D700.2 Dissemination Plan

Transcription

1 D700.2 Dissemination Plan SARA WALLIN Funding has been received from the European Commission s Seventh Framework Programme ( ) Dissemination Level: Public Project No LOTUS Localisation of Threat Substances in Urban Society

2 D700.2 Dissemination Plan Due date of deliverable: June 30, 2009 Actual submission date: June 30, 2009 LOTUS report no: LOTUS-MR-001 Number of pages: 10 Start date of project: January 1, 2009 Duration: 3 years Page 1 (10)

3 Content Content Introduction Dissemination instruments Graphical profile and logotype PowerPoint template Report template Website LOTUS leaflet Scientific publication Meetings Press Dissemination to the public Dissemination to the scientific community Conferences Journals Dissemination to End Users Protection of foreground Security Exploitation of foreground (10)

4 1 Introduction This dissemination plan is a preliminary plan to be used as guidance for dissemination during the project. According to the instruction document from IPR helpdesk 1 the dissemination plan should be made at the end of the project, thus being able to take actual project results into account. However, we feel that dissemination will primarily be made during the project whereas exploitation, which should also be planned in the dissemination plan, will be made after the project. Therefore, this preliminary plan will describe the plans for dissemination, protection and exploitation in general terms, acting as a help for consortium members throughout the project. 2 Dissemination instruments 2.1 Graphical profile and logotype An important instrument to establish an identity for the LOTUS project is the creation of a logotype and a graphical profile. Templates for Powerpoint presentations, reports and letters have been created. The LOTUS logo is blue (R: 54 G: 95 B: 145) but a white version for use if needed on a dark background is also available. The logotypes are available in jpg and eps format. When the eps format is used, the background of the logo is transparent rather than white. Figure 1 LOTUS logotype 1 3(10)

5 2.2 PowerPoint template A PowerPoint template has been made to provide the consortium with a unified profile when LOTUS results are presented. The partners are presented on the last page where the line LOTUS is a collaboration between: FOI Portendo SAAB Bruker Ramem Bruhn Newtech AIT TNO Universitat de Barcelona Secrab is an important part of the template to show which organizations are part of the LOTUS consortium. Figure 2 Powerpoint template. When used externally, the acknowledgement page should at least contain the information shown on the lower image. 4(10)

6 2.3 Report template A report template has been made to provide a uniform look of reports from the LOTUS project. Figure 3 The report template has a front and back page as well as a first page with information about the report. 5(10)

7 2.4 Website LOTUS has a website at Initially, information about the project and the LOTUS concept can be found on the site, as well as contact information to the coordinator and information about the project participants. However, it is foreseen that as work progresses in the project, more information will be presented on the web, including public reports and information about how to obtain other information from the project (on a need- and right-to-know basis). Figure 4 Initial first page of the LOTUS website. 2.5 LOTUS leaflet As for all FP7 funded projects, a leaflet has been produced by the European Commission. This leaflet will be used by the EC for marketing purposes, but may also be used by consortium members to spread information about the project. This leaflet is available for download from the DG Enterprise Security website at 6(10)

8 Figure 5 The LOTUS leaflet front and back 2.6 Scientific publication Throughout the duration of the project, LOTUS results will be disseminated to the relevant scientific communities to the greatest extent possible. (Security restrictions may however apply. ) This will be done by contributing through papers and presentations to scientific meetings, conferences, workshops and journals in the field. 2.7 Meetings The LOTUS project will host meetings such as workshops and symposia as part of scheduled project activities and deliverables. A workshop with End Users has been held and contacts will be maintained with those who have indicated interest. A symposium will be organized towards the end of the project in order to present the results of the project, especially to end users. 2.8 Press In the event that LOTUS attracts attention from the press, a press contact has been appointed: Dr. Henric Östmark Swedish Defence Research Agency He can be reached trough the FOI switchboard at (10)

9 All questions to project members from the press are to be directed to the project press contact. 3 Dissemination to the public No direct dissemination to the public is foreseen at this point. However, should the public (via the open press) take an interest in the project, questions will be answered. It is also possible that the consortium or individual partners choose to make press releases on matters that the partners consider of importance to the public. Any such press releases should be communicated with the LOTUS press contact in advance. 4 Dissemination to the scientific community All research should, when possible, be presented at scientific conferences and published in scientific journals to expose it to the scrutiny of the entire scientific community. In security research, open publication of all results may not be possible. It is, however, very important not to unnecessarily hide behind security but to make an effort to make partial results, methods etc. available to the scientific community whenever possible. In order to inspire peer-reviewed publication, one project partner (AIT) has been appointed the responsibility to actively push for publication of LOTUS results. AIT has also been appointed to coordinate these publication activities with the consortium to ensure full agreement on a publication activity as well as communicate this with the coordinator. Still, it is the responsibility of all partners to actively review their own research in search for publishable results. 4.1 Conferences LOTUS results will be presented primarily at security and explosives detection related conferences such as: The Gordon Conference on Detection of Illicit Substances: Explosives and Drugs : A poster on LOTUS was proposed by the coordinator for the conference in However, attendance at the conference was not approved by the conference chair due to oversubscription. A new attempt will be made for the conference in Future Security Conference in Karlsruhe Joint 6th Singapore International Symposium On Protection Against Toxic Substances (6th SISPAT) and 2nd International Chemical, Biological, Radiological & Explosives Operations Conference (2nd ICOC) SPIE Defense, Security, and Sensing, 5-9 April 2010 or April 2011 in Orlando, Florida, USA 8(10)

10 When appropriate, results from individual speciality areas within LOTUS are also going to be presented in scientific conferences of more academic character. Examples of such conferences are: International Conference on Ion Mobility Spectrometry (Yearly) International Symposium on Olfaction and Electronic Noses (Bi-Annual) Chemometrics in Analytical Chemistry (Bi-Annual) 4.2 Journals The results from LOTUS will be published in peer-reviewed papers to the largest extent possible but articles in non-peer-reviewed papers may also be made, especially in security related magazines. Possible journals for peer-reviewed publications on LOTUS in general are for example Journal of Forensic Science, IEEE Sensors Journal, Applied Spectroscopy, Analytical Chemistry, and Talanta. However, many other journals may be used for dissemination of results. 5 Dissemination to End Users An End User workshop was held when the project started. In addition to the End Users providing information to the consortium, it was also a good opportunity to provide them with information about the project. At the end of the project, a symposium will be held in a Central European city (e.g. Brussels) for all stakeholders to review and discuss the demonstrated results, especially the performance evaluation and exploitation aspects. It intends to include as many stakeholders as possible. The consortium strived to invite representatives of law enforcement from each EU country to the Workshop, thus ensuring dissemination of results throughout Europe. In order to get an invitation out to all EU nations, the Europol channels were used via the Swedish National Police Board (RPS). A short talk, presenting the project and extending an invitation to the end user workshop was alos given at the European Councils Terrorism Working Group. If still available to the project, the same official channels will be used for invitations for the Symposium. 6 Protection of foreground The dissemination of foreground is regulated by the Consortium Agreement and the Grant Agreement 2. The basis for ownership is that foreground is the property of the beneficiary carrying out the work generating it and that if foreground has been jointly produced by several beneficiaries, they also own it jointly. The Grant Agreement also states that whenever foreground which is capable of industrial or commercial application is produced, it must be protected. This should 2 This chapter is merely to be regarded as brief information on the subject. The underlying Consortium and Grant Agreements are much more detailed and takes precedence over anything stated here. 9(10)

11 be done by filing a patent application. Once an invention is made public, it cannot be patented. Therefore, it is important not to reveal the idea to others before the patent application is submitted. In order not to make protection of foreground impossible, it is important to adhere to the rules regarding dissemination agreed upon by the consortium partners in the Consortium and Grant Agreements. The Consortium Agreement states: The time limit to give a prior notice of any Dissemination activity shall be 30 days. Such prior notice shall be a formal notice. The time limit for a Party to object on grounds stated in Article II.30 of the Grant Agreement is 15 days.if the Party planning the dissemination and the Party objecting the dissemination cannot agree within 30 days of the objection on whether legitimate interests will suffer disproportionately great harm or regarding the modifications required, they shall refer the matter to the Steering Committee The Parties undertake to cooperate to allow the timely submission, examination, publication and defence of any dissertation or thesis for a degree which includes their Foreground or Background. However, confidentiality and publication clauses have to be respected.. These rules are also very important for security reasons (see Chapter 7). 7 Security LOTUS is a security flagged project, anticipating classified information to be used or produced. Therefore special rules to protect this information apply (se the Consortium and Grant Agreements as well as national law). Although a Security Classification Guide is included in the Description of Work (Annex A to the Grant Agreement) this guide is only an initial guess. It is important that all partners evaluate their results with the view that they may be classified. When in doubt, the coordinator should be consulted for advice. The contact person for advice on classification levels is Dr. Henric Östmark. It is also very important to adhere to the rules for dissemination, briefly described in Chapter 6. This will allow the coordinator as well as all other partners to check that the classification level is set appropriately. Security sensitive results, difficult to disseminate for the use of everyone, will use official channels to all extents possible to make sure the information is available to all who are entitled on a need and right to know basis. Dissemination through a selected forum as offered by Europol may also be done. 8 Exploitation of foreground Exploitation of foreground is obviously important for European economy as well as of course for the individual project partners. It is definitely in the interest of the consortium members to exploit any exploitable results after the project. In order to ensure the possibility to exploit the results, protection of foreground as described in Chapter 6 is considered very important by the consortium members. Exploitation is obviously very dependent on the project results and more information about exploitation will be available during and at the end of the project. 10(10)

12 LOTUS has received funding from the European Community s Seventh Framework Programme (FP7/ ) under Grant Agreement No The overall objective of the LOTUS project is to develop a new anti-terrorism tool for law enforcement agencies, in the form of an integrated surveillance system for continuous chemical background monitoring with fixed site and/or mobile detectors to identify chemical hotspots such as bomb or drug factories. The LOTUS project aims to create a system by which illicit production of explosives and drugs can be detected during the production stage rather than preventing terrorist at-tacks while they are already in motion, which is extremely difficult. The LOTUS concept is aimed at detecting chemical signatures over a wide urban area. The detectors may be placed at fixed positions although most detectors should be mo-bile. These distributed detectors continuously sample air while its carrier performs its daily work. When a suspicious substance is detected in elevated amounts, information about the type, location, amount and time is registered and sent to a data collection and evaluation centre for analysis. Several indications in the same area will trigger an alert, enabling law enforcement agencies to further investigate and respond. LOTUS is a collaboration between: FOI AIT Bruhn Newtech Bruker Portendo Ramem SAAB Secrab TNO Universitat de Barcelona Coordinator FOI, Swedish Defence Research Agency Department of Energetic Materials Grindsjön Research Centre SE Tumba SWEDEN Website