones on each floor? 12 phones to be installed (M. McCrea has list of locations). Campus maps will be updated as well. 12 phones installed. One more added for the Trades Training House. M. McCrea & H. Carson End of Feb. M. McCrea End of March M. McCrea By July mtg. March 6, 2018 Trades Training House phone still to be installed Inspection Follow-up Process July 11, 2017 Focus on follow-up on non-compliant issues found during inspections. Suggestions welcome ( ) M. McCrea is collecting the reports and submitting Work Orders right away A. Kortzman, M. McCrea,H. Carson By July mtg. Sept 12, 2017 Collecting reports and submitting work orders M. McCrea Oct 12, 2017 M. McCrea provided table for attendees to review including inspection areas that everyone is responsible for. Some inspection reports have been submitted to Mame already. C bldg. still to be completed. See additional discussion in minutes. M. McCrea March 6, 2018 Physical inspection done; summary and submitting WR CLOSED Overflow parking lot lighting (Evangel) OC funds? Jan 9, 2018 Co-chairs to present the issue to management Co-chairs By Feb. mtg. No update. Co-chairs still to meet with management Co-chairs March March 6, 2018 Management will meet with Evangel Board to find a solution to improve lighting (no date set yet) Test for airborne contaminants Management Info on testing for airborne contaminants P. Csandl By Mar. mtg. March 6, 2018 P. Csandl detailed presentation of work orders received re air quality. Situation does not warrant a specialized test at this time (see minutes above for details). P. Csandl CLOSED JOHS KLO Minutes March 2018 page 6 of 6