Central Okanagan KLO Campus Joint Occupational Safety and Health Committee - Meeting Minutes. September 12, Room B130 10:00 am 11:30 am

Transcription

1 Central Okanagan KLO Campus Joint Occupational Safety and Health Committee - Meeting Minutes September 12, Room B130 10:00 am 11:30 am Co-Chairs: Worker Co-Chair: H. Carson, Student Services, BCGEU-SS Employer Co-Chair: M. McCrea-Silva, Facilities & Business Services, Employer Members: Name Portfolio / Division Representation Absent J. Korcok D. Gronlund M. Beerkens M. Peissard B. MacKinnon Y. Khmelevsky R. Marte D. Petrie Faculty - Chemistry Vocational Trades Software & Support Services Vocational Trades Human Resources Faculty Computer Science Faculty Technologies Facilities & Business Services Guest G. Kershaw Facilities & Business Services Resource A. Kortzman Resource E. Pecheanu Recorder OCFA BCGEU - VI BCGEU SS BCGEU - VI Employer OCFA OCFA Employer STANDARD AGENDA ITEMS Establish quorum Quorum confirmed and H. Carson acted as Chair. Approval of Agenda & Previous Minutes Agenda approved (B. MacKinnon, M. Peissard) Minutes approved (M. McCrea, B. MacKinnon) Standard Information Items H. Carson: great help from FBS, Security, H&S, Mame and Alex on the EIIR incident on July 15 th. The incident was upsetting for everyone involved. Incident Reports July and August: Students: 3 first aid only; 2 medical aid Employee: 2 first aid; 1 medical aid; Visitor: 2 first aid Contractors: 2 medical aid M. McCrea provided additional details on the first aid incidents: Employee 1 medical aid EIIR completed (see below) Contractors 2 medical aid EIIRs completed The outstanding action items report reviewed and updates provided. NEW BUSINESS 1. Update on ergonomics training Scheduled for end of September, 3 days, 8 employees will receive the training 2. EIIRs a. Worker stung by bee completed JOHS KLO Minutes September 2017 page 1 of 8

2 b. Contractor (cleaner) shocked by electricity at Skaha Place c. Contractor shocked by electricity in High Voltage Vault i. Preliminary report submitted within 24 hours ii. Final report submitted Aug 30, 2017 iii. Orders posted, orders completed and complied with iv. Notice of compliance received M. McCrea provided details and passed around the EIIRs for the committee to read Result of incident: contractor safety program being rolled out. All contractors must go through orientation before beginning work on campus binder with M. McCrea All the orders from WSBC have been completed Notice of Compliance by October 1 3. Scent free environment G. Kershaw OC has been a scent free environment for a long time; this used to be presented more, employees informed at the time of hiring M. McCrea will find out if there is an official policy in place The scent free environment rule must be reaffirmed; G. Kershaw received a few complaints All cleaning products purchased by OC are scent free Student handbook mentions OC being a scent free zone Discussion on KSS students smoking on OC campus and the similarities between handling this situation and monitoring adherence to the scent free environment rule 4. Alternates B. Piontek will act as alternate for D. Petrie and B. MacKinnon M. McCrea and H. Carson will be each other s alternates for co-chair Alternates must have OHS L1 Send name of alternates to co-chairs M. McCrea will find out if employer will pay for training if it is offered by BCFED. 5. Meeting Quarterly with BCGEU and Faculty Association In progress. 6. Attending Chairs s M. McCrea has been invited to the Trades Chairs s; next Wednesday, September Inspections Submit summaries to M. McCrea; she will submit work orders, as necessary H. Carson has an updated list of buildings inspected to date 8. IHA inspection of Cafeteria Last inspection report: October 2016 Interior Health performs inspections without notice, as they consider necessary 9. Education: Updated call out procedure in case of emergencies for Fire Wardens/First Aid attendants. This document will be rolled out to all staff over the next couple of months. More employee training/education is needed; people forgot they need to call 6699 in most cases before calling 911 Two documents: JOHS KLO Minutes September 2017 page 2 of 8

3 o First Aid Attendants: call out list distributed; more training in the Fall o Security staff have been briefed and the document is posted in the Security office and updated in the Security manual. Discussion on the necessity of ongoing education / reminders for staff and students; suggestions on how this can be done (departmental s; orientation sessions; the difference between orientation frequency for trades vs. academic classes; notices in Inside Okanagan; posters in classrooms; promoting safety awareness through prizes (depending on budgets) Discussion on fire wardens procedures during an evacuation (they do check classrooms) and the importance of actually gathering at the muster stations (not close to the doors); fire warden training will be scheduled this fall Trades is creating a video to use for student orientation for a stronger impact; other departments can either use the same video, or create something similar but adapted to their needs Strategic planning (Brent) 1/2 day in mid-october to identify and prioritize tasks for the year B. MacKinnon will send out some dates for committee member Additional discussion Asbestos (J. Korcok) Greyhawk still to deliver complete inventory for Kelowna (all other campuses completed) Staff training has been completed Asbestos Management Plan was sent to WSBC in draft and it was approved; once finalized it will be presented to the committee Awareness week (J. Korcok) Time to start planning the awareness week in November Once the ergo training is completed, this can be the main topic (set up a workstation in the CFL, demo for one or two days; geared more towards staff than students) Planning Subcommittee: H. Carson, J. Korcok, A. Kortzman Suggestion: chose a different topic, easier to present/manage/move around the campus, and do a full week instead of only a couple of days Planning Subcommittee to meet soon MSDS Online (M. Peissard) Tablet is not easily accessible; cabinet locked when instructors/staff are not present Issue to be brought to Trades and if no improvement is noticed, the JOHS committee can intervene Schedule for Inside Okanagan Submissions 2017 September M. Peissard (Trades): Classroom Safety October M. Beerkens: Right to refuse unsafe work November H. Carson: Making your workspace work for you Next : Tuesday, October 3, 10 a.m., B130. The concluded at 11:23 am. Minutes taken by E. Pecheanu JOHS KLO Minutes September 2017 page 3 of 8

4 KLO CAMPUS JOHS COMMITTEE ACTION ITEMS updated September 12, Inspection of Shower Deluge and Eye Wash stations Sept 02, 2015 Sept 23, 2015 Oct 7, 2015 Nov 17, 2015 Dec 7, 2015 Dec 9, 2015 Jan 13, 2016 Feb 3, 2016 Feb 15, 2016 Feb 15, 2016 Facilities Management () will be sent the recommendation for written response to the co-chairs. response issued: baseline testing will establish level of effort to complete and identify any non-compliance of unit install and performance A thorough inspection of each unit is underway for flow rate, temperature and installation criteria (height, distance from obstacles, within 55 from hazard, etc). A status report will be shared with all Campus Committees Results of baseline testing are posted under Committee inspections on OC website: 1 unit to be installed; 2 units to be replaced; 3 unit temp to be adjusted or tank to be replaced. Monthly inspections will require formal documentation of duties to determine who can be assigned responsibility to perform Members are encouraged to review the inspection details including assessment criteria per the WSBC regulations and ANSI standards, methodology and priority rating posted on the JOHS Committee website page in Nov: Safety_Committe es.html Of the 6 units identified College-wide for urgent replacement, 2 can be addressed in-house prior to April 1 st. Other repairs and improvement to units, such as flow and temp, are underway. A New Initiative has been submitted for an additional FM staff to complete the monthly testing ( hour per unit + travel time). Updates and a review of priorities should be maintained with the Chairs of Depts. (Chemistry, WET, Biology) requesting the original review. Consultations will be held prior to work commencing regarding access to classrooms and timing, etc. in line with standard FM procedures and via the Reg Dean. Other works to be scheduled in the summer. All high risk issues have been corrected (high water temp and low flow) Identification of standard eye wash, combo units and signage to ensure consistent installation at all OC locations moving forward A wall mounted unit will be installed in Autobody/Collision on an interim basis and in the Vernon Chem bunker on a permanent basis C Hayman to assist Co-Chairs C Hayman All members to review and seek clarification if required, FM & C Hayman, HSEMS P Csandl Within 21 days = Sep 23, 2015 complete complete Complete underway Before the next On-going Complete Complete Before March 31 JOHS KLO Minutes September 2017 page 4 of 8

5 Mar 2, 2016 Autobody installed yet Vernon postponed until location is approved by FM electricians P Csandl Before March 31 April 6, 2016 Eyewash station in Vernon Bunker installed FM complete April 19,2016 May 3, 2016 Five (5) eyewash stations purchased with year-end funds, but no funds to install yet (OC staff not certified to perform the work). Request for capital funding not yet confirmed An auxiliary staff hired to do the monthly testing throughout the summer. Noncompliant units need to be replaced on a priority basis (Automotive purchased one unit) Installation of 5 units purchased at year end needs to be scheduled., FM underway G. Kershaw/FM Underway June 7, 2016 Testing is being done starting June 7 FM Underway September 13, 2016 October 4, 2016 Nov 8, 2016 Jan 10, 2017 Feb 7, 2017 Permanent position hired for ongoing maintenance and testing Casey King; toolkit, testing procedures were created by auxiliary. On Sept 20, a local rep will meet with FBS re supplying generic parts for older eye wash and shower deluge units where parts are no longer available. C. King is taking over from R. Oliynyk. Acklands-Grainger : the generic parts kit will accommodate updates for 80-90% units Progressing very well. Some units will req. extensive repairs most likely to be completed by March 31, % of units are in regular testing phase. Extensive repairs on the rest; quotes requested from contractors. On track; will be complete by the end of March; more infrastructure work needed to ensure all eye wash and shower deluge stations are working; Roland Oliynyk is training Casey King and then Casey will take over; testing will be placed on a monthly PM. G. Kershaw/FM Underway G. Kershaw, FM Underway G. Kershaw, FM Underway G. Kershaw, FM Underway D. Peterson Underway Mar 7, 2017 Most installation complete; capital plan for infrastructure G. Kershaw End of March Apr 4, 2017 No update Next mtg. May 2, 2017 June 6, 2017 Station hardware has been upgraded as required to meet new code. All stations are now tested monthly. Monthly testing has highlighted some stations with pressure and temperature deficiencies which are being catalogued. Additional budget was requested for the current fiscal year. List of units and implementation plan will be provided for next. Occupant education and outreach plan also being developed. R. St Onge provided a detailed report (attached) See minutes for details. R. St. Onge (by ) Underway R. St Onge Underway July 11, 2017 R. St Onge will be asked for update R. St Onge Aug. mtg. JOHS KLO Minutes September 2017 page 5 of 8

6 Sept 12, 2017 Moved to October R. St Onge Oct. mtg Campus Awareness for First Aid Response Instructions to Occupants poster Oct 01, 2015 Develop an info summary for the back of classroom entry doors and common areas ( rooms) with emergency and evacuation procedures. Nov 3, 2015 An Instructions to Occupants Emergency Procedures poster in use at Capilano University was sent to all members as an example of information to be posted on the back of each classroom and boardroom door. Feedback and comments are encouraged to adopt the content for use at the Kelowna Campus. Dec 8, 2015 Draft content based on Nov feedback was summarized for Committee review and comments prior to drafting an OC poster. A Campus map with First Aid rooms, AEDs, Muster Stations is posted on the Committee website Dec 9, 2015 Members will review the draft for comments prior to developing a poster style format Jan 13, 2016 Little feedback received thus far. The goal of the exercise was to capture the content (word doc) prior to focusing on the format (poster). Other communication options were discussed. The Fire Orders next to the fire floor plans next to main entrances and elevators could be the initial posting location. Feb 15, 2016 After informally surveying other PSI, C Hayman has revised the occupant poster for member feedback Mar 2, 2016 Revised poster wording was too long; Carolyn presented the latest draft. April 6, 2016 All FAA, Security and Emergency Wardens to review and provide feedback. Once content is established, forward to PA for design and polish prior to distribution for final input with a goal to launch before September May 3, 2016 Once the content and design are finalized subsequent to the larger consultation group, delivery to students may have various communication methods (QR code, poster, orientation sessions; slide on TVs). Input will be received from staff at each campus. July 5, 2016 Not a lot of feedback received. C. Hayman will send out the document again Sept 13, 2016 Move forward to a later date Oct. 4, 2016 Move forward to a later date C. Hayman Draft for next Members to review and provide feedback All members All members Safety & Security: content; PA: visual aspect; FM: distribution All All members HSEMS to distribute C Hayman Nov Member feedback by Jan Member feedback by Jan underway Next JOHS Next JOHS underway By August C. Hayman By August Nov 8, 2016 See discussion A. Kortzman By Dec mtg. Dec 6, 2016 Moved to January Jan 10, 2017 A. Kortzman to bring a simplified draft to next plus the previous version A. Kortzman For Feb mtg. JOHS KLO Minutes September 2017 page 6 of 8

7 Feb 7, 2017 Mar 7, 2017 A. Kortzman provided draft 6699 posters to the Committee for review. It was discussed that posters on a wall during an emergency will not be referenced; however, the posters should be reviewed regularly by staff and students. Action: A. Kortzman will provide power point slides to JOHS Chairs for review. These are slides that AK is sending to Chairs on how to program cell phones with 6699; will also send draft posters revised with only 6699 (ie. 911 removed). A. Kortzman has PP presentations for Students and Contractors. Once content finalized, submit to PA for design A. Kortzman By Mar mtg. A. Kortzman underway Apr 4, 2017 See #12 on today s agenda underway May 2, 2017 Final version expected from Public Affairs. See discussion By June mtg. on best location for poster. June 6, 2017 Poster finalized. To be installed by September Underway July 11, 2017 Posters are being installed by Facilities staff Underway Sept 12, 2017 All classrooms have posters now. Completed CLOSED Automatic Door Opener, C bldg. 3 rd floor washroom Dec. 6, 2016 Submit Facilities work request to install door opener J. Korcok By Jan mtg. Feb 7, 2017 Parts on order for past 3 weeks; now received. Installation to be completed by the end of February. D. Peterson By end Feb. Mar 7 Installation underway G. Kershaw End or March Apr 4, 2017 No update Next mtg. May 2, 2017 The mechanical components are installed. The Electricians have a WO to provide power. However, this is stalled awaiting results of Haz Mat assessment. G. Kershaw Underway June 6, 2017 Moved to July A. Kortzman Underway July 11, 2017 Still awaiting Haz Mat assessment A. Kortzman Underway Sept 12, 2017 Awaiting Haz Mat assessment A. Kortzman Underway Health and Safety Manual Update Feb 7, 2017 Apr 4, 2017 May 2, 2017 Health, Safety and Emergency Management is aware of the request. Updates will begin when possible. E. Pecheanu to send co-chairs link to webpage for clarification on manual status and purpose A3 group is currently reviewing the content. A. Kortzman will provide update next By May mtg. A. Kortzman June mtg. June 6, 2017 A3 group is continuing the review A. Kortzman Underway July 11, 2017 A3 group is continuing the review A. Kortzman Underway Sept 12, 2017 A3 group is continuing the review A. Kortzman Underway Safety app Camosun College has a safety app. Could this be replicated at OC? M. McCrea By Apr. mtg. JOHS KLO Minutes September 2017 page 7 of 8

8 Apr 4, 2017 Quotes: $7,200/year or a onetime fee $4,000. May 2, 2017 Suggestion: add to existing OC app. Committee to provide feedback. M. McCrea will bring a presentation on Camosun app Cost sharing with Student Services & Student Union (see discussion #2) All members M. McCrea By May mtg. M. McCrea By June mtg. June 6, 2017 No update. Moved to July By July mtg. July 11, 2017 Sept 12, 2017 Partnership with Student Services and Security. Will also contact Student Union. Work will start after with Public Affairs. H. Carson will meet with OCSU; M. McCrea will met with Public Affairs for a second time Testing for lead in drinking water Ask for details on testing limits and analytical capability/tools to measure 5mg/l M. McCrea Underway M. McCrea & H. Carson Underway A. Kortzman By June mtg. June 6, 2017 Moved to July A. Kortzman For July mtg. July 11, 2017 After extensive testing, all water tested was within Health Canada guidelines. A. Kortzman has detailed report Campus phone in new Trades bldg. July 11, 2017 Request campus phone to be installed in the new Trades building. Cost for installing phones on each floor? 12 phones to be installed (M. McCrea has list of locations). Campus maps will be updated as well Inspection Follow-up Process July 11, 2017 Focus on follow-up on non-compliant issues found during inspections. Suggestions welcome ( ) M. McCrea is collecting the reports and submitting Work Orders right away CLOSED M. McCrea By July mtg. A. Kortzman, M. McCrea,H. Carson CLOSED By July mtg. Sept 12, 2017 Collecting reports and submitting work orders M. McCrea Underway Cafeteria Health Inspection Sept 12, 2017 Inquire on last date a Food Safety Inspection was performed in the Cafeteria Interior Health performs inspections without notice. Last date: October Report presented to committee Inside Okanagan submission - September M. McCrea By Aug. mtg. CLOSED Topic: Classroom Safety M. Peissard September JOHS KLO Minutes September 2017 page 8 of 8