Women s Artistic Judges

Transcription

1 Women s Artistic Judges Professional and Operational Guidelines Revised August 2013

2 The Judging Committee would like to thank Cheryl Donoghue, Anne Frame and Shelley Lefler for their work in developing, editing and maintaining the Professional and Operational Guidelines

3 Table of Contents Section I Introduction Preface... 1 Gymnastics Ontario Women s Judging Committee... 2 Section 2 Professional Guidelines A - Professionalism and Expectations.. A-1 B - Specific Professional Guidelines B-1 Dress Code... B-1 Cell Phones... B-2 Children/Babies at Clinics or Competitions..... B-2 Late Arrival / Unable to Fulfill Judging Assignments... B-3 C JEX. C-1 Mandate C-1 Types of Concerns C-1 Format for Raising Concerns C-1 Written Process. C-2 Sanctions.. C-2 Section 3- Operational Guidelines D - Overview of Ontario Judging Model. D-1 E - Provincial Judging Requirements E-1 Invitational Judge (Northern Region).. E-1 Provincial E-1 P-5 and Ontario Senior Judge E-2 JETS. E-3

4 National Eligible and National Judge.. E-4 Emeritus and Brevet Candidate Judge E-5 Judging Status... E-6 Judging Development Hours. E-6 Leave of Absence. E-6 General Information on Yearly Requirements.. E-7 F Reimbursements Honorarium... F-1 Adjustments to Honorariums on Published Panels Assigned... F-1 Judges Meetings and Breaks. F-1 Travel- Flights, Trains, Taxis F-2 Meals. F-2 Accommodation F-3 G Competition Roles and Responsibilities Functions of Competition Chief Judge (CCJ).. G-1 Functions of the D Panel.. G-2 Functions of the D1- Apparatus Head Judge (AHJ) and G-2 D2. Functions of the E Panel... G-3 H- Judging Assignments General Information H-1,2 Canada Winter Games.. H-3 National Assessments and Travel H-4 Opportunities... Course Conductors and Clinicians for Yearly Requirement Clinics... H-4 Beginner Judges Course Conductor. H-4 Clinicians for Yearly Requirement Clinics.. H-4 I Mentoring Provincial Eligible Judge Mentor Program.. I-1 Provincial Upgrading Level 3-4 and 4-5 Judge Mentor Program I-1 National Eligible Mentor Program I-1 Brevet Candidate Mentor Program... I-1 J ODP ODP Assessor and Chief Assessor J-1

5 Duties of the Chief Assessor. J-2 Yearly Requirements and Maintenance J-3 K Judges Assembly Procedure... K-1 (Revised Aug. 2013)

6 SECTION I Introduction

7 Preface The Policies, Procedures and By-laws of Gymnastics Ontario are the final authority for the Federation and govern the actions of all members, committees, sub-committees and working groups. The rules contained in the current edition of Roberts Rules of Order will govern the Federation in all cases where they apply and where they do not conflict with specific By-laws or Rules of Order adapted by the Federation. This manual contains Professional and Operational Guidelines, which govern the actions and behaviours of all Gymnastics Ontario Women s Artistic Judges. 1

8 Gymnastics Ontario Women s Judging Sub-Committee This subcommittee of 9 volunteers (chair and 8 Members-at-large) reports directly to the Women s Program Committee. The committee members are elected for a 2-year term at the annual Women s Judging Assembly. The terms are staggered so that one half of the committee is elected annually. The Judging Sub-Committee appoints several working groups to assist with specific projects. The major responsibility of the Judging Sub-Committee is the education program required to train, develop, and upgrade judges to service the Ontario Competitive Program. The Education Program includes yearly clinics, Beginner Judges Courses, Mentoring and Assessments. The Chair and a Member-at-large are active, voting members of the Women s Program Committee and provide input to major decisions of the Ontario Competitive Program. The following judges are members of the Ontario Judging Sub-Committee: Chair Cheryl Donoghue (2013) Member-at-large Susan Baier (2014) Member-at-large Shelley Lefler (2014) Member-at-large Lorraine Currie (2014) Member-at-large Lynne Smiley (2014) Member-at-large Jodie Hannivan (2013) Member-at-large Tracey Anderson (2013) Member-at-large Christopher Scott (2013) Member-at-large Shirley Stewart (2013) (Revised August 2013) 2

9 SECTION II Professional Guidelines

10 A-PROFESSIONALISM AND EXPECTATIONS A judge shall demonstrate professionalism and responsibility to the sport and shall demonstrate respect for all members of Gymnastics Ontario. The Professional Guidelines outlined in this document are intended to provide direction and to assist judges with decision-making. It is not possible or practical to outline guidelines for each and every situation which may occur. In cases where a specific rule does not exist, the judge(s) is/are expected to exercise common sense, practice courtesy and show respect in all decisions. Any such situation should be noted in the Competition Chief Judge Competition Report and will be forwarded to the Judging Sub-Committee for a discussion if necessary. Judges play a critical role in establishing the environment at all competitions. This environment should be safe, fair, positive, relaxed and friendly. The following guidelines will assist in establishing and maintaining the appropriate environment. Judges are expected: To respect the needs of each club, coach, gymnast and other judges. To arrive at the judge s meetings on time in their judging uniform. To be knowledgeable and to understand the rules and regulations governing competitions. To be prepared for each specific judging assignment. To be certain that both coaches and gymnasts are present before the warm-up begins. To greet gymnasts on arrival at each event. To acknowledge gymnasts with eye contact at the beginning and end of each routine. To work quickly and accurately to produce a score, and to be prepared to justify that score with reference to current documentation. To be a cooperative member of the judging panel. To be unbiased, fair and impartial in scoring. All registered Gymnastics Ontario Judges are required to sign the Gymnastics Ontario Code of Conduct for Judges each competitive season to acknowledge their understanding and adherence to the Gymnastics Ontario Professional and Operational Guidelines for Women s Artistic Judges. A-1

11 B SPECIFIC PROFESSIONAL GUIDELINES Dress Code Attire for all gymnastics competitions Attire for Physical Testing Attire for Videotaping A dark blue suit jacket with matching dress pants or skirt. The dark blue must be a solid colour. The skirt should be approximately knee length. A white top (midriff tops, halter tops and spaghetti strap tops are not acceptable). Solid coloured hosiery. Shoes are to be dark in colour. No *sandals, boots or running shoes are to be worn. Judges may remove jackets when judging as temperature permits. Male judges are required to wear a tie. Acceptable Attire: i. Modest professional dress ii. Appropriate sweat suit or uniform iii. Athletic jacket or sweat top and sport pants or slacks Sport shirts, t-shirts, tank tops, tennis and gym shorts iv. v. Gymnastic or athletic footwear Non acceptable Attire: Blue jeans Ripped clothing Hats (i.e. baseball caps) Street shoes Insufficient clothing (i.e. midriff tops, halter tops and spaghetti strap tops) Judges who volunteer to videotape at Qualifiers, Tour Selection, Provincial Championships are required to wear appropriate attire, white top and dark pants (no jeans or sweats) Attire for Hot Weather (for invitational meets held during the months of May and June only) *sandals (no flip-flops) with or without (nylons) hosiery a white, short-sleeved or sleeveless blouse type top a navy blue skirt, pants or dress capris no jacket or tie required No tank tops, spaghetti strap, midriff or low-cut top No short shorts or denim The judging uniform has been adapted from the GCG Women s Program Manual and will be enforced by Gymnastics Ontario for all Qualifying and Invitational Meets. The Dress Code will be strictly monitored. All incidents involving violation of these guidelines will be documented in the Competition Chief Judge report. All judges not complying with the dress code will be sent a warning letter; a second incident will result in sanctioning. B-1

12 Cell phones, computers, babies Cell Phones Judges MUST turn cell phones off prior to the beginning of the competition. To ensure a professional and safe environment, cell phone usage including text messaging is not permitted on the competition floor at any time. If a judge wishes to use a cell phone during the active competition she/he must receive permission from CCJ to leave the floor. The CCJ will record any incidents of improper cell phone usage in the Competition report. Computers and Similar Devices Judges are allowed to use laptop computers (or similar devices) for the purpose of accessing gymnastics information ONLY at the judges tables at all GO sanctioned gymnastics meets. Judges are not permitted to access host clubs wi-fi. No internet use is allowed on the competition floor; all documents must be downloaded to the computer before coming to the competition. Judges may not request extension cords from the host club; extension cords will not be allowed on the floor for use with the computer. Any judge using a computer for purposes other than accessing pertinent gymnastics information will not be allowed to use a computer for the remainder of the competition. The judge must then have all current paper documents in effect for the remainder of the competition. The CCJ will record such incidents in the Competition Report. DVD Players Children/Babies at Clinics and Competitions Not allowed on the judges table and cannot be in use during the competition. Children of judges are not allowed on the floor at clinics, competitions and/or training camps, unless accredited to perform a specific task and in the official uniform. If a judge is breastfeeding, she should notify the Women s Program Manager and the Women s Program Assistant-Judge, prior to coming to the event. If a judge is breastfeeding she may bring the baby to the event, however the baby must be left, and attended to, in another room As a courtesy to all attending the event, the judge should go to another room to breastfeed the baby. It is the sole responsibility of a judge to arrange alternate childcare while attending a clinic, competition and/or training camp. If the judge comes to the event with an unattended child, the judge will be asked to leave. B-2

13 Late Arrivals A judge must arrive at the competition site on time for the judges meeting or, if not specified, 30 minutes prior to the start of the competition. Assignments begin at the published time of the judges meeting or 30 minutes before the start of the competition and conclude 15 minutes after the last competitor has performed. Failure to arrive on time requires a written explanation to the CCJ. The written explanation will include: name, competition event and date, arrival time, explanation and signature of the judge and CCJ. The CCJ will attach this information to the meet report. Every possible attempt should be made to notify the host club and/or Competition Chief Judge if the judge anticipates a late arrival or a delay en route to a competition. Unable to fulfill Judging Assignments: Invitational Meet: Once you have signed up for a meet you are committed to judge that meet. If for any reason you cannot judge that meet, it is your responsibility to find a replacement. 1 st - Contact the CCJ, they may have some additional names that you could contact. 2 nd - Check the publishable list and send s to appropriate level judges. Your replacement must be the same or higher level than yourself. Once you have a replacement you must contact the CCJ and the Meet Director to let them know the name and address of your replacement. Qualifiers: Contact the Women s Program Assistant. The WPA will assign a replacement. B-3

14 C JEX Excellence in judging is a goal shared by all officials. The mandate of JEX (the Judging Excellence Working Group) is to promote the professional behaviour of all judges and to improve relations and communications between judges and between judges and coaches. Composition of JEX GO Technical Director Three members appointed by the Judging Sub-Committee as follows: 1. One member must be a current member of the Ontario Women s Artistic Judging Sub- Committee 2. One member must be an active National Level 3 or higher judge and preferably not a member of the Ontario Women s Artistic Judging Sub-Committee 3. One member should be a past but currently not active member of the gymnastics community Terms of Reference Terms of appointment must reflect a rotation so that all three members are not replaced at the same time Appointments are for a two-year term The appointment of members is reviewed every two years and is not restricted to a specific number of terms The Chair will be appointed by the Judging Sub-Committee Chair The Working Group reports directly to the Chair of the Judging Sub-Committee through the Working Group Chair Mandate The JEX Working Group may be called upon to address any of the following: To formally recognize judges who have demonstrated excellence in carrying out their responsibilities To identify opportunities for improving professionalism in judging To generate suggestions for enhancing the working relationships between judges and between judges and coaches Format for Referrals to JEX In all cases both the Judging Sub-Committee Chair and the Women s Program Manager will forward referrals to the JEX Chair. In situations which occur outside the confines of a competition, concerns must be first expressed in writing to the Women s Program Manager and/or the Judging Sub-Committee Chair. Concerns can be submitted in two ways, either verbally or in writing and if written should be signed by the complainant. C-1

15 Informal Process Where possible in the first instance, presentation of a concern should be made via the verbal or informal route; the concerns could be presented to the Competition Chief Judge at the time they happen at the competition. It is hoped that many concerns/issues can be solved verbally at the time that they occur, through intervention by the Competition Chief Judge. A serious concern, where deemed necessary by the complainant, may be registered directly through the formal written process. Formal Process A request for consideration of a concern/issue should be submitted in writing to the Judging Sub-Committee Chair and the Women s Program Manager. The submission should contain a description of the concern/issue and any salient and relevant information. Suggestions for possible solutions could be included in the correspondence. A timeline for resolution may be suggested by the originator. Written requests must be submitted within three (3) weeks of the meet. In both situations, the decision to refer concerns to JEX will be the joint responsibility of the Judging Sub- Committee Chair and the Women s Program Manager. Situations which are not referred to JEX but require follow-up, may be forwarded to the Judging Sub-Committee or handled by the Judging Sub-Committee Chair and/or Women s Program Manager. Process for Referrals to JEX All referrals to JEX must be submitted in writing by both the Women s Program Manager and Judging Sub-Committee Chair Any judge and/or coach named in the referral must receive written notice of the referral within two weeks of the referral All individuals involved must be given the opportunity to respond to the situation in writing The JEX Working Group must meet within one month of receiving the referral to review the concern(s) and to reach a decision. JEX may seek input from others as to the validity of the concern(s) Sanctions Upon completion of the investigation, a written copy of the decision of JEX will be forwarded to the Women s Program Manager, Judging Sub-Committee Chair, and the individual(s) involved. If it is felt that the sanction is not appropriate, a review by JEX may be requested. A written summary of the referral and decision will be filed at the GO office. The range of recommended sanctions includes but is not limited to a verbal warning, written warning, remedial sanction, reprimand, sanction with attached conditions, suspension and expulsion Communication with the parties involved will be dependent on the severity of the sanction(s); severe sanctions will be forwarded to the WPC for approval by the Judging Sub-Committee Chair All recommendations for any type of suspension or expulsion must be: 1. First approved by the Judging Sub-Committee 2. Subsequently approved by the Women s Program Committee 3. If approval is received by both committees, the request for suspension must be presented to the Board of Directors by the GO Technical Director C-2

16 SECTION III Operational Guidelines

17 D-OVERVIEW: ONTARIO JUDGING DEVELOPMENT SYSTEM (Established 2004 Revised 2012) INVITATIONAL JUDGE (Northern judges only) ONTARIO SENIOR JUDGE BEGINNERS JUDGE COURSE PROVINCIAL LEVEL 5 (P5) NATIONAL ELIGIBLE (OR JETS)) JUDGE EMERITUS PROVINCIAL LEVEL 1 (P1) PROVINCIAL LEVEL 2 (P2) PROVINCIAL LEVEL 3 (P3) PROVINCIAL LEVEL 4 (P4) NATIONAL ELIGIBLE JETS NATIONAL 1 NATIONAL 2 NATIONAL 3 NATIONAL 4 BREVET CANDIDATE BREVET Progression is automatic if all yearly requirements have been met. Underlined categories denote an application process. Please refer to appropriate chart for details. D-1

18 E: Judging Requirements - Invitational, Provincial 1,2, 3 and 4 Invitational (Northern Judges-only) Provincial Level 1 (P1) Provincial Level 2 (P2) Provincial Level 3 (P3) Provincial Level 4 (P4) Pre Entry Same as P1 Requirements 16 yrs. of age in the year taking course. NCCP Level 1 OR Foundations Entry Same as P1 Attend 100% of Beginner Judges Completed all the Course requirements at P1 Successfully complete (80%) a video practical exam and a written closed book exam (76%) on OCP Level 5 &6 routines. On the practical exam Judges must have two events equal to or greater than 80% and two events equal and greater than 75%. Purchase JO Code of Points Clinic Fall Provincial Requirements Yearly Clinic; Bi-Annual Assessment Fall Provincial Yearly Clinic; Bi- Annual Assessment Fall Provincial Yearly Clinic; Bi- Annual Assessment Completed all upgrading requirements at P2 Fall Provincial Yearly Clinic; Bi- Annual Assessment Completed all upgrading requirements at P3. NCCP (Technical or Modified) Level 2 Fall Provincial Yearly Clinic; Bi- Annual Assessment Development hours Meet Eligible to judge Eligible to judge GO Open Requirements Invitational meets (OCP 1-9) and High School Minimum of 3 competitions Qualifiers, (OCP1-9) and High School Minimum of 3 competitions (minimum of 2 OCP Qualifiers) IAP & Records Submitted by In Northern Region May 31st Only: 2 years to get meet requirements Eligible to judge GO Open Qualifiers (OCP1-9) and High School Minimum of 4 competitions (min. of 2 OCP Qualifiers) Available to judge 2 days at Ontario Championships. IAP & Records submitted by May 31st Eligible to judge GO Open Eligible to judge GO Open Qualifiers (OCP1-9) Qualifiers (OCP1-9) and High and High School School Minimum of 4 Competitions (minimum of 4 Minimum of 4 competitions OPC Qualifiers) (min. of 3 OCP Qualifiers) Apply for a Working Group Available to judge 2 days at Available to judge 2 days at Ontario Ontario Championship Championship. IAP & Records submitted by IAP & Records submitted by May 31 st May 31 st Upgrading N/A Same as P3 except closed book written exam ONLY, no practical exam, pass is 76% Complete an Application to Upgrade by May 31st in order to upgrade Must have NCCP 2 (Technical or Modified) to be a P4 judge. Successfully complete (80%) a video practical exam and a written closed book exam (76%) on OCP Level 6-9 routines. On the practical exam Judges must have two events equal to or greater than 80% and two events equal to or greater than 75%. Complete goal setting assignments and requirements for the upgrading year Complete an Application to Upgrade by May 31 st in order to upgrade Complete a written (open book) and video exam with a minimum 80% (100% FIG content). On the practical exam, judges must have two events equal to or greater than 80% and two events equal to or greater than 76%. Complete goal setting assignments and requirements for the upgrading year Eligible to apply for D2 Panel Judge Mobility Successful P1 judges will automatically move to P2 in the following season. P2 judges who have successfully completed all of the upgrading requirements will advance to P3 in the following season P3 judges who have successfully completed all of the upgrading requirements will advance to P4 in the following season P4 judges who have successfully completed all of the upgrading requirements will advance to P5 or they may remain at this level for an unlimited number of years as long as all yearly requirements have been met E-1

19 Judging Requirements - Provincial Level 5 and Provincial Level 5 Ontario Senior Judge Provincial Level 5 (P5) Provincial Level 5 Ontario Senior Judge (OSJ) Entry Completed all upgrading requirements at P4; NCCP Technical or Modified Level 2 Up to 4 candidates who demonstrate outstanding leadership and professionalism in a variety of areas in Ontario will be selected every four years Must be selected annually as a D-panel judge (minimum D1 levels 5-7) Must achieve 80% on both the written and practical upgrading exam. Judge may not have more than one event below the minimum score on either the written or practical Completed all requirements for P5 NCCP Technical or Modified Level 3 Clinic Requirements Meet/Maintenance Requirements Fall Provincial Yearly Clinic Bi- Annual Assessment Eligible to judge GO Open Qualifiers (OCP1-9) and High School Minimum of 5 competitions (minimum of 5 OCP Qualifiers) 15 Development Hours Available to judge a minimum of 2 days at Ontario Championships Apply for JSC working group IAP & Records completed and submitted by May 31 st Fall Provincial Yearly Clinic Bi- Annual Assessment Eligible to judge GO Open Qualifiers (OCP1-9) and High School Minimum of 6 OCP Qualifying Competitions 15 Development Hours Available to judge a minimum of 2 days at Ontario Championships Complete Yearly Leadership Grid by May 31st Demonstrate excellence in judging and leadership roles Must re-apply for OSJ every four years/apply for JSC working group IAP, Records, Yearly Grid completed and submitted by May 31st Upgrading/Benefits Complete an Application to upgrade by May 31 st. Judges may apply for P5 JETS National Eligible or Ontario Senior Judge (OSJ) eligible status Mobility May apply to Upgrade to Provincial Level 5 JETS National Eligible by May 31 Eligible to apply for travel opportunities (must have judged a min. Must have NCCP Level 3 (Technical or Modified) of 10 OCP Qualifying Competitions, and CCJ) to apply for OSJ or JETS One spot at Easterns is guaranteed to an OSJ Eligible to apply for Provincial travel Preference given to OSJ at Tour (Provincial sessions only), opportunities (must have judged a min. of 10 Ontario Championships (Provincial sessions only) OCP Qualifying Competitions), D Panel Judge Eligible to apply for Course Conductor for Yearly Clinics and BJC and CCJ) Courses Eligible to apply for Course Conductor for Yearly Clinics and BJC Courses Judges may apply for National Eligible, JETS or Ontario Senior status or remain at P5 Judges may apply for National Eligible, JETS or Ontario Senior Eligible status or re-apply to OSJ (after completing the 2-year term.) If the judge is not accepted into either of these programs she/he will become P5 E-2

20 Judging Requirements - Provincial Level 5 JETS (2 year program) JETS Entry GO member in good standing (including no JEX referrals in 4 years prior to date of application) Requirements Minimum 3 years experience judging in OCP into the JETS Apply for and become an active member of JSC Working Group Program D Panel Judge (minimum D2 Level) Acceptance Must be accepted as a D panel judge (min Level 5-7) Requirements Completed all yearly requirements for the past 3 years including achieving: 85% on practical and written 3-4 or 4-5 Upgrading exams Complete and submit Yearly Leadership grid by May 31 st 15 Development Hours Complete IAP and records by May 31st NCCP 3 Technical or Modified Level 3 Year One Year Two Clinic Fall Provincial D Panel Yearly Clinic Requirements Assigned D2 position at OCP Qualifier, Level 5 Bi- Annual Assessment Fall Provincial D Panel Yearly Clinic Assigned a D1 Position at Provincial Championships, Level 5 Complete a National assessment at a D clinic with a goal to achieve 75% Bi- Annual Assessment Meet Eligible to judge GO Open Qualifiers (OCP 1-9), Requirements High School and National Gymnasts Judge a minimum of 6 OCP Qualifiers (strongly recommend that these be L7-9 where possible) Available to judge a minimum of 2 days at Ontario Championships 15 Development hours Eligible to judge GO Open Qualifiers (OCP 1-9), High School and National Gymnasts Judge a minimum of 6 OCP Qualifiers (strongly recommend that these be L7-9 where possible) Shadow judge in an E position at an Ontario National Level met Serve as an E2 judge at an Ontario National Level competition and be evaluated on performance by the D1 and/or D2 Available to judge a minimum of 2 days at Ontario Championships 15 Development hours Additional Active member JSC Working Group Requirements Remain as GO member in good standing including no JEX referrals Complete a DVD Practical Assessment of National gymnasts on one event (10 routines) and achieve 80% or greater (format to follow that of the GCG National Practical assessment Program) In a D2 judging capacity, complete an evaluation with a member of the JETS Working Group, as available, to identity personal strengths and areas for growth Achieve 85% on written/practical FIG exam - open book/closed environment NCCP L2 Modified Technical or full NCCP L2 Report to the JSC chair Maintain membership in JSC Working Group Remain as GO member in good standing including no JEX referrals In a D2 judging capacity, complete an evaluation with a member of the JETS Working Group, as available, to identity personal strengths and areas for growth Complete NCCP Level 3 Modified Technical Complete and submit National Eligible Application form by deadline Report to the JSC chair Mobility Upon successful completion of Year One requirements, judges will move to Year 2 of the program Upon successful completion of the Year Two, P5 JETS National Eligible requirements, judges will move to Provincial L5 National Eligible E-3

21 NATIONAL LEVEL SPECIFIC REQUIREMENTS The Gymnastics Canada Operational Guidelines govern the minimum eligibility and requirements for National Eligible and higher-level judges. Please refer to the current GCG Rules and Regulations for this information. National judges who have not received an assessment and/or submitted their completed judging records to the Ontario Judging Sub-Committee by the May 31 st deadline in two consecutive years will be dropped one level. Judges dropped from National 1 will be moved to Provincial 5, as the National Eligible level is an entry category for upgrading judges. Judging Requirements National Eligible National Eligible Entry Successfully completed all requirements at Provincial L5 or P5-JETS National Eligible Member of the D-panel Submit an application to become National Eligible to GCG c/o the Judging Chair by May 31st Complete the National Course: theory and practical/video (if it is the year of the course - 1st and 3rd years of the quadrennial) or a written National Eligible Entrance Exam with a minimum 75% for maintaining and 80% for upgrading ( 100% FIG content) NCCP Level 3 (Technical or Modified) Submit Judging Records and IAP to GO by May 31st Clinic Requirements Fall Provincial Panel Clinic Bi- Annual Assessment Meet/Maintenance Requirements Acceptance Requirements Eligible to judge GO Open Qualifiers (OCP1-9), High School and National Gymnasts Minimum of 6 OCP Qualifiers Competitions Be available a minimum of 2 days at Ontario Championships Judge the required number of routines and assessments (85% pass standard) as set out in Section 8 of the GCG Women s Program Manual Active member JSC Working Group 15 Development Hours Submit an application to become National Eligible to GCG c/o the Judging chair by May 31st NCCP Level 3 (Technical or Modified) Complete the National Course: theory and practical/video ( If it is the year of a course- 1st year and 3rd years of the quadrennial) Mobility Upon successful completion of National Eligible requirements, the judge will move into the National Judging stream Judging Requirements National National Judge Entry As per GCG Clinic/Maintenan As per GCG- Also see Section F: General Information on Yearly Requirements ce Requirements Fall Provincial Yearly Clinic, Complete IAP by May 31st 15 Development Hours Bi- Annual Assessment Meet Requirements Benefits Mobility Eligible to judge GO Open Qualifiers (OCP1-9), High School and National Gymnasts Minimum of 6 Competitions (minimum of 2 OCP Qualifiers) Be available a minimum of 2 days at Ontario Championships As per GCG As per GCG E-4

22 Judging Requirements Emeritus, National and Brevet Candidate Ontario Emeritus Brevet Candidate Brevet Entry Brevet or National 4 judges who have completed all of their requirements over the previous (2) full cycles Existing Ontario Emeritus Up to 4 candidates who demonstrate outstanding leadership/professionalism in a variety of ways at the Provincial, National and/or International level Eligible judges must re-apply every 4 years by May 31st Be accepted annually as a D Panel and CCJ Professional record clear of any GO and/or GCG JEX sanction (4 years prior to date of Application) Register as a National Judge with GO Submit the Yearly Leadership Grid As per GCG Professional record clear of any GO and/or JEX Sanction Submit a written (2) year plan describing her/his plans to complete GCG requirements Submit completed application by due date As per GCG Clinic/Maintenance Audit the National Course, or attend a National Information Requirements Session (if available) as required Fall Provincial Yearly Clinic Become an active member of a Working Group or other GO committee Demonstrate excellence in judging and leadership roles (includes mentorship and volunteer activities) Submit Yearly Leadership grid, meet standards, Judging Records Complete IAP by May 31st 15 Development hours/bi- Annual Assessment Meet Requirements Benefits As per GCG As per GCG Fall Provincial Yearly Clinic Submit Yearly Leadership Grid and meet standards Complete IAP by May 31 st 15 Development hours Bi- Annual Assessment Eligible to judge GO Open Qualifiers (OCP1-9), High School Eligible to judge GO Open and National Gymnasts Qualifiers (OCP1-9), High School Judge a minimum of 6 OCP Competitions and National Gymnasts Complete the following each year: 30 FIG routines, 30 Pre- Be available to judge 2 days at FIG routines Ontario Championships Be available to judge 2 days at Ontario Championships Eligible to apply for GO (Provincial) travel opportunities, Course Conductor or Assistant and CCJ Note: Judges Emeritus are ineligible to participate in the following activities: Judging GCG competitions, D1 At Tour Selection for National Levels, and GCG travel opportunities. First consideration for D2 will be given to eligible Brevet and National judges. As per GCG GO Support to Candidates During the (2) year period of Brevet Candidacy, GO will provide support to Ontario Candidates through mentorship and financial assistance to required competitions Amount of financial support will be determined by the Women s Judging Sub-Committee and Women s Program Manager based on the annual budget Candidates seeking support, financial and mentoring, must submit a request to the Women s Judging Sub-Committee as part of the Application Process Fall Provincial Yearly Clinic Submit grid and meet standards Complete IAP by May 31st Bi- Annual Assessment Eligible to judge GO Open Qualifiers (OCP1-9), High School and National Gymnasts Be available to judge 2 days at Ontario Championships Mobility To re-enter the National Program, judges must meet the GCG standards and requirements as determined by JDSC As per GCG E5

23 Judging Status, Non-compliance, Development Hours, Policy, Maintenance Clinics, Leave of Absence and General Information JUDGING LEVEL INV P1-2 P3 P4 P5 OSJ JETS NATIONAL ELIGIBLE EMERITUS BREVET CANDIDATE Judging Status Judges will be notified of their judging level/status by July 15; a written appeal on level and/status must be received by the JSC Chair within two weeks of notification of level and/or status Non -compliance Written notification to the Provincial Judging Chair explaining unsuccessful compliance to their judging requirements (Judges who nave not must be received by MAY 31st; failure to notify will be considered as a lack of interest in continuing as a judge. fulfilled all yearly Lack of compliance for Provincial Level judges in fulfilling any of the yearly requirements means the judge will be requirements by May 31st dropped one level each year that the requirements are not met or as determined by the JSC. The third time in a for their judging level) quadrennial that the requirements have not been met, the Beginner Judges Course must be re-taken. Northern Invitational and P1 judges will be required to successfully re-take the Beginners Judges Exam Developmental Policy and Hours: to encourage each judge to identify areas where she/he requires development and to then access appropriate development hours All Invitational, Provincial and National judges will be required to complete 16 developmental hours from WAG All hours must be recorded on your Judging Record and verified by another judge /coach or GO staff Coaches may use up to 4 hours in their home gym observing gymnasts other than their own Judges may not count development hours for which they have received payment ODP may not be used for development hours Judging Developmental Areas 10 observation 5 scripting Video, You-tube, Competition, Study Session Training Camp Competitions In-gym 10 hours: Observation in Gym 5 hours Scripting; Can be completed from Video, You-Tube, Study Session, Training Camps, Competitions and In-Gym Visitation (cannot be combined with gym observation) Blue sheet must be signed by a judge/coach that verifies scripting (video, you-tube, in-gym visitation) Blue sheet must be signed by the CCJ that verifies scripting (competition) Blue sheet must be signed by Conductor (study session/upgrading) or Coach/ GO Staff (training camp) Northern Area judges will require 8 hours only; 4 hours viewing and 4 hours scripting Northern Judges 4/ 4 Maintenance Clinics Leave of Absence Records Submission All judges must attend a full session of a yearly clinic held in the fall of each year. All judges will receive an IAP (beginning of May) via . Judges are required to complete and submit the (IAP) before May 31st. Judges must pre-register with the Women s Program Assistant by the deadline indicated on the sign-up sheet. Any judge who knows in advance that they cannot participate in a full clinic or a judge who did not participate in a full clinic due to unforeseen reasons must submit a written explanation of his/her situation to the JSC chair. In both cases, if deemed appropriate, the JSC will assist the judge in making up the missed components of the clinic. The judge will be responsible for any and all costs of the clinic. Any additional specific clinic requirements as determined by the JSC must be completed by a prescribed date. Bi- Annual Assessment; judges will be required to independently write and successfully pass an open book assessment every two years The deadline to apply in writing to JSC for a Leave of Absence is September 15th. A maximum of 1 leave/every 4 years will be granted. A judge missing the deadline to apply for a leave will be considered as not fulfilling her/his yearly requirements (exceptions National Course- new year of code) An appeal based on extenuating circumstances may be filed in writing to the JSC. Judges must notify the JSC in writing via of their intentions to return for the next season by May 31st. Before being assigned to judge a competition in the returning season, the judge must fulfill all evaluations/requirements required for the judge s leave of absence year. Any judge who requests two consecutive leaves or two leaves in a 4 year period will be required to retake and successfully complete the Beginner s Judging Course Keep a copy; put your name on each page; Include number of hours of meet; note if Qualifier or Invitational E-6

24 General Information on Yearly Requirements JUDGING LEVEL INV P1 P2 P3 P4 P5 OSJ JETS NATIONAL ELIGIBLE Complete all yearly requirements for judging level (clinic, meets, development hours etc) and submit judging records to GO by MAY 31st Complete Application to Upgrade by MAY 31st BREVET CANDIDATE / NATIONAL yes yes yes yes yes yes yes yes yes yes n/a n/a n/a yes yes yes yes yes yes As per GCG Applications for D-Panel by MAY 31st Applications for Travel by MAY 31st Applications for CCJ for Invitationals and/or OCP meets by MAY 31st Complete an Annual Report/Grid submitted to the JSC by MAY 31st Apply for JSC Working Group by MAY 31st n/a n/a n/a n/a D2 yes yes yes yes yes n/a n/a n/a n/a n/a yes yes yes yes yes n/a n/a n/a n/a n/a yes yes yes yes yes n/a n/a n/a n/a n/a n/a yes yes yes when requested n/a n/a n/a n/a yes yes yes yes yes yes Complete IAP by MAY 31st yes yes yes yes yes yes yes yes yes yes Register with GO as by OCT 15 yes yes yes yes yes yes yes yes yes yes Code of Conduct signed before OCP meet season begins NCCP Technical or Modified Technical Level 2/3 Requirement yes yes yes yes yes yes yes yes yes yes Minimum number of OCP Qualifying Competitions Number of days available at Ontario Championships Minimum number of other meets (e.g. High School) Application for Leave of Absence by SEPT 15 3-level 1-9 Invitational n/a for Brevet 2 for Nat. n/a n/a n/a n/a n/a yes yes yes yes yes yes yes yes yes yes Note: Counting Competitions- Friday evening counts as ½ day ¼ day meet = 4 hours 1 day meet= more than 4 hours to 8 hours 1/1/2 day meet= more than 8 hours E-7

25 F: REIMBURSEMENTS: Honorarium, Meetings and Breaks, Mileage (Auto, Air, Bus, Train) and Meals Honorarium Guidelines Half-Day Honorarium: A 1/2-day honorarium will be paid for meets that do not exceed 4 hours and 15 minutes. If a meet exceeds this time a full day honorarium will be paid. Full Day Honorarium: A full day honorarium will be paid for meets that are longer than 4 hours and 15 minutes but do not exceed 8 hours and 15 minutes Day and a Half Honorarium: A 1 ½ day honorarium will be paid for any meet that is longer than 8 hours and 15 minutes All panels for GO qualifying meets will include a projected honorarium reflective of the schedule. Invitational meets may or may not distribute a published panel with a projected honorarium reflective of their schedule. For various reasons, schedules may change on the date of the competition. If is the CCJ s responsibility to ensure the appropriate honorarium is paid. At invitational meets ONLY; clubs have the option of exceeding the honorarium guidelines. CCJ s are expected to support clubs that wish to do so. Due to the unique nature of panel assignments of Tour Selection and Provincial Championship, the honorarium may be modified to reflect a combination of number of sessions and/or hours judged. The competition ending is measured from the time when the last athlete completes her routine. Meetings and Breaks (competitions) begin no earlier than 8:30 am) A 30-minute judges meeting (no earlier than 8 am) will be scheduled for GO-sanctioned competitions. The maximum number of gymnasts in each group is 12 and the maximum number of rotations is 5. Full Day meets will have breaks between each session; one break of minimum 30 minutes is mandatory. Judges are required to remain on the competition floor at their event 15 minutes after the conclusion of the competition (final gymnast on all four events has competed). This time is not included in the calculation of the honorarium. Mileage (there is no minimum number of kilometers needed before reimbursement is made) $0.30/km when traveling alone $0.35/km when traveling with passenger(s). The $0.30/km rate applies to the distance traveled prior to picking up passenger(s); the $0.35/km rate does NOT apply for portion of trip when driver is alone. For distances less than 50 km one way: judges who are capable of traveling together and who choose not to, will receive gas reimbursement only, upon submission of original receipts For distances more than 50 km one way: judges who are capable of traveling together and who choose not to, will only be entitled to a portion of the reimbursement (judges must inform the WPA in advance if they choose not to carpool) Coaches who are also assigned as judges to a competition are not entitled to mileage F-1

26 Flights and Related Expenses For GO selection meets and Ontario Championships, air travel arrangements must be approved by the Women s Program Manager Mileage to and from the airport will be paid by the host club according to the current rate of reimbursement, up to a maximum of $30.00, including parking Bus or Train Fare The host club will pay travel expenses for bus, subway or train to and from the competition site. Only this fare will be paid. Reimbursement will occur upon submission of original receipts Taxis Meals Taxi expenses will be reimbursed by the host club only if the host club does not provide transportation for a judge from an airport, bus terminal or train station to the hotel or competition site or from the hotel to the competition site Reimbursement will occur upon submission of original receipts A continental breakfast will be provided to all judges regardless of the number of sessions Lunch will be provided for full day meet (4-8 hours) For a single session no meal is provided. For meets held in the evening, judges will be provided with a meal before the competition begins For a 2-session competition judges are entitled to receive one meal between the 2 sessions judged For a 3+ session competition judges are entitled to receive continental breakfast, lunch and dinner Judges in a side-judging role are not eligible for any meals Coaches who are also assigned as judges to a competition are not entitled to meals. Financial Assistance for Judges at GO/GCG-sanctioned Ontario Invitational Competitions: The host clubs are eligible to apply annually to the JSC for financial assistance to aid with the expenses incurred for judges. The club must have National level gymnasts from Canada and at least one other country. F-2

27 REIMBURSEMENTS: ACCOMMODATION Host club is responsible for arranging accommodations The acceptable number of judges/room is two (2) with one bed/judge. An additional judge may be added (with the approval of the Women s Program Manager and the two individuals involved) when an odd number of judges require accommodation. Women s Program Assistant is responsible for determining the eligibility of judges/competition. It will be noted on the judging panel information sheet. >*100 KM one One night s accommodation (i.e. Saturday night s accommodation for a Sunday meet). way - judging one day >*100 KM one Two night s accommodation (i.e. Friday and Saturday night for Saturday/Sunday meet. way- judging two days Judges traveling Judges arrange and pay for their own accommodations to meets with family members and/or friends Coach/Judge Coaches who are also assigned as judges to a competition are not entitled to accommodations Winter Judges who have been assigned to judge 2 or more consecutive full days at OCP qualifiers and are Accommodation traveling km one way will be eligible for accommodations (January and If judging Saturday and Sunday the judge will be eligible for accommodation on both Friday and Saturday nights. If judging Friday pm and Saturday only, this guideline will not apply. February) This guideline will only be applied if a written request is made as follows. If the judge s mileage falls within this range you must make a written request one week prior to the competition to Women s Program Assistant for accommodation If the judge decides after requesting accommodation in writing that you will drive home, the cost of the accommodation will be deducted from your honorarium. If you decide to request a room less than one week before the competition, the costs of your accommodation will not be covered. * In extenuating circumstances the Women s Program Manager may assign overnight accommodation. Judges who reside < 100 km from the competition venue and are not assigned accommodation and who feel they should receive consideration for accommodation should contact the Women s Program Assistant. F-3

28 G: Competition Roles and Responsibilities- CCJ CCJ Eligibility Selection Criteria Selection Committee Minimum Level P5 - D1 Panel judge in year of application Professional record clear of any GO and/or JEX sanctions including peer comments generated from Meet Reports regarding multiple reports of inappropriate behavior, lack of professionalism or lack of technical knowledge Fulfill all requirements in the previous season as per judging level Judged 6 OCP qualifying meets the previous season National judges must meet the most recent examination requirements for maintaining and upgrading to required level Demonstrate leadership skills, be a creative problem solver, be adaptive, flexible, collaborative and an effective team leader Previous experience as a D panel judge at an OCP competition Attend clinic in year of application and CCJ clinic/session (if applicable) Women s Judging Sub-committee CCJ Function Arrives at competition site minutes prior to start of judges meeting Supervises/verifies the equipment to ensure all apparatus measurements meet regulations Ensures that signals, scoring systems and timing devices are in place Works in collaboration with meet director to ensure the meet is run efficiently and safely ( follows protocols of Risk Management Guidelines) Facilitates judges meeting prior to the competition and if necessary makes appropriate changes to the panels Verifies honorarium and mileage forms and ensures that judges are reimbursed according to GO guidelines Monitors working of D and E panels including coaches interactions with Panel Supervises competition and reports in the competition report any breaches of discipline or any extraordinary circumstances affecting gymnasts, coaches and/or judges Makes decisions in consultation with D panel concerning technical failures and exceptions (defects in apparatus, musical recordings) or organizational deficiencies or similar circumstances that occur through no fault of the gymnast, and whether an exercise may be repeated Applies CCJ deductions in collaboration with Jury of Appeal and/or Apparatus D panel as appropriate Serves as member of Jury of Appeal Signs score sheet in the case of a score change Deals with coach s inquiry and protest forms, ensures form(s) are complete and submitted within required time limits, delivers form(s) to D panel and communicates decision to coach Completes Competition Report and submits to GO within 7 days of the competition date Receives requests for values of new elements and vaults from coaches. In consultation with the 4 D1 judges and members of the OCP Working Group, provides a provisional value D score and communicates this to the coach and judging panel of the event where it will be performed. The CCJ should attempt to observe the element/vault when it is performed or receive feedback from the D1. A full description of the element/vault and provisional value D score must be included in the meet report G-1

29 Competition Roles and Responsibilities- D1 and D2 D Panel (D1 -Apparatus Judge and D2) Eligibility P5 or higher (D1) P4 or higher (D2) Selection Criteria Professional record clear of any GO and/or JEX sanctions including peer comments generated from Meet Reports regarding multiple reports of inappropriate behavior, lack of professionalism or lack of technical knowledge Fulfill all requirements in the previous season as per judging level Judged 6 OCP qualifying competitions the previous season Successfully pass the most recent examination applicable to your level Demonstrate leadership skills, be a creative problem solver, be adaptive, flexible, collaborative and an effective team leader Attend D panel clinic Selection Women s Judging Sub-committee Committee General Functions Evaluate the content of the exercise and records the entire routine using symbol notation D1 and D2 jointly determine the D-score; if an agreement cannot be reached, consults with the E panel judges Independently and without bias determines the E score (execution, composition and artistry) For computerized scoring, enters score quickly and accurately into system If computerized scoring is not used; score chits are completed quickly and clearly with legible signature/initials and sum of deductions Throughout the competition monitors equipment to ensure regulations are maintained Monitors warm up In collaboration with E panel, discusses and makes decisions regarding coaches protests and inquiries, and communicates decisions (inquiries only) to coaches D1 Apparatus Judge D2 Specific Functions Conducts a panel meeting before the competition to review apparatus expectations Supervises the work of Greets gymnasts and provides instructions regarding warm up the timer(s) and line Supervises the work of the scorer or delegates this responsibility to the D2 judges Informs CCJ of any irregularities or violations contrary to the rules of behavior by Flashes or supervises coaches, judges or gymnasts the flashing of the D Ensures neutral deductions for time, line and behavior faults are taken score and final score Monitors the span of scores May be requested to Provides an oral report to CCJ regarding the functioning of the panel and apparatus supervise the work of Responds to coaches questions the scorer if specified Monitors the work of the E panel by D1 Oversees the calculation of D score, the average E deduction and the final score Discusses and makes decisions regarding coaches protests and inquiries in collaboration with D2 and panel Calls a conference as appropriate Makes the necessary changes on the score sheet following the adjustment of a score (if the score sheet is still at the table), then informs the CCJ G-2