Chairs / Leader Onboarding Part 1

Transcription

1 Texas Library Association Chairs / Leader Onboarding Part 1 Welcome! Thank you for your commitment to the TLA and the Library Profession!

2 Your Hosts Today Are Dana Braccia Executive Director Ted Wanner Director of Continuing Education

3 Today is a general overview to touch on the critical info you need immediately. We ll be sending you an Annual Activities Timeline and inviting you to deadline via the TLA Unit Calendar. Overview For Today More onboard info during the Orientation Part 2 program: May 9, 2018 / 1-2 PM Central This will include topics such as: Working with volunteers Managing committees Leadership development

4 You are helping to lead and amazing organization! The Texas Library Association was established in 1902 to promote, support, and improve library services in Texas TLA is the largest state library association in the U.S. Its more than 6,000+ members Diverse membership from all types of libraries: academic, public, school, and special, along with library vendors and citizens who support libraries as trustees, members of Friends of the Library organizations, and library users. On our website you can find governance documents, bylaws, organizational information.

5 TLA Is Here To Help You Succeed! You are surrounded by supporters, mentors and cheerleaders! Past Leadership Executive Board Liaisons Colleagues No one is allowed to fail! Lots and lots of resources available TLA Executive Board

6 TLA staff are here for you!

7 April / May is Leadership Transition Time at the TLA Office Updating TLA Officer Databases Communication Channels, Website info etc. Critical to complete your Incoming Officer form Locking in key meeting dates and deadlines Finalizing budgets

8 Best place for you to start- Share, Discover, Connect Provide all update info as requested. Review the TLA Strategic Plan to better understand how your group supports and reflects the goals of the association Become familiar with your group operations Review the past few years of minutes and files Review past goals and reports submitted Connect with your past chairs to learn more about what worked, recommendations for the future etc. Connect with your Executive Board Liaison

9 Dig into General Resources

10 Review Officer Resources

11 Connect With Your Crew

12 Business Meetings Meeting space at Annual Assembly & Conference need to reserve space Instant Minutes / Regular Minutes Zoom Virtual Meeting Space / Conference Call lines available (Demo on Next Slide)

13 Scheduling a ZOOM Meeting 1. Go to zoom.us in a web browser 2. Sign in with (For Example): Username: zoomcall1@txla.org or zoomroom1@txla.org Password: Txla1902 or 1. At the top of the page either Schedule A Meeting, Join A Meeting, or Host A Meeting. 2. After saving the meeting you will have the option to send invites by Outlook. Invite people that you wish to have in the meeting.

14 It s Program Planning Time May 25 is when submission form open

15 Unit Budgets Why you need funds (Not Standing Committees) Programs Basic moderated panel at Annual Assembly/Conference $150 Program with AV: $500 Speaker honorarium / Speaker gift ($20) Supporting Scholarships, Awards & Stipends Supporting Leadership Development Supporting Legislative Activities Miscellaneous Advocacy and activities

16 Unit Budgets How you obtain funds TLA Membership dues allocations: Districts receive 1/10 of 1% of all membership dues for the fiscal year. (In FY2017, the amount was $591 to each of the Districts.) When a member selects YOUR unit when filling out a membership form: Divisions receive 10% of their member dues RTs get 5% of their member dues The more members the more resources your unit will have to help provide programming and services! Sponsors / Donors (Need to work closely with TLA staff due to long standing agreements in place) District Meetings (Tuition) Grants GoFundMe or other activities

17 TLA Staff will be reaching out to you regarding your Unit Budgets Meet TLA Director of Administration your best budget buddy!

18 Committee Appointment Volunteer Interest Form Unit Volunteer Interest form (NEW) Send us special requirements Building larger database Future Volunteers / Supporters

19 TLA Website -Preview at Annual Assembly -Unit-page build out workshops in November

20 Get Connected

21 Social Media Policy

22 LinkedIn *License Plate Prize! -Join TLA Discussion Group -Connect with Dana and send a message

23 Spring board social media

24 May Start planning your passing of the torch. Start thinking about how YOU will be onboarding the person who follows you in a year. TLA is a vibrant and dynamic organization and we need all of our leaders to focus on increasing member engagement and continually improving on what we do. Help discover new movers & shakers and nurture future leaders

25 Election Timeline

26 Awards / Grants / Stipends / Scholarships

27 Requesting Meeting Space for your group Booking Your Hotel Reservation Early TLA Conference & Annual Assembly

28 Thank you! Questions?