Section 10 - Area W - Region 68 General Board Meeting Agenda April 18, 2018

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Section 10 - Area W - Region 68 General Board Meeting Agenda April 18, 2018 In Attendance: Jeannette Rossling, David Masci, Rich Frank, Dan Johnston, Mike Harrison, Gerallie Gutierrez, Amy

Call to order: 7:12pm Rich Frank makes a motion to approve meeting minutes from March 20

1 Section 10 - Area W - Region 68 General Board Meeting Agenda April 18, 2018 In Attendance: Jeannette Rossling, David Masci, Rich Frank, Dan Johnston, Mike Harrison, Gerallie Gutierrez, Amy Morrissette, Bob Dawson, Seana Dawson, Curt Shibata, Alan Anderson, Carol Bjordahl, Jim Bak, David French, Justin Schlimgen, Brian Fisher, Amanda Searle, Jennifer Kwast, Gretchen Alva 1. Call to order: 7:12pm Rich Frank makes a motion to approve meeting minutes from March 2018 and April agenda. Amanda Searle seconds. All in favor. Motion passes unanimously. 2. Reports RC Mike Harrison Metrics 255 registered 585 registered this time last year Annual budget approval at April meeting RAP approval by June meeting Fall season starts August 18 Updates: TurfTank training for CSC completed 4/16-17; Justin S - challenges Need calendar dates from all departments as soon as possible If possible, vote on annual budget 4/18 fall season start 8/18, calendar dates needed ASAP, securing TurfTank in east shed Asthma screening proposal Cristina Curren, Wells Fargo to replace AMEX Region 68 will pilot on-line banking for National schedule forthcoming, registration banners up by 4/20 at following locations (removed May 4) PV Fields (3) Wood Creek Park Pitts Ranch Mission Oaks Park Kildee Monte Vista

2 Las Posas Las Colinas Rancho Rosal Los Primeros Waiting for new insurance numbers to cover new cart and TurfTank Safe haven policy coaches continue to not follow procedures for two deep and opposite gender suggest following policy added to P&Ps No activity shall be started until at least two coaches are present including an opposite gender if needed this includes warm up time 1) First offense is a warning discovering board member waits up to 15 minutes to be satisfied otherwise activity is cancelled 2) Second offense same as first coach put on probation thru fall season 3) Third offense coach suspended and team disbanded Executive board liable for non-compliance Volunteer commitment for CSC registered, safe haven, CDC trained Annual luncheon scheduled for 12/2 same location? Eagles new program RT Alan Anderson Metrics: through March 31, 2018 Operating Account $290,204 Net Income $27,909 CD - $166,216 Security Deposit - $1,682 Completed activities: o Budget Review o Assume Registration numbers flat $125 per player with $10 discount for additional siblings Military will be $110 per player o United will provide 87.50/player to region ($125 $17.50 $20=$87.50) o Other United revenue and expenses removed o No UK Coaches o Increase other Coach expenses o Increase for Upgraded Ref Uniforms o Reduced Field Painting Services o No Bodemeijer team travel o No Golf Cart o Reduced EXPO expense o Increase to Photo/player o NET $3, o o Purchase of TurfBot Automated Line Painter Lease renewed for 3 years with 3%/year increase Upcoming activities:

3 o Finalize and approve budget enter into NAP online Rich Frank makes a motion to approve the MY18-19 budget with no more than a $5k differential. David Masci seconds the motion. Alan Anderson & Rich Frank abstain. All else in favor. Motion passes. RCA - Curtis Shibata Metrics: None Completed activities: Participated in Extra player assessments, including providing R68 Bow Nets. Upcoming activities: Looking to set the Coach Training schedule for the upcoming Fall season. Coach Staff meeting scheduled Staff Updates: Participating coach staff members: Ken Carter, Bob Dawson, Matt Fowler, Rocky Koch, JoAnn Reith, Maria Shibata, Jolie Ramirez, Brian Rossling and Larry Oliver None at this time None at this time RRA David Masci Completed activities: o Completed Spring League 5 Regular Sundays 1 Makeup Saturday 3 Rainouts o Uniform Contest 24 entries from 46 teams (6U-10U) 6 division winners 3 overall winners Cost for prizes $827 o Free Popcorn Distribution Week 7 Approximately 400 bags distributed over 4 hours Never stopped popping popcorn for 4 hours Leftover un-popped popcorn in shed for next time Recommend at least two popcorn poppers next time Total Cost $254 Upcoming activities:

4 o Staff appreciation o Lessons Learned None o CVPA Jeannette Rossling Metrics: Registration for Member Year 2018 (MY18) has begun! We have 40 volunteers currently registered for MY18. Having several issues with Blue Sombrero with the new registration MY17: 936 volunteers have registered. SAFE HAVEN MUST have been taken within the last two years by Section 10*. Concussion Awareness MUST to be taken within the last two years by Section 10*. Concussion Awareness MUST be taken by all Coaches as of 1/1/17 California State Law. August 1, 2015 is the latest date for trainings to be valid for MY17. o Completed activities: Blue Sombrero & AYSO U issues; Spring Soccer o Ongoing activities: Dealing with Blue Sombrero & AYSO U; Registration for Fall Core o Upcoming activities: Strawberry Cup * National AYSO requirement is every 5 years. Camarillo Cup - Bob Dawson Camarillo Cup application available Registrar Carol Bjordahl 259 Core registered 117 United registered 85 not completed 2018 registration (in cart) No office hours, by appointment with Carol in person or by phone AYSO United Program Dan Johnston Teams are formed. Registration will start quick. Follow on Instagram, Facebook.

5 Safety Amy Morrisette Take a look at Emergency Plan; provide any feedback. 3. Old Business TurfTank setup, annual budget, CSC 4. New Business Asthma screening proposal, Wells Fargo to replace AMEX, safe haven policy, registration banners, registration numbers, Spring recap, increased insurance for new equipment 5. Next scheduled meeting on May 16, 2018 Jeannette Rossling makes a motion to adjourn meeting. Curt Shibata seconds. All in favor. Motion passes unanimously. 6. Meeting adjourned at 8:14pm Respectfully submitted by Gerallie Gutierrez, Board Secretary, AYSO Region 68

6 AYSO Region 68 COMMON SENSE EMERGENCY PLAN {DRAFT} AYSO Volunteers: Emergencies and natural disasters can happen, and predicting their nature, form and timing is challenging, even unattainable. Upon report of an emergency or natural disaster, specific directions will generally not be immediately available from police. Soccer field occupants will need to use common sense, and decide what action to take on their own depending on their proximity to the threat and their own comfort level. At all times, it is imperative to remain vigilant and, when necessary, reduce or eliminate hazards and emergencies on the soccer field. Consider creating a portable emergency kit customized to meet your family s needs including essential medications, a First Aid kit, food, water and any other items that may be helpful. When families are prepared and use common sense, the fear and loss that accompany emergencies and disasters are greatly reduced. Activation of Common Sense Emergency Plan 1. Call 911 and/or notify an AYSO staff member (normally in red AYSO shirts). 2. Assess the situation using all available information. If an AIR HORN is sounded it means lightning or other danger may be imminent. 3. Decide whether to shelter in place or evacuate. If lightening occurs you should seek shelter. SAFER AREAS are inside fully enclosed vehicles and buildings. UNSAFE AREAS are in open areas like fields or parking lots, anywhere near metal objects such as flagpoles and soccer goals, and under trees. 4. If there is an active shooter, major protest or other large-scale event, the field will be evacuated and remain closed until the police declare the area is safe. 5. Remain vigilant Help keep the children safe and calm, and gather additional facts about the emergency if you are able. 6. Once guidance is provided by emergency personnel be sure to cooperate to enhance the response and recovery processes in place.

2018 AYSO EXPO Western States Las Vegas, NV ½ Sections 1, 2, 9, 10, 11 & 12 Subject to Change

2018 AYSO EXPO Western States Las Vegas, NV ½ Sections 1, 2, 9, 10, 11 & 12 *Subject to Change* * = UPDATED CLASS! ** = Additional Registration Fee and/or Prerequisites Required Date/Time Workshop/Event Location THURSDAY, March 1, 2018 5:00 p.m. 6:15 p.m. Registration for Introduction to Instruction