1. Minutes of the February 28, 2012 Council in Committee Meeting.

Transcription

1 Minutes of the COUNCIL IN COMMITTEE MEETING of Pitt Meadows City Council held on Tuesday, March 13, 2012 at 6:00 p.m. in the Meadows Room of the Pitt Meadows City Hall, Harris Road, Pitt Meadows, British Columbia. PRESENT: Elected Officials: Staff: Absent: Guests: Mayor D.A. Walters Councillor B. Bell, Chair Councillor D. Bing Councillor J. Elkerton Councillor D. Murray Councillor G. O Connell J. Rudolph, Chief Administrative Officer K. Grout, Director of Operations, Development Services/ Deputy Chief Administration Officer L. Darcus, Director of Corporate Services C. Harding, Manager of Finance K. Zanon, Economic Development CEO D. Cramb, Senior Recreation Manager, Pitt Meadows Area S. Jorde, Recreation Manager, Community Connections K. Wilson, Administrative Assistant to Mayor & CAO Councillor T. Miyashita Jesse Sidhu, Executive Director Chamber of Commerce Ken Holland, President Chamber of Commerce The meeting was called to order at 6:00 p.m. A. ADOPTION OF AGENDA 1. MOVED by Councillor Elkerton, SECONDED by Councillor Bing, THAT the agenda for the March 13, 2012 Council in Committee Meeting, be amended by moving item D. 5 Development Permit Amendment (Major) Wesbrooke Seniors Facility to follow item D. 3 Seniors Centre Update and that the agenda be adopted as amended. B. ADOPTION OF MINUTES 1. Minutes of the February 28, 2012 Council in Committee Meeting. MOVED by Councillor Elkerton, SECONDED by Mayor Walters, THAT the Minutes of the Council in Committee Meeting held on February 28, 2012, be adopted. CARRIED. #98670v1#99298v1

2 Minutes of the Council in Committee Meeting - March 13, C. DELEGATIONS AND PRESENTATIONS 1. Mobile Business Licences. Jesse Sidhu, Executive Director and Ken Holland, President, Ridge Meadows Chamber of Commerce provided a verbal presentation and a short video on the Mobile Business Licence initiative. The Chamber of Commerce is lobbing municipalities to implement a mobile type business license system (mobile business e.g.: plumbers, framers, electrician, caterers, etc.) for the Fraser Valley Chapter of the Chamber of Commerce. Their verbal presentation is included as Attachment 1 and forms part of these minutes. Video link: MOVED by Councillor Elkerton, SECONDED by Councillor Murray, THAT this item be referred to staff to explore implementation options. Mr. Sidhu and Mr. Holland left the meeting at 6:30 p.m. CARRIED. D. REPORTS 1. Cultural Mapping. Recreation Manager, Community Connections provided a powerpoint presentation which is included as Attachment 2 and forms part of these minutes. MOVED by Councillor Elkerton, SECONDED by Mayor Walters, The Committee recommends THAT Council receive into the record the report dated March 13, 2012 regarding Cultural Mapping from the General Manager, Community Development, Parks and Recreation. CARRIED. Ms. Zanon left the meeting at 6:47 p.m. 2. Public Art Steering Committee. Linda Nelson, Public Art Steering Committee Chair provided an overview of the policy research that has been completed and also gave an update on the Committee s progress to date. MOVED by Mayor Walters, SECONDED by Councillor Elkerton, THAT the Committee recommends THAT Council receive into the record the report dated March 13, 2012 regarding Public Art Steering Committee from the Acting General Manager, Community Development, Parks and Recreation. CARRIED. #99298v1

3 Minutes of the Council in Committee Meeting - March 13, Seniors Centre Update. MOVED by Councillor Murray, SECONDED by Councillor Elkerton, The Committee recommends THAT Council receive into the record the report dated March 13, 2012 regarding Seniors Centre Project from the Acting General Manager, Community Development, Parks and Recreation. CARRIED. Councillor O Connell declared herself in potential conflict due to employment with the proponent on the next item, and left the meeting at 7:21 p.m. 4. Development Permit Amendment (Major) Wesbrooke Seniors Facility.( ) Ms. Grout provided a power point presentation describing the proposed amendments. The presentation is included as Attachment 3 and forms part of these minutes. MOVED by Councillor Elkerton, SECONDED by Councillor Murray, The Committee recommends THAT Council: A. Authorize the issuance of Development Permit No Councillor O Connell re-joined the meeting at 7:29 p.m. 5. Strategic Community Investment Funds.( ) CARRIED. MOVED by Councillor Elkerton, SECONDED by Mayor Walters, The Committee recommends THAT Council: A. Receive into the record the report dated February 28, 2012 from the Director of Finance; and B. Direct the Corporate Officer to sign the attached Strategic Community Investment Funds Agreement. CARRIED. #99298v1

4 Minutes of the Council in Committee Meeting - March 13, Union of British Columbia Municipalities (UBCM) Resolutions 2012.( /12) MOVED by Councillor O Connell, SECONDED by Councillor Murray, The Committee recommends THAT Council: A. Direct staff to forward the three resolutions included in Attachment B of the report dated February 28, 2012 from the Director of Corporate Services, to the Lower Mainland Local Government Association (LMLGA) for consideration at the Annual Union of British Columbia Municipalities (UBCM) Convention E. NEW BUSINESS CARRIED. F. COMMITTEE ROUND TABLE / COUNCIL LIAISON REPORTS Councillor Murray reported the Pitt Meadows Senior boy s basket ball team was awarded the Most Sportsmanlike team - they will be participating in the Provincial Championships; attended a NDP leadership candidate meeting. Mayor Walters requested the timeline for the Council Policy review. Ms. Darcus confirmed that the first group of policies will be coming forward to Council on March 27. Councillor Elkerton attended the CP Rail Community meeting; she will circulate information about a reader board system that CP Rail is considering installing at a number of crossings; Reported that correspondence was received regarding environmental and drainage issues in South Bonson. Council will officially receive the package in the next Council meeting agenda. Councillor Bing reported that he was receiving s that were offensive. Council and staff agreed to look into blocking this address. Councillor Bell asked about enforcement of parking on roadway islands, and indicated a specific location. Ms. Grout will follow up with staff. G. QUESTION PERIOD Mr. Rudolph left the meeting at 7:49 p.m. Mr. Bill Wilde expressed his frustration with CP Rail Community meeting format. He also requested that Council provide him with information regarding their efforts to reduce taxes. Council advised that they would be reviewing budgets half way through the year. #99298v1

5 Minutes of the Council in Committee Meeting - March 13, H. ADJOURNMENT MOVED by Councillor Elkerton, SECONDED by Councillor Murray, THAT this meeting now be adjourned at 7:56 p.m. CARRIED. Chair #99298v1

6 Minutes of the Council in Committee Meeting - March 13, ATTACHMENT 1:

7 Minutes of the Council in Committee Meeting - March 13,

8 Minutes of the Council in Committee Meeting - March 13,

9 Minutes of the Council in Committee Meeting - March 13, ATTACHMENT 2: Jennifer Wilson Consultants Ltd. 1 Cultural Mapping process of collecting, recording, analyzing and synthesizing information to describe the resources, networks, links and the focus of services in PM/MR. cultural mapping is a valuable tool for identifying a community s strengths and its resources. The process can help as communities move into the planning and implementation phase by identifying early the resources, efficiencies, and links between arts and cultural groups as well as their common aspirations. Stan Hagen, Former Minister of Tourism, Sport and the Arts Jennifer Wilson Consultants Ltd.

10 Minutes of the Council in Committee Meeting - March 13, This is not a needs assessment This is not the cultural plan The map itself isn t the only important result JenniferW ilson C onsulta nts Ltd. 3 Start up established a broadly based Steering Committee and confirmed the components of our mapping process (March) Completed project (Jan) Designed the survey, tested it, and created a specific communication strategy (April to June) Closed off survey (Nov) Cleaned up data (Nov/Dec) Designed Map Interface with IT (Dec Jan) Promoted and launched the survey (Soft Launch June - Sept) Ramped up promotion efforts, offered incentives, and initiated personal outreach efforts (Sept to Oct)

11 Minutes of the Council in Committee Meeting - March 13, Survey 2. Internet map 3. Data base 4. Summary Report

12 Minutes of the Council in Committee Meeting - March 13, Collaborated with IT Department, District of Maple Ridge

13 Minutes of the Council in Committee Meeting - March 13, Responses 51 Organizations 58 Individuals artists or cultural and heritage support person

14 Minutes of the Council in Committee Meeting - March 13, Contact information, type of organization and year established Mission and unique attributes Associations they are part of Size of spaces, type (public, private), tenure, location (s) and quality Degree of use in municipal and school spaces Number of customers, attendance, staff, and volunteers 70.0% 60.0% Web presence (and also provided a link from map 50.0% to their virtual location) 40.0% 30.0% Target audience (age, 20.0% geographic location) and 10.0% format of services 0.0% (registered, drop-in, exhibits) When services are offered (times of day, week, and year) Who are your primary target audiences (age)? Please choose all that apply t a e Don't target specific age al, to Pre-nata Newborn (3 Preschool to 5 years to d) Children (6 12 years old to d) Youth (13 t 18 years ol ult Young Adu (19 to 34 to d) Adults (35 54 years ol lts Older adul (55 to er) Seniors (6 and bette es Familie er se Othe (pleas

15 Minutes of the Council in Committee Meeting - March 13, Challenges and changes over last 5 years Budgets and Revenue Sources Financial Stability Ideas to strengthen arts, culture and heritage What are the major challenges to your organization for being successful right now? Please rate the following and add any that are major but not listed. (1 is Major Impact, 2 is Some Impact and 3 is No Impact) awareness of what we do funding number of participants Other #3 (Please insert lack of volunteers location of facility or spaces facility quality storage facility size legislation Degree of employment in the arts Unique niche Challenges Organizations they work with Location, frequency of use, and quality of studio or place of work Web-based presence

16 Minutes of the Council in Committee Meeting - March 13, Target audience including neighbourhoods 70.0% 0% 60.0% 50.0% 40.0% 30.0% 20.0% 10.0% Who are your primary target audiences (geographic)? (Choose all that apply) 0.0% Maple Ridge Pitt Mead dows Outside o Meadows Maple Ri of Pitt s and idge Region inclu Maple Ridge Meadows, a Katzie uding e, Pitt and Other O Specifi neighbourh c hood Katzie comm unity Target age groups Percentage of income from arts Financial stability Assessment of Maple Ridge and Pitt Meadows to be an artist t or cultural practitioner

17 Minutes of the Council in Committee Meeting - March 13, Strengths The high number of artists/organizations and a large volunteer corps The arts and artists appear to be doing well despite the financial context A substantial portion of individual s income through art and was higher than anticipated Services are offered year round and variety of times (days a week and time of the day) Most of the current spaces are viewed as being excellent or good (70%) Challenges Awareness, funding, participation, and volunteers for organizations Lack of collaboration, promotion, funding and facility spaces for individuals Significant number do not have a web-presence Gap Distribution of arts/culture facilities/spaces focused in Haney and Hammond and less so in in the more rural neighbourhoods. Location of facilities/spaces is a challenge Key ideas were identified for how Maple Ridge and Pitt Meadows could be more supportive for artists and cultural practitioners Other Observations Relatively low number of services provided in elementary schools or secondary schools Most don t focus on a specific age group but those that do tend to target adults Identified the service delivery system Established the base for a cooperative network Built a tool to track this sector over time Have a tool to link and promote local organizations, artists and cultural practitioners to the community

18 Minutes of the Council in Committee Meeting - March 13, Thank You

19 Minutes of the Council in Committee Meeting - March 13, ATTACHMENT 3: Development Permit Major Amendment Wesbrooke Seniors Facility A Street Subject Property 1

20 Minutes of the Council in Committee Meeting - March 13, Site Plan N New Senior s Centre Proposed Solarium Enclosed Patio N Original Proposed 2

21 Minutes of the Council in Committee Meeting - March 13, Floor Plan N Original Proposed Elevations Original Proposed 3

22 Minutes of the Council in Committee Meeting - March 13, THIS PAGE INTENTIONALLY LEFT BLANK