THE CORPORATION OF THE CITY OF WHITE ROCK BUENA VISTA AVENUE, WHITE ROCK, B.C. V4B 1Y6

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1 City Clerk's Office (604) THE CORPORATION OF THE CITY OF WHITE ROCK BUENA VISTA AVENUE, WHITE ROCK, B.C. V4B 1Y6 March 17, 2016 A REGULAR MEETING of CITY COUNCIL will be held in the CITY HALL COUNCIL CHAMBERS located at Buena Vista Avenue, White Rock, BC, on March 21, 2016 to begin at 7:00 p.m. for the transaction of business as listed below. T. Arthur, City Clerk A G E N D A 1. CALL MEETING TO ORDER 2. ADOPTION OF AGENDA RECOMMENDATION THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for March 21, 2016 as circulated. 3. ADOPTION OF MINUTES a) March 7, 2016 Regular Meeting Page 8 RECOMMENDATION THAT the Corporation of the City of White Rock Council adopt the following meeting minutes as circulated: a) March 7, 2016 Regular Meeting 4. DELEGATIONS AND PETITIONS 4.1 DELEGATIONS MAYOR S POETRY CHALLENGE Page 16 Barbara Cooper and Heidi Greco, Semiahmoo Arts, to provide a delegation regarding World Poetry Day, National Poetry Month, and to request that the City participate in the Mayor s Poetry City Challenge. RECOMMENDATION THAT Council receive for information the delegation provided by Barbara Cooper and Heidi Greco, Semiahmoo Arts. 4.2 PETITIONS None PAGE 1

2 City of White Rock Regular Council Meeting Agenda March 21, 2016 Page No PRESENTATIONS AND CORPORATE REPORTS 5.1 PRESENTATIONS None 5.2 CORPORATE REPORTS None 6. MINUTES AND RECOMMENDATIONS OF COMMITTEES 6.1 MINUTES STANDING COMMITTEE MINUTES - Land Use and Planning Committee March 7, 2016; Page 22 - Grants-in-Aid Sub-Committee March 15, Page 25 RECOMMENDATION THAT Council receive for information the following standing committee meeting minutes as circulated: a) Land Use and Planning Committee March 7, 2016; b) Grants-in-Aid Sub-Committee March 15, a LAND USE AND PLANNING RECOMMENDATIONS The following recommendations have been brought forward from the Land Use and Planning Committee meeting held on March 7, 2016: Clerk s Note: The recommendation from the Land Use and Planning Committee on this matter was to defeat the application. Council at this time may ratify that decision or may refer the application back to staff. At this time along with either decision Council are encouraged to include their concerns about the application thus giving the applicant feedback that they may take under advisement. The following recommendation was defeated at the March 7, 2016 Land Use and Planning Committee meeting: THAT Council endorse the following recommendations from the Land Use and Planning Committee: 1. Recommends that Council give first and second reading to Official Community Plan Bylaw 1837, 2008, Amendment No. 22 (14825/35 Thrift Avenue), 2016, No. 2130, White Rock Zoning Bylaw, 2012, No. 2000, Amendment (CD /35 Thrift Avenue) Bylaw, 2016, No and Phased Development Agreement Bylaw, 2016, No. 2135, subject to the conditions set out in this corporate report; and PAGE 2

3 City of White Rock Regular Council Meeting Agenda March 21, 2016 Page No Recommends that Council direct staff to schedule the public hearing for Official Community Plan Bylaw 1837, 2008, Amendment No. 22 (14825/35 Thrift Avenue), 2016, No. 2130, White Rock Zoning Bylaw, 2012, No. 2000, Amendment (CD /35 Thrift Avenue) Bylaw, 2016, No and Phased Development Agreement Bylaw, 2016, No b GRANTS-IN-AID SUB-COMMITTEE RECOMMENDATIONS The following recommendations have been brought forward from the Grants-in-Aid Sub- Committee meeting held on March 15, 2016: Clerk s Note: A copy of Policy No. 302 Grants-in-Aid has been included in the agenda package for reference purposes. RECOMMENDATION #1: POLICY NO. 302 GRANTS-IN-AID Page 31 THAT Council refer Policy No. 302 Grants-in-Aid to the Governance and Legislation Committee for review and consideration of the following: Reviewing section 3 with respect to the allocation of the 50% annual grant-in-aid budget relative to the Cultural Grant applications; Reviewing the language of section 7 as it pertains to the location of applicants to the Grants-in-Aid program; Revising the wording of section 5f with respect to what type of documents should accompany a grant application as a financial statement; Adding a definition of new event to the Policy. Clerk s Note: Recommendations #2 and #3 have been presented separately to observe conflict of interests declared by members of the Sub-Committee. RECOMMENDATION #2: APPLICATION #8: SENIORS COME SHARE SOCIETY THAT Council award a grant of $1,500 to Application #8, the Seniors Come Share Society for the Publication of the Seniors Directory. RECOMMENDATION #3: APPLICATION #22: WHITE ROCK SOCIAL JUSTICE FILM SOCIETY THAT Council award a grant of $750 to Application #22, the White Rock Social Justice Film Society, for a New Banner and Funds Towards City Banner Installation Fee. RECOMMENDATION #4: GENERAL APPLICATIONS THAT Council approves the following 2016 Grants-in-Aid allocations: # SOCIAL Alexandra Neighbourhood House - Middle Childhood Matters $2,000 2 Canadian Red Cross $500 3 Harmony Expressive Arts - Girl's Creative Wellness Group $0 4 Lets Dance Events $0 5 READ Surrey White Rock Society $0 6 Semiahmoo Family Place Association $1,000 7 Semiahmoo House Society $1,500 PAGE 3

4 City of White Rock Regular Council Meeting Agenda March 21, 2016 Page No. 4 8 Seniors Come Share Society (Recommendation considered separately) - 9 White Rock Elks #431 $0 # CULTURAL 10 Chinese Village Club $0 11 Christmas on the Peninsula Society $1, Community Arts Council of White Rock and District - Semiahmoo Arts $0 13 Crescent Beach Pipe Band $1, International Community Celebrations Society of BC $0 15 Outside the Box $1, Peninsula Arts Foundation $1, Peninsula Productions Society $1, White Rock Community Orchestral Society $ White Rock Events Society 2013 $2, White Rock Irish Club $1, White Rock Museum & Archives $2, White Rock Social Justice Film Society (Recommendation considered separately) - # ATHLETICS/SPORTS 23 Ocean Athletics Track & Field Club $0 24 RCACC 2812 Seaforth Highlanders $1, White Rock Fire Fighters Charity Association $2, White Rock Lawn Bowling Club 2, White Rock Polar Bear Swim $750 # OTHER 28 Earl Marriott Secondary - Dry Grad $ Green Teams of Canada $1, Peace Arch Hospital & Community Health Foundation $0 31 Semiahmoo Peninsula Marine Rescue Society $2, Surrey Search and Rescue Society $0 33 White Rock Sea Tours $0 # LATE APPLICATIONS 34 Critter Care Wildlife Society $ I Art by Saskia Sanchez $0 36 Mostafa Sabeti $0 37 Semiahmoo Secondary Dry Grad $250 Total 2016 Grant Allocations (General) $29,000 PAGE 4

5 City of White Rock Regular Council Meeting Agenda March 21, 2016 Page No. 5 RECOMMENDATION #5: ARTS APPLICATIONS THAT Council approves the following 2016 Grants-in-Aid allocations: # ARTS Alexandra Neighbourhood House - Assoc. of Neighbourhood Houses of BC $0 39 Community Arts Council of White Rock and District - Semiahmoo Arts $1, APPLICATION WITHDRAWN 41 Peninsula Productions Society $3, The Surrey Youth Theatre Company - Peninsula Arts Foundation $2, White Rock Museum & Archives $5,000 # LATE APPLICATIONS 44 I Art by Saskia Sanchez $0 Total 2016 Grant Allocations $11, SELECT COMMITTEE MEETINGS - Environmental Advisory Committee February 16, 2016 Page 34 - Tourism White Rock Board March 9, 2016 Page 37 RECOMMENDATION THAT Council receive for information the following select committee meeting minutes as circulated: a) Environmental Advisory Committee February 16, 2016; b) Tourism White Rock Board March 9, a)select COMMITTEE RECOMMENDATIONS None 7. BYLAWS AND PERMITS 7.1 BYLAWS BYLAW 2112 WHITE ROCK DEVELOPMENT COST CHARGES BYLAW, 2015, NO Page 41 Bylaw 2112 received first reading at the December 14, 2015 regular Council meeting, and was given second and third reading at the March 7, 2016 regular Council meeting. Clerk s Note: Updates have been made to Schedule A of Bylaw 2112 since third reading was given on March 7, Council is requested to rescind third reading, and give Bylaw 2112 a new third reading as amended. Revised Bylaw No has been included in the agenda package. RECOMMENDATION THAT Council rescind third reading to White Rock Development Cost Charges Bylaw, 2015, No PAGE 5

6 City of White Rock Regular Council Meeting Agenda March 21, 2016 Page No. 6 RECOMMENDATION THAT Council give third reading to White Rock Development Cost Charges Bylaw, 2015, No as amended BYLAW 2132 FINANCIAL PLAN ( ) BYLAW, 2016, NO Page 46 Bylaw 2132 received first, second, and third reading at the March 7, 2016 regular Council Meeting. An opportunity for public comment was provided at the February 29, 2016 Finance and Audit Committee. This Bylaw is being presented for final reading. RECOMMENDATION THAT Council give final reading to Financial Plan ( ) Bylaw, 2016, No BYLAW 2133 WHITE ROCK REVENUE ANTICIPATION BORROWING BYLAW, 2016, NO Page 50 Bylaw 2133 received first, second, and third reading at the February 29, 2016 regular Council Meeting. This Bylaw is being presented for final reading. RECOMMENDATION THAT Council give final reading to White Rock Revenue Anticipation Borrowing Bylaw, 2016, No BYLAW 2134 COLLECTION, REMOVAL, DISPOSAL AND RECYCLING OF SOLID WASTE BYLAW, 2015, NO. 2084, AMENDMENT NO. 1, 2016 NO Page 51 Bylaw 2134 received first, second, and third reading at the March 7, 2016 regular Council Meeting. This Bylaw is being presented for final reading. RECOMMENDATION THAT Council give final reading to Collection, Removal, Disposal and Recycling of Solid Waste Bylaw, 2015, No. 2084, Amendment No. 1, 2016 No PERMITS PERMIT TITLE None 8. CORRESPONDENCE None 9. MAYOR AND COUNCILLOR REPORTS 9.1 MAYOR S REPORT 9.2 COUNCILLORS REPORTS METRO VANCOUVER BOARD IN BRIEF None PAGE 6

7 City of White Rock Regular Council Meeting Agenda March 21, 2016 Page No MOTIONS AND NOTICES OF MOTION 10.1 MOTIONS None 10.2 NOTICES OF MOTION None 11. RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS The following appointments were made on March 7, 2016 for a term ending December 31, 2016: Tour de White Rock Board of Directors: Len Doray Realtor, Homelife Benchmark Realty Geoff Funke Senior Wealth Manager, Scotia McLeod Barry Dalziel Race Director and Owner South Surrey Cycle Chris Smith Chief Operating Officer, Steve Nash Fitness B.C. Ltd. Douglas Smith Executive Director, White Rock Business Improvement Association Erika Tibbe Graphics Artist/Marketing and Communications Specialist George Stonier Chief Steward, Air Canada, Head Marshall Tour de White Rock Monique Isherwood Accountant Kim Angel Fundraising and Event Planning professional; and 12. OTHER BUSINESS 13. CONCLUSION OF THE MARCH 21, 2016 REGULAR COUNCIL MEETING PAGE 7

8 Minutes of a Regular Meeting of Page No. 49 City of White Rock Council held in the City Hall Council Chambers March 7, 2016 PRESENT: STAFF: Mayor Baldwin Councillor Chesney Councillor Fathers Councillor Knight Councillor Lawrence Councillor Meyer Councillor Sinclair D. Bottrill, Chief Administrative Officer K. Cooper, Director of Planning and Development Services S. Kurylo, Director of Financial Services E. Stepura, Director of Leisure Services B. Ambardar, Manager of Engineering T. Arthur, City Clerk S. Lam, Deputy City Clerk Press: 1 Public: CALL MEETING TO ORDER The meeting was called to order at 7:00 p.m. 2. ADOPTION OF AGENDA It was MOVED and SECONDED THAT the Corporation of the City of White Rock Council adopts the agenda for its regular meeting scheduled for March 7, 2016 as amended to add two (2) items under Other Business: New item 12.1: Motion for consideration titled Town Centre Bylaw Revision ; and New item 12.2: Appointment of Alternate Council Representative to the Grants-in-Aid Committee. 2.1a CELEBRATING THEIR 20 TH YEAR: THE WHEAT IN THE BARLEY The Mayor, on behalf of Council, presented grasroots celtic and folk band titled The Wheat in the Barley with a certificate recognizing their 20 th Anniversary. 3. ADOPTION OF MINUTES a) February 29, 2016 Regular It was MOVED and SECONDED THAT the Corporation of the City of White Rock Council adopts the following meeting minutes as circulated: a) February 29, 2016 Regular PAGE 8

9 Minutes of a Regular Meeting of Page No. 50 City of White Rock Council held in the City Hall Council Chambers March 7, DELEGATIONS AND PETITIONS 4.1 DELEGATIONS RAISE YOUR HANDS AGAINST RACISM Moti Bali and Shushma Datt, appeared as a delegation to inform of the Second Annual Raise Your Hand Against Racism campaign culminating on March 19, PETITIONS None 5. PRESENTATIONS AND CORPORATE REPORTS 5.1 PRESENTATIONS None 5.2 CORPORATE REPORTS DECLARATION OF THE RIGHT TO A HEALTHY ENVIRONMENT Corporate report dated March 7, 2016 from the Director of Planning and Development Services titled Declaration of the Right to a Healthy Environment It was MOVED and SECONDED THAT Council: 1. Receives for information the corporate report dated March 7, 2016 from the Director of Planning and Development Services titled Declaration of the Right to a Healthy Environment; 2. Endorses the Declaration of the Right to a Healthy Environment; and 3. Requests that the City Clerk provide a copy of this declaration to the Federation of Canadian Municipalities and to the David Suzuki Foundation MULTI-FAMILY SOLID WASTE COLLECTION AMENDMENT BYLAW Corporate report dated March 7, 2016 from the City Clerk titled Multi-Family Solid Waste Collection Amendment Bylaw It was MOVED and SECONDED THAT Council receives for information the corporate report dated March 7, 2016 from the City Clerk titled Multi-Family Solid Waste Collection Amendment Bylaw. PAGE 9

10 Minutes of a Regular Meeting of Page No. 51 City of White Rock Council held in the City Hall Council Chambers March 7, MINUTES AND RECOMMENDATIONS OF COMMITTEES 6.1 MINUTES STANDING COMMITTEE MINUTES - Finance and Audit Committee February 29, Governance and Legislation Committee February 29, It was MOVED and SECONDED THAT Council receives for information the following standing committee meeting minutes as circulated: a) Finance and Audit Committee February 29, 2016; and b) Governance and Legislation Committee February 29, a STANDING COMMITTEE RECOMMENDATIONS The following recommendations have been brought forward from the Governance and Legislation Committee meeting held on February 29, 2016: COUNCIL POLICY TERMS OF REFERENCE: RENTAL HOUSING TASK FORCE It was MOVED and SECONDED THAT Council endorses proposed Council Policy 150 Terms of Reference: Rental Housing Task Force as circulated SELECT COMMITTEE MEETINGS - Cultural Advisory Committee February 23, Economic Investment Committee February 24, It was MOVED and SECONDED THAT Council receives for information the following select committee meeting minutes as circulated: a) Cultural Advisory Committee February 23, 2016; and b) Economic Investment Committee February 24, PAGE 10

11 Minutes of a Regular Meeting of Page No. 52 City of White Rock Council held in the City Hall Council Chambers March 7, a) SELECT COMMITTEE RECOMMENDATIONS The following recommendation is brought forward from the Economic Advisory Committee meeting of February 24, 2016: WHITE ROCK FILM STRATEGY MARNIE ORR, COMMUNITY ENGAGEMENT MANAGER FOR CREATIVE BC It was MOVED and SECONDED THAT Council: 1) Reviews the current film policy and process; 2) Arranges staff resources to accommodate film liaison capabilities; and 3) Provides a necessary online presence to accommodate filming in White Rock. Councillor Sinclair voted in the negative It was MOVED and SECONDED THAT Council refers the following motion (recommendation from the City Economic Investment Committee) to the Cultural Advisory Committee for comment: THAT Council: 1) Reviews the current film policy and process; 2) Arranges staff resources to accommodate film liaison capabilities; and 3) Provides a necessary online presence to accommodate filming in White Rock. 7. BYLAWS AND PERMITS 7.1 BYLAWS BYLAW 2132 FINANCIAL PLAN ( ) BYLAW, 2016, NO The Community Charter requires that the City s Financial Plan Bylaw be adopted prior to the adoption of the City s Property Tax Rate Bylaw. The Property Tax Rate Bylaw must be adopted prior to May 15, Bylaw 2132 is being brought forward at the recommendation of the Finance and Audit Committee from their meeting held on Monday, February 29, 2016 and was presented for first, second, and third reading It was MOVED and SECONDED THAT Council gives first, second, and third readings to Financial Plan ( ) Bylaw, 2016, No PAGE 11

12 Minutes of a Regular Meeting of Page No. 53 City of White Rock Council held in the City Hall Council Chambers March 7, 2016 Amending Motion It was MOVED and SECONDED THAT Council endorses an amendment to the Financial Plan to move $200,000 out of the Capital Roadworks Reserve into the appropriate budget line enabling road work along Pacific Avenue from Ewson Street to Habgood Street to be conducted in Question was called on the Main Motion as amended and it was BYLAW 2112 WHITE ROCK DEVELOPMENT COST CHARGES BYLAW, 2015, NO Bylaw 2112 received first reading at the December 14, 2015 regular Council meeting and was presented for second and third reading It was MOVED and SECONDED THAT Council gives second and third readings to White Rock Development Cost Charges Bylaw, 2015, No BYLAW COLLECTION, REMOVAL, DISPOSAL AND RECYCLING OF SOLID WASTE BYLAW, 2015, NO. 2084, AMENDMENT NO. 1, 2016 NO Bylaw 2134 addresses circumstances where a property owner of a strata unit has chosen not to arrange private collection, removal, disposal and recycling of solid waste for items that are generated by the premises (tenants). The bylaw was presented for first, second, and third reading It was MOVED and SECONDED THAT Council gives first, second, and third readings to Collection, Removal, Disposal and Recycling of Solid Waste Bylaw, 2015, No. 2084, Amendment No. 1, 2016 No PERMITS None PAGE 12

13 Minutes of a Regular Meeting of Page No. 54 City of White Rock Council held in the City Hall Council Chambers March 7, CORRESPONDENCE 8.1 CORRESPONDENCE - RECEIVED FOR INFORMATION It was MOVED and SECONDED THAT Council receives for information the correspondence items numbered and as listed and circulated in the March 7, 2016 regular Council agenda Information received February 17, 2016 regarding the Communities in Bloom Program in preparation for Canada s 150 th Anniversary Letter dated February 24, 2016 from the Minister of Small Business and Red Tape Reduction and the Minister Responsible for the Liquor Distribution Branch to inform regarding a new initiative to issue a limited number of licences for the sale of 100% BC wine on grocery store shelves. 9. MAYOR AND COUNCILLOR REPORTS 9.1 MAYOR S REPORT Mayor Baldwin noted the following community events and information: Mar 2 Savvy Seniors Workshop Mar 2 Water Quality Open House Mar 3 White Rock Rotary Club Book Sale Mar 3 Bloom Art Exhibition Mar 4 Earl Marriott Secondary School - 20 th Annual Pow Wow 9.2 COUNCILLORS REPORTS Councillor Sinclair noted the following community events and information: Mar 2 Water Quality Open House Mar 4 Bloom Art Exhibition Mar 6 Opening 1 st Annual Soroptimist Run/Walk in celebration of International Women s Day (March 8 th ) PAGE 13

14 Minutes of a Regular Meeting of Page No. 55 City of White Rock Council held in the City Hall Council Chambers March 7, 2016 Councillor Chesney noted the following community events and information: Mar 1 - Canada 150 Committee meeting Mar 2 Water Quality Open House Mar 5 Hosted Community Conversation Mar 6 White Rock Rotary Book Club Noted Congratulations to Councillor Fathers who at the March 4-6, conference for the BC Association of Farmers Markets was awarded the following: - Councillor Helen Fathers: Top Market Manager - White Rock Farmers Market: Top Farmer s Market Councillor Fathers noted the following community events and information: March 4 6 conference for the BC Association of Farmers Markets, honoured to be named Top Market Manager in BC and have the White Rock Farmers Market also recognized as the Top Market in BC, when the award was given it was highlighted the good government relationships that the market had METRO VANCOUVER BOARD IN BRIEF METRO VANCOUVER BOARD IN BRIEF FEBRUARY 26, It was MOVED and SECONDED THAT Council receives for information the February 26, 2016 Metro Vancouver Board in Brief document. 10. MOTIONS AND NOTICES OF MOTION 10.1 MOTIONS None 10.2 NOTICES OF MOTION None 11. RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS None 12. OTHER BUSINESS The following motion was added to the agenda through approval of City Council under motion : 12.1 TOWN CENTRE BYLAW REVISION: PAGE 14

15 Minutes of a Regular Meeting of Page No. 56 City of White Rock Council held in the City Hall Council Chambers March 7, It was MOVED and SECONDED THAT Council directs staff to: 1. Prepare a zoning bylaw amendment that, if enacted, would clarify sections 4.11 and 6.16 to provide that in the CR-1 and CR-2 zones, Gross Floor Area is calculated inclusive of the exterior walls and all building features such as unenclosed balconies, common stairwells, elevator shafts, common corridors, enclosed parking facilities, common recreation or amenity areas, hallways, lobbies, HVAC, and other such features 2. Deliver a copy of this resolution to Landmark Premiere Properties tomorrow, Tuesday March 8, APPOINTMENT OF COUNCILLOR - ALTERNATE TO THE GRANTS IN AID STANDING COMMITTEE: Mayor Baldwin noted his appointment of Councillor Sinclair as an Alternate to the Grants-In-Aid Committee. 13. CONCLUSION OF THE MARCH 7, 2016 REGULAR COUNCIL MEETING The Chairperson declared the meeting concluded at 7:54 p.m. Mayor Baldwin Tracey Arthur, City Clerk PAGE 15

16 To celebrate National Poetry Month and UNESCO World Poetry Day, each year municipalities across Canada are challenged to bring poetry into politics. One mayor leads this annual challenge by inviting a poet to read at a council meeting in March or April, and challenges mayors and councils across the nation to follow suit and join the celebration. Initiated by Regina Mayor Pat Fiacco in 2012, the Mayor s Poetry City Challenge celebrates poetry, writing, small presses and the contribution of poets and all writers to the rich cultural life in our country. Last year the torch was passed from Regina to Calgary, and Mayor Nenshi s first challenge was a huge success. With over seventy participants, the 2015 challenge was our largest yet but we hope for even more in 2016! This year s challenge is a collaboration between the League of Canadian Poets, The City of Calgary, and the Writers Guild of Alberta, with the support of Loft 112. Follow the League on Twitter, Facebook, and Instagram, and track the hashtag #PoetryCity to get involved! Mayor s Poetry City Challenge confirmation form and guide Mayor s Poetry City Challenge FAQ PAGE 16

17 Communities participating in the 2016 challenge will be added to this page as we receive their confirmation. PARTICIPATING COMMUNITIES for #POETRYCITY 2016 MARCH MARS Brooks, AB: Mayor Barry Morishita Caraquet, NB: Mayor Kevin J. Haché 14 mars Christiane St-Pierre Cobourg, ON: Mayor Gil Brocanier March 21 Reading from Ted Amsden Cranbrook, BC: Mayor Lee Pratt March 21 Reading from Astarte (Dale Sellars) Creighton, SK: Mayor Bruce Fidler Reading from Libby Stoker-Lavelle Dauphin, MB: Mayor Eric Irwin Drummondville, QC: Mayor Alexandre Cusson 14 mars Henriette Dion, qui lira un texte de Roch Nappert Happy Valley-Goose Bay, NL: Mayor Jamie Snook March 21 Jasper, AB: Mayor Richard Ireland La Ronge, SK: Mayor Thomas Sierzycki Portage la Prairie, MB: Mayor Irvine A Ferris March 14 Reading from Stephanie Kauffmann Spruce Grove, AB: Mayor Stuart Houston Reading from Leanne Myggland-Carter St. John s, NL: Mayor Dennis O Keefe March 21 Toronto, ON: Mayor John Tory Reading from Anne Michaels Victoria, BC: Mayor Lisa Helps March 10 Reading from Yvonne Blomer and Ann- Bernice Thomas APRIL AVRIL Brantford, ON: Mayor Chris Friel Reading from John B. Lee PAGE 17

18 Charlottetown, PE: Mayor Clifford Lee Reading from Deirdre Kessler Fernie, BC: Mayor Mary Guiliane Fredericton, NB : Mayor Brad Woodside April 11 and 25 Reading from Ian LeTourneau Grand Prairie, AB: Mayor Bill Given Medicine Hat, AB: Mayor Ted Clugston Mississauga, ON: Mayor Bonnie Crombie Reading from Anna Yin Moose Jaw, SK: Mayor Deb Higgins April 18 Reading from Jim McLean Nanaimo, BC: Mayor Bill McKay Reading from Naomi Beth Wakan New Westminster, BC: Mayor Jonathan Coté Reading from Candice James North Battleford, SK: Mayor Ian Hamilton Powell River, BC: Mayor David Formosa Reading from Elijah Hueston, Mia Curtis, Sara Warman and Meaghan Turley, and Olivia Warman and Kayla Baker Sackville, NB: Mayor Robert Berry Reading from Shoshanna Wingate St. Catharine s, ON: Mayor Walter Sendzik St. John s, NL: Mayor Dennis O Keefe April 4 Vancouver, BC: Mayor Gregor Robertson April 20 Reading from Rachel Rose Victoria, BC: Mayor Lisa Helps April 14 Reading from Yvonne Blomer and Ann- Bernice Thomas Windsor, ON: Mayor Drew Dilkens Reading from Marty Gervais OTHER Barrie, ON: Mayor Jeff Lehman PAGE 18

19 MAYOR S POETRY CITY CHALLENGE CONFIRMATION OF PARTICIPATION Name of Mayor: City/Community: My community will be participating in the Mayor s Poetry City Challenge Decline IF YOU ARE TAKING PART 1. Who may we contact for information or follow-up? Name: Position/Department Phone: For Social Media Promotion: City Twitter Handle City Website City Facebook Page 2. When do you expect the Poetry City reading to be held: March April To be determined 3. Do you know the name of the poet(s) who will be reading? No, Still to be determined Yes. Poet s Name: 4. Will you be declaring: March 21 as UNESCO World Poetry Day April as National Poetry Month PLEASE COMPLETE THIS PAGE AND RETURN IT TO: The League of Canadian Poets Spadina Avenue Toronto ON M5T 2C2 Tel: Fax: ; admin@poets.ca PAGE 19

20 GUIDE FOR MAYOR S POETRY CITY CHALLENGE COMMUNITIES The Mayor s Poetry City Challenge is a program of the League of Canadian Poets (LCP) in partnership with the City of Calgary and the Writers Guild of Alberta (WGA). 1. Be sure to complete the preceding confirmation form, including the contact information for the person in your Council or Administration who will be the lead for this project. This helps us to track the program and to make sure you are recognized. If you prefer not to take part, please help us by checking off the your answer and returning the form. 2. Choose a poet from your community to read a poem at your Council meeting in March or April We suggest a minimum reading time of about five minutes. 3. If you need help chosing a poet, please see the attached contact information on writing orgnizations in your province and accross Canada. These organizations have been advised of the project and should be able to assist you. 4. Please provide us with the name and contact information for your poet (or poets) as soon as one is selected. 5. All communities participating in the 2016 Mayor s Poetry City Challenge are encouraged to follow Calgary s lead in compensating their local poet for their reading, to support the Status of the Artist. 6. Participating communitities will be identified in media releases and social media as part of the national campaign. We encourage you to promote your participation through your own media channels as well. 7. Poets are invited to send links to bios and their poems (text or video) to be posted on the League of Canadian Poets webpage and social media outlets via the contact below. 8. Contact information: Nicole Brewer, Administration and Communications Coordinator League of Canadian Poets admin@poets.ca; phone: ; fax: PAGE 20

21 PROVINCIAL WRITERS ORGANIZATIONS The following provincial writers organizations can assist you in identifying a local poet to participate in the Mayor s Poetry City Challenge, or you may already have a poet in mind. The League of Canadian Poets Spadina Avenue Toronto, ON M5T 2C2 Phone: admin@poets.ca The Federation of British Columbia Writers P.O. Box 3887 Stn Terminal Vancouver, BC V6B 2Z3 Phone: info@bcwriters.ca Writers Guild of Alberta Groat Road Edmonton, AB T5M 3K6 Phone: Toll Free: mail@writersguild.ab.ca Saskatchewan Writers Guild P.O. Box 3986 Regina, SK S4P 3R9 Phone: swgevents@skwriter.com Manitoba Writers Guild Arthur Street Winnipeg, MB R3B 1H3 Phone: info@mbwriter.mb.ca Union des écrivaines et des écrivains Québécois 3492 Avenue Laval Montreal, QC H2X 3C8 Téléphone: Courriele: ecrivez@uneq.qc.ca Quebec Writers Federation 1200 Atwater Avenue, Suite 3 Westmount, QC H3Z 1X4 Phone: admin@qwf.org Writers Federation of Nova Scotia 1113 Marginal Road Halifax, NS B3H 4P7 Phone: director@writers.ns.ca Writers Federation of New Brunswick 527 Dundonald Street, Suite 151 Fredericton, NB E3B 1X5 Phone: info@wfnb.ca Association acadienne des artistes professionelles du Nouveau Brunswick 140, rue Botsfordpièce 29 Moncton, NB E1C 4X5 Téléphone: Courriele: info@aaapnb.ca PEI Writers Guild 81 Prince Street Charlottetown, PEI C1A 4R3 peiwritersguild@gmail.com Writers Alliance of Newfoundland and Labrador Haymarket Square 223 Duckworth Street, Suite 208 St. John's, NL A1C 6N1 Phone: wanlassist@nf.aibn.com Maison de la poésie de Montréal 911, rue Jean-Talon Est, local 323 Montreal, QC H2R 1V5 Téléphone: Courriele: poesie@maisondelapoesie.qc.ca PAGE 21

22 Minutes of a City of White Rock Council Land Use and Planning Committee Meeting Page No. 3 held in the City Hall Council Chambers March 7, 2016 PRESENT: STAFF: Councillor Meyer, Chairperson Mayor Baldwin Councillor Chesney Councillor Fathers Councillor Knight Councillor Lawrence Councillor Sinclair D. Bottrill, Chief Administrative Officer K. Cooper, Director of Planning and Development Services S. Lam, Deputy City Clerk Press: 1 Public: 12 The meeting was called to order at 6:35 p.m. 1. AGENDA APPROVAL It was MOVED and SECONDED THAT the Land Use and Planning Committee adopts the agenda for the meeting scheduled for March 7, 2016 as circulated. 2. PREVIOUS MINUTES a) Land Use and Planning Committee Meeting February 15, It was MOVED and SECONDED THAT the Land Use and Planning Committee adopts the minutes of the February 15, 2016 meeting as circulated. 3. REPORTS 3.1 REVISED OCP AND ZONING AMENDMENTS AND PHASED DEVELOPMENT AGREEMENT (FORGE) 14825/35 THRIFT AVENUE (OCP/PDA/ZON ) The Director of Planning and Development Services provided a PowerPoint presentation summarizing the corporate report dated March 7, 2016 titled Revised OCP and Zoning Amendments and Phased Development Agreement (Forge) 14825/35 Thrift Avenue (OCP/PDA/ZON ). The following comments were highlighted: Staff have reviewed the height of the proposal, the impact of views, and available community amenities; Should a development move forward to the West of the proposal, the report addresses opportunities for shared driveway access; The number of units has been reduced from 36 to 33. PAGE 22

23 Minutes of a City of White Rock Council Land Use and Planning Committee Meeting Page No. 4 held in the City Hall Council Chambers March 7, 2016 Following the presentation, members of Council expressed concerns regarding the proposed amenity contributions, and also posed questions to staff. The following comments were provided in response: There is adequate parking and driveway access to address safety concerns in the event the proposed project to the west of the existing application does not move forward for quite some time; Staff have worked with the applicant to address concerns regarding the impact of views for residents surrounding the proposal; The project was designed with an objective of having minimal impact on the views of adjacent lots. While suggestions were made to adjust the placement of the proposal on the subject property, staff noted that moving the building, either east or west, will either impact the views of surrounding residents or the proposal for shared driveway access It was MOVED and SECONDED THAT the Land Use and Planning Committee: 1. Receives for information the corporate report dated March 7, 2016 from the Director of Planning and Development Services, titled Revised OCP and Zoning Amendments and Phased Development Agreement (Forge) 14825/35 Thrift Avenue (OCP/PDA/ZON ); 2. Recommends that Council give first and second reading to Official Community Plan Bylaw 1837, 2008, Amendment No. 22 (14825/35 Thrift Avenue), 2016, No. 2130, White Rock Zoning Bylaw, 2012, No. 2000, Amendment (CD /35 Thrift Avenue) Bylaw, 2016, No and Phased Development Agreement Bylaw, 2016, No. 2135, subject to the conditions set out in this corporate report; and 3. Recommends that Council direct staff to schedule the public hearing for Official Community Plan Bylaw 1837, 2008, Amendment No. 22 (14825/35 Thrift Avenue), 2016, No. 2130, White Rock Zoning Bylaw, 2012, No. 2000, Amendment (CD /35 Thrift Avenue) Bylaw, 2016, No and Phased Development Agreement Bylaw, 2016, No DEFEATED Councillors Chesney, Fathers, Knight, Lawrence, Meyer, and Sinclair voted in the negative 3.2 INFORMATION REPORT UPDATE (TEXOR HOMES) 14022/34 NORTH BLUFF ROAD AND 1590 NICHOL ROAD (OCP/ZON/MJP ) Corporate report dated March 7, 2016 from the Director of Planning and Development Services titled Information Report Update (Texor Homes) 14022/34 North Bluff Road and 1590 Nichol Road (OCP/ZON/MJP ). Karen Cooper, Director of Planning and Development Services, summarized the On-Table memo dated March 7, 2016 which provided an update regarding the status of the proposed project. PAGE 23

24 Minutes of a City of White Rock Council Land Use and Planning Committee Meeting Page No. 5 held in the City Hall Council Chambers March 7, It was MOVED and SECONDED THAT the Land Use and Planning Committee receives for information the memo dated March 7, 2016 from the Director of Planning Development Services titled Information Report Update (Texor Homes) 14022/34 North Bluff Road and 1590 Nichol Road (OCP/ZON/MJP ). 4. CONCLUSION OF THE MARCH 7, 2016 LAND USE AND PLANNING COMMITTEE MEETING The Chairperson declared the meeting concluded at 6:54 p.m. Deputy Mayor Meyer, Chairperson Stephanie Lam, Deputy City Clerk PAGE 24

25 Minutes of a Regular Meeting of the 1 Grants in Aid Committee held in the City Hall Council Chambers March 15, 2016 PRESENT: ABSENT: STAFF: Councillor Knight, Chairperson Councillor Chesney Councillor Sinclair, Alternate Councillor Fathers S. Kurylo, Director of Financial Services C. Halpern, Manager of Cultural Development S. Lam, Deputy City Clerk Public: 0 The meeting was called to order at 12:03 p.m. 1. AGENDA APPROVAL It was MOVED and SECONDED THAT the March 15, 2016 Grants-in-Aid agenda be amended as follows: Adding new item 3a review of Policy No. 302 Grants-in-Aid AND THAT the Grants-in-Aid Sub-Committee agenda be adopted as amended. 2. PREVIOUS MINUTES a) Grants-In-Aid Sub-Committee Meeting November 20, 2015 It was MOVED and SECONDED THAT the Grants-In-Aid Sub-Committee adopt the minutes of the November 20, 2015 meeting as circulated. 3A. POLICY 302 GRANTS-IN-AID The Committee discussed the City of White Rock s Policy No. 302 Grants-in-Aid and requested clarification with respect to the following statement: 50% of the general annual grant in aid budget plus $20, 000 (added to the budget in 2015) will be allocated to fund the arts and cultural projects that contribute to the economic development of White Rock. In response to members of the Committee, Staff provided the following comments: PAGE 25

26 Minutes of a Regular Meeting of the 2 Grants in Aid Committee held in the City Hall Council Chambers March 15, 2016 The $20, 000 noted in the statement has been allocated in the budget to address applications requiring seed money for new or expanded events in the City; The intent of the $20, 000 was not to reduce the amount of grants awarded to Arts and Culture previous to that which represented 50%; The Committee suggested that the Policy s wording be amended to have applicants service White Rock, as opposed to being located in White Rock. Staff clarified that this point pertains only to the applications considered in the additional $20, 000 category; Financial statements should continue to be included with grant applications; however, it was suggested that requiring audited or independently reviewed statements be reviewed. It was MOVED and SECONDED THAT the Grants-in-Aid Sub-Committee recommends the following motion to Council: THAT Council refer Policy No. 302 Grants-in-Aid to the Governance and Legislation Committee for review and consideration of the following: Reviewing section 3 with respect to the allocation of the 50% annual grant-in-aid budget relative to the Cultural Grant applications; Reviewing the language of section 7 as it pertains to the location of applicants to the Grants-in-Aid program; Revising the wording of section 5f with respect to what type of documents should accompany a grant application as a financial statement; Adding a definition of new event to the Policy GRANTS-IN-AID Sandra Kurylo, Director of Financial Services, summarized the corporate report dated March 11, 2016 titled 2016 Grants-in-Aid. Prior to considering the applications, the following comments were noted for clarification: Under the General Grants category, one application may be awarded up to a maximum of $2000; Applicants who are awarded a grant must provide a report to the City regarding their use of the grant; Applicants who do not report back to the City are not eligible for a grant the following year; PAGE 26

27 Minutes of a Regular Meeting of the 3 Grants in Aid Committee held in the City Hall Council Chambers March 15, 2016 The City s Policy does not speak to ramifications as a result of misusing a grant; however, it was noted that the Grants-in-Aid committee would be aware of the use of grants as all organizations must report back to the City before the end of the year; Staff clarified that they are not aware of any issues with false or absent reports with respect to the applications under the Committee s consideration. Staff advised that correspondence was received withdrawing Application #40 Jazz by the Sea, as well as an additional letter regarding Application #35 I Art by Saskia Sanchez. It was MOVED and SECONDED THAT the Grants-in-Aid Committee receive the following correspondence: from C. Jensen withdrawing Application #40; Letter from S. Schanz regarding additional information with respect to Application #35. The Committee proceeded to review each application provided in the agenda package. With respect to Application #1 Alexandra Neighbourhood House Middle Childhood Matters, the committee noted that the awarding of the Grant will be subject to the continuation of the Middle Childhood Programs Training Module. If the Middle Childhood Program does not continue, the funds may be used for the Welcome Home! A Camp Alexandra Homecoming Party event. Conflict of Interest: The recommendations below were considered separately due to a declared conflict of interest with Committee members. Application #8: Seniors Come Share Society Councillor Sinclair declared a conflict of interest with respect to Application item #8 Seniors Come Share, and exited the meeting. It was MOVED and SECONDED THAT the Grants-In-Aid Sub-Committee recommend that Council award a grant of $1,500 to Application #8, the Seniors Come Share Society for the Publication of the Seniors Directory. Councillor Sinclair returned to the meeting following the vote regarding Application #8. PAGE 27

28 Minutes of a Regular Meeting of the 4 Grants in Aid Committee held in the City Hall Council Chambers March 15, 2016 Application #22: White Rock Social Justice Film Society Councillor Chesney declared a conflict of interest with respect to Application item #22 White Rock Social Justice Film Society, and exited the meeting. It was MOVED and SECONDED THAT the Grants-In-Aid Sub-Committee recommend that Council award a grant of $750 to Application #22, the White Rock Social Justice Film Society, for a New Banner and Funds Towards City Banner Installation Fee. Councillor Chesney returned to the meeting following the vote regarding Application #22. It was MOVED and SECONDED THAT the Grants-In-Aid Sub-Committee: 1. Receives for information the corporate report dated March 11, 2016 from the Director of Financial Services titled 2016 Grants- In-Aid; and 2. Makes the following recommendations to Council on 2016 Grants- In-Aid for approval: # SOCIAL Alexandra Neighbourhood House - Middle Childhood Matters $2,000 2 Canadian Red Cross $500 3 Harmony Expressive Arts - Girl's Creative Wellness Group $0 4 Lets Dance Events $0 5 READ Surrey White Rock Society $0 6 Semiahmoo Family Place Association $1,000 7 Semiahmoo House Society $1,500 8 Seniors Come Share Society (Considered separately) - 9 White Rock Elks #431 $0 # CULTURAL 10 Chinese Village Club $0 11 Christmas on the Peninsula Society $1, Community Arts Council of White Rock and District - Semiahmoo Arts $0 13 Crescent Beach Pipe Band $1, International Community Celebrations Society of BC $0 15 Outside the Box $1, Peninsula Arts Foundation $1, Peninsula Productions Society $1, White Rock Community Orchestral Society $ White Rock Events Society 2013 $2, White Rock Irish Club $1,000 PAGE 28

29 Minutes of a Regular Meeting of the 5 Grants in Aid Committee held in the City Hall Council Chambers March 15, White Rock Museum & Archives $2, White Rock Social Justice Film Society (Considered separately) - # ATHLETICS/SPORTS 23 Ocean Athletics Track & Field Club $0 24 RCACC 2812 Seaforth Highlanders $1, White Rock Fire Fighters Charity Association $2, White Rock Lawn Bowling Club 2, White Rock Polar Bear Swim $750 # OTHER 28 Earl Marriott Secondary - Dry Grad $ Green Teams of Canada $1, Peace Arch Hospital & Community Health Foundation $0 31 Semiahmoo Peninsula Marine Rescue Society $2, Surrey Search and Rescue Society $0 33 White Rock Sea Tours $0 # LATE APPLICATIONS 34 Critter Care Wildlife Society $ I Art by Saskia Sanchez $0 36 Mostafa Sabeti $0 37 Semiahmoo Secondary Dry Grad $250 Total 2016 Grant Allocations (General) $29, GRANTS-IN-AID ARTS AND CULTURE EVENTS Corporate report dated March 11, 2015 from the Director of Financial Services titled 2016 Grants-in-Aid / Arts and Culture Events. It was MOVED and SECONDED THAT the Grants-in-Aid Committee 1. Receive for information the corporate report dated March 11, 2016 from the Manager of Cultural Development titled 2016 Grants-in-Aid Arts and Culture Events; and 2. Make recommendations to Council on approving the 2016 Grantsin-Aid Arts and Culture Events. # ARTS Alexandra Neighbourhood House - Assoc. Of Neighbourhood Houses of BC $0 39 Community Arts Council of White Rock and District - Semiahmoo Arts $1, APPLICATION WITHDRAWN 41 Peninsula Productions Society $3, The Surrey Youth Theatre Company - Peninsula Arts Foundation $2, White Rock Museum & Archives $5,000 PAGE 29

30 Minutes of a Regular Meeting of the 6 Grants in Aid Committee held in the City Hall Council Chambers March 15, 2016 LATE APPLICATIONS 44 I Art by Saskia Sanchez $0 Total 2016 Grant Allocations $11,000 The Committee discussed the number of submissions received for 2016, and made note that there was an expectation that there would have been an increased number of applications for cultural events. It was suggested that the application process for both the General and Arts & Culture category are similar, and may be difficult to differentiate for those wishing to apply. Moving forward, the Committee requested staff to consider options for clarifying both processes (eg: using different coloured paper for each application or two application forms). The Committee also suggested that the purpose of the grant request for previous years be included in the submission. 5. CONCLUSION OF THE MARCH 15, 2016 GRANTS-IN-AID SUB- COMMITTEE MEETING The Chairperson declared the regular meeting concluded at 1:48 p.m. Councillor Knight Chairperson Stephanie Lam Deputy City Clerk PAGE 30

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34 Minutes of a Meeting of the Environmental Advisory Committee Page 1 held in the City Hall Boardroom on February 16, 2016 PRESENT: G. Saunders, Chairperson S. Hamm, Vice Chairperson Councillor Fathers J. Lawrence D. Walker ABSENT: GUESTS: 5 STAFF: G. St. Louis, Director of Engineering and Municipal Operations L. Sym, Committee and FOI Clerk 1. CALL TO ORDER The meeting was called to order at 4:05 p.m. 2. ADOPTION OF AGENDA It was MOVED and SECONDED the Environmental Advisory Committee adopts the agenda of the February 15, 2016 as circulated. 3. ADOPTION OF MINUTES a) September 9, 2015 It was MOVED and SECONDED THAT the Environmental Advisory Committee adopts the minutes of the September 9, 2015 meeting as circulated. 4. NOMINATION AND ELECTION OF CHAIRPERSON It was MOVED and SECONDED THAT Mr. Gary Saunders be nominated to the position of Chairperson. It was MOVED and SECONDED THAT Mr. Gary Saunders be elected to the position of Chairperson. PAGE 34

35 Minutes of a Meeting of the Environmental Advisory Committee Page 2 held in the City Hall Boardroom on February 16, NOMINATION AND ELECTION OF VICE CHAIRPERSON It was MOVED and SECONDED THAT Ms. Sharleen Hamm be nominated to the position of Vice Chairperson. It was MOVED and SECONDED THAT Ms. Sharleen Hamm be elected to the position of Vice Chairperson. 6. EAST BEACH EROSION WATERFRONT PLAN Staff advised that East Beach is being reviewed with regard to natural erosion and a conceptual plan will be developed. Staff went to view West Vancouver s Ambleside beach to meet with their contracted Coastal Engineer and staff. There are many items to be considered when drafting the conceptual plan, such as sea-level rise, soft or hard scape, king tides, etc. It was noted that the Coastal Engineer for West Vancouver created the original breakwater in White Rock. Staff are currently working with the Department of Fisheries for approvals for short term improvements to minimize any further erosion. There is funding in the budget for the East Beach Creation of Land Concept Plan, in order to build/take back some of the land that has been lost due to erosion. The City will be looking for feedback from the public during the design process, and this item will be placed on the April 19, 2016 agenda with Lance King s presentation regarding a vision for the waterfront. 7. SUMMER WATER CONSERVATION Discussion was held regarding the City of White Rock summer watering restrictions in comparison to Metro Vancouver s watering restrictions, noting that they are similar but not identical. The City of White Rock receives its water from an underground aquifer unlike Metro Vancouver which is from surface water and snow melt. The City of White Rock will be computer modelling the system, with two (2) treatment facilities on Oxford Street and Merklin Street, and two (2) additional wells on Buena Vista Avenue and High Street. The model will be run to determine peak water demands to determine when the watering restrictions would have to be put into effect. The well on High Street is a seasonal well that is run only in the drier months of July and August, and a new well will be drilled on the Oxford site in The committee agreed to support a watering restriction policy based on the City of White Rock s usage. PAGE 35

36 Minutes of a Meeting of the Environmental Advisory Committee Page 3 held in the City Hall Boardroom on February 16, HUMP VEGETATION PLANTINGS Staff advised that Diamond Head Consulting has been engaged to create a twenty 20 year planting plan for the Hump. They are recommending that Himalayan Blackberries will need to be removed by hand rather than using herbicides. Natural shrubbery and plantings will be selected for erosion control and esthetics of the Hump. The plan should be low maintenance and contain vegetation that will attract birds and wildlife. Approval of the plan from Burlington Northern Santa Fe Railway (BNSF) will be required. Committee members requested that Diamond Head Consulting present the draft plan to the Environmental Advisory Committee at an additionally scheduled meeting on March 15, Staff added that a geo-technical investigation into the large steel bin walls still needs to occur. 9. COMMITTEE TERMS OF REFERENCE CHAIRPERSON The Chairperson reviewed the Terms of Reference with the committee. 10. COMMITTEE CODE OF CONDUCT The Chairperson requested that committee members complete the Committee Code of Conduct form and return it to the Committee Clerk. 11. NEXT MEETING Has been scheduled for Tuesday, April 19, CONCLUSION OF THE MEETING The Chairperson declared the meeting concluded at 4:55 p.m. Gary Saunders, Chairperson L. Sym, Committee and Freedom of Information Clerk PAGE 36