Executive Cabinet Report to Board of Trustees

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1 Board Meeting Date: September 10, 2018 Executive: Leslie Shattuck Communications and Marketing Communications and Marketing The Communications and Marketing team (team) spent June, July, and August supporting several departments across the college. The following is an update of the top-level projects they worked on during the summer months. Media Outreach/Public Relations Kirkland Reporter: Commencement KNKX Public Radio: LWTech Student Photo Featured in the Article We worked on and/or issued the following press releases/media advisories: LWTech Board of Trustees Announce Contract Extension for College President LWTech to Offer Four-Week Fast-Track Summer Classes LWTech Partners with KCLS to Offer Student Access to Digital Resources Commencement Speaker Early Childhood Education BAS Degree WorkSource, Women and Work Empowerment Forum The team also worked with the following publications on potential stories: 425 Magazine: Workforce Education Seattle Times: Special Education Social Media: The team conducted social media outreach which included posts on Instagram, Facebook, Twitter and LinkedIn. Social media engagement continues to perform well. Social media outreach over the summer months promoted Summer and Fall enrollment, commencement, info sessions, workshops, several programs; including, the Engineering DTA program, the Environmental Horticulture program s grower s certificate, services available on campus, new wall murals, PAX 2018, campus and community events, and much more. Website The team is working on several projects for the website in addition to their continued work with ongoing maintenance and updates to the website.

2 Advertising The team worked on the new campaign concept for the coming year that will run across various platforms/mediums. Below is an example of the new bus tail. Programs and Department Support The team worked on several marketing projects for various programs throughout the college. These included brochures, banners, video content development, rack cards, and flyers, just to name a few. Transformations Magazine The team began working on content for the 2019 edition of Transformations magazine. Annual Report In partnership with the Foundation, the team worked on the content and design of the Annual Report. President s Office Support The team provided communications support to the President s office during the summer months. Foundation The team continued working on several marketing initiatives to support the Foundation; including, the Bright Futures Benefit Breakfast. Student and Staff Stories The team continued to identify and interview students, faculty, and alumni for a variety of outreach purposes, including PR outreach, printed and online materials. Internal Engagement Digisign Updates The team continued to update content on the campus-wide digisign system.

3 Board Meeting Date: Monday, September 10, 2018 Executive: Elisabeth Sorensen LWTech Foundation / Development Bob and Linda Tjossem Add $50,000 to Endowment Fund This Summer, generous donors Bob and Linda Tjossem, made an additional $50,000 gift to The Tjossem Family Endowed Scholarship Fund at Lake Washington Institute of Technology. The Tjossem Family Endowed Scholarship Fund now totals $350,000 and provides an unprecedented 14 annual scholarships in the amount of $1,000 each to hardworking, highly motivated students. The Foundation looks forward to honoring Bob and Linda Tjossem at the upcoming LWTech Foundation Annual Bright Futures Benefit Breakfast on October 30. StockCharts.com Emerging Software Leaders Scholarship The Foundation is pleased to announce the creation of the StockCharts.com Emerging Software Leaders Scholarship with a generous donation of $50,000 from StockCharts.com (SCC) and SCC Founder and President Chip Anderson. This scholarship will make an immediate impact on LWTech s software development program and students by awarding 5 scholarships in the amount of $5,000 in Spring 2019 and 5 scholarships in the amount of $5,000 in Fall The Foundation looks forward to highlighting this terrific and unique gift (focus on immediate impact versus endowment) at the 6 th Annual Scholarship Reception in May Save the Date! 2018 LWTech Foundation Annual Bright Futures Benefit Breakfast Save the Date for the 2018 LWTech Foundation s Annual Bright Futures Benefit Breakfast scheduled for Tuesday, October 30 at 7:00 a.m. Bachelor of Science in Nursing Campaign Update The Bachelor of Science in Nursing Campaign continues to progress! To date, we ve raised $425,000 in cash and pledges against the goal of $500,000. The Foundation also made several major gift asks and continued to cultivate leads throughout the Summer.

4 Board Meeting Date: September 10, 2018 Executive: Meena Park Human Resources & Benefits Employment We have had a busy summer of recruiting and hiring. As of August 20 th, 24 positions have been filled (including 14 faculty). Additionally, there are 7 recruitments in process including 2 exempt staff, 3 classified staff, and 2 faculty staff. Training and Development The LEADS program will kick off on October 12 th. The new cohort members Casey Huebner, Matt Allen, Jeff Troy, Stephanie Bazalar, Stacy Woodruff, Karyna Tytar, Grayson Court, Elaine Sawyer, Mary Powers, Lisa Anderson and Karen Lee represent all areas of the college and consist of faculty, exempt, and classified employees. We will be introducing the new cohort at the October board meeting. The first session will be all about planning and goal setting. Dr. Goings will welcome the cohort and discuss her 1, 5, 10 year goal setting process. The 5 Star Consortium will offer New Faculty Orientation for Adjunct Faculty on September 22, 2018 at LWTech. This orientation provides adjunct faculty with immediately applicable teaching practices and networking opportunities. The Washington State Ethics Board will be on campus on September 20 th to provide handson training on how to handle ethical issues that arise in the workplace. Engagement/Employee Recognition June s end of year All Staff meeting ended on a very positive note! In addition to the presentation of the President s Commendation Awards recognizing excellence in the areas of Student Completion, EDI, Innovation, Workplace Excellence, and Enrollment, we celebrated the retirement of 6 valued employees: George Dalich (Tenured Professor), Dr. Kim Infinger (Principal of High School Programs), Sam Manola (Adjunct Professor), Charles McKain (Adjunct Professor), Toni Sloan (Adjunct Professor), and Mariya Skobyak (Fiscal Tech III). Additionally, EDI sponsored a Community Potluck to celebrate the food traditions of the LWTech community. The annual employee picnic was held on August 9 th with nearly 175 employees and family members attending and enjoying the food, music, games and most importantly, some sun! Thank you, Foundation, for your support! The Years of Service recognition is scheduled during in-service week of September 17 th which celebrates our dedicated employees employment in 5 year increments.

5 Board Meeting Date: September 10, 2018 Executive: Dr. Elliot Stern Instruction Dr. Suzy Ames continued her work with the I.T. sector to develop the Governor s Career Connect Washington proposal. Dr. Suzy Ames and the AppConnect NW Software Development team of faculty and staff met with an Amazon executive to learn more about how to incorporate AWS Educate into the bachelor s curriculum.

6 Board Meeting Date: September 10, 2018 Submitted by: Cathy Copeland Research and Grants The Research and Grants team (team) continues to support departments across the campus with the development of grant proposals, data dashboards, and other information related to institutional effectiveness. Below is a summary of ongoing projects from the summer as they align with trustee goals and strategies for the academic year. Where there is a checked box, the department supported this work over the last month. Focus will vary from month to month over the course of the year. Board Goal 1: Provide strong leadership and direction for the college Annual briefing on Strategic Plan With the president, annually develop performance goals and evaluate the president s progress towards the identified goals and the development and implementation of college initiatives Evaluate and approve policies that promote student enrollment, achievement, and completion Evaluate and approve policies that support the Equity, Diversity, and Inclusion plan in both the learning and workplace environments Evaluate and approve policies that encourage workforce development, and provides polytechnic pathways, from basic skills to baccalaureate programs, for students to achieve their goals Evaluate and approve policies that support faculty and staff development and retention Support the accreditation process Use data to assess the effectiveness of policies Strategic Plan In collaboration with Ms. Andrea Olson, the team prepared an update on the Strategic Plan. This includes highlights from Year 1, changes for Year 2, and a dashboard monitoring the plan s progress. The team also collaborated with Marketing and Human Resources to structure feedback on the March 8 event that solicited input on the college s brand, identity, and efforts around diversity and inclusion. The full plan is available here: Promotion of student enrollment, achievement, and completion Tableau Community Dashboards The team continued to offer training on Tableau Community Dashboards in collaboration with the Professional Development Center on campus. The team will provide in-service trainings as well. In collaboration with the Office of Instruction, the team made revisions to dashboards used for the annual program review. Supporting the Equity, Diversity, and Inclusion plan in both the learning and workplace environments In collaboration with EDI Council on research, the team is working to assess the campus climate using available materials. This includes and assessment of the Employee Survey, the structured feedback on March, and student surveys such as SENSE and CCSSE. This information will be compiled into a single report for the EDIC.

7 Encourage workforce development, and provides polytechnic pathways, from basic skills to baccalaureate programs, for students to achieve their goals. To support grant monitoring, the team developed a new dashboard to monitor student progress through entry-level courses. Support the accreditation process Alongside Drs. Hayden and Ames, the team supported the drafting of the initial Year 7 accreditation report. This includes writing sections of the report and providing data for the mission fulfillment matrix. Use data to assess the effectiveness of policies Summarized below are data projects led by the team: Community College Survey of Student Engagement (CCSSE) LWTech received results of the 2017 Survey of Entering Student Engagement (SENSE) and the 2018 Community College Survey of Student Engagement (CCSSE). Results of this survey are used for student success work, accreditation, and strategic planning. Institutional Planning and Effectiveness Committee (IPEC) The Institutional Planning and Effectiveness Committee (IPEC) will continue work on Strategic Plan performance measures, including Key Performance Indicators (KPIs). Development of Employee Dashboards In collaboration with Human Resources and IT, the team is developing an employee dashboard that will help assess Strategic Plan goals related to employee satisfaction. Initial work began in the summer and will continue until the fall. Board Goal 2: Evaluate and support resource development initiatives. Support LWTech Foundation efforts to increase revenues available for scholarships, programs, faculty and staff professional development, and college support Support opportunities for public-private partnerships that contribute to scholarships, programs, and faculty and staff professional development Support college efforts to participate in grant programs that benefit scholarships, programs, and faculty and staff professional development Public-private partnerships that contribute to scholarships, programs, and faculty and staff professional development Grant work necessitates public-private partnerships. All work related to this goal is summarized below. Support college efforts to participate in grant programs that benefit scholarships, programs, and faculty and staff professional development National Science Foundation Awards The team supported the three National Science Foundation grants at LWTech. Specific work included serving as the external evaluator for the Future Tech Stars S-STEM scholarship program, which will provide $500,000 in student scholarships over the life of the project; supporting the photonics annual report submission; and, preparing for data collection in year two of the AppConnect NW project. Department of Education Awards

8 The team supported the three the Department of Education grants at LWTech. Specific work included preparation for upcoming Center of Excellence for Veteran Student Success report and preparing for submission of upcoming TRiO proposals. Grant Planning In collaboration with the Institutional Planning & Effectiveness Committee, the team is planning for next year s grant applications. Funding sources include the National Science Foundation and the Department of Education. Projects that will likely be pursued include Title III funding and additional support for Open Educational Resources. Board Goal 3: Build community connections for the College. Support the College s outreach initiatives Participate in key conferences and events, such as ACT and legislative functions In coordination with the president, actively participate and engage in community activities College Outreach Activities The team provided support to outreach activities through the Annual Report. This included text relating to the Strategic Plan; Guided Pathways; Equity, Diversity, and Inclusion; and, the college s recognition as one of the Top 150 Colleges for the Aspen Prize for Community College Excellence for Key conferences and events Ms. Cathy Copeland attended the final Washington Executive Leadership Academy (WELA) retreat this summer. She will continue some activities in the year. Mr. Grayson Court will be part of next year s LEADS cohort. The team submitted a proposal to present at the upcoming Pacific Northwest Association for Institutional Research and Planning (PNAIRP). Actively participate and engage in community activities Ms. Cathy Copeland attended the 2018 Commencement Ceremony. Both team members attended the EDI Potluck and Annual Picnic.

9 Board Meeting Date: September 10, 2018 Executive: Ruby Hayden Student Services General Update Student Services is gearing up to roll our Legend software out to all students and all faculty in the Fall term! In-Service training will be available for faculty and our collaboration with Marketing for materials for both students and faculty is moving smartly along. Admissions & Enrollment Services: The BAS application cycle has now ended. We received over 120 applications for 6 BAS programs with Fall starts. We also launched our new online application system part way through the cycle in addition to the usual paper applications. Student feedback indicates the system was easy to use. We are excited to bring this technology to better serve our students. We received a record number of nursing applications this cycle over 170. We implemented something new this year and offered those who did not get in an opportunity for admission to the BAS in Public Health or Behavioral Health. Outreach & Recruitment: Over the summer, LWTech Outreach and Recruitment hosted or was present at many on- and off-campus events, including: o Multiple campus tours o Care Day o Redmond Derby Days o DIY Women s Auto Care Workshop o Kirkland Summerfest o Mini-Maker Faire o o PAX Representing LWTech on the Education Committee for the Issaquah Chamber of Commerce The Workforce Development Outreach and Recruitment Coordinator has continued a weekly presence at WorkSource Redmond, Seattle-King County Community Court at the Redmond Library, Hopelink Bellevue, and YWCA Family Village Job/Education Resource Fairs. Early Learning Center: In Fall quarter the center will implement the use of ipads not only for parents to sign children in and out of the center but also, manage child portfolios, easily transfer pictures, message our families, and give teachers easier access to emergency contacts. Student Development: Effective July 1, the student services division went through a small re-organization and the Outreach and Admission Coaching team now reports through this area. Additionally, using 1000 aerospace funding, we were able to hire a new recruiter focused exclusively on our engineering programs.

10 TRiO We are implementing a new software that is compatible with our Hobsons software package. TutorTrac will track all information associated with students using The Learning Lab and generate custom reports for our accreditation and federal reporting needs. Workforce Development Kate Conant retired at the end of August. Kate has served us for the past decade in the Employment Resource Center. Kate brought job search, resume writing, and interviewing workshops directly into the classroom and maximized the career services online system to connect students and alumni to jobs and internships. We are grateful for Kate s creativity, and willingness to help colleagues. Kate will be missed! During the academic year, Workforce Development hosted 5 Community Resource Fairs with approximately 28 Community Based Organizations at each event. These events were sponsored by LWTech WFD, Redmond Worksource, City of Kirkland, City of Redmond, and the King County Library System. The goal was to provide regular access to community and college resources and services for marginalized and at-risk students and community members. These resources included services to address homelessness, food insecurity, financial planning, mental health, domestic violence, transportation issues, substance abuse, employment services, and access to education. In all, approximately 750 people attendee these events. Dates for the academic year have been set. The LWTech Community Resource Fair will be held quarterly on October 9th, February 12th, and May 14th. Workforce Development launched a new Food Benefits workshop during Summer This workshop will help students access food assistance and other resources from DSHS. The focus is in breaking down the stigma attached to receiving public assistance and identifying it as another form of financial aid. Once students enroll in the DSHS Food Benefits program, they will likely qualify for the BFET program at LWTech, which will give them access to individualized advising support, funds to pay for books and supplies, childcare assistance through Working Connection Childcare, and referrals to other college and community resources. We plan to continue to offer this workshop multiple times throughout the upcoming year.