GULF RIDGE COUNCIL AQUACADEMY 2015 Leader's Guide

Transcription

1 GULF RIDGE COUNCIL AQUACADEMY 2015 Leader's Guide Questions? Contact us! Aquatics Bill Bode, Advancement - Training Earl Richardson Staff - Matt Anderson, manderson@boyscouting.com x117

2 TABLE OF CONTENTS Introduction... 1 Location... 1 When... 1 Theme... 1 Fees... 1 Registration... 1 Rain Date... 2 Gulf Ridge Council Refund Policy... 2 Leader Meetings... 2 Emergency Phone... 2 Event Patches... 3 Event T-shirts (Optional)... 3 Check-In... 3 Vehicle Use & Parking Policy... 3 Late/On-Site Registration... 4 Friday Night - Arrival at Camp... 4 Campsites, Adirondacks, and Tents... 4 Swim Tests... 4 Tour Plans... 5 Leadership... 5 Behavior... 5 Security... 5 i

3 Medical & Photo Release Forms... 5 First Aid... 5 Trash... 6 Environmental... 6 Campfire Program... 6 Insurance... 6 Scouts Own... 6 Staff Fees... 6 Uniform... 7 Event Schedule... 8 Merit Badge Class Schedule Map and Directions to Flaming Arrow Scout Reservation Map of Flaming Arrow Unit Swim Classification Record AquAcademy Merit Badge Counselor & Staff Registration Form Merit Badge Pre-Requisites Activity Timeline ii

4 Introduction This Leader's Guide contains the information your unit will need to have a successful and exciting time at the 2015 AquAcademy event. Be sure to read all the information before you register your unit for this event. This guide contains information, including schedules, meal plans, and other details, all of which are subject to change. This event depends on the support of volunteers, including adults from your unit. In addition to program support, we also expect all adults to maintain awareness of youth behavior and to maintain safety and discipline at all times. Location Flaming Arrow Scout Reservation When October 2-4, Check-in begins at 4:30 pm on Friday. Friday night program begins at 7:00pm. Departure will be by 1:00 pm on Sunday. Theme AquAcademy! This event is an aquatics focused merit badge weekend. Campfire programs and a Saturday evening "beach party" will also fit into the aquatics theme. Fees Registration fee is $40 per youth participant and $15 per adult. First leader per unit is free, with an additional free leader for every 10 paid youth. (1-9 paid youth = 1 free leader, 10 paid youth = 2 free leaders, 20 paid youth = 3 free leaders, etc.) The fee includes meals and one participant patch. Registration Participant registration is BY UNIT and is only available ONLINE. Staff & merit badge counselor registration is handled by sending in the attached forms to the Council office. Early Registration for Staff & Merit Badge Counselors ONLY Online Registration OPENS for participants Online Registration CLOSES for participants Cutoff for Fees May 15, 2015 June 15, 2015 September 4, 2015 September 14,

5 Provisional Registration Provisional registration will not be available online. If your unit only has one Scout interested in attending, please contact [TBD] to be added to the provisional waiting list. You must provide the unit #, unit leader contact information, full name of the Scout(s) interested in attending, and a list of any trained adult leaders who are willing to attend with them. If possible, a provisional troop will be formed. Notification of such will given after July 18, Rain Date If inclement weather is forecast, event organizers reserve the right to reschedule the event for the weekend of October 9-11, Gulf Ridge Council Refund Policy All refund requests must be in writing, with a date, and sent to the Council Service Center. A full refund will be issued if the written request is received at the Council Service Center 14 days prior to the event. A 50% refund will be issued if the written request is received at the Council Service Center less than 14 days prior to the event. Refunds will not be issued for requests received on or after the opening date of the event. Leader Meetings Two organizational meetings will be held in advance of this event. The first meeting will include a "walk-through" of the event format and schedule, the distribution of prerequisites for the merit badges being offered, and the opportunity to ask questions of the merit badge counselors. July 15, pm to 9 pm at Gulf Ridge Council Service Center Who: Scoutmasters or their representatives (Unit Coordinators) & Merit Badge Counselors. A call-in # will be provided at a later date The second meeting is critical to the success of the event. Final packets will be given out to speed check-in, and instructions will be given to Senior Patrol Leaders (SPLs) regarding the event. September 9, pm to 9pm at Gulf Ridge Council Service Center Who: Unit Coordinators & Senior Patrol Leaders A call-in # will be provided at a later date Emergency Phone A phone number has been established for emergencies only. Please make sure callers know to give the unit number, contact person, and a detailed message when they call. It will take some time to locate the message recipient. 2

6 Event Patches Main Camp Line: Camp Ranger House: Camp Fax Line: Gulf Ridge Council Service Center: One participant patch is included with your fee. Additional patches may be pre-ordered when you register for $3.00 each. No additional patches will be available on-site. Patches will be given to your Unit Coordinator at check-out, only after your unit's site has been cleaned, trash has been removed, and the site has been inspected by an authorized member of the event staff. Event T-shirts (Optional) T-shirts are an optional purchase and can be pre-ordered when you register for $10 each (no extra charge for XXL or XXXL sizes). T-shirts will be given at check-in to your Unit Coordinator. The Unit Coordinator will be responsible for handing them out. Check-In On Friday night, units will park in the Flaming Arrow parking area. Each Unit Coordinator, Senior Patrol Leader (SPL), and his buddy will meet with event staff for check-in at Saunders Hall. The Unit Coordinator will receive any pre-ordered t-shirts at this time. The SPL will be given a packet with all materials for the weekend. Event patches will be given out during check-out. Vehicle Use & Parking Policy On Friday night and Sunday afternoon, personal vehicles can be used to efficiently move gear to and from your unit's campsite. However, once the event program has begun, no personal vehicles can be in camp. Troop trailers may be left along the road adjacent to your campsite, but tow vehicles must be removed. Acceptable tow vehicles will need to have a high ground clearance. All personal vehicles must be in the parking area no later than 10:00 pm on Friday night and must remain there until 3:00 pm on Sunday afternoon. If you have mobility issues, please notify the registar in Saunders Hall when you arrive for arrangements. During load-in and load-out, you must operate your vehicle with the driver's side window open, radio off, and emergency blinkers on,and observing the posted camp speed limit. Anyone failing to operate their vehicle in this manner will not be permitted to stay in camp and will not receive a refund. 3

7 Late/On-Site Registration There will be no late or on-site registration. All participants must be registered in advance of the registration deadline. If you have a Scout who is registered but unable to attend, you can exchange their position with another Scout from your unit. Class assignments will not be changed. Friday Night - Arrival at Camp Arriving on time for Friday night's program is critical to the success of the weekend's aquatic merit badge programs. Safety Afloat, Safe Swim Defense, and a discussion of basic first aid skills will be covered for all youth participants, as this is a core requirement of all aquatics merit badges. Meanwhile, all adults will be completing Safe Swim Defense training. All of this will occur between 7 and 9 pm on Friday night. If you cannot make the Friday night program, you must provide written proof of completion of Safety Afloat, Safe Swim Defense, and basic first aid for all Scouts attending. Any Scout who doesn't attend the Friday night program and doesn't have proof of completing these requirements will not be allowed in the water and will be moved into land-based merit badges. No refunds will be offered if this occurs. Adults must also have proof of training so that they can assist on the waterfront as lookouts. Campsites, Adirondacks, and Tents Campsites will be allocated based on the preregistered numbers you submit. Units may be placed together in camp sites. Standard sites include either cabin style tents with cots or Adirondacks with bunk. Standard sites will be allocated to the units who register first. Units who register later may be assigned to tent-camping sites where the unit will need to bring their own equipment. Site assignments will be made with sufficient notice for your unit to be prepared. Swim Tests The swim classification of individuals participating in a Boy Scouts of America activity is a key element in both Safe Swim Defense and Safety Afloat. All persons participating in BSA aquatics activities are classified according to swimming ability. The classification test procedures have been developed and structured to demonstrate a skill level consistent with the circumstances in which the individual will be in the water. In order to provide a more streamlined event, we are asking each unit to perform swim tests in advance, using the attached Unit Swim Classification Record. These tests MUST be administered according to the Guide to Safe Scouting. In the event that you have a Scout who has not completed a swim test prior to arrival, we will do our best to administer a swim test to that Scout. However, if scheduling does not permit this, we may need to move that Scout into a land-based merit badge class. No refunds will be offered if this occurs. 4

8 Tour Plans This is a council-sponsored event and does not require a Tour Plan to be filed by units from Gulf Ridge Council. Units outside of Gulf Ridge Council must have TWO (2) copies of their approved Tour Plan when you arrive. One copy will be provided to event staff and the other copy must remain in the Unit Coordinator's possession throughout the event. Leadership Two-deep leadership is required for each unit. Coordinate with other units in your district if you need additional leadership to meet this requirement. One possible solution is to camp with another unit. Senior Patrol Leaders are responsible for their respective troops. Behavior Scouts and adults are expected to conduct themselves in accordance with the Scout Oath and Scout Law at all times and to follow all policies of the Boy Scouts of America, including the Guide to Safe Scouting. Security Please ensure all vehicles are locked and secured. All valuables should be stored in a locked and secured container, preferably inside a vehicle. Gulf Ridge Council and event staff cannot not be liable for stolen or missing items. Medical & Photo Release Forms All participants must submit Parts A and B of the BSA Annual Health and Medical Record Form which needs to be signed by the participant and parent(s) or legal guardian(s). This form can be found on National's website: No Scout will be allowed to participate in the this event without a properly signed permission photo release form. From time to time we may use pictures from an event to promote Scouting. We need your permission to do so. The photo release consent is located within Part A of the BSA Annual Health and Medical Record Form. First Aid Medical emergencies should be directed to the First Aid Station during the event. The location of the First Aid Station will be announced during Friday night's meeting. After hours, contact one of the camp directors or staffers. Minor first aid should be handled at your campsite if you have supplies. 5

9 Trash All units should follow Leave No Trace principles, including the proper removal of all trash at the end of the event. All trash is to be properly bagged and placed in trash receptacles or hauled out. Bring your own garbage bags. We ask that you remind your Scouts to use good judgment. Environmental No digging of any kind will be allowed in the camping area. Guy ropes and small stakes are acceptable. No ground fires of any kind will be allowed! Campfire Program There will be an event campfire program on Saturday evening. If you wish to participate in the Saturday Campfire show, please fill out the attached skit registration form. Insurance Accident insurance coverage is included in your registration fee. All hospital or medical charges incurred are the primary responsibility of the individual. Scouts Own A Scout is Reverent. All Scouts and leaders are encouraged to participate in our Scout's Own service on Sunday morning. Please wear your field uniform. Staff Fees Staff members pay a fee of $15 each. This includes meals, a staff patch, and a staff t- shirt. To apply to be on staff, please fill out the attached staff registration form and turn it in as soon as possible to the Gulf Ridge Council Service Center and no later than September 4, If you do not turn in the form by September 4, 2015 and pay prior to September 14, you may not get a t-shirt or patch. Staff members will camp together on site, not with their units, and will be expected to arrive earlier and stay later than participants. 6

10 Uniform There are two uniforms for this event. Field Uniform The BSA Field uniform consists of a BSA uniform shirt, BSA Pants/Shorts, BSA belt, BSA socks, and closed-toe shoes. It should be worn: While in transit to and from event For the duration of the Friday night program At dinner meals At the Scout's Own Service Activity Uniform (Aquatics Style!) The Activity uniform for this event consists of a Scouting t-shirt, swim trunks, and closed toe shoes. It should be worn at all times that the Field Uniform is not required. It is highly recommended that a full brim hat, sunglasses, and sunblock also be worn during the day. For Scouts taking canoeing, kayaking or other boating activities, the shoes should be shoes that can (and will) get wet. Closed toe shoes are a requirement any time Scouts are moving from one program area to another. 7

11 Event Schedule This schedule is subject to change without notice. Friday Start End Program Location 4:30pm 6:30pm Participants arrive, register, set-up camp Saunders 7pm 9pm Youth - Safety Afloat, Safe Swim Defense, Basic First Aid, Cracker Barrel Wood Hall 7pm 9pm Adult - Safe Swim Defense & Cracker Barrel Jenkins 9pm 10pm Opening Campfire Program Council Ring Saturday Start End Program Location 7am 8am Breakfast Wood Hall 8am Noon Merit Badges Various Noon 1pm Lunch Wood Hall 1pm 5pm Merit Badges Various 6pm 7pm Dinner Wood Hall/Parade Field 7pm 10pm Beach Party Patrol Competitions Parade Field Sunday Start End Program Location 7am 8am Breakfast Wood Hall 8

12 Start End Program Location 8am 8:30am Scouts Own Council Ring 8:30am 10:30 Merit Badges Various 10:30pm 1pm Campsite Check-out Campsites Bag lunches and patches delivered to campsites Campsites 9

13 Merit Badge Class Schedule This schedule is subject to change without notice. Class sizes as are listed below. Saturday Sunday Program 8 AM - Noon 1 PM - 5 PM 8:30 AM - 12:30 PM Canoeing* 40 Kayaking* 20 Lifesaving*** 90 A Q U A T I C S Swimming* 90 Motorboating Rowing Small Boat Sailing Snorkeling BSA** Water-Sports 8 8 L A N D First Aid* Emergency Preparedness* 40 *Pre-requisites must be completed prior to event to earn merit badge. **Must bring own snorkeling equipment, including mask, fins, and snorkel. 13 Must be at least 13 years of age. Must already be proficient in water-skiing or wakeboarding. Class size can be expanded if you can bring a boat. Contact Bill Bode to volunteer. 10

14 Map and Directions to Flaming Arrow Scout Reservation Flaming Arrow Scout Reservation 1201 Boy Scout Road Lake Wales, FL Google Maps: Bing Maps: 11

15 Map of Flaming Arrow 12

16 Unit Swim Classification Record This is the individual's swim classification as of this date. Any change in status after this date would require a reclassification test by the event directors. Swim tests should be given every year at the beginning of the swim season. Refer to the Guide to Safe Scouting for test administration. Please refer to for the procedure, and who is qualified to conduct the test. Special Note: When swim tests are conducted prior to the event, the event directors reserve the authority to review or retest all participants at all times to assure that standards are being maintained. (Please copy and bring completed form to event.) Unit Number Date of Swim Test Classification Full Name (Please Print) Non-Swimmer Beginner Swimmer

17 Swim Test Administered By: Print Name Signature Certification Expiration 14

18 2015 AquAcademy Merit Badge Counselor & Staff Registration Form Staffer Name: Staffer Scouting Position: Staffer Scouting Unit or District: Staffer Phone: Circle one: Cell Home Work Staffer Address: T-shirt Size: (circle one) Small Medium Large X-Large XX-Large XXX-Large Indicate which areas you are able to help: Aquatics Merit Badge Counselor (attach merit badge list) First Aid/E. Prep Merit Badge Counselor (attach merit badge list) Provisional Troop Adult Leader Food staff (adults or youth over 14) Security/parking/registration staff (adults or youth over 14) Other (specify) Staff registration fee is $15 per person and includes meals, a staff patch, and a staff t-shirt. Payment and a copy of Parts A and B of your BSA Annual Health and Medical form must be received prior to September 14, 2015 and must be brought with you to the event. Staff Commitment I have read and understood the entire Leader's Guide. I will make an effort to attend all staff orientations arrive and leave at my scheduled times, and I will demonstrate the values in the Scout Oath & Law at all times and do my best to make this event a success for all participants. Signed: To be considered, you must send this form before September 4, 2015 to: Gulf Ridge Council Service Center ATTN: AquAcademy Staff Registration N. Central Avenue Tampa, FL If payment is not received by September 1Let 4, 2015, you may not get a t-shirt or staff patch. 15

19 Merit Badge Pre-requisites This section details what requirements must be completed in advance in order for the Scout to earn the listed merit badge. For all merit badges, any basic first aid requirements, Safe Swim Defense requirements, and Safety Afloat requirements will be completed at the Friday night program. If you cannot attend the Friday night program, you must provide written proof of having completed these requirements or you will receive a partial. It is recommended that each Scout be familiar with the merit badge booklet prior to attending. Canoeing Each Scout must be familiar with the merit badge booklet. Scouts must arrive prepared to tie a truckers hitch, a tautline hitch, and a bowline. Each Scout must be familiar with the merit badge booklet. Requirements 1, 3, 4, 5, 6, 7, and 13 must be written in advance and brought to the event. A workbook for this can be found at or at and should be brought to the event. The Scouts will also discuss these requirements. Kayaking Each Scout must be familiar with the merit badge booklet. Scouts must arrive prepared to tie the truckers hitch and bowline for requirement 4.d. A workbook for this merit badge can be found at and should be brought to the event. Lifesaving Requirement 1.a. (which is having completed Second Class and First Class requirements must have been met). Each Scout must bring his Boy Scout Handbook with these requirements signed off. Swimming Please note the requirements for this merit badge changes as of January 1, 2015, and the new requirements apply, unless the scout started the badge in 2014 or earlier. Proof of an earlier start is required if the previous requirements will be applied. Requirement 8 must be completed in advance.. Motorboating Each Scout must be familiar with the merit badge booklet. Each Scout must be at least 13 years of age. Rowing Each Scout must be familiar with the merit badge booklet. 16

20 Small Boat Sailing Requirement 4.b. and 4.c. must be completed in advance and brought to the event. Snorkeling BSA Each Scout must be familiar with the BSA Snorkeling Safety Pamphlet. Each Scout must bring his own mask, snorkel and fins. Water-Sports Each Scout must have water skied or wake-boarded before and be able to stand freely. First Aid Requirement 1 and 2.d. For requirement 1, Each Scout must bring his Boy Scout Handbook with these requirements signed off. For 2.d., each Scout must bring his own first aid kit and be prepared to show and describe it to the counselor. Emergency Preparedness Requirements 1, 2.c., 6.c., 8.b., and 8.c. must be completed in advance [and brought to the event?]. A workbook for this can be found at Activity Timeline 1/1/15 Flyer available online 1/1/15 Start lining up required staff positions 3/1/15 Leader's guide publically available 3/15/15 Save the Date announcement in Newsletter 5/4/15 Patch/Shirt designs finalized 5/11/15 Registration opens announcement in Newsletter 5/15/15 Staff Registration starts 5/15/15 Final Merit badge lists available 6/15/15 General registration starts 7/15/15 First Staff/Scoutmaster meeting 7/18/15 Provisional troop notice 8/3/15 Food menu finalized 8/27/15 Final newsletter announcement 9/4/15 Registration closes (staff and participant) 9/4/15 Cut-off for patch/shirt orders 9/9/15 Final Staff/Scoutmaster meeting 9/14/15 Cut-off for all fees (participant and staff) 17

21 10/2-4/15 Event weekend 10/9-11/15 Backup event weekend if needed 18