NIH/Grants.gov Fellowships Hands On Session. Session Overview

Transcription

1 NIH/Grants.gov Fellowships Hands On Session Find. Apply. Succeed. Course Numbers: ORA-1218 Session Overview After completing this lab you will be able to: Download software, grant application packages and instructions using the NIH and Grants.gov Websites Understand how to use the NIH instructions Complete an NIH NRSA Fellowship Grants.gov application package completely and correctly Understand the NIH application process timelines Initiate a SeRA Proposal Development & Routing Form 1

2 Before You Get Started Make sure you have an NIH Commons Username Contact your Institutional Representative as soon as you know you will apply School of Medicine: Debra Porzio, Fellowship Manager All other schools: Your OSR Contract & Grant Officer Format Specs for PDF Attachments Font Arial, Helvetica, Palatino Linotype, or Georgia 11 point font or larger Margins (8 1/2 x 11 paper) ½ inch margins all around No Headers or Footers Figures, Graphs, Charts, etc. Can be smaller font Must be black font, clear and legible No Jargon 2

3 Grant Application Package Save the grant application to your computer Complete the application using the instructions attached to that particular FOA (Funding Opportunity Announcement) Always download a new application for each grant Don t copy and reuse an old Application Package When application is complete, click Check Package for Errors button Do not select Save & Submit button Institutional Rep will use it when they submit All YELLOW FIELDS must be Completed! Grant Application Package The Grant Application Package is one PDF file Forms have data fields and attachments NRSA application packages will have a header page and five forms (detailed below) Always check the instructions! See Samples and Instructions in your handout A few words about PDF Attachments required to be PDF No spaces, characters, etc. in filename Less than 50 character filename Use a one word format: e.g., SpecificAims.pdf, JonesBiosketch.pdf, SmithResearchPlan.pdf Convert to PDF (do not scan) Don t add extra security to your PDF! Do not add headers and footers 3

4 Download YOUR NRSA Now! Open a web browser to the NIH F Kiosk and follow the steps above to download and save YOUR OWN NRSA Application and Instructions now. Stipend Levels Predocs Year Stipend Inst. Allow All Years $23,376 $4,200/year Postdocs Year Stipend Inst. Allowance Year 0 $43,692 $8,850/Year Year 1 $45,444 Year 2 $47,268 Year 3 $49,152 Year 4 $51,120 Year 5 $53,160 Year 6 $55,296 Year 7 + $57,504 4

5 Letters of Reference At least three references (and not more than five) are required Include this list in your cover letter names, degrees, and affiliations of the referees Select referees carefully Your Mentor CANNOT be a reference; their recommendation is included as part of the application (on the PHS Fellowship Supplemental Form). Letters of reference are due by the application receipt deadline date no grace period! SeRA/PDRF All applications require an internal Proposal Development and Routing Form Also called a PDRF PDRF Includes: Conflict of Interest (COI) declaration by both Fellow and Mentor NIH Fellowship Certification Assurance Approvals by Fellow, Mentor, and Department Log into SeRA to Initiate the PDRF 5

6 Route Application Route completed application to your Institutional Representative A least 5 business days before the deadline Route via SeRA School of Medicine: Debra Porzio All Others: Check the List Your Inst. Rep. will review and submit the completed application to Grants.gov Be sure to route your PDRF in time for all Approvals to be complete by the deadline Checklist TO DO NOW: Documents to get from Other People Mentors & Co-Mentors q Biosketch q Sponsor/Co-Sponsor information (limit to 6 pages) q Collaborators/Dissertation Advisor(s) attachment, if applicable q Certification Letter for Predoctoral Fellowships (F31) if applicable q Additional Educational Information Attachment Referees q Send them pertinent info q Ensure they file their form letters in NIH ecommons Tasks for YOU To Do NOW q Complete PDRF Tasks for YOU To Do (before award is accepted/post-award) Training & Protocols q Human & Animal Subjects q Responsible Conduct of Research q Research & Lab Safety q IRB & APLAC q Conflict of Interest Training q Post-Award Publishing Papers Anything published based on NIH Funded Research must be entered in PubMed (Public Access Law) Check Lane Library Resources 6

7 Questions? Check the Fellowship Grants.gov Fellowship Page For application downloads Grants.gov information Software requirements Check the Stanford Fellowship Website Internal Stanford forms Process checklist Contacts Overview of Submission Process Investigator Institutional Rep. Grants.gov Sponsor (NIH) Downloads & completes application Completes PDRF Routes via SeRA to Institutional Rep Reviews application (may suggest some modifications) Submits application to Grants.gov Performs cursory electronic review Sends 3 s 1. Received 2. Validated or Rejected 3. Agency Retrieval Retrieves application from Grants.gov Sends to IR: Validations Complete/Check assembled application (or ACTION REQUIRED). Upon validation, notifies Sponsor 7