All Hazards Emergency Management For Long Term Care

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1 All Hazards Emergency Management For Long Term Care Presented by: Scott Aronson, Partner Russell Phillips and Associates, LLC May 16, 2013 Sheraton Chapel Hill 5109 Bur Oak Circle Raleigh, NC (919) Fax (919)

2 About the Program 2011 and 2012 were years in which the United States experienced some of the most devastating disasters that impacted the long term care community wildfires out west, Hurricanes Irene and Sandy, the tornados in Joplin, MO / Tuscaloosa & Moulton, AL / Springfield, MA and the 2011 Halloween blizzard in the northeast. In Hurricane Sandy alone, more than 66 nursing homes and 11 hospitals evacuated and one of the largest metropolitan areas in the world was devastated. This year, we are bringing in the firm that has been reviewing all of these disasters and is working with the long term care industry to improve planning, response and recovery operations to better protect the facility infrastructure, residents and staff. The tools and customizable disaster procedures provided by this seminar will prove to be invaluable for you and your facility. What this program will bring to you: - Catastrophic Disasters of 2011 & 2012: Case Study Review and Impact on Long Term Care (along with actions taken at CMS to support the providers and State Survey Agencies with nonwaiver and waiver activities. - Hazard Vulnerability Analysis (HVA): How effective is your facilities HVA? Have you ever formally conducted one? The audience will be broken down into smaller groups and work on completing a few disaster-specific HVAs and then select groups will present their findings to the audience. o Modified Kaiser Permanent HVA Tools: All attendees will receive an electronic version of HVA tools with some modifications for nursing homes. - Rapid Evacuation: While healthcare facilities are effectively preparing for a pre-storm evacuation, what are key processes and improvements necessary when your building fails and evacuation is imminent? How do providers ensure they can effectively track their residents? o Transportation Evacuation Tool: A tool will be provided to communicate effectively with emergency responders on transportation needs. o Resident, Medical Record, Equipment and Staff Tracking Sheet: One of the tools for the provider to ensure you do not lose your residents. - Influx of Residents / Surge Capacity: How does the nursing home handle a normal influx (into licensed beds), a surge of 110%, and a surge to the breaking point of the facility? o The Influx of Residents / Surge Capacity Guideline will be provided to each facility. It is a customizable procedure to handle mass influx to support pre-event planning for staff, equipment, supplies and other resources to accomplish each level of surge. This includes a surge worksheet to self-assess your building. - Active Shooter in Long Term Care: There have been many violent events in society and in healthcare facilities. This program will review Law Enforcements response to an active shooter event in your facility, actions staff should take to protect themselves and residents, along with drill or exercise concepts. o A guideline for developing an active shooter plan, with many components included that would complete a facility-specific procedure, will be provided to participants.

3 About the Presenter Scott Aronson Scott Aronson is a partner at Russell Phillips & Associates and has been working with the healthcare industry since 1994 in areas of fire safety, emergency management and The Joint Commission accreditation compliance. He has been directly involved with reviews of staff performance during healthcare fires and disasters, including two of the largest long term care fires in the past decade, Hurricanes Katrina & Rita, the California wildfires, the 2011 tornados and Hurricanes Irene and Sandy. Scott has designed single facility and regional fire and disaster plans including the Washington State Hospital & Nursing Home Mutual Aid Plans, Connecticut and Massachusetts Hospital & Long Term Care Mutual Aid Plans. The plans collectively include more than 600 healthcare facilities for evacuation and resource and asset management. He received his Bachelor s degree in Political Science/Justice Studies from the University of New Hampshire and his Masters of Science in Management with a concentration in Homeland Security Management from St. Joseph College. Scott is a member of the National Fire Protection Association (NFPA) and American Society for Healthcare Engineering (ASHE). Who Should Attend Our recommendation is that you consider who the team is that is going to manage an isolated or catastrophic event and bring them to this program. This would include Owners or Regional VPs, Administrators, Directors / Assistant Directors of Nursing, Maintenance Directors and Staff Development. This is a team effort and everyone involved in your disaster plan should be considered. CEU Information This program offers 5.0 contact hours for nursing home administrators. The North Carolina Health Care Facilities Association is a Registered Sponsor of continuing education with the NC State Board of Examiners for Nursing Home Administrators. Comments regarding the Registered Sponsor Course may be addressed to: NCBENHA, 3733 National Drive, Suite 110, Raleigh, NC NCHCFA will issue a certificate for 5.0 education contact hours for nurses. Fee The cost to attend this seminar is $180 for members and $360 for non-members. This fee includes handouts, snacks, and lunch. You may fax or mail the enclosed form to the Association office OR YOU CAN REGISTER AND PAY ONLINE! TO REGISTER ONLINE, GO TO AND CLICK ON ALL HAZARDS EMERGENCY MANAGEMENT FOR LONG TERM CARE. Members may be invoiced ( Invoice me option available online). Non-members must submit payment online or mail with registration. Registration is open to anyone who would like to attend. Special Considerations Please call the Association office should you require any special arrangements including special menu considerations, hearing impairment devices, wheelchair access, etc.

4 Cancellation Policy Written cancellations by or mail must be received by Monday, May 6 th in order to be fully reimbursed. There will be a 50% handling fee for all cancellations received between May 6 th and May 10 th. No refunds will be available for cancellations made after May 10 th. Substitutions are allowed. Agenda 9:00 9:30 a.m. Registration 9:30 12:30 p.m. Program 12:30-1:30 p.m. Lunch 1:30-4:00 p.m. Program There will be two 15-minute breaks.one in the morning and another in the afternoon. Overnight Accommodations and Directions NCHCFA has reserved a limited block of rooms at the hotel the night prior to the session. Please note below, the release date for rooms and reference when making your reservations. Please follow the link to the hotel website for directions. Sheraton Chapel Hill (800) Room Release Date: May 3 rd, 2013 Please Reference: NC Health Care Facilities Association/ All Hazards Emergency Mgt. Seminar Directions: Questions Please or call Jan Williams at the North Carolina Health Care Facilities Association at janw@nchcfa.org or (919) if you have any questions regarding this program Bur Oak Circle Raleigh, NC (919) (919)

5 ALL HAZARDS EMERGENCY MANAGEMENT FOR LONG TERM CARE You may complete the form below and fax to the Association office (919) OR REGISTER and PAY ONLINE! GO TO NursingHomesNC.com and click on ALL HAZARDS EMERGENCY MANAGEMENT FOR LONG TERM CARE registration button. Credit card payments are accepted online! Members may be invoiced. Non-members must submit payment with registration. The registration deadline is three business days prior to the program. Room temperatures are difficult to regulate in large settings so please bring a sweater. Register today Space is limited! DATE: May 16, 2013 LOCATION: Sheraton Chapel Hill (919) Name(s) Facility/Organization Name Address Phone Fax PAYMENT OPTIONS Please Invoice (members only) Check Enclosed (You may pay with a credit card if registering online) CANCELLATION POLICY Written cancellations must be received ten business days prior to each program in order to be fully reimbursed. There will be a 50% handling fee for all cancellations received less than ten business days prior to each program but received at least five business days prior to each program. No refunds will be available for cancellations made after five business days before each program. Substitutions are welcome. FAX THIS FORM TO (919) OR MAIL TO: 5109 BUR OAK CIRCLE, RALEIGH, NC 27612

THE NORTH CAROLINA HEALTH CARE FACILITIES ASSOCIATION PRESENTS

THE NORTH CAROLINA HEALTH CARE FACILITIES ASSOCIATION PRESENTS PRESENTED BY: SUE ANN GUILDERMANN, RN, BA, MA EMPIRA, INC. May 19, 2016 HILTON CHARLOTTE UNIVERSITY PLACE 8629 J M KEYNES DRIVE CHARLOTTE,