THE CORPORATION OF THE CITY OF WHITE ROCK BUENA VISTA AVENUE, WHITE ROCK, B.C. V4B 1Y6

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1 City Clerk s Office (604) Fax (604) THE CORPORATION OF THE CITY OF WHITE ROCK BUENA VISTA AVENUE, WHITE ROCK, B.C. V4B 1Y6 September 4, 2012 The GRANTS-IN-AID SUB-COMMITTEE will meet in the CITY HALL BOARDROOM on THURSDAY, SEPTEMBER 6, 2012 at 9:00 a.m. for the transaction of business as listed below. 1. AGENDA APPROVAL A G E N D A T. Arthur, City Clerk RECOMMENDATION: THAT the Grants-in-Aid Sub-Committee adopt the agenda for the meeting scheduled for September 6, 2012 as circulated. 2. PREVIOUS MINUTES a) Grants-in-Aid Sub-Committee Meeting July 16, 2012 Page 2 RECOMMENDATION: THAT the Grants-in-Aid Sub-Committee adopt the minutes of the July 16, 2012 meeting as circulated GRANTS-IN-AID LATE APPLICATIONS Page 4 Report dated September 6, 2012 from the Director of Financial Services titled 2012 Grants-in-Aid Late Applications. RECOMMENDATION #1: THAT the Grants-in-Aid Sub-Committee receive for information the September 6, 2012 report from the Director of Financial Services titled 2012 Grantsin-Aid Late Applications. RECOMMENDATION #2: THAT the Grants-in-Aid Sub-Committee make a recommendation to Council on the applications from the White Rock Justice Film Society and the White Rock Chinese Arts Centre. 4. CLOSURE AGENDA Page 1

2 Minutes of a Grants-in-Aid Sub-Committee Meeting 6 held in the City Hall Board Room July 16, 2012 PRESENT: ABSENT: Councillor Campbell, Chairperson Councillor Robinson Councillor Hutchinson STAFF: S. Kurylo, Director of Financial Services M. Connelly, Deputy City Clerk The meeting was called to order at 5:44 p.m. 1. AGENDA APPROVAL It was MOVED and SECONDED THAT the Grants-In-Aid Sub-Committee adopts the agenda for the meeting scheduled for July 16, 2012 as circulated. CARRIED 2. PREVIOUS MINUTES It was MOVED and SECONDED THAT the Grants-in-Aid Sub-Committee adopts the minutes of the June 13, 2012 meeting as circulated. CARRIED HARMONY EXPRESSIVE ARTS GRANTS-IN-AID APPLICATION Report dated July 16, 2012 from the Director of Financial Services titled 2012 Harmony Expressive Arts Grants-in-Aid Application. S. Kurylo, Director of Financial Services provided information regarding the subject application, details of the organization and sources of funding, the organization s relationship with Sources, and how the grant would be utilized by the organization. Discussion ensued relative to grant applications received in the past to support staff wages and whether the Sub-Committee should be making contributions to staff wages through the grants program. It was MOVED and SECONDED THAT the Grants-In-Aid Sub-Committee receives for information the July 16, 2012 report from the Director of Financial Services titled 2012 Harmony Expressive Arts Grants-in-Aid Application. CARRIED It was MOVED and SECONDED THAT the Grants-In-Aid Sub-Committee recommends that the application be denied. CARRIED AGENDA Page 2

3 Minutes of a Grants-in-Aid Sub-Committee Meeting 7 held in the City Hall Board Room July 16, SENIORS COME SHARE SOCIETY Letter dated July 5, 2012 from Seniors Come Share Society regarding City of White Rock Financial Support of the World Elder Abuse Awareness Event June 15, CLOSURE The Chairperson declared the meeting concluded at 5:50 p.m. Councillor Campbell, Chairperson M. Connelly, Deputy City Clerk AGENDA Page 3

4 THE CORPORATION OF THE CITY OF WHITE ROCK CORPORATE REPORT DATE: September 6, 2012 TO: FROM: Grants-in-Aid Committee Sandra Kurylo, Director of Financial Services SUBJECT: 2012 Grants-in-Aid Late Applications RECOMMENDATION: THAT the Grants-In-Aid Committee: 1) receive for information the September 6, 2012 report from the Director of Financial Services titled 2012 Grants-in-Aid Late Applications ; and 2) make a recommendation to Council on the applications from the White Rock Justice Film Society and the White Rock Chinese Arts Centre. INTRODUCTION: This report deals with new grants-in-aid applications that have been received. PAST PRACTICE / POLICY: The City s criteria and process for dealing with grants-in-aid are provided in Council Policy No ANALYSIS: At this time $25,800 has been allocated to 30 organizations, which leaves $4,200 of the grantsin-aid budget currently available. Attached are applications recently received from the White Rock Justice Film Society and the White Rock Chinese Arts Centre. The White Rock Justice Film Society was granted $300 in 2011 and have not yet requested funding in The White Rock Chinese Arts Centre is working with the City for the first time in hosting a Moon Festival. CONCLUSION It is recommended that the Grants-in-Aid Committee make a recommendation to Council on these requests. AGENDA Page 4

5 2012 Grants-in-Aid Applications Page No. 2 Respectfully submitted, Sandra Kurylo Director of Financial Services Attachment A - White Rock Justice Film Society Grant in Aid Application Attachment B - White Rock Chinese Arts Centre Grant in Aid Application AGENDA Page 5

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