Academic Affairs Report

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Arthur Shields
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1 Academic Affairs Report Enrollment update Compared to the same date last summer, fall enrollment is about the same as last year at this time. Academic Affairs is carefully watching enrollments so that we can add sections if we have impacted courses for the fall semester. CSUMB meeting A group from MPC including Dr. Tribley, Nicole Dunne, Francisco Tostado, Jon Knolle and Michael Gilmartin attended a meeting with CSUMB staff including the Associate Vice President of Academic Programs, Financial Aid Director, Registrar and others. The purpose of the meeting was to discuss potential ways that MPC could work with CSUMB to serve the needs of their students. We discussed a variety of possible areas where MPC could help including remedial math, English as a Second Language (ENSL) and writing. We will be working with CSUMB staff in the coming weeks to facilitate ways to make it easier for students at CSUMB to enroll in MPC courses. Faculty Online Training MPC s Online Teaching Certification program is adapted from Online Teaching Certification program to incorporate MPC s Effective Strategies for Quality Online Teaching & Learning which are intended to help instructors discover how to translate characteristics of high quality teaching and learning into the online environment. Through this program, faculty and staff can complete the following certification courses through MPC: Level 1: MPC Online Teaching Certificate (50 hours) Course 1: Introduction to Online Teaching & Learning (25 hours) Course 2: Introduction to MPC Online (Moodle LMS Training) (25 hours) Level 2: MPC Online Course Design Certificate (75 hours + portfolio) Course 3: Creating Accessible Online Courses (25 hours) Course 4: Designing Effective Online Assessments (25 hours) Course 5: Building Online Community with Social Media (25 hours) Practicum: Portfolio Review Required Our first cohort of 16 faculty members completed the requirements for the MPC Online Teaching Certificate (level 1) in Spring 2014 and began working on requirements for level 2 certification. Members of this cohort completed the final courses this summer and will begin working on their online teaching portfolios which will be presented on campus this fall. Our second cohort of 24 additional faculty members has enrolled in the certification courses this summer. We recently wrapped up course 1 and will host a kick-off for course 2 on July 21.

Address to Board of Trustees from Loran J. Walsh, MPCEA Chapter President Good Afternoon Board Members, 23 July 2014 It is nice to be back in Marina at the Marina Education Center for a Board Meeting.

Our contract language has not been changed or been modified in the past 6 years at least. MPCEA continues to negotiate with the District.

2 Address to Board of Trustees from Loran J. Walsh, MPCEA Chapter President Good Afternoon Board Members, 23 July 2014 It is nice to be back in Marina at the Marina Education Center for a Board Meeting. The MPCEA Agreement with the District has expired as of June 30, The contract was from July 1, 2011 to June 30, Our contract language has not been changed or been modified in the past 6 years at least. MPCEA continues to negotiate with the District. Memos of Understandings have been signed and we are continuing to work with the District on planned changes to the CDC Program, filling of vacant positions and contract language. At this time I would to thank the District s and MPCEA Negotiations Teams for their hard work and dedication to the cause of working together to get the best agreement for all parties involved. Larry, Susan and Earl have been a pleasure to work with, despite our challenges that we have at the table. Our CSEA Labor Relations Representative Lena Valdez has been a percipient as well representing CSEA and their interests on behalf of the CSEA organization and our member s rights and concerns. I want to take this opportunity in congratulating Earl Davis in being chosen as the new Vice President of Administrative Services. He has been great to work as an Interim Vice President and I am hopeful that we can continue foster a great working relationship. I wanted to share the following message that I sent to our members a few weeks ago: MPCEA Members: First I want to wish everyone a Great Summer!!! Today we need to say Good Bye to our members that have elected to retire. No one ever wants to see our fellow members leave. It will be hard for us to say Good Bye, especially those whom we have worked with us day in and day out. I want to thank them on behalf of MPCEA for their service. We don t alwayssayit- JobWell Done!!! You have shown what it means to be Classified. Thank You for your decisions to move on- so, others may stay...please remember to look into becoming a member of the CSEA Retired Members Unit and continue to be part of our organization. We also need to take a moment for those whom will now be placed on lay off status as of today. We all know it has been a rough road. MPCEA and its members will continue to fight for you and your positions.

Page Two Some of our members have elected to exercise their earned bumping rights, that of course, doesn t make being laid-off any better.

Those that have been laid- off and there was no place to bump- we are very sorry- I wish we could have done more. Remember it was nothing that you have done. You truly do represent Classified.

Per our agreement with the District- two members will receive release time from the District to represent MPCEA and MPC at this conference. The conference this year will be held in Sacramento.

3 Page Two Some of our members have elected to exercise their earned bumping rights, that of course, doesn t make being laid-off any better. Remember you all were the circumstances of a structural budget shortfall. We are hopeful that times will turn around and you will be back to at least where you were. Those that have been laid- off and there was no place to bump- we are very sorry- I wish we could have done more. Remember it was nothing that you have done. You truly do represent Classified. The CSEA Annual Conference starts on August 3, 2014 and will run through August 7, Per our agreement with the District- two members will receive release time from the District to represent MPCEA and MPC at this conference. The conference this year will be held in Sacramento. Kevin Haskins, the Chapter s Vice President and I will attend this conference this year. I look forward in seeing our CSEA members in Sacramento. MPCEA has concluded its first year belonging to the Monterey Bay Center Labor Council. It has been a good year with this fine organization. As a delegate I have been able to share with them our struggles here at MPC and they have given me great guidance to make me a better Chapter Leader. I have been able to hear the concerns of our fellow local Union Brothers and Sisters from the many different fields that they work in throughout the Central Coast. I will be asking our MPCEA membership in September to decide if we should continue our membership in the MBCLC. As always, "There is No Class without Classified" The CSEA mission is: "To improve the lives of our members, students and community."

J#WC FOUNDATION MONTEREY PENINSULA COLLEGE EXECUTIVE DIRECTOR S REPORT TO MPC GOVERNING BOARD OF TRUSTEES July 23, 2014 Monterey Peninsula College Foundation supports MPC by being a strong advocate

14: To be reported at the meeting. 2. President s Circle The Foundation has officially launched the 2014 President s Circle campaign.

4 J#WC FOUNDATION MONTEREY PENINSULA COLLEGE EXECUTIVE DIRECTOR S REPORT TO MPC GOVERNING BOARD OF TRUSTEES July 23, 2014 Monterey Peninsula College Foundation supports MPC by being a strong advocate for the College in the community and by raising significant financial support for the College. FUNDRAISING 1. Total Monthly Donations Received in June 2014: To be reported at the meeting. 2. President s Circle The Foundation has officially launched the 2014 President s Circle campaign. Our goal is to raise a total of $275,000 in unrestricted funds this year (including sponsorships from the President s Address event). 3. Athletics Rooster Club The Booster Club Committee has approved an annual fundraising plan and is moving forward with several activities, including entering the Design-A-Table contest at the Chamber of Commerce Business Excellence Awards dinner scheduled for July Grants We are currently writing three grant proposals that will be submitted over the summer. So far this year, the Foundation has submitted twelve grant proposals. Five are still under review, and the other seven have been funded (total of $293,000 awarded). Recent awards include $5,000 from the Bank of America to support student interns, and $50,000 from the Monterey Peninsula Foundation to assist with outreach and recruitment. EVENTS 1. President s Luncheon The next Prcidcnt s luncheon is schcdulcd for August 15, 2011 and will be hosted by MPC Foundation Sharon Larson and Liza Horvath. Budi d iiiciiibci i Alumni Speaker s Forum The Alumni Committee s fundraising event was held on June 21, 2014, bringing motivational speakers Herman Edwards, Ron Rivera, and Dr. Jim Tunney to campus. Proceeds benefitted the Alumni Association s scholarship fund. COLLEGE SUPPORT 1. The Foundation awarded a total of $118,240 in scholarships this Spring. 2. The next round of Faculty & Staff Advancement Awards will be available beginning in the Fall 2014 semester. ADMINISTRATION 1. The Foundation recently hired a student intern, Cortina Whitmore. The next Foundation Board meeting is scheduled for August 13, 2014.

www.chservices.org Administration Office - 831.658.3811 phone P.O. Box 3076 831.658.3815 fax Monterey, CA 93942-3076 community human services hope. help. here.

3. Rob Rapp, Development Director, gave a brief overview of the June 2014 Development Report. Rob reported that we continue to be on the increase for grants and donations for this year.

5 Administration Office phone P.O. Box fax Monterey, CA community human services hope. help. here. HIGHLIGHTS OF REGULAR BOARD MEETING June 19, 2014 Mary Ann Carbone, Board Chair, called the meeting to order at 1:55 p.m., at the Shoreline Conference Center. 2. The board anproved the consent items as amended. 3. Rob Rapp, Development Director, gave a brief overview of the June 2014 Development Report. Rob reported that we continue to be on the increase for grants and donations for this year. Rob also reported that United Way is changing their funding process next fiscal year and it is possible that next year will be the last year for receivingfundingfrom United Way of Monterey County. 4. Annette Yee-Steck, Finance Committee Chair, reported that the Finance Committee met earlier in the day. The dashboard is looking very good through the month of May and cash balances are good, as well. She reported that the dashboard will no longer show the calculations for the retirement account lost earnings and balance. Accounts receivables are high again due to overdue County receivables. The April income statement shows that the year to date actuals show a net income of over $46K. 5. The board unanimously approved the recommendations of the Nominating Committee for slate of officers, electing Mary Ann Carbone, Chair, Nancy Amadeo, Vice Chair; and Annette Yee-Steck, Finance Committee Chair. The board and staff thanked MaryAnn Carbone for her many years of service and all of her hard work and dedication to CHS. 6. The board unanimously approved the recommendation to make the part time Counselor I position in the Street Outreach program a full time Counselor II position. 7. The board unanimously approved the Senior Program Officer positions, job description and salary placement as proposed.

6 decrease the projected surplus to approximately $102,000. It does include an additional 4% for an across the board salary schedule increase. The amount also includes 5% for specific salary improvements based on the salary study currently underway. 9. The board discussed the projected year-end surplus for current fiscal year and unanimously approved the recommendation of the Finance Committee to approve all current CHS employees (regular full time, regular part time and part time hourly), a onetime bonus equal to 8% of gross pay for fiscal year In addition to the one-time bonus, a 4% salary schedule increase retroactive to July 1, 2013 will be included. The increases totaling 12%forfiscal year will be included in this current pay period. The board thanked all of Community Human Services employees for all of their hard work and devotion to CHS and shared their gratitude of how very deserving the employees are of the recommendation. CHS employees may look forward to receiving a thank you letter from our Board President and CEO. JO. MaryAnn Carbone, Board Chair shared with the board that Genesis House participated in the recent beach clean-up in Sand City. Another beach clean-up is scheduled for 6:00 p.m. on July 5, 2014 and food will be provided. Mary Ann Carbone reported that the Family Service Center located in Seaside needs volunteers to help with the demolition of the playground. Mary Ann Carbone closed the meeting and asked for a moment of silence in memory of Jeanie Jimenez. Jeanie served as Board Chair for the Alliance on Aging and the Commission for the Status of Women.

MPC Active Bond/Facility Projects Update July 9, 2014 Swing Space - The General Classrooms building and the Swing Space Village buildings have been renovated to accommodate the needs of the Student

Upon completion of the Student Center and Arts Complex this summer, the swing space will no longer be needed and the rented relocatable buildings will be returned to the vendors and the remaining

7 MPC Active Bond/Facility Projects Update July 9, 2014 Swing Space - The General Classrooms building and the Swing Space Village buildings have been renovated to accommodate the needs of the Student Center and the Arts Complex. Upon completion of the Student Center and Arts Complex this summer, the swing space will no longer be needed and the rented relocatable buildings will be returned to the vendors and the remaining areas will be renovated to suit the needs of the college. Infrastructure Site work (lighting, parking lots, sidewalks) will be ongoing for the next few years. Student Center - The interior has essentially been completed. Technology is being installed and the book store and kitchen operations will begin to set up. The Engineers, Architect, Inspector, and Construction Manager have completed the "Punch List" of items to be done by the contractor. The Health Department will inspect the kitchen and the engineers will test the mechanical and electrical systems. The initial delivery of furniture was received on July 7, 2014 and is being assembled and installed. The building will be occupied in phases beginning July 14, The exterior of the building is almost complete, and the contractor will remove the construction fences and then landscaping can begin. The building will be ready for the commencement of classes. The Bond Oversight Committee is scheduled to tour the building August 4, Arts Complex - The interior has essentially been completed. Technology is being installed. The Engineers, Architect, Inspector, and Construction Manager have completed the "Punch List" of items to be done by the contractor. The initial delivery of furniture will be received on July 21, The building will be occupied in phases as coordinated with the completion of summer classes. The exterior of the building is almost complete, and the contractor will remove the construction fences and then landscaping can begin. The building will be ready for the commencement of classes. The Bond Oversight Committee is scheduled to tour the building August 4, Music Building - MPC is applying for matching State funding for the renovation of some of the existing Music buildings and if the project is approved, funding will be dependent on when a State bond is passed by the voters. Facilities Committee - The Committee meets to review project budgets and schedules. Site Lighting I Controls - MPC was notified that the Chancellor s Office has approved MPC s application to retrofit 109 parking lot light fixtures and their respective controls (energy management system). The equipment has been installed. Prop 39 funding from the State is $203,384. Pool Cogeneration - MPC will submit an application for state funding for the cogeneration project at the pool. The project will provide heat for the pool water and generate electricity, which will lower MPC s overall electrical costs. MPC Bond/Facility Projects Update Page 1 of 1

Cost Control Report 7/9/2014 Budget Old Student Services I Humanities I Business Current Variance Comments Projection Design Phase 51,100,000 1,100,000 $ - Design includes Architect, DSA fees,

8 Cost Control Report 7/9/2014 Budget Old Student Services I Humanities I Business Current Variance Comments Projection Design Phase 51,100,000 1,100,000 $ - Design includes Architect, DSA fees, printing, etc. Constructn bid $4,110,000 4,110,000 S - Actual bid amount. CO. Contngcy. $411, ,000 $ - Test & Inspect. $231, ,000 S - Cnstr Mgrnt Fee $ 330, ,000 S - Equipment $ 132, ,000 S - Equipment partially State funded Other $ 300,000 $ 300,000 S - Includes hazmat, demolition and IT Total $ 6,614,000 $ 6,614,000 $ - Summary: It is important to recognize that this is a State match funded project (State will fund $3,318,000 and MPC will fund $3,296,000). The original budget of $3,845,000 that MPC was to contribute has now been reduced to $3,296,000 due to the bids coming in lower than the budget. This results in a potential savings to the MPC bond budget of S549,000. This project has been completed. Budget Current Projection Variance Arts Complex Comments Design Phase $ 450,000 $450,000 $ - Design includes Architect, DSA fees, printing, etc. Constructn bid $ 2,400,660 $2,400,660 S - Actual bid amount. CO. Contngcy. $ 240,000 $240,000 S - Test & Inspect. $ 130,000 $130,000 S - Cnstr Mgmt Fee $ 120,000 $120,000 S - Equipment $ - $ - S - Furniture and equipment will be from a separate fund Other $ 1,383,340 $1,383,340 S - Includes contingency for future Art Dimensional construction Total $ 4,724,000 $4,724,000 $ - Summary: The "Other" budget is higher than typical projects because work needs to be done on the Art Dimensional building (this work will be done in the future). Construction continues as scheduled, and the project will be completed in summer Budget Current Projection Variance Student Center Comments Design Phase $ 370,250 $370,250 $ - Includes architect fees, printing, etc. Constructn bid $ 4,525,000 $4,525,000 S - Actual bid amount CO. Contngcy. $ 452,500 $352,500 $ 100,000 Test & Inspect. $ 128,000 $128,000 S - Cnstr Mgmt Fee $ 226,250 $226,250 $ - Equipment $ - $ - $ - Furniture & Equipment will be from a separate fund. Other $ 250,000 $350,000 $ (100,000) Includes hazmat abatement, demolition, IT and other costs. Total $ 5,952,000 $5,952,000 $ - Summary: The budget is $5,952,000, and projections are within that budgeted amount. Construction continues as.scheduled, and the project will he completed in summer Page 1 of 1

9 Student Center Construction I A JUL Student Center Construction Art Studio Constuction SEF A JUL wmnaffimmew Art Studio Constuction Art ceramics Construction SEP232013A JU [ waffiffiamommw Art Ceramics Construction DLdI L UdLt JUINUOU I Early bar Finish date MAR i Progress bar Data date JUL Monterey Peninsula College I Critical bar I Run date JUL Page number 1A ' Primara Ste, Inc. MPC Master Project Schedule Summary bar I Start milestone point 0 Finish ralestone point

BOND EXPENDITURE RI A B Total Budget Total Bo -id Total Bond With Other Projects Budge: Prior Year Funds Expenses In Process U 6/30/14 C A-B-C (B-l-C)/A I 2013-2014 % Year to Date Bond Budget % Bond

10 BOND EXPENDITURE RI A B Total Budget Total Bo -id Total Bond With Other Projects Budge: Prior Year Funds Expenses In Process U 6/30/14 C A-B-C (B-l-C)/A I % Year to Date Bond Budget % Bond Cost Construction Bond Payments Balance Schedule $4724,000 Arts Complex $4,724,000 $414,845 $2,481,028 $1,828,127 61% 95% $5,952,000 College Center Renovation $5,952,000 $419,124 $4,732,951 $799,925 87% 95% $4,000,000 Furniture & Equipment $5,685,000 $4,298,589 $479,448 $906,963 84% 85% $7,690,000 Humanities, Bus-Hum, Student Services $3,296,000 $1,421,296 $1,792,375 $82,329 98% 100% $6,466,000 Infrastructure - Phase Ill $6,466,000 $6,431,031 $18,431 $16, % 94% $10,750,000 Life Science/Physical Science 510, $9,261,094 $1,305,360 $183,546 98% 100% $3,830,000 PE Phase II - Gym/Locker Room Renov. 53, $3,810,036 $0 $19,964 99% 100% $2,640,519 Pool/Tennis Courts Renovation $2,640,519 $224,502 $2,078,870 $337,147 87% 100% $4,600,000 Swing Space / Interim Housing $5,8010,000 $5,356,269 $365,320 $78,411 99% 99% $10,400,000 Theater $10,400,000 $10,153,094 $131,380 $115,526 99% 100% $1,667,699 General Contingency $0 $0 $0 $0 0% 0% $0 Sidewalk Project $0 $0 $0 $0 0% 0% $0 Network Project $0 $0 $121,192 ($121,192) 0% 0% $62,720,218 Total in Process $59,543,519 $41,789,880 $13,506,355 $4,247,284 Future $1,200,000 Music $1,203,000 $46,270 $0 $1,153,730 4% 0% $12,000,000 PSTC Parker Flats $6,003,000 $70,500 $0 $5,929,500 1% 0% $13,200,000 Total Future $7,20D,000 $116,770 $0 $7,083,230 Completed $1,057,576 Early Start/Completed-HVAC Repairs $618,539 $618,539 $0 $0 100% 100% $2,965,574 Early Start/Completed-New Plant Serv Bldg $487,574 $487,574 $0 $0 100% 100% $599,414 Early Start/Completed-Telephone System $599,414 $599,414 $0 ($0) 100% 100% $67,671 Family Consumer Science $67,671 $67,671 $0 $0 100% 100% $1,517,774 Gym -floor/seismic/bleachers $877,847 $877,847 $0 $0 100% 100% $2,481,607 Infrastructure - Phase II $2,481,607 $2,481,607 $0 $0 100% 100% $20,886,001 Infrastructure - Phase I $20,886,001 $20,886,001 $0 $0 100% 100% $2,117,203 Lecture Forum Renovation $2,117,203 $2,117,203 $0 $0 100% 100% $7,427,191 New Admin/Old Library Renovation $4,712,191 $4,712,191 $0 ($0) 100% 100% $5,413,198 New Child Development Center Bldg $1,029,198 $1,029,198 $0 $0 100% 100% $21,420,211 Other Early start / completed $1,950,012 $1,950,012 $0 $0 100% 100% $17,336,569 PE Field Track, Fitness Building $17,236,569 $17,236,569 $0 $0 100% 100% $863,697 Social Science Renovation (inc. Seismic) $863,697 $863,697 $0 $0 100% 100% $7,478,201 Public Safety Training Center Renov. $7,478,201 $7,478,201 $0 $0 100% 100% $1,000,000 Auto Technology Building $958,602 $958,602 $0 ($0) 100% 100% $2,300,000 Business Computer Science $2,215,418 $2,215,418 $0 $0 100% 100% $8,300,000 New Ed Center Building at Marina $8,30,000 $8,234,700 $0 $0 99% 100% $9,700,000 New Student Services Building $9,7CO $9,681,388 $0 $0 100% 100% $112,931,887 ITotal Completed $82,579,744 $82,495,833 $0 ($1) $188,852,105 Total All Projects $149,323,263 $124,402,483 $13,506,355 $11,330,513 General Institutional-Bond Management $5,211,924 $145,863 $129,614,407 $13,652,218 Total Bond Funds Spent to Date $143,266,625

UNIVERSITY OF THE VIRGIN ISLANDS ADMINISTRATION AND CONFERENCE CENTER ST. THOMAS CAMPUS 9:00 A.M. CONSENT AGENDA

MEETING OF THE BOARD OF TRUSTEES JUNE 15, 2013 UNIVERSITY OF THE VIRGIN ISLANDS ADMINISTRATION AND CONFERENCE CENTER ST. THOMAS CAMPUS 9:00 A.M. CONSENT AGENDA ACADEMIC, RESEARCH AND STUDENT AFFAIRS...Dr.