2. Senior Procurement/Inventory Officers- REF: NTSA/04/2015/ Procurement/ Inventory Assistants-REF: NTSA/04/2015/03

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1 The National Transport and Safety Authority (NTSA) is a State Corporation established under the National Transport and Safety Authority Act Its overall mandate is to implement policies relating to road transport and safety. NTSA is seeking to recruit qualified staff for the following positions: 1. Chief Security Officer -REF: NTSA/04/2015/01 2. Senior Procurement/Inventory Officers- REF: NTSA/04/2015/02 3. Procurement/ Inventory Assistants-REF: NTSA/04/2015/03 Detailed job descriptions for the above positions are as detailed below.

2 CHIEF SECURITY OFFICER Key Duties and Responsibilities Reporting to the Director General, the holder will have responsibilities of providing support leadership and management of all security concerns in NTSA Offices, including security management; security awareness; and contingency/emergency planning and response. S/he will also protect the property, information, buildings, grounds and the Authority staff in order to execute their duties properly. S/he will also manage the third party Security Firms guards in the Authority Offices and specifically: Developing, organizing and controlling an effective security system to protect the Authority s interests, information, premises, personnel and property. Ensuring that proactive security control measures and procedure are implemented and administered at all NTSA premises. Developing, implementing, updating and advising NTSA Management on security policies, procedures and compliance. Investigating and preparing reports on crimes/incidences involving NTSA personnel, property and assets committed within / outside NTSA premises and recommending corrective control measures. Developing and establishing sound emergency procedures on fire detection,, prevention and protection and conducting regular mock fire, training and evacuation drills. Developing and establishing Radio communication services network and managing the same. Ensure provision of armed and un armed security services as the need arises Sensitizing staff on security & safety matters. Conducting Covert and overt intelligence gathering to detect irregularities likely to affect the core business of the Authority and give a report to management

3 Co-ordination of security and safety risk assessment surveys. Conducting of vulnerability assessment of the Authority premises Preparation of budget and annual procurement plan for the security function Liaising with other security/ Government agencies when necessary Requirements for Appointment Bachelor s degree and proven advanced education in security management or related field; Must have worked with the Kenya Armed Forces / Police Force and attained the rank of Major & above or Senior Superintendent or as a security manager in a reputable organization Military Intelligence or Criminal Investigation or crime prevention background; A minimum of 8 years experience as a hands on security practitioner, two (2) of which should be in Security Management position; Demonstrable strong skills and experience in corporate investigations with outstanding verbal and written communications and strong relations with government and private security agencies; Exposure to and knowledge of loss prevention, access control systems and procedures, video surveillance, CCTV and related physical security skills. Competencies Demonstrated self-confidence with capability of interacting with all staff cadres and maintaining confidentiality. Good communication skills, both spoken and written English and Kiswahili Experience of working within a team and team building Ability to work within a multi-cultural setting Management skills Must be a good listener

4 SENIOR PROCUREMENT /INVENTORY OFFICERS Key Duties and Responsibilities Reporting to the Deputy Director- Procurement, the position holder will be responsible for the supervision of procurement/inventory operations in accordance with the Public Procurement and Disposal Act, 2005 and specifically: Prepare and implement procedures, tactics and work plans for their respective sections. Supervision of staff. Consolidate the Annual Procurement and Disposal Plans. Ensure compliance with relevant legislation. Supervise procurement/inventory activities. Prepare contract documents. Supervise the receipt and opening of tender documents and deliveries Co-ordinate the evaluations of tenders/quotations, proposals and inspection and acceptance Preparation of procurement and supplies reports and updates for the management. Conduct pre-bid and post-bid briefing sessions with bidders. Preparation of responses to audit and investigative reports/queries. Requirements for Appointment First Degree. Graduate Diploma in Purchasing and Supplies (CIPS) or equivalent. Membership of a professional body. Five (5) years experience, three (3) of which should be in a supervisory role.

5 Professional qualification in a relevant field Competencies Good communication and Interpersonal skills Supervisory skills Basic Managerial and Leadership skills Result oriented Team Player Attentive to details

6 PROCUREMENT /INVENTORY ASSISTANTS Key Duties and Responsibilities Reporting to the Senior Procurement/ Inventory Officer, the position holder will carry out sourcing, supplies and materials management activities in accordance with the Public Procurement and Disposal Act, 2005 and specifically: Receive goods delivered Close and Open quotations. Carry out stock taking Receive and verify goods delivered Procurement and supply of good/services. Preparation of reports Carry out stock taking Raising Orders for procurement transactions. Proper filing of all quotations and approvals acted upon Dispatching of supplies for the assigned store Ensuring the cleanliness of the store at all times. Requirements for Appointment Diploma in Supplies Management/CIPS or equivalent Student Member with KISM 3 years experience in a similar position

7 Competencies Organization awareness Good communication and Interpersonal skills Problem solving skills Decision making skills Team player Attentive to details NTSA is an equal opportunity employer. If you possess the required skills and competencies that match the above roles, please submit your application, detailed CV, current remuneration level, , telephone contacts, KRA Tax Compliance Certificate, HELB for Graduates, EACC clearance certificate and Certificate of Good Conduct / Confirmation of Application from Criminal Investigations Department so as to reach us on or before 30 th April, 2015 addressed to: Director General, National Transport and Safety Authority, Hill Park Plaza, Upper Hill Road, P.O. Box, , Nairobi.