ARRA Overview. ATTWG Symposium Anchorage, AK April 7, 2009

Transcription

1 ARRA Overview ATTWG Symposium Anchorage, AK April 7, 2009

2 Disclaimer Updates to this PowerPoint presentation are on-going. The final FHWA approved presentation will be made available to all users through the official FHWA website as well as other sources (TTAPs).

3 Topics Major Provisions of ARRA IRR Q&As regarding ARRA Other IRR information

4 General What is the name of the final legislation? The legislation is known as the American Recovery and Reinvestment Act of The acronym is ARRA and it is Public Law Information & Guidance

5 Purpose and Principles SEC. 3. PURPOSES AND PRINCIPLES. (a) Statement of Purposes- The purposes of this Act include the following: (1) To preserve and create jobs and promote economic recovery. (2) To assist those most impacted by the recession. (3) To provide investments needed to increase economic efficiency by spurring technological advances in science and health. (4) To invest in transportation, environmental protection, and other infrastructure that will provide long-term economic benefits. (5) To stabilize State and local government budgets, in order to minimize and avoid reductions in essential services and counterproductive state and local tax increases.

6 Purpose and Principles SEC. 3. PURPOSES AND PRINCIPLES. (b) General Principles Concerning Use of Funds- The President and the heads of Federal departments and agencies shall manage and expend the funds made available in this Act so as to achieve the purposes specified in subsection (a), including commencing expenditures and activities as quickly as possible consistent with prudent management.

7 Major Highway Provisions of ARRA $27.5 billion total $310 million for IRR Available through September 30, 2010 Transparency Publish fund usage on website (

8 Major Highway Provisions of the Act: Conference Agreement Misc. General Provisions Sec Appropriated funds cannot be used for casino, aquarium, zoo, golf course, or swimming pool Sec Use of American iron, steel, and manufactured goods Sec Laborers and mechanics to be paid prevailing wages* Sec Certification by Governor and acceptance by State legislature** Sec Compliance with National Environmental Policy Act requirements

9 IRR Specific Q&As

10 Funding How will the IRR Portion of ARRA funds be administered and distributed? Administered in accordance with Chapter 2 of Title 23. Distributed through modified formula from 25CFR170. RNDF Construction IRRHPP funding PAF calculation No 2% Planning funds made available 100% Federal, ability to satisfy local match requirements is under review.

11 Funding How will ARRA funding get to the Tribes? The funds have been made available to FHWA. FHWA is withholding the funding amount associated with the Tribes under agreement with FHWA and will re-allocate the remainder to BIA-DOT for further redistribution to BIA Regions or OSG. After the documentation is received and approved by BIA-DOT or FHWA, the ARRA funds will be dispersed to the Tribes via their typical contract/compact/fhwa agreement procedures.

12 Funding What is the required documentation that must be submitted to and approved by FHWA or BIA- DOT prior to the release of the ARRA funds? a Transportation Improvement Program (TIP), approved by FHWA, showing the projects and activities to be performed with the ARRA funds; the signed Addendum to the Tribe s AFA, RFA (for FHWA Tribes), or Title I PL contract, including the scope of work. This addendum will contain standardized language that will identify tribal responsibilities with regard to reporting and use of ARRA funds.

13 Funding What additional documentation is required for construction projects prior to the release of ARRA funds? the cover sheet of the approved PS&E, signed by a PE licensed in the State for which the work is located; the certification that the project design meets or exceeds health and safety standards; a completed project development checklist indicating that all NEPA requirements, utility easements, and R- O-W clearances have been completed; and the proposed schedule for the construction project; Funds will not be provided for both the design and construction of a project simultaneously

14 Funding What is the length of time on availability of the ARRA funds? The ARRA IRR funds are available until September 30, Funds released or de-obligated after that date immediately expire and will not be available for re-obligation by any agency. As a result, all contracts/agreements must be finalized and funds obligated prior to this date.

15 Funding How will the redistribution of funds work? In order to assure the utilization of the ARRA funds, the Act authorizes the Secretary of Transportation to collect up unobligated funds and redistribute them within the IRR Program. This will occur on February 17, FHWA and BIA, with input from the IRRPCC will be developing the criteria for ranking/selecting the redistribution projects. Call for projects will occur Fall 2009.

16 Planning What should Tribes be doing to ensure their projects are "ready to go" as part of the ARRA? Reviewing their current approved IRRTIP and contacting either their BIA Regional Office or FHWA/Federal Land s IRR Coordinator to begin work on updating or amending their IRRTIP to show the projects utilizing ARRA funding. Tribes should begin public involvement and determine conformity and other planning process steps that are required for a new proposed project so as to have the project ready as soon as possible. Transit related projects should be coordinated with the relevant transit operating agency as well.

17 Planning Can ARRA funds be used to replace IRR funds in the first year of an IRRTIP to allow that money to be used on other projects? Yes, provided that the project on which the funds are to be used has not yet been obligated. In addition, all measures should be undertaken to still utilize FY09 IRR Program funds for another eligible transportation project/activities within FY09. Because we are in the final year of SAFETEA-LU, it is imperative that minimal IRR Program funds be left unobligated at the end of FY09.

18 Activities What will be the eligible activities for the ARRA funds? Except as noted below, the list of eligible activities will be the same as those for the IRR Program and shown in 25 CFR 170. Planning activities are not eligible nor will they be approved except those directly associated with a specific construction project shown on an approved TIP. Equipment purchases will be considered on a case by case basis and must be submitted to BIA-DOT and FHWA for consideration and approval.

19 Activities Can Tribes use these funds for maintenance? Yes, in accordance with 25CFR170 and SAFETEA-LU, tribes may use up to 25% of their ARRA funds for eligible and approved maintenance activities. These activities will have to be included in the TIP and will be subject to reporting. Additional BIA Road Maintenance Funding

20 Activities Besides pure road improvement or construction projects, what other types of projects should Tribes consider? Maintenance, Operational and Safety projects. Project examples include chip seal and dust suppression projects, traffic signal upgrades, dynamic message signs, road weather information systems, roadway striping, guardrail replacement, and traffic sign upgrades. Many of these projects require limited or no environmental review time, thus they can be developed quickly.

21 Reporting What will the reporting requirements be for the ARRA funds? Transparency is critical All report forms are available on FHWA and FLH site All reports will be posted on-line at

22 Flow Diagram

23 Reports & Forms

24 Main Reporting Elements Funding amounts Project information: # of projects bid (and $$ amounts) # of contracts awarded (and $$ amounts) Date that work begins Date of completion (and $$ amounts) Number of jobs created or sustained

25 Sections 1201 and 1512 Section 1201(c)(1) requires grant recipients to submit periodic reports on the use of the funds to FHWA. FHWA will collect and compile the information and transmit to Congress All reports developed to ensure accuracy and consistency Section 1512 requires all recipients that receive ARRA funds to provide reports

26 Five Standard Reports FHWA-1586: Initial Project Information Report FHWA-1588: Periodic Grouped Project Report FHWA-1585: Monthly Recipient Project Status Report FHWA-1589: Monthly Employment Report FHWA-1587: Monthly Summary Employment Report

27 Initial Project List (Form: FHWA-1586) 1. State 2. Report Date (mm/dd/yyyy) Initial ARRA Project Plan American Recovery and Reinvestment Act Location: PROJECT DATA 3. County 4. Congressional District 5. Federal-Aid 6. State Project Number 7. Project 8. Project Name Project Number or Identification number Type 9. Project Description 10. Project Purpose 11. Total Cost Estimate ($) 12. Project Schedule (mm/yyyy) 13. Project Rationale 14. EDA (Y/N) 15. NEPA Class Action 16. NEPA Milestone Completed 17. NEPA Milestone Date (mm/dd/yyyy) Types of Federal Permits Number of Federal Permits 20. Status of Federal Permits 21. Route Number 22. Begin Mile Point 23. End 24. Length Mile Point (miles) Form FHWA (Rev. 3-12)

28

29

30

31

32

33

34

35

36

37

38

39

40 Monthly Project Status Report 1. State 2. Report Month (mm/yyyy) (Form: FHWA-1585) MONTHLY RECIPIENT PROJECT STATUS REPORT AMERICAN RECOVERY AND REINVESTMENT ACT 3. Contracting Agency 4. Federal-aid Project Number 5. State Project Number or Identification Number 6. Advertisement Date (mm/dd/yyyy) 7. Award Date (mm/dd/yyyy) PROJECT DATA 8. Notice to 9. Percent Proceed Date (mm/dd/yyyy) Contractor Information 11. Address Complete 10.Contractor Name 12. DUNS Number Street Zip Code 13. Adress Form FHWA-1585 (Rev. 3-09)

41 Periodic Grouped Project Report (Form: FHWA-1588) 1. State 2. Report Month (mm/yyyy) PERIODIC GROUPED PROJECT REPORT AMERICAN RECOVERY AND REINVESTMENT ACT PROJECT DATA 3. County 4. Congressional District 5. Federal-aid Project Number 6.State Project Number or Identification Number 7.Project Description 8. Project Purpose 9. Estimated Total Cost 10. Scheduled Completion Date (mm/dd/yyyy) 11. Project Rationale 12. Economically Distressed Area (Y/N) 13. Route Number 14. Beginning Mile Point 15. Ending Mile Point 16. Award Date (mm/dd/yyyy) Form FHWA (Rev. 3-12)

42 Monthly Employment Report MONTHLY EMPLOYMENT REPORT AMERICAN RECOVERY AND REINVESTMENT ACT 1. First day of reporting period: (mm/dd/yyyy) 2. Report Month: (mm/yyyy) 3. Contracting Agency 4. Federal-Aid Project Number 7. CONTRACTOR NAME AND ADDRESS Name: Address: 5. State Project Number or ID Number 6. Project Location: State, County or Federal Region City: Zip: 8. Contractor/Subcontractor DUNS Number: 9. Employment Data EMPLOYEES HOURS PAYROLL Prime Contractor Direct, On-Project Jobs (see guidance for definitions) Subcontractor Direct, On-Project Jobs Subcontractor Name State: 10. PREPARED BY CEO or Payroll Official: Name: Title: Prime and Subcontractor Totals DATE:

43 Monthly Summary Employment Report (Form: FHWA-1587) Monthly Summary Employment Report American Recovery and Reinvestment Act 1. State 2. Report Month (mm/yyyy) Summary Data 7. Status of 8. Total 4. State Project Number or 6. Contractor Name / Contractor Employment 3. Federal-aid Project Number 5. Project Description 9. Total Hours 10.Total Payroll ($) Identification Number State or Local Agency Employment (number of Reports employees) Form FHWA-1587 (Rev. 3-09)

44 Other IRR Information

45 FY09 IRR Program Funding Authorized level - $450 million Appropriation passed Final numbers being determined Ob limit is 6.4% No rescission or additional takedowns

46

47 QUESTIONS?