Proceedings Of MEMORANDUM OF UNDERSTANDING(MOU) SIGNING PROGRAMME ON WINDOW 2 PROPOSALS

Transcription

1 GOVERNMENT OF NEPAL STRENGTHENING REGIONAL COOPERATION FOR WILDLIFE PROTECTION IN ASIA PROJECT Proceedings Of MEMORANDUM OF UNDERSTANDING(MOU) SIGNING PROGRAMME ON WINDOW 2 PROPOSALS Prepared By Project Co ordination Unit Strengthening Regional Cooperation for Wildlife Protection in Asia Project National Trust for Nature Conservation (NTNC) Khumaltar, Lalitpur

2 Contents 1. Introduction Programme Objectives Proceeding Opening session MoU signing Ceremony Remarks and Closing session... 7 Annexes: I. Summary Sheet II. Photo features III. List of Participants IV. Presentation Slides

3 1. Introduction 1. The Government of Nepal, through the Ministry of Forests and Soil Conservation (MoFSC) has received grant financing from the World Bank for the Strengthening Regional Cooperation Wildlife Protection in Asia project. Two departments under MoFSC: the Department of National Parks and Wildlife Conservation (DNPWC) and the Department of Forests (DOF) are the implementing agencies of this project. Project coordination (including secretariat support) is being provided by the National Trust for Nature Conservation (NTNC) in its capacity as the Project Coordination Unit (PCU). 2. The main objective of the project is to improve the effectiveness of wildlife and habitat conservation in the countries participating in this project by addressing key regional threats, such as wildlife trade and habitat management in critical boundary areas. The long term vision of the regional program is to stabilize and, if possible, increase the population and habitats of critically endangered animals in South Asia. Since wildlife and habitats cross administrative boundaries and because knowledge and capacity vary widely across and within countries, a regional approach is needed to address cross border issues, build synergies, share skills, knowledge and experiences and build regional collaboration for the conservation of critical habitats and ecosystems. The project development objective (PDO) is to assist the participating governments to build or enhance shared capacity, institutions, knowledge and incentives to jointly tackle illegal wildlife trade and other selected regional conservation threats to habitats in cross border areas. 3. One of the key components of the project is a Funding Window which has been established for innovative pilot projects with a regional dimension. The Funding Window is designed to support a demand driven approach for competitive funding from the field level offices of Department of National Parks and Wildlife Conservation (DNPWC), and Department of Forests (DOF). The funding window (Window 2)supports innovative research projects in wildlife conservation which would benefit protected areas and species, piloting of human wildlife co existence, conservation of endangered species, ecotourism planning and development etc. 4. After the first call for proposals field level offices of DNPWC and DoF developed project concept notes. These concept notes were evaluated by a panel of reviewers and the selected concept notes were subsequently developed into full proposals. During a workshop organized by the PCU NTNC in August 17 19, 2012, these proposals were further revised and reinforced. Recently, the World Bank has provided clearance for 6 window 2 proposals/projects. These projects are discussed in further detail below. The timeframe of these projects ranges from one to three years. Five projects will be implemented in the terai protected areas of Nepal and one project will be implemented in the Kathmandu valley.

4 5. The District Forest Office, Kathmandu will be implementing the "Strengthening Wildlife Crime Control and Wildlife Protection" project in the Kathmandu Valley. The overall objective of this project is to reduce illegal wildlife trade in the Kathmandu Valley. The key activities of this project are: Generating awareness among key stakeholders in the Valley on the importance of endangered and protected flora and fauna; Building the knowledge on the current status of illegal wildlife trade in the Kathmandu Valley, Enhancing the capacity to handle rescued wild animals whether injured or dead and, Institutionalize wildlife crime control mechanism in the Valley. This proposal was approved by the International Development Association (IDA) on February 14, Bardia National Park (BNP) will be implementing Improving management of Bardia National Park through habitat and human wildlife conflict management project in its territory. The main objective of thisproject is to improve the management of the BNP for sustainable biodiversity conservation through two major components: Habitat management of flagship species such as tiger, rhino, and elephant and Minimization of human wildlife conflict. The proposal for this project was approved by the International Development Association (IDA) on February 02, Chitwan National Park (CNP) will be implementing Strengthening Wildlife Protection by Implementing MIST based Smart Patrol System" project within CNP. The general objective of this project is to strengthen the MIST patrol monitoring system in CNP, to control poaching and illegal activities. The proposal for this project was approved by the International Development Association (IDA) on January 11, CNP will also be implementing another project titled Habitat Management in Padampur Area in Chitwan National Park. The overall objective of this project is to manage grassland and wetland habitat in Padampur area of CNP. The proposal for this project was approved by the International Development Association (IDA) on February 2, Parsa Wildlife Reserve will be implementing Grassland and Water Resource Management in the Reserve". The overall goal of this project is to ensure healthy and complex habitat components (space, food, and water) for mega herbivores (Elephant) and big cat (Tiger) through grassland and water resource management. The proposal for this project was approved by the International Development Association (IDA) on February 2, Shuklaphanta Wildlife Reserve (SWR) will be implementing Strengthening Wildlife Protection through strengthening anti poaching activities and minimizing habitat degradation" project in its territory. The overall objective of this project is to strengthen wildlife protection in the Shuklaphanta Wildlife Reserve. The specific objectives are to reduce illegal activities in the Reserve and to minimize forest fire in the reserve. The proposal for this project was approved by the International Development Association (IDA) on February 2, 2013.

5 2. Program Objectives The program was organized with the objective of briefing the participants on regional wildlife project and the Window 2 projects and the signing of Memorandum of Understandings (MoUs) between the PCU NTNC and concerned proponents. More importantly, it was organized to share details on Window 2 projects, its objectives, activities, financial and procurement management procedures, environmental and social safeguards, and reporting arrangements. Representatives from the respective (project) agencies (eg: National Parks, Wildlife Reserves and District Forest Office) participated in the program. The program informed the participants about the development of the actions plans and the participants were urged to implement the projects in a very transparent and professional manner. It was also designed and organized with the intention to collect the views and interests of respective proponents and clarify any potential issues. In summary, the objectives of the workshop were as follows: i) To sign the memorandum of understandings on Window 2 proposals and to handover the MoUs to the related officials. ii) To provide clear guidance on the project implementation to the project proponents. iii) To inform the participants regarding the action plan, procurement plan, environmental and social safeguards and reporting arrangements.

6 3. Proceedings 3.1. Opening session The program started with the introduction of the participants at 8.00 AM at the meeting hall of Central Zoo, Jawalakhel, Kathmandu. The programwas moderated by Mr. Ratna Raj Timsina (Project Coordinator, PCU NTNC). Dr. Maheshwor Dhakal (Ecologist, DNPWC) made a presentation on Regional Wildlife Conservation initiatives, objectives, activities and Window 2 innovative proposals to familiarize the participants with the Regional Wildlife Conservation project and Window 2 concept. Dr. Dhakal focused on Institutional strengthening in wildlife conservation, illegal wildlife trade control, Window 2 innovative project and project components (Annex 5.iv.a). Mr. Ratna Raj Timsina made a presentation (Annex 5.iv.b) on the World Bank s Requirements and Compliances to clarify the procedures regarding development of action plan, environmental and social management plan, reportingarrangements, monitoring and evaluation and other provisions of the World Bank. Dr. Rajendra Niraula (Procurement Consultant, NTNC) made a detailed presentation on 'Procurement Planning'. He briefly presented the steps and procedures of different methods of procurement modality (Annex 5.iv.c). Ms. Stephanie Borsboom from the World Bank also clarified the provisions of the Bank in the program MoU signing Ceremony During this very important session, the Memorandum of Understandings (MoUs) was signed between PCU NTNC and DNPWC. Mr. Juddha Bahadur Gurung, Member Secretary of NTNC signed on behalf of the PCU, and Mr. Megh Bahadur Pandey, Director General of DNPWC signed on behalf of his field projects. Similarly, a MoU was also signed between PCU NTNC and DOF. Mr. Braj Kishor Yadav, Director General of DOF signed on behalf of his field project. Mr. Ganga Jang Thapa, Executive Officer of NTNC remained as a witness in all the projects on behalf of PCU NTNC while respective chiefs of the field units (Chief Conservation Officers or District

7 Forest Officer) remained as a witness in their concerned field projects. The list of proposals with their project chiefs are listed below: Strengthening Wildlife Crime Control and Wildlife Protection in the Kathmandu Valley Prakash Nath Pyakuryal (District Forest Officer) Strengthening Wildlife Protection in Shuklaphanta Wildlife Reserve Uba Raj Regmi (Chief Conservation Officer) Improving management of Bardia National Park through habitat and human wildlife conflict management Tikaram Adhikari (Chief Conservation Officer) Grassland and Water Resource Management in Parsa Wildlife Reserve Nilambar Mishra (Chief Conservation Officer) Strengthening Wildlife Protection by implementing MIST based Smart Patrol System in Chitwan National Park" Fanindra Raj Kharel (Chief Conservation Officer) Habitat Management in Padampur, Chitwan National Park Fanindra Raj Kharel (Chief Conservation Officer) 3.3 Remarks and Closing session During this session, Mr Juddha Bahadur Gurung, Member Secretary of NTNC, thanked the World Bank for granting funds in the wildlife protection and conservation sector. He also requested all the proponents to implement the proposals in such a professional and effective manner so that the funding may continue in future too. Mr. Braj Kishor Yadav, Director General of DOF requested to implement the projects complying with all the requirements of the World Bank. He also called on the respective field in charge to generate innovative project ideas. Mr. Megh Bahadur Pandey, Director General of DNPWC thanked all the concerned team members for organizing the program. He said that the present event is the outcome of long process and strugle. Thus, he stressed to show the effective result within the stipulated time frame. Mr. Pandey further requested the officers of the respective projects to show the concrete progress as soon as possible and follow the rules and regulations in an honest manner. He finally closed the program formally.

8 I. Summary Sheet of Window 2 Proposals II. Photo features III. List of participants IV. Presentation Slides Annexes Mr. Juddha Bahadur gurung ( M.S NTNC) Handovering The MoU to Mr. Megh BAhadur Pandey ( D.G DNPWC )

9 Annex I Summary Sheet of WINDOW 2 proposals of Strengthening Regional Co operation for Wildlife Proctection in Asia Project (SRCWP) SN Name of the Proposal Total Budget Timeframe Proponent Status 1 Strengthening Wildlife Protection by NRs 1,24,83,500 3 years Chitwan WB Approved on Jan. 11, National Park Implementing MIST-based Smart Patrol (US $ 146,865) 2013, Revised Jan 20, 2013 System in Chitwan National Park (MoU signed on Feb. 22, 013) 2 Habitat Management in Padampur, Chitwan National Park 3 Grassland and Water Resource Management in Parsa Wildlife Reserve NRs 87,50,000 (US$ 102,941) NRs 7,120,000 (US $ 83,765 ) 2 years Chitwan National Park 1-2 years Parsa Wildlife Reserve WB Approved on Feb 2, 2013 (MoU signed on Feb. 22, 013) WB Approved on Feb 2, 2013 (MoU signed on Feb. 22, 013) 4 Strengthening Wildlife Protection in Shuklaphanta Wildlife Reserve, Nepal NRs 1,50,39,000 (US $ 176,752 ) 3 years Shuklaphanta Wildlife Reserve WB Approved on Feb 2, 2013 (MoU signed on Feb. 22, 013) 5 Improving management of Bardia National Park through habitat and conflict NRs 6,050,000 (US $ 71,176) 1-2 years Bardia National Park WB Approved on Feb 2, 2013 mangement (MoU signed on Feb. 22, 013) 6 Strengthening Wildlife Crime Control and Wildlife Protection in the Kathmandu Valley NRs 79,28,000 (US $ 93,270 ) 2 year District Forest Office, WB Approved on Feb 14, 2013 (MoU signed on Kathmandu Feb. 22, 013) 7 Community Based Human-Elephant Conflict Management in Jhapa District NRs 9725,000 (US $ 114,418) 1- year District Forest Office, Jhapa Under WB approval process Total Budget NRs 67,095,500 (US$ 789,359)

10 Annex II Photo Features

11 Annex III: List of Participants SN Name Organization Contact no. 1 Madhuri Karki (Thapa) DoF madhuree.thapa@gmail.com 2 Uba Raj Regmi SWR ubrajregmi@hotmail.com 3 Hemanta K Yadav NTNC SCP yadavhemanta@gmail.com 4 Tikaram Adhikari BNP tikaramadhikaricw@gmail.com 5 Rabin Kadariya NTNC BCP rkadariya@yhoo.com 6 Nabaraj kafle DFO Ktm naba_kafle@yahoo.com 7 Prakash Pyakuryal DFO ktm prpyakuryal@gmail.com 8 Dambar Bahadur bhandari DFO ktm dbhandari@yahoo.com 9 GANGA Jang Thapa NTNC gjthapa@ntnc.org.np 10 Bishnu Pd. Thapaliya CNP bpthapaliya2001@yahoo.com 11 Dr. Maheshwar Dhakal DNPWC Deepak Kumar Singh NTNC 13 Fanindra Raj Kharel CNP 14 Shankar Adhikari DFO Lalitpur adhikarishankar@gmail.com 15 Megh Bahadur Pandey DNPWC Baburam Lamichhane NTNC BCC baburam@ntnc.org.np 17 Jitendra Raj Onta NTNC 18 Durga Hari Bhattarai NTNC dhbhattarai@ntnc.org.np 19 Braj Kishor Yadav DoF brajkishoryadav@yahoo.com 20 Stephanie Borsboom World Bank sborsboom@worldbank.org 21 Nhuchhey Krishna Shrestha DFO Bhaktapur 22 Nilambar Mishra PWR Bidur Pd Pokhrel NTNC 24 Sanjiv Kumar Thapa NTNC sanjeevkthapa@yahoo.com 25 Rajendra Niraula NTNC rj_niraula@yahoo.com 26 Rabin Dahal SAWEN rabin@gmail.com 27 Ratna Raj Timsina NTNC Juddha Bahadur Gurung NTNC

12 Annex: IV Presentation Slides 1. Presentation by Dr. Maheshwar Dhakal The World Bank supported Strengthening Regional Cooperation for Wildlife Protection in Asia A New Initiative in Regional Partnership for Conservation

13 Why Regional? 1. Wildlife and habitats cross administrative boundaries 2. Knowledge and capacity vary widely across and within countries, 3. Illegal trade operates beyond boundaries 4. Therefore, a regional conservation approach is needed: 1. to address cross-border issues, 2. to build synergies, 3. to share skills, knowledge and experiences and 4. to build regional collaboration for the conservation of critical habitats and ecosystems. VISION AND OBJECTIVE The long-term vision of the regional program is to stabilize and, if possible, increase the population and habitats of critically endangered animals in South Asia. The project development objective (PDO) is to assist the participating governments to build or enhance shared capacity, institutions, knowledge and incentives to jointly tackle illegal wildlife trade and other selected regional conservation threats to habitats in cross border areas.

14 Project Components 1. Capacity building for addressing the illegal trans-boundary wildlife trade» US $ 0.9 million 2. Promoting wildlife conservation in Asia» US $ 1.6 million 3. Project coordination and communication» US $ 0.2 million Contingencies US $ 0.3 million TOTAL PROJECT COST US $ 3 MILLION Component 1 Capacity building for addressing the illegal trans-boundary wildlife trade (US $ 0.9 million) Aims to bring about regional harmonisation and collaboration in combating wildlife crime. Sub-components: 1.1 Institutional strengthening in wildlife conservation and illegal wildlife trade control 1.2 Staff capacity building and training towards regional collaboration.

15 1.1 Institutional strengthening in wildlife conservation and illegal wildlife trade control Support to strengthen Wildlife Crime Control Bureau Services for development of analytical and operational protocols to meet CITES requirements. Support training of field level Rapid Response Cell for controlling illegal wildlife trade. Services for the review and revision of legislative framework and strengthening of relevant institutions. Support for the establishment of Secretariat for National Tiger Conservation Committee. 1.2 Staff capacity building and training towards regional collaboration Support training and reorientation for the benefit of the staff of the implementing agencies to effectively manage protected areas and forest areas. Enhancing the ability of agencies within Nepal to combat illegal wildlife trade and strengthen conservation and PA management in new ways.

16 Project Component 2 Promoting wildlife conservation in Asia (US $ 1.6 million) Aims to fill crucial knowledge and information gaps in addressing the many regional threats to conservation Sub-components: 2.1 Virtual Regional Center of Excellence (VRCE) for wildlife conservation 2.2 Competitive funding to support the management of protected areas (PAs), forest reserves (FRs) and national forests (NFs) with regional conservation benefits 2.1 Virtual Regional Center of Excellence (VRCE) for wildlife conservation The proposed VRCE will include a network of scientist and practitioners in wildlife conservation. VRCE would provide coordinated, institutional response for research and knowledge dissemination on wildlife conservation in south Asia. VRCE will promote dialogue and good practices. Develop active knowledge dissemination programme comprising publication of research, sponsorship of workshops and seminars, etc.

17 2.2 Competitive funding to support the management of protected areas (PAs), forest reserves (FRs) and national forests (NFs) with regional conservation benefits One of the key components of the project - a Funding Window Established for innovative pilot projects with a regional dimension. Designed to support a demand driven approach and competitive funding Strengthen capacity of Department of National Parks and Wildlife Conservation (DNPWC), and Department of Forests (DOF). 2.2 Competitive funding to support the management of protected areas (PAs), forest reserves (FRs) and national forests (NFs) with regional conservation benefits Innovative research projects in wildlife conservation; Pilot programs in conservation of endangered flagship species; (Follow some of the key actions of Tiger Action Plan and other Action Plans) Human wildlife conflict management; and Ecotourism development.

18 2.2 Competitive funding to support the management of protected areas (PAs), forest reserves (FRs) and national forests (NFs) with regional conservation benefits Project Concept Note (PCN) called. PCNs reviewed by the Proposal Review Committee (PRC). Selected certain PCNs and requested to develop proposal Proposals will be reviewed by PRC. Selected proposals will be endorsed for immediate implementation. Project Component 3 Project coordination and communication (US $ 0.2 million) Aims to provide services, TA and incremental costs for project staff as well as operating cost for the management and coordination of the project Sub-components: 3.1 Support project coordination arrangements for national and regional activities. 3.2 Communication adopt a multi-pronged approach to communication in order to meet regional and local challenges.

19 Key Expected Results Establishment and institutional strengthened the regional coordination forum such as SAWEN Updated policies and regulations Establishment and operational Wildlife Crime Control Bureau and National Tiger Conservation Committee Forensic, legal and crime control units started Enhanced capacity of staff on wildlife conservation and management and respond to illegal wildlife trade Guidelines developed for smart green infrastructure and biodiversity friendly socio-economic activities Innovative conservation projects designed and initiated having regional conservation benefits IMPLEMENTATION ARRANGEMENT The main agency responsible - Ministry of Forests and Soil Conservation (MOFSC). Implementation: Department of National Parks and Wildlife Conservation (DNPWC) and the Department of Forest (DOF) Has National Steering Committee (NSC) chaired by the Secretary of MoFSC. Under the NSC, a Project Management Committee (PMC) is functioning and is chaired by the DGs of DNPWC and DOF. Secretariat support is being provided by the National Trust for Nature Conservation (NTNC) in its capacity as the Project Coordination Unit (PCU).

20 Financial and Procurement Management All the financial transaction for the project is through a special account. Withdrawal of the fund is based on the Annual Work Plan (AWP). The Steering Committee approves AWP. Procurement is based on the Public Procurement Policy of the Government and the World Bank procurement Guidelines. The Steering Committee and the World Bank jointly review the technical, financial and procurement aspects. The Office of Auditor General also audits the financial and procurement aspects. Other Issues Generally, implementation of these proposals will not have any adverse environmental and social impacts. However, if there is any, these adverse impacts will be carefully mitigated. The projects will not adversely affect any indigenous and vulnerable groups. However adequate attention will be paid to minimize the impacts on vulnerable groups and proper public consultation will be made Environmental and Social Management Framework will be developed and implemented before the formal commencement of the proposal..

21 Other Issues Generally, implementation of these proposals will not have any adverse environmental and social impacts. However, if there is any, these adverse impacts will be carefully mitigated. The projects will not adversely affect any indigenous and vulnerable groups. However adequate attention will be paid to minimize the impacts on vulnerable groups and proper public consultation will be made Environmental and Social Management Framework will be developed and implemented before the formal commencement of the proposal.. Project Development on a Chronological order S. No Activities Date 1 Conceptualization of the project February Project Appraisal July Consultation with conservation partners November Project Negotiation February Financing Agreement June Decision on the Steering Committee July Decision on the Project Management Committee July 2011 (PMC) 8 Decision on NTNC as PCU July MoU between MoFSC & NTNC September Launching of the project November 2011

22 Project Development on a Chronological order S. No Activities Date 11 Steering Committee Meeting 3 times and Project Management Committee Meeting 5 times 12 SAWEN Secretariat Furnishing, Staffs hiring for SAWEN and WCCB 13 Call for Concept Note for Window 2 innovative initiatives, proposal development through different workshops and consultation 14 Seven WINDOW 2 Proposals were Selected by the Nagarkot Workshop and, February 2013 six proposals were cleared by the World Bank 15 Proposal Review Experts, Civil Engineer, Procurement Consultant, Environmental Experts etc. are being involved in different activities 16 4 progress reports submitted to World Bank Summary Sheet of WINDOW 2 proposals NameoftheProposal TotalBudget Timeframe Proponent Status Strengthening Wildlife Protection by NRs 3years Chitwan WBApproved National Implementing MIST-based Smart 1,24,83,500 Park onjan.11, 2013,Revised Patrol System in Chitwan National (US$146,865) Jan20,2013 Park Habitat Management in Padampur, Chitwan National Park NRs 87,50,000 (US$ 102,941) 2 years Chitwan National Park WB Approved on Feb 2, 2013 Grassland and Water Resource NRs 7,120, years Parsa Wildlife WB Management in Parsa Wildlife Reserve (US $ 83,765 ) Reserve Approved on Feb 2, 2013 Strengthening Wildlife Protection in NRs 3 years Shuklaphanta WB Shuklaphanta Wildlife Reserve, Nepal 1,50,24,000 Wildlife Approved on (US $ 176,752 ) Reserve Feb 2, 2013 Improving management of Bardia NRs 6,050, years Bardia WB National Park through habitat and (US $ 71,176) National Park Approved on conflict mangement Feb 2, 2013 Strengthening Wildlife Crime Control NRs 79,28,000 2 year District Forest Under and Wildlife Protection in the (US $ 93,270 ) Office, approval Kathmandu Valley Kathmandu process Community Based Human-Elephant NRs 9725, year District Forest Under Conflict Management in Jhapa District (US $ 114,418) Office, Jhapa approval process

23 A brief discussion on The World Bank s Requirements and Compliances By Ratna R. Timsina Contents Development of Action Plan Development of Environmental and Social Management Plan Fund Management Procurement Allotment and Procedures Budget Disbursement for Second and Third years BCC Training Part Reporting Arrangements Monitoring and Evaluation Other Provisions

24 Action Plan It ensures the clear and consistent implementation of the project proposals It consists of two major portions: 1. Proposal Implementation Plan: This plan provides the detail picture of implementation arrangement at micro level. 2. Procurement Plan Proposal Implementation Plan S N Activities Budget En. So. Safegu ards Public Consul tation Methods used Time Schedule Output Remarks

25 Environmental and Social Management Plan The proponent shall develop the environmental and social management plan before formal commencement of the project firmly comply with the environmental and social mitigation measures. Fund Management The proponent will maintain all the records of fund release, fund transfer, cash managements as per the prevailing Government system The proponent will maintain a separate book of accounts for this project, this should be audited by their auditor and a copy of such audit reports should be made available to the PCU.

26 Procurement Allotment and Procedures There is a distinct responsibility allotment between the proponent and PCU NTNC regarding the procurement activities In general NRs >5 lakh PCU NTNC NRs <5 lakh Proponent The proponent shall strictly follow the existing governmental rules, regulation and norms including the Public Procurement Act in each and every procurement related activities. Training By Biodiversity Conservation Centre (BCC) Thematic areas: Tiger and Prey base monitoring Routine patrol based wildlife monitoring Smart patrolling Scene of crime and wildlife forensics Wildlife crime control training Wildlife stockpile management training Basic GIS training

27 Fund Disbursement First Annual Installment: 60% of total annual cash budget under the responsibility of the proponent Released immediately after submission and acceptance of the Plan of Action (including the Procurement Plan). Second Annual Installment: 40% of the total annual cash budget under the responsibility of the proponent. Released upon satisfactory progress reporting of the project based on the agreed action plan (as reported in the trimester progress reports) and the submission of a request letter for the final disbursement. Reporting Arrangements 1 st Trimester Report on: November 30 (covering the activities carried during July 16 to Nov. 15 of each fiscal year) 2 nd Trimester Report on March 30 (covering the activities carried during Nov. 16 to March 13 of each fiscal year) 3 rd Trimester Report on July 30 (covering the activities carried during March 14 to July 15 of each fiscal year)

28 Monitoring and Evaluation The PCU NTNC with the support of its field units will closely and regularly monitor the implementation progress PMC might monitor the implementation status of the project if deemed necessary. The proponent shall facilitate the monitoring visit in the field. The financial auditing will be carried out twice a year as per the prevailing governmental system. Other Provision The budget for this project cannot be utilized for salaries, incentives and awards for Government of Nepal staff.

29 Thank you Procurement Planning Rajendra Niraula, PhD

30 Procurement Process of acquiring goods and services, to attain the project scope, from outside the performing organization 2 Planning Procurement Steps and Options What is needed? When it is to be done? How it is to be done? What resources are required?

31 Procurement Cycle Procurement Plan Description of services needed Cost estimate Method of procurement Dates for Notice publication, Bid Submission, Evaluation of bids, Award of Contract Concurrence/Approval Start and finish dates of contract 4 Procurement Cycle Identify procurement needs Understand procurement planning Prepare procurement plans Run the procurement exercise Manage the contract 5

32 Procurement Guidelines Procurement Principles Source of Procurement (WB- all countries) Economy and Efficiency Fairness Transparency Promotion of domestic bidders Procurement Guidelines Documents Governing Procurement Loan Agreement Procurement Guidelines Standard Bidding Documents Internal Instructions Handbook and guides

33 Procurement Guidelines Applicability Contracts Financed by WB entirely or partly Procurement guidelines must be followed Contract not financed by WB but part of Project Borrower may adopt its own procurement procedures Procured must be..of satisfactory and compatible quality.completed and/or delivered timely.priced not to affect adversely viability of project Procurement Guidelines Eligibility Limitation for participation WB- All countries Capability of firms to fulfill the contract Exceptions Compliance with UN Security Council decision Conflict of interest Govt owned enterprises Declaration of ineligibility by WB

34 Procurement Guidelines Conflict of Interest Downstream activity One bid per bidder Firm having a close business and family relationship with a professional staff of the borrower Specified in SBD Procurement Guidelines Misprocurement If Procurement is not carried out as agreed with WB Declare misprocurement Cancel corresponding portion of financing Exercise other remedies

35 Procurement Guidelines Fraud and Corruption Corrupt Practice offering, giving, receiving, or soliciting, directly or indirectly, anything of value to influence improperly the actions of another party Fraudulent Practice act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation Coercive Practice impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party Collusive Practice arrangement between two or more parties designed to achieve an improper purpose, including influencing improperly the actions of another party Procurement Guidelines Fraud and Corruption Obstructive Practice (WB) deliberately destroying, falsifying, altering, or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a Bank investigation into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation, or acts intended to materially impede the exercise of the Bank s inspection and audit rights

36 Procurement Guidelines Fraud and Corruption WB anticorruption policy requires all parties to observe the highest standard ethics WB will Reject a proposal to award contract Cancel corresponding portion of a loan Declare a firm ineligible either indefinitely or for a stated period of time Inspects accounts and records of suppliers and contractors and have them audited by auditors appointed by WB Prior Review Prequalification or Bidding Documents with Invitations PQ Evaluation Bid Evaluation and Recommendation for Award Change in terms and conditions of final contract Extension of Bid validity period Time extension, modifications of conditions, change orders increasing in aggregate the original contract amount by more than 15%

37 Post Review Executing Agency s capacity Prior review of first set of procurement document Advertisement provided after posting Contract award Bid evaluation report and contract documents to be submitted as soon as completed EA required to keep files for 2 years RISK: Misprocurement Cancellation of fund Change from Post Review to prior review Procurement Cycle Preparing for Procurement Identification of procurement needs Define Specifications, Market review Prepare cost estimate, Packaging select Procurement approach Procurement document preparation and Distribution Contract Review Manage Contract Supplier Selection Bid Evaluation Contract Award 17

38 Process of Procurement of Goods and Works Preparation of PQ Doc. and PQ Evaluation Criteria # Preparation of Bidding Doc. and Bid Evaluation Criteria # Invitation for PQ Invitation to Bid Issue of PQ Application. Issue of Bidding Doc. Submission of PQ Application Submission of Bids Bid Evaluation # PQ Evaluation of PQ Application # Contract Negotiation Contract Award # Process of Employment of Consultants Preparation of EOI/TOR and Short- List # Distribution of RFP Submission of Proposal Evaluation of Proposal # Contract Negotiation Contract # 19

39 Procurement Cycle Running Procurement process Publishing Notice Distribution of tender documents Handling queries Receiving Tenders/Proposals Qualification of Bidders/service providers Evaluation Award recommendation Bid Protest and review Contract Award 20 Procurement Planning Package and Methods Splitting packages Assembling packages Appropriate procurement methods 21

40 Procurement Planning Packaging Grouping into large procurement package Economies of scale Management Competition Splitting into small packages Capacity Opportunity 22 Procurement Planning Packaging Items Item 1 Item 2 Item 3 Item. Lot Item 1 Item 2 Item 3 Item Lot 1 Lot 2 Package Item 1 Lot 1 Item 2 Item 3 Lot 2 Item Package 1 23

41 Procurement Planning Works Key things to be considered Prevalent conditions Capacity of Contractors and availability Cost Competition Completion date Others. 24 Procurement Planning Goods Key things to be considered Availability Quality Cost, Budget Types Competition Urgency Others. 25

42 Procurement Planning Services Key things to be considered Nature of service: Complexity Capacity of Consultants and availability Cost Others. 26 Procurement Planning Scheduling List of objects to b acquired under a project / programme and categorize in to Works Goods Consulting Services Other Services Time scale and target dates when such goods and services be ready for use Estimate, bidding document, notice-bid response, evaluation, approval, maturity, bid protest, award, delivery period 27

43 Procurement Planning Scheduling (contd) Determine procurement lead time for each package and estimate the target dates for each event in the procurement process Prepare a schedule in an understandable form Set output indicators to monitor the progress 28 Procurement Plan: Sample Format GON Goods/ Works 29

44 Procurement Plan: Sample Format GON Services 30 Procurement Plan: Goods Procurement Plan (PP) for Goods (IDA) for FY 2012/13 Project Name: Strengthening Regional Cooperation for the Wildlife Protection in Asia Executing Agency: Ministry of Forests and Soil Conservation (MoFSC) Implementing Agency: Department of National Parks and Wildlife Conservation (DNPWC) and Department of Forests (DoF) Project Coordination Unit: National Trust for Nature Conservation Grant No.: 6660 Project ID No.: S.No. Description of Goods and Contract ID No. Prior/Post Review PP Status Cost Estimate (USD) Method of Procurement Procurement Procedure: GoN or WB Bid document to WB WB's NOL to Bid Documents Bid Invitation Public Opening of Bids BER and Award Recomm. to WB WB's NOL to Award Recommendation Contract Signing Completion of the Contract Procurement at Center or District Remarks Slice 1: Procurement of 4 WD vehicle 3 1 Prior 120, NCB WB Unit P May 10, '12 May 22,'12May 30,'1July 1,'12 Aug 1,'12 Aug 15,'12 Sept. 24,'1Oct 31,'12 Center SRCWP/NTNC/G/ R 31 Jan,'13 8 Feb 13 ######## ######### 15 Apr 13 ######### ######## 30 Jun 13 Center A 31

45 Procurement Plan: Works Procurement Plan (PP) for Works (IDA) for FY Project Name: Strengthening Regional Cooperation for the Wildlife Protection in Asia Executing Agency: Ministry of Forests and Soil Conservation (MOFSC) Imlementing Agency: Department of National Park and Wildlife Conservation (DNPWC) and Department of Forests (DOF) Project Co ordination Unit: National Trust for Nature Conservation (NTNC) Grant No. : 6660 Project ID No.: S.No Description of Goods & Contract ID No. Prior/Post Review PP Status Cost Estimate (USD) Method of Procurement Procurement of Contract for Maintenance of B Prior P July 25, Aug. 6, ' Aug. 10, Sept. 10 Oct. 9, '1Oct. 30, 2Dec. 29, '1August 15Distric SRCWP/NTNC/W/NCB/01 R ###### NCB WB Sept 21, Oct. 1, 0Oct 5, 01Oct 18, 0Oct 31, 0Nov 9, 01 Dec 18, 01Aug. 15, 013 A Proc.Procedure: GoN or WB? Bid document to WB WB's NOL to Bid Documents Bid Invitation Public Opening of Bids BER & Award Recomm. To WB WB's NOL to Award Recommendation Contract Signing Completion of the Contract Procurement at center of district Remarks 32 Procurement Plan: Consulting Services Procurement Plan (PP) for Consulting Services (IDA) for FY Project Name & ID: Strengthening Regional Cooperation for the Wildlife Protection in Asia Executing Agency: Ministry of Forests and Soil Conservation (MOFSC) Implementing Agency: Department of National Parks and Wildlife Conservation (DNPWC) and Department of Forests (DOF) Project Coordination Unit: National Trust for Nature Conservation Grant No. : 6660 Project ID No.: S.N. Description of Services & Contract ID No. Prior/Post Review Cost Estimate (USD) Method of Procurement Proc.Procedure: GoN or WB? PP Status Advertising for EOI Cost Estimate, Short list & RFP to WB Procurement of IDA Workshop* & SRCWP/NTNC/S/SSS/01 Training on: Wildlife crime control Habitat Management, monitoring Smart Patrolling Forensic Tiger Conservation Stock Piles Prior ##### Single Source Selection* WB P R A N/A May 10, 2012 WB's NOL to SL and RFP May 25, 2012 RFP ssued May 25,'12 Proposals Submission June 28 '12 TP Eval. Report to WB July 6, '12 WB's NOL to TP Eval. Report July 19, '12 11 Jun 12 Public Opening of FP N/A FER & Award Recomm. To WB for Information NA Negotiated Contract to WB July 30, '12 WB's NOL to Nego. Contract August 13, '12 Oct. 30, 2012 Contract Signing Feb. 22, 2013 August 16, '12 Completion date of the contract June 15, '16 Procurement at center/district Center Center Remarks 33

46 Procurement Plan: Non- Consulting Services Procurement Plan (PP) for Non Consulting Services(IDA) for FY Project Name: Strengthening Regional Cooperation for the Wildlife Protection in Asia Executing Agency: Ministry of Forests and Soil Conservation (MOFSC) Imlementing Agency: Department of National Park and Wildlife Conservation (DNPWC) and Department of Forest (DOF) Project Co ordination Unit: National Trust for Nature Conservation (NTNC) Grant No. : 6660 Project ID No.: S.No Description of Goods & Contract ID No. Prior/Post Review PP Status Cost Estimate (USD) Method of Procurement Proc.Procedure: GoN or WB? Bid document to WB 1 NTNC coordination costs Post P 90, NA NA NA NA NA NA NA NA NA NA Centre Fee as agree (eg. Publication of procurement notices, vehicle operation, project audits, travel and supervision costs) R SRCWP/NTNC/NS/01 A WB's NOL to Bid Documents Bid Invitation Public Opening of Bids BER & Award Recom m. To WB WB's NOL to Award Recommendation Contract Signing Completion of the Contract Procurement at center of district Remarks 34 Procurement Planning Methods Goods and Works Direct purchase Sealed quotation NCB ICB LIB Users committee Force accounts Services QCBS QBS LCS FBS SSS CQS 35

47 Quality and Cost Based Selection (QCBS) Key Consideration Quality of the Proposal Cost of the Services Weightage of Technical score (70-90): Normally 80 Weightage of Financial score (30-10): Normally 20 High level of technical complexity or impact 90:10 Lower level or risk 70:30 36 Quality and Cost Based Selection (QCBS) Procedures Request for RFPs Short-Listing Issuance & receipt of RFPs Technical Financial Combined Evaluation of Technical and Financial Proposals Request for EOI Negotiations Award

48 QCBS, QBS, FBS, LCS, CQS Summary QCBS: highest combined score QBS: Highest technical score FBS: Highest Technical score within the budget LCS: lowest price meeting the minimum qualification criteria CQS: negotiation (FP) with selected consultant if TP meets the criteria SSS: negotiation (TP and FP) with selected 38 consultants Other Methods of Procurement (Works/ Goods) Limited International Bidding National Competitive Bidding Shopping Framework Agreement Direct Contracting Force Account Procurement from specialized agencies such as UN agencies Procurement Agent and construction managers Procurements in Loan to Financial intermediaries Procurement under PPP arrangement BOO/BOT/ BOOT, Concession Community Participation,

49 Advertisement Selecting Newspaper National daily Newspaper Invitation for Bid/PQ National and International Media International bidding Website For central level organization (CLO) Website of CLO or PPMO For District level organization (DLO) Web site of the DLO or PPMO 40 Advertisement Invitation for Bids Notice to include The name and address of the Public Entity inviting bid, The nature of and time limit for procurement work and the place of delivery of the goods to be supplied, the services to be delivered and the construction work to be performed, If bid security is required, the amount and validity period thereof, Where bid security is required, the amount and validity period of the bid, 41

50 Advertisement Invitation for Bids Notice to include(contd) The place, manner of obtaining the bidding documents or prequalification documents, and the fees charged therefor, The place, manner, the deadline for the submission or forwarding of the bidding documents or prequalification documents, The place, date and time for the opening of bids, and matter that the bidders or their authorized agents shall be invited to attend the opening of bid, and Other matters as prescribed. 42 Advertisement Notice Period At least 30 days for NCB At least 45 days for ICB At least 15 days for Sealed Quotation (in local news paper) At least 15 days for EOI At least 30 days for RFP 43

51 Procurement Methods Works Methods Value (NRs) Reference Direct Purchase upto 500,000 PPR 85, as Amended on 2068/3/6 Sealed Quotation upto 2,000,000 PPR 85, as Amended on 2068/3/6 Bidding (NCB) > 2,000,000 PPR 31, as Amended on 2068/3/6 Bidding (ICB) Based on availability of local contractors; Special goods, agreement with donors, etc. PPA 15 Through Users committee Upto 6,000,000 PPR 97, as Amended on 2065/9/2 Force Account NGOs 44 Procurement Methods Goods Methods Value (NRs) Reference Direct Purchase upto 300,000 PPR 85, as Amended on 2068/3/6 Sealed Quotation upto 1,000,000 PPR 85, as Amended on 2068/3/6 Bidding (NCB) > 1,000,000 PPR 31, as Amended on 2068/3/6 Bidding (ICB) Based on availability of local contractors; Special goods, agreement with donors, etc. PPA 15 45

52 National Competitive Bidding (NCB) Standard Bidding Documents (Works) Issued by Public Procurement Monitoring office (PPMO) Sealed Quotation (January 2009) Small Contract-iia (January 2009) Small Contract-ia (January 2009) Medium Contract- (January 2009) Works NCB (July 2010) National Competitive Bidding (NCB) Standard Bidding Documents (Works) Issued by Public Procurement Monitoring office (PPMO) Sealed Quotation (January 2009) Small Contract-iia (January 2009) Small Contract-ia (January 2009) Medium Contract- (January 2009) Works NCB (July 2010)

53