YAVAPAI PRESCOTT INDIAN TRIBE & CYMPO WORKSHOP Oct. 17, 2011 from 8:00 Noon Workshop Notes

Transcription

1 Subject Yavapai Prescott Indian Tribe & Central Yavapai Metropolitan Planning Date Oct. 17, 2011 Organization Workshop (CYMPO) Facilitator Joy Keller Weidman Holon Consulting Time 8 a.m. Noon Location Yavapai Prescott Indian Tribe Gathering Center Scribe Michelle Fink Attendees Peter Bourgois, Yavapai Prescott Indian Tribe Chris Bridges, CYMPO Michelle Fink, ADOT CCP Greg Gentsch, ADOT, Prescott District Georgi Ann Jasenovec, FHWA Joy Keller Weidman, Holon Consulting Jean Knight, CYMPO Patty Lasker, CYMPO Vice Chair woman & Town of Prescott Valley, Vice Mayor Tricia Lewis, ADOT CCP Vicky McLane, CYMPO Jim Noe, Yavapai Prescott Indian Tribe Katherine Phillips, Yavapai Prescott Indian Tribe Don Sneed, ADOT MPD Mary Ann Suttles, CYMPO chairwoman & City of Prescott council woman Donald Teel, Yavapai Prescott Indian Tribe William Towne, Yavapai Prescott Indian Tribe Via Teleconference: Misty Dayzie, ADOT MPD Bob Maxwell, BIA Please see attached Invitees List for more detailed contact information. 1

2 1. WORKSHOP OVERVIEW 2. PARTNER GROUP INFORMATION SHEET 3. CENTRAL YAVAPAI METROPOLITAN PLANNING ORGANIZATION (CYMPO) PRESENTATION Agenda Outcomes: Promote regional coordination: strategies for mutual support Learn about the benefits of joining CYMPO what is in it for the tribe? Funding, technical assistance, etc. Obtain a general overview of the type of funding that is offered through CYMPO Establish and build relationships Yavapai Prescott Indian Tribe See Attached CYMPO See Attached CYMPO: Chris Bridges, CYMPO Administrator, reviewed the purpose of the CYMPO and what resources it provides to the local member agencies. CYMPO provides a unified voice for construction projects in the Central Yavapai County Region. The Regional Transportation Improvement Program must include all proposed projects for approval. CYMPO activities are overseen through an Executive Board, Multimodal Technical Advisory Committee and Transit Technical Advisory Committee. There are four CYMPO staff members including a full time Administrator, a full time Program Coordinator, a part time Program Manager and a part time Administrative Assistant. CYMPO receives funds from Federal Programs, City of Prescott and Yavapai County. Good leadership has secured the funds for NACOG projects and the CYMPO is looking to do the same. Prescott growth is faster than Flagstaff growth, due to available land in the Prescott and the fact that Flagstaff is land locked. 2

3 4. FUNDING GUIDANCE & QUESTIONS DISCUSSION HIGHLIGHTS: Peter Bourgois, Tribal Planner for the Yavapai Prescott Indian Tribe, mentioned that the Tribe will soon be selecting a consultant to conduct its long range transportation plan. For Indian Reservation Roads (IRR) funds State and County routes can be included in the Tribal road inventory. However to use IRR funds on these routes there is the need to create an IGA or MOU for the Tribe to work with the Yavapai County or ADOT. If the Tribe were to draw federal funding it needs to better understand the funding process for a project to be accepted, the process for completion of documentation needed, and the criteria qualifications to be met for the funding. The Tribe has interest in reviewing the short term economic development project impacts to the city or area and would need to look at the CYMPO planning maps for a better understanding. The Tribal Technical Assistance Program (TTAP) provides technical assistance and training. The director is Ron Hall and he should be contacted for further information ( ). Don Sneed of ADOT-MPD suggested that the Tribe consider the ADOT Planning Assistance for Rural Areas (PARA) Program as a source of funding for planning studies that may be recommended through the Tribe s long range transportation plan after it is completed. Funding guidance from FHWA is also available through the Arizona Division Office, contact Georgi Ann Jasenovec. The Tribe can also use the COGs and MPOs as a resource for technical assistance - they can walk Tribal staff through the various planning and funding program processes. Generally there are a number of resources that the Tribe can access to learn processes for completing paperwork when applying for grant funding sources. Real estate in the area needs to attract business and long-range planning will affect economic development in the region. What are the traffic volume rates? (Traffic volume data are available from ADOT or through CYMPO). 3

4 4. FUNDING GUIDANCE & QUESTIONS (continued) There are 21 traffic signals on SR 69 and if you travel on Fain Road there are only four traffic signals and reduced travel time. This is a good reason to put in roundabouts instead. Steps: who to contact to proceed with plans/suggestions: 1. CYMPO - Chris Bridges 2. ADOT - Greg Gentsch, Misty Dayzie, Don Sneed 3. FHWA - Georgi Ann Jasenovec Bob Maxwell: BIA roads that will be maintained as public roads can be added to the Tribe s IRR road inventory. These routes need to be identified and supported in the Tribe s long range transportation plan. It is critical that the City/County/State provide Certification of Roads Maintenance letters to the Tribe and BIA. Tribal Goal: Move people, good and services. Also look at transit and trails. Questions: How to get funds? What hoops will the Tribe need to jump through? There are no strings attached; just requirements to fulfill. Helpful to pursue MOU and IGA between ADOT and the Tribe. Keep in mind sovereignty of the Tribe and the need for tribal consent. No matching funds are required from the Tribe for the PARA Program as it is fully administered by ADOT MPD. 4

5 5. REGIONAL COORDINATION & PLANNING UPDATES 6. RESOURCES: WEBSITE LINKS & SHOTS Tribe s membership in CYMPO: STEPS 1. CYMPO to send a letter to the Tribe with an invitation to join as a member entity. 2. Tribe to adopt a resolution approving membership. 3. CYMPO amends regional membership and develops an intergovernmental agreement (IGA) to include the Tribe based on the resolution adopted by Tribe. 4. CYMPO to send a copy of the resolution and IGA for review, update and approval to the Executive Board and Tribe. 5. CYMPO to invite the Tribe to the quarterly meetings or as needed Meetings held the 3 rd Wednesday of each month at 6:00 pm in the County Administration Building on 3 rd Fair Street. 6. CYMPO to send a benefits packet to the Tribe and addressed to Jim Noe. 7. CYMPO to send sample documents to the Tribe. Note: Busiest meeting schedule is in the spring WEBSITES AS RESOURCES: CYMPO WEBSITE good example of an excellent website; it is very user friendly. It includes current announcements and project updates. YAVAPAI PRESCOTT INDIAN TRIBE WEBSITE includes tribal contacts and information. FHWA WEBSITE great information on policy and programs. FTA WEBSITE very good resource for program information. ARIZONA TRIBAL TRANSPORTATION (AZTT) WEBSITE contains information on tribal partnerships, upcoming conferences and training opportunities, program funding announcements, tribal PARA studies completed and underway, and tribal transportation frequently asked questions. The webpage address is: 7. CYMPO website Post CYMPO projects on the site ADOT also has the Prescott District projects listed on their website 5

6 8. MEETING CLOSING COMMENTS Peter Bougois thanks for sharing this valuable information with us. Jim Noe thank you for attending the meeting and sharing. Patty Lasker looking forward to extending their hands to the Tribe and improving the area. Can recommend resources to help the Tribe. Chris Bridges offering to assist with paperwork. Don Sneed recommends reviewing the Tribal Guidebook for an understanding of the ADOT planning and programming processes and other resource information. The Guidebook is available at: anning_programming_gdbk_tribal_govts.pdf. Georgi we can always make improvements. Functional classification - training workshops and PARA applications are available. Michelle can be a referral reference for information if you need it. Misty great meeting, thanks for attending. Joy thanks for participating today. Thanks to the Tribe for the meeting space and the refreshments. Action Plan No. Next Steps(s) Owner Target Date 1. CYMPO will send a letter to the Tribe to join Amend and update the resolution adopted by Tribe Send a copy of resolution and IGA for updates Invite Tribe to the quarterly meetings or as needed 3 rd Wednesday at 6:00 pm at the County Administration Building on Fair Street 2. Bob Maxwell will send the IRR Program overview document to Misty Dayzie to be sent/posted with the meeting minutes Chris Bridges Bob Maxwell Oct. 24 th Oct. 24 th 6

7 Action Plan No. Next Steps(s) Owner Target Date 3. Send formula of impact of roads on economic development to Peter 4. Contact Ron Hall, TTAP for technical assistance training, workshops, etc. 5. Contact ADOT MPD, Don Sneed or Misty Dayzie to request to include non tribal roads in the IRR road inventory Plan ahead it could take 9 months for approval of the funding 6. Contact ADOT-MPD, Don Sneed, for assistance with planning studies 7. Send workshop notes to Misty Dayzie, who will distribute to participants and post, along with the Invitees List, handouts, BIA overview page, and the CYMPO presentation, on the AZ Tribal Transportation web site: Chris Bridges Peter B Peter B. Peter B Joy Keller Weidman Nov. 1 st As needed As needed As needed By Oct. 24 th 7

8 WORKSHOP FEEDBACK: (compiled rating and responses) 1. How valuable was this workshop for you? AVERAGE RATING= 3.8 out of 4.0 Not valuable Somewhat valuable Valuable Very valuable (1) 3.5(1) 4.0 (6) 2. What about this workshop was most valuable to you? The people who attended Interaction with tribal representatives Learning about the tribe s needs and perspectives Introduction to additional opportunities & partnership for economic development Meeting staff members and hearing questions/concerns Chance to meet with YPIT and review face to face. How CYMPO works projects, funding, etc. To contribute to discussions on how the CYMPO can support and work with the tribe on its needs as well as regional needs. 3. What suggestions do you have for follow up? Stop when the job is completed. Face to face meetings among staff updates for keeping us in the loop Since this relationship is in its infancy, a follow up meeting sooner than later is suggested More focus on regional economic planning & development Ensure that the tribe is notified and informed on opportunities available to it. 4. What other comments do you wish to offer? Job well done. A tribal transit system could act as a major regional connector and job generator Good introduction Very positive beginning/first step. Good jog thanks! I look forward to working with the tribe on future projects. 8