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1 NORTH CENTRAL STEM REGIONAL ADVISORY BOARD MEETING Wednesday, August 26, 2015 Noon to 3:00 p.m. Extension & 4-H Youth Building, 13th & Stange Rd, Ames, IA Join from dial-in phone line: Dial: or Meeting ID: Time 12:00-12:20 12:20-12:35 12:35-1:00 1:00-1:07 1:07-2:00 2:00-2:45 2:45-2:55 Item Board Updates - - share Greeting, Introduction of New Board Members (Paul) Advisory Board President Update (Julie) Board Member Updates attachment Governor s STEM Advisory Council update (Jeff Weld, Executive Director or Carrie Rankin, Assistant Director) Hub Update share Manager Report (Paul) attachment Financials (Carol) attachment Election of North Central Advisory Board Chair for action (Paul) Break Advisory Board Committees - action Brief Overview of Each Committee & Meeting Dates attachment (Paul) Development of Effective Committees (Carrie Rankin) Committees Meet to Begin Process (Board) STEM Business Engaging Students and Teachers & STEM Redesigned Learning Environment RFP action (Paul & Proposal Committee) Develop Plan for Review of Applications Discuss How to Use the Rubric Calendar Updates & General Announcements share (Paul) Sept 1, 5 PM, STEM BEST/RLE proposals due Sept 15, 9 11 AM, State STEM Mega Board Meeting, Marshalltown, RSVP to Paul

2 Sept 15, 11:30 3 PM, State STEM Advisory Board Meeting, Marshalltown **Marshalltown STEM Showcase 1:30-2** Oct 21, AM, Individual Committee Meetings, as needed Nov 18, 1-3 PM, NC STEM Advisory Board Meeting (next face- to- face) Other Announcements 3:00 pm Meeting Adjourns 2

3 Regional Manager Report July 9 to August 14, 2015 Presentations o STEM Business Engaging Students and Teachers (BEST) and STEM Redesigned Learning Environments (RLE) Community Forum, July 16, NIACC, Mason City o Preparation for Marshalltown STEM Showcase with ISU Extension, Marshalltown Community Schools, and Marshalltown Regional Partnership, Sept 15 Areas visited: Boone, Des Moines, Mason City, Marshalltown, Webster City, Clear Lake, Anamosa, Ankeny, Iowa State Fair Organization Connections: Science Center of Iowa Pint Sized Science & Hyperstream scale up PD, KidWind scale up PD, Center for Industrial Research and Service (CIRAS) at ISU, Iowa Small Business Development Corporation (SBDC Iowa) Ames, NIACC Mason City, Ten80 Racing scale up PD, STEM Teacher Externship Forum, ISU Extension and Outreach STEM for Iowa State Fair, Public Policy Center at University of Iowa Targeted Business/Industry o Small Business Development Corporation state office, Ames, July 14 o Prison Industries tour for STEM RLE customizable educational furniture, Anamosa, July 23 o Center for Industrial Research and Service (CIRAS) at Iowa State, Ames, August 11 Scale- Up Program Management o Facilitate FY15 Scale Up sub- awards through the Iowa State financial system for approval o Attend professional development across region/state o Multiple interactions with scale- up providers regarding awardee issues/concerns STEM Festivals o Probable recurring festivals for : Mason City and Marshalltown o Potential new festivals for : Boone, Armstrong, Ft. Dodge Leadership & Professional Development o Regional STEM Manager Performance Report Review by Director and/or Assistant Director of Iowa STEM, late August (anticipated) Final review by Iowa Governor s STEM Advisory Board Co- chairs, early September (anticipated) o Facilitating connections between ISU Extension & Outreach and the Governor s STEM Advisory Council Chair of search committee for Program Manager I Educational Opportunities Manager 4- H Youth Development STEM Hub display in 4H Building for the entire Iowa State Fair, Aug

4 Assist with Hands- On STEM activities for opening day of Iowa State Fair, Aug 13 Include ISU Extension in Leadership of Planning group for Marshalltown STEM Showcase o Equity in STEM Working Group, co- leader STEM Equity Symposium Planning committee member, University of Iowa Public Policy Center Developing charges and working group organization for Group to launch at Sept 15 th Mega Board Meeting o STEM Support of Arts and Culture working group co- lead by David Barajas, NC STEM Advisory Board member Assist with inclusion of integration in rubric for STEM BEST, STEM RLE and STEM Scale Up Provider proposals Attend Art Advocacy Caucus Day, August 14 Social Media o Facebook page: North Central Iowa STEM Region o o Online Forum: 4

5 NC STEM Advisory Board Committee Charges 1) Funding Proposals Committee: Doug, Jose, Paul, Rich a) Develop methods to assist potential applicants to create high quality applications for regional STEM funding proposals b) Develop a comprehensive review process for regional STEM funding proposals i) Lead the board in developing details for the rubrics provided by the funding application ii) Develop a manageable timeline for board to review applications (1) STEM Businesses Engaging Students and Teachers & STEM Redesigned Learning Environments (due September) (2) STEM Innovation Fund - tentative based upon funding (due November) (3) STEM Scale-Up (due March) iii) Conduct a process review assessment Progress Metrics: amount of usage/attendance/participation in application assistance, number of scale up applicants, quality of scale up applications, results from process review assessment 2) STEM Festivals Committee: Julie, Richard, Robin, Sarah a) Modify the guide for organizations interested in hosting a STEM Festival in North Central Region. b) Develop a regional policy for financial support available for new and returning festivals c) Develop a method for consistent and reliable data collection for STEM festival participants d) Recruit and assist with planning for additional STEM Festivals with a goal of 4 festivals per year geographically distributed within the region i) Current festivals in Marshalltown and Mason City will need some support ii) Boone, Armstrong are/may consider hosting one iii) Determine criteria to be used to determine if NC region would co-host a STEM Festival located within another region. For instance: SC region has asked if we are interested in partnering for a DMACC Ankeny festival on Oct 19 th e) Conduct a review assessment of STEM festival organizing committees Progress Metrics: Creation of NC STEM Festival Guide, data reports from each STEM Festival, number of STEM festivals, geographic distribution of festivals, and results from assessment of STEM festival organizing committees 3) Regional Promotion of Iowa STEM Committee: Ben, Camille, David, John a) Develop and implement a plan where all NC Board members participate in promotional efforts to increase awareness of state STEM within business, industry, formal educators, informal educators and community colleges in region i) Secure opportunities for presentations/discussions of mission of state STEM ii) Increase & focus efforts of newsletter/promotion within the region iii) Use of social media in promotion b) Create a monitoring tool for NC Board members to easily document their efforts in promotion of STEM* 5

6 c) Assist with organizing Business Panel Discussion on campus with Lt. Governor Fall 2015 Progress Metrics: number of presentations conducted across region, increased reach of newsletter based upon number of opens, social media metrics, and utilization of promotional monitoring tool 4) Iowa STEM Program Knowledge for Board Members Committee: Emily, Jan, Kathy a) Develop and implement a plan for all Advisory Board members to experience STEM scale-up programs, STEM Festivals, and other STEM activities first hand in their area of the region. b) Develop and implement a plan for advisory board members to contribute an article to the regional newsletter sharing their knowledge/experience of STEM in their area of region. c) Develop an assessment for board members to report and gauge their Iowa STEM program knowledge and engagement* Progress Metrics: number of newsletter articles contributed by board members, board member participation and knowledge as reported in assessment Opportunity for a common assessment Committee Progress Document (screen shot below) 6