.1 Executive Committee Meeting Minutes - March 18, 2002

Transcription

1 00013a held March 25, 2002, at 1:00 p.m. in the Matsqui Centennial Auditorium Council Present: Mayor G. Ferguson; and Councillors S. Gibson, M. Gill, J. Redekop, P. Ross, M. Warawa, and C. Wiebe Staff Present: City Manager - G. Guthrie; Manager, Legislative Services - M. E. MacKenzie; Manager, Development Approvals - G. Boyle; and Committee Secretary - E. Storrier Staff Present for a Portion of the Meeting: Director of Corporate Services - D. Bottrill; Director of Engineering - E. Regts; Manager, Engineering Services - J. Duckworth; Manager, Transportation, Drainage and Dyking - A. Kastelein; Manager, Utilities - R. Bomhof; Acting Director of Development Services - G. Acheson; Senior Planner - M. Thornton; Development Approvals Engineer - P. Blaker; Development Technician - L. Burk; Director of Parks and Recreation - M. Taylor; MRC Pool Manager - S. Lockhart; Manager, Property Services - S. Wong; and Economic Development Manager - J. Teichroeb Media Present: Shaw Communications Inc., The News (part) Public Present: CALL TO ORDER Mayor Ferguson called the meeting to order at I :06 p.m. 2. ADOPTION OF MINUTES.1 Executive Committee Meeting Minutes - March 18, 2002 Redekop, that the minutes of the Executive Committee meeting of Council held March 18, 2002, be adopted. E CARRIED. 3. BUSINESS OUT OF MINUTES None.

2 held March 2S, 2002, at I :06 p.m. in the Matsgui Centennial Auditorium Page 2 4. DELEGATIONS.1 Easter Egg Decorating Promotion - Matsgui Recreation Centre Pool S. Lockhart, Manager, Matsqui Recreation Centre Pool, requested the Mayor and Council's participation in an Easter egg decorating promotion. Pictures will be displayed at the Matsqui Recreation Centre Pool during Easter weekend.. 2 Habitat for Humanity (0530-0S) K. Tarabas, President, Upper Fraser Valley Habitat for Humanity, explained that Habitat for Htunanity is an independent, non-profit society, dedicated to building affordable homes in partnership with families in need. Homeowners contribute their labour in return for a no-interest mortgage. Mortgage costs are kept low by the use of volunteer labour and the donation of funds and building materials. In response to questions from Councillors, K. Tarabas clarified that future homeowners are chosen based on need, willingness to work, and ability to pay back a no-interest mortgage. She requested consideration of donation of land; waiving or reducing building fees; and appointment of a City liaison person. Gill, that the delegation of K. Tarabas, Habitat for Humanity, be received; and (I) staff report back on the request for land donation and reduced fees ; and (2) the Mayor appoint a liaison person to the Habitat for Humanity society. E CARRIED..3 Allwood Park Tenants Association and Section 219 Covenant between Westfair Properties and the City of Abbotsford ( ) C. Maddock, solicitor for the Allwood Park Tenants Association, outlined concerns raised by the residents regarding the wording of sections of the Section 219 Covenant dated March 4, 2002, in conjunction with the Resolution No. RS I, adopted at the October IS, 2001, Regular meeting of Council. In particular, the Tenants Association were concerned at the wording of section I, allowing the developer to terminate leases, in accordance with the Residential Tenancy Act, if a negotiated agreement for relocation or compensation could not be reached. Other concerns related to the total number of pads available, and use of the pads by the remaining tenants versus the developer.

3 U00135 held March 25, 2002, at I :06 p.m. in the Matsqui Centennial Auditorium Page 3 Wiebe, that the delegation of C. Maddock, Allwood Park Tenants Association, be received and referred to the City Solicitor for a report at a future Closed meeting of Council. E CARRIED..4 Canadian Business Centre Ltd., Underground Utilities at 2777 Gladwin Road ( ) The delegation of Canadian Business Centre Ltd., regarding the underground utilities at 2777 Gladwin Road, was withdrawn. 5. REPORTS 5.1 ADMINISTRATION.1 Fourth Avenue, East ofb Street, - Local Improvement Reserve ( ) Moved by Councillor Gill, seconded by Councillor Wiebe, that Report No. ADM 2 I dated March 19, 2002, be received from the Manager of Legislative Services; and, based on the insufficiency of the petitions, the proposed works by local improvement for Fourth Avenue, east of B Street, and the lane between Fourth and Fifth Avenues, east of B Street, not proceed. E CARRIED. 5.2 DEVELOPMENT SERVICES. I Immanuel Fellowship Baptist Church, 2950 Blue Jay Road - D.V.P. Application ( / ) Report No. DEV dated March 18,2002, from the Senior Planners, recommended approval in principle for a Development Variance Permit, varying building height for an addition to an existing church, for the Immanuel Fellowship Baptist Church property, located at 2950 Blue Jay Road.

4 li0013lj held March 25, 2002, at I :06 p.m. in the Matsqui Centennial Auditorium Page 4 Moved by Councillor Wiebe, seconded by Councillor Warawa, that Report No. DEV dated March 18, 2002, be received from the Senior Planners; and (I) the application for a Development Variance Permit, varying the building height on the east elevation of a two-storey multipurpose room and classrooms addition, for the Immanuel Fellowship Baptist Church, located at 2950 Blue Jay Road, be approved in principle, and proceed for public comment at an upcoming Council Hearing; and (2) the Mayor and Director of Administration and Corporate Planning be authorized to execute all documents related to this matter. E CARRIED. Redekop that staff report back on storm water detention requirements in other jurisdictions. E DEFEATED. Opposed: Councillors Gibson, Gill, Ross and Wiebe.. 2 J. Cox, Armstrong Avenue - Heritage Alteration Permit ( /DOI-57) Report No. DEV dated March 19, 2002, from the Senior Planner, recommended issuance of a Heritage Alteration Permit, for a proposed II lot subdivision for the J. Cox property, located at Armstrong Avenue. Comments and questions from Council related to preserving the heritage status of the area, and providing adequate drainage. Moved by Councillor Wiebe, seconded by Councillor Gill, that Report No. DEV dated March 19, 2002, be received from the Senior Planner; and (I) Heritage Alteration Permit No D0I-057 be approved, for a proposed II lot subdivision for the J. Cox property, located at Armstrong Avenue; and (2) the Mayor and Director of Administration and Corporate Planning be authorized to execute all documents related to this matter. E CARRIED.

5 00013'7 held March 25, 2002, at I :06 p.m. in the Matsqui Centennial Auditorium Page 5.3 P. Ratzlaff, S. and L. Edwards, and Empress Drive - Accessory Secondary Suites ( /ROI-38/RO 1-39) Consideration of Report No. DEY dated February 25, 2002, from the Assistant Planner, discussing a zoning amendment for the P. Ratzlaff and S. and L. Edwards properties, located at and Empress Drive, was withdrawn from the agenda..4 Enforcement Program - Illegal Secondary Suites ( ) The Acting Director of Development Services introduced new employees: 1. Dhillon, planning consultant; R. Macki, vacation relief building inspector; and N. Danoya, parttime by-law enforcement officer, dedicated to secondary suite enforcement. Report No. BLD dated March 18, 2002, from the Acting Director of Development Services, discussed the 2002 enhanced secondary suite enforcement program to locate illegal suites; give landlords an opportunity to register or remove illegal suites; and obtain compliance with City by-laws. Notices in the local media will give the public an opportunity to voluntarily register their illegal suites and avoid a penalty. Questions and comments from Councillors focussed on: providing an incentive for landlords to register illegal suites prior to detection by the by-law enforcement officer; enforcing penalties in urban and rural areas; and increase the number of safe, high quality, legal secondary suites available to tenants. Moved by Councillor Redekop, seconded by Councillor Gibson, that Report No. BLD dated March 18, 2002, be received from the Acting Director of Development Services, discussing an enhanced enforcement program to identify illegal secondary suites; and staff investigate incentives to effect compliance of illegal secondary suites, and report back to Council. E CARRIED.

6 Minutes of the Executive Committee meeting of the COlmcil of the City of Abbotsford held March at 1 :06 p.m. in the Matsqui Centennial Auditorium Page ENGINEERING.1 By-law No ,"Subdivision and Development By-law, 2002"( /3) Report No. ENG dated March 20, 2002, from the Manager, Engineering Services, highlighted the recommended changes to By-law No , "Subdivision and Development By-law, 2002". Extensive review of the subject by-law has been undertaken over the past two years, including a comparison with standards from surrounding jurisdictions, the local Engineering community, and the City/Industry Development Advisory Committee (CIDAC). Text amendments and new sections have been added for clarity and to enhance design information for the development industry. Response to the new by-law from the development industry has been positive. Moved by Councillor Wiebe, seconded by Councillor Warawa, that Report No. ENG dated March 20, 2002, be received from the Manager, Engineering Services; and By-law No , "Subdivision and Development By-law, 2002", proceed for three readings at the next Regular Council Meeting. Questions and comments from Councillors included clarification of gateway greening; ensuring adequate drainage; environmental and upland draining concerns regarding runoff from lawns; adequate parking for legal secondary suites; parking in, and size of, cul-de-sacs; and consultation with the Crime Prevention Through Environmental Design group. The motion was then put and E CARRIED..2 Replica Street Signs Available for Purchase The Director of Engineering advised that replica street signs or personalized street blades are available for purchase at Astro-Graphics at a cost of $15 each. Information IS available on the City'S website and on the City Page in the local newspaper.

7 li00139 held March 25, 2002, at 1 :06 p.m. in the Matsgui Centennial Auditorium Page 7 6. NEW BUSINESS.1 Motion to Close Moved by Councillor Wiebe, seconded by Councillor Gill, that the March 25, 2002, Executive Committee meeting be closed to the public to consider matters related to Section (I) (c), (e), (f), (h), and (i) of the Local Government Act (3:03 p.m.). CARRIED. Certified Correct: ](1anager, LegislativeS ices