NOTICE OF REGULAR MEETING

Transcription

1 NOTICE OF REGULAR MEETING District of Fort St. James will hold Regular Council Meeting No at 7:00p.m. on Wednesday July 16, 2014 at the Municipal Office, 477 Stuart Drive West, Fort St. James, B.C. AGENDA No. Item Name Page 1. DELEGATIONS AND PRESENTATIONS 1.1 Pete Valk - Housing Co-Op Support for Application to Northern Development 1.2 Development Permit Application Strider Enterprises Ltd. 2. MINUTES 2.1 Adoption of the Agenda That Council adopt the agenda for Meeting No Minutes of the Regular meeting That Council adopt the minutes of the Council Meeting No , held Wednesday [date], 2014 as read on this day; and, That such minutes as read set out all the business before Council that day and fully and properly record all of the resolutions and bylaws passed and adopted by Council at that meeting BUSINESS ARISING FROM THE MINUTES 4. REPORTS 4.1 Reports to Receive That Council receive the following reports: Animal Control Report June, May Event Planning Report June Fire Chief Report May Page 1 of 87

2 Item Name Regular Agenda Grant Writing Report June, May Page 4.2 Water System Annual Report Nak'azdli Band - Fire Protection Agreement 2. Nak'azdli Band - Integrated Emergency Management Agreement CORRESPONDENCE 5.1 Correspondence to Receive That Council receive the following Correpondence: Medical Marihuana in BC - Ministry of Community, Sport and Cultural Development, Ministry of Agriculture Industrial Legacy Project - Regional District of Bulkley Nechako CN Transportation and Emergency Response to Dangerous Goods - Village of Telkwa 5.2 Mt. Pope Greenhouse Application Request for Letter of Support College of New Caledonia Development Permit Application Nezul Be Hunuyeh Child and Family Services BYLAWS 7. NEW BUSINESS 7.1 Verbal Reports That Council receive the Verbal Reports. 7.2 Information Items, UBCM Information Items and Calendar of Events That Council receive the Calendar of Events and all Information Items. 7.3 In Camera Motion That, pursuant to section 90.1 g) of the Community Charter, Council hold a meeting closed to the public immediately following the close of the regular meeting Adjournment That Council adjourn the regular meeting at [time] p.m. Page 2 of 87

3 Development Permit Application Strider Enterprises Ltd. Page 3 of 87 AGENDA ITEM #1.2

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7 Development Permit Application Strider Enterprises Ltd. Page 7 of m. This map is a user generated static output from an Internet mapping site and is for general reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION. Internet Mapping Framework Map center: 54 26' 25.9" N, ' 1.9" W Legend Scale: 1:1,680 AGENDA ITEM #1.2

8 AGENDA ITEM #2.2 District of Fort St. James Minutes of Regular Council Meeting No Wednesday, June 25, 2014 District Office, 477 Stuart Drive West, Fort St. James, BC In Attendance: Council Staff Mayor Rob MacDougall Councillor Joan Burdeniuk Councillor Russ Gingrich Councillor Riley Willick Kevin Crook, Chief Administrative Officer Emily Colombo, Economic Development Officer/Deputy Corporate Officer Therese Jean, Director of Finance Dave Stewart, Public Works Superintendent Michael Navratil, Fire Chief Call To Order Mayor MacDougall called the meeting to order at 7:00 p.m. 1.0 DELEGATIONS AND PRESENTATIONS 1.1 Northern Health Sam Milligan 2.0 MINUTES Mr. Milligan presented a background on the history of HIV and stigmas which have historically been associated with it, including it being a disease predominantly isolated to men who have sex with men, sex workers and injection drug users. Contrary to the traditional belief, 25% of current HIV transfers take place in heterosexual interactions. In recent times harm reduction tactics have been implemented to reach out with treatment to those who contract the disease. In (2013) there were 3 positive identifications of HIV in Fort St. James. This disease has been re-identified by Northern Health as that of a chronic disease (in the same category as diabetes, pulmonary disease, etc.) Individuals who are taking treatment for HIV can live upwards of 70 years enjoying full health, and once receiving treatment are no longer infectious. Presently individuals who are in the previously identified 'at risk' demographics have been targeted for testing, however this is quickly changing to be a routine offer for everyone aged to be tested. A website has been established to help general public routine testing roll-out in communities across the north: Mr. Milligan will be back in mid-july to be part of a local committee's discussion on getting this message out. Page 1 of 7 Minutes of the Regular meeting Page 8 of 87

9 AGENDA ITEM # Adoption of the Agenda Moved by Councillor Gingrich and seconded by Councillor Burdeniuk: That Council adopt the agenda for Meeting No Carried unanimously 2.2 Minutes of the Regular meeting Moved by Councillor Willick and seconded by Councillor Burdeniuk: That Council adopt the minutes of the Council Meeting No , held Wednesday June 11, 2014 as read on this day; and, That such minutes as read set out all the business before Council that day and fully and properly record all of the resolutions and bylaws passed and adopted by Council at that meeting. Carried unanimously 3.0 BUSINESS ARISING FROM THE MINUTES 4.0 REPORTS 4.1 Reports to Receive Moved by Councillor Burdeniuk and seconded by Councillor Willick: That Council receive the following reports: Statistics Accounts Payable Building Permit Statistics Marina User Meeting Enbridge Northern Gateway - responses to open house questions Action Tracking reports Carried unanimously 4.2 Annual Report for the Year 2013 and Opportunity for Public Comment Moved by Councillor Gingrich and seconded by Councillor Willick: That Council adopt the Annual Report for the Year Carried unanimously 4.3 Statement of Financial Information for the Year 2013 Page 2 of 7 Minutes of the Regular meeting Page 9 of 87

10 AGENDA ITEM #2.2 Moved by Councillor Burdeniuk and seconded by Councillor Gingrich: That Council adopt the Statement of Financial Information for the Year Carried unanimously 4.4 Application for Industrial Revitalization Tax Exemption Fort St. James Green Energy LP Moved by Councillor Burdeniuk and seconded by Councillor Willick: That Council approve the application for Industrial Revitalization Tax Exemption of the Fort Green Energy Project to be eligible in the years based on 2014 assessed values. Deferred to next meeting July 11, Carried unanimously 4.5 Donation Grants In Aid Fort St. James Community Foundation Moved by Councillor Gingrich and seconded by Councillor Willick: That Council approve the Donation Grants in Aid as presented Carried unanimously 5.0 CORRESPONDENCE 5.1 Correspondence to Receive Moved by Councillor Burdeniuk and seconded by Councillor Willick: That Council receive the following correspondence: UBCM - Call for Nominations Village of Slocan - Invasive Mussels Ministry of Forests - Community Forest Cut Control Carried unanimously 5.2 Stuart Lake Hospital Auxiliary - Request for Remarks Moved by Councillor Gingrich and seconded by Councillor Burdeniuk: That Council receive the correspondence from the Stuart Lake Hospital Auxiliary. Page 3 of 7 Minutes of the Regular meeting Page 10 of 87

11 AGENDA ITEM #2.2 Carried unanimously 5.3 United Steelworkers - Westray Act Moved by Councillor Gingrich and seconded by Councillor Willick: That Council receive the correspondence from the Union of Steel Workers. 6.0 BYLAWS Carried unanimously 7.0 NEW BUSINESS 7.1 Verbal Reports Council and Administration reported the following activities: Councillor Burdeniuk Attended the social health research presentation by Dr. Shandro Attended the Mt. Milligan Community Sustainability Committee Councillor Gingrich has been busy with the Seniors Helping Seniors program meetings and transportation Attended the New Gold Community Liaison Committee meeting Councillor Willick Attended the social health research presentation by Dr. Shandro Public Works has been meeting regarding upcoming paving and engineering for Simon Fraser infrastructure improvements. Fire Chief Navertil experienced 23 call-outs (310 man hours) this month with the Fire Department. This is a significant jump from April's hours. 5 Adults and 3 Juniors have been recruited. This is being targeted as the number to match at the next upcoming recruitment campaign. Finance Officer Jean Reported she has finished the Statement of Financial Information Report Has issued the property tax notices and payments have started to be recieved. Mayor MacDougall reported we can expect to see 1.5Million m3 of wood hauled through our town this year. He has been meeting with the Ministry of Forests, Chamber of Commerce, etc. Page 4 of 7 Minutes of the Regular meeting Page 11 of 87

12 AGENDA ITEM #2.2 Canfor and Dunkley have agreed to not haul through our community on July 1 and their efforts to build relationships with the community should be noted. EDO Colombo reported her time was well spent developing contacts at the BC Economic Development Alliance Conference. She has been discussing the Better at Home recent funding announcement with potential stakeholders who could recommend Fort St. James as a pilot community for their operations. Seniors Helping Seniors will be rolling out a new social activity program to complement their current transportation and delivery systems. She is discussing a Community to Community event with Nak'azdli First Nation to mark the signing of the Protocol Agreement. A position will be posted this week for hiring a Night Market coordinator. Meetings she has attended include the New Gold Community Liaison Committee, Mt. Milligan Community Sustainability Committee and Social Health Effects Committee. Moved by Councillor Willick and seconded by Councillor Gingrich: That Council receive the Verbal Reports Carried unanimously 7.2 Farmers Market Request The Farmers Market have requested to erect a 10' x 12' steel box in Spirit Square in which to store Farmers Market equipment in order to save them the inconvenience of having to haul out equipment each Friday. Consideration would have to be given to aesthetic, true size, expectation should the box be damaged or vandalized, etc. Direction To respond to the Farmers Market to discuss other potential options for equipment storage. 7.3 Knowledge Empowers You (KEY) Centre The KEY is requesting a quote from Council to be printed in the final KEY report for the year. Council would like to extend their thanks to the project as well as a congratulations for their endeavours. The correlated reduction in police calls taking place in the downtown are noteworthy, and the project is setting a positive tone for the downtown and establishing positive community goals for us all to work towards. 7.4 Ministry of Forests Ministry of Forests would like to coordinate a meeting with Council sometime between July Council will respond to the request through CAO Crook by Thursday June 26. Page 5 of 7 Minutes of the Regular meeting Page 12 of 87

13 AGENDA ITEM # Mt. Milligan According to a posting in the PG Citizen, Mt. Milligan is opening an office in Prince George as their main office for finance. We would like to invite Mackenzie and Fraser Lake to write a joint-letter from our communities encouraging them to maintain the local offices in our communities. Direction Contact communities to write a collaborative letter regarding the move of the Mt. Milligan Office to Prince George. 7.6 Minister Coralee Oakes Invite Minister Oakes to a meeting in Fort St. James to discuss rural taxation sharing, with Minister Rustad as an escort to join her. 7.7 Douglas Ave. Water Line Replacement Superintendent of Public Works Line to be replaced runs from Conolly, Simon Fraser and Ogden as well as individual housing tie-ins. Early cost estimates are running close to $400,000. Preliminary drawings have been created and will be circulated. There are still applications being accepted by the Build Canada Fund which could contribute to this project. 7.8 Information Items and Calendar of Events. Moved by Councillor Burdeniuk and seconded by Councillor Willick: That Council receive the Information Items and Calendar of Events. Carried unanimously 7.9 In Camera Motion Moved by Councillor Burdeniuk and seconded by Councillor Gingrich: That, pursuant to section 90.1(k) of the Community Charter, Council hold a meeting closed to the public immediately following the close of the regular meeting. Carried unanimously 7.10 Adjournment Moved by Councillor Willick and seconded by Councillor Gingrich: That Council adjourn the regular meeting at 9:01 p.m. Carried unanimously Page 6 of 7 Minutes of the Regular meeting Page 13 of 87

14 AGENDA ITEM #2.2 Rob MacDougall, Mayor Kevin Crook, Chief Administrative Officer I certify the foregoing to be the original true copy of the minutes of Regular Meeting No held on Wednesday, June 25, Kevin Crook, Chief Administrative Officer Page 7 of 7 Minutes of the Regular meeting Page 14 of 87

15 Reports to Receive Page 15 of 87 AGENDA ITEM #4.1

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21 AGENDA ITEM #4.1 Date: June 25th, 2014 Report to: From: Subject: REPORT Major Task Summary Kevin Crook, Chief Administrative Officer Michael Navratil, Fire Chief Monthly Summary - May Fire Training Centre: Burn building is in need of an engineering assessment - delayed but rescheduled Airpacks - maintenance/repair required, 4 of 17 in disrepair, parts still on order Implemented an airpack maintenance/function check program to meet WorkSafe requirements Air cylinders - 19 of the 44 have been dropped off for hydrostatic testing and are still out Scheduling of training/facility rental being done primarily through the local college (as in previous years) No courses were run in May due to low registrations Recruitment: 5 adults and 3 juniors continued with the recruit course. Hands on day May 10th covered fire extinguishers, car fire, cold start, level entry attack and search. May 12th was the final night of the program with evaluations Next recruitment program scheduled to start September 15th Inspections Continue on request only due to lack of available time WorkSafe referrals Reviewing safety plans for Conifex and Apollo now completed Air management program: Hydrostatic testing of air cylinders still in progress, PG company now shipping them out due to equipment failure, thus taking weeks Emergency Programming: New pallet of sandbags now being kept out of the weather in truck bay at the training centre in case of future need Contractor hired to complete the cat5 wiring in the upstairs training room/back room to ensure adequate connections for a fully functioning EOC Met with ESS members, reviewed and implemented new forms and discussed recruiting new members \ Reports to Receive Page 21 of 87

22 AGENDA ITEM #4.1 Project Firefighter: Project Firefighter took place May 21/22 with juniors from our hall, Fraser Lake, Vanderhoof and Burns Lake attending this firefighter training session Bursary: The fire association awarded a grad bursary of $500 to Carmen Bennison Public Education: Attended the career day at the high school, total of 7 members to help BBQ cooking almost 300 burgers/hotdogs Attended and had a booth at Nezul Be Hunuyeh Child & Family Services Society emergency safety day Promotion: After discussion with senior officers Mark Rivard who has been with the department for 10 years and a Training Officer for the past 8 years was promoted to Captain Training: 5 Thursday evening sessions and 2 Monday evening Recruit sessions. One Saturday for recruit hands on training Total training hours for the month: 229 Callouts: 23 calls, large majority were grass fires Total callout hours for the month: 310 Respectfully Submitted, Michael Navratil Fire Chief Approved by: Kevin Crook Chief Administrative Officer Reports to Receive Page 22 of 87

23 AGENDA ITEM #4.1 Grant Writing Support Monthly Review June 1-30, P a g e Total Grants with Status pending in 2012: 8 Total Grants with Status pending in 2013: 1 Status Pending Grants Combined Value: $ 238, Total Funds applied for in 2014: $ 331, Grants Submitted in June: 3*** Total funds applied for June: $153, Total grants submitted in 2014: 18 Total funding confirmed in 2014: $134, Monthly Activities Overview June Monthly Summary Completed and submitted 3 grant applications; Multiple Community meetings; Began work on New Horizons For Seniors Grant Application due early July; Updated project portfolio and created work plan for July and August; Category 1 Grant Research Review ENP Guidelines for Arts council application. Contacted Kim to make sure application was in line with what they fund for Business planning; Ministry of Children and Family Development Major infrastructure application and guidelines review for the Nechako Valley Community Services Society Daycare application Category 2 Community Relations The month of June was full of activities with multiple projects having close deadlines. Two new files were entered into my project portfolio this month. They included SONAR and the Stuart Lake Golf Club with regard to the Healthier Communities Seed funding. Meetings I attended included the Stuart Lake Housing Co-Op and the Arts Council wrap up meeting prior to summer. I continue to work with partnering organizations with individuals and other organizations to accomplish some of the goals in completing grants (ie SONAR youth group involvement with MoM, Arts Council, Music Makers). It should be noted that the Fort St. James sporting and recreation facilities are in need of some infrastructure TLC and money. These projects will require much focused work organizationally and strategically in order to accomplish what is needed. It appears that projects related to this type of infrastructure tend to slow down in the summer but because of the amount of prep work for grant applications along with collaborative organizational partnering will be on the fall grant writing agenda. Reports to Receive Page 23 of 87

24 AGENDA ITEM #4.1 Grant Writing Support Monthly Review June 1-30, 2014 Grant Writing Submission Details: Project Number Project Title Project Summary Funding Source Amount Date Submitted Business Plan Business plan to Enterprising Nonprofits $2, June 19, operate Court 2014 House SONAR Get the Word Out NVCSS Daycare Go-Pro Video Cam and MoM sponsorship Daycare renovation project of Sitka Building Healthy Communities Seed Funding Ministry of Children and Family Development $3, June 27, 2014 $ 148, March 29, 2014 Applicant Fort St. James Community Arts Council SONAR Fort St. James Curling Club 1. Grant Writing Ongoing Files: Active Files 1. Career Focus Youth Employment Strategy 2 P a g e Project Organization Details Writing Activity Contact District of Fort No New Activity Emily Colombo St. James and and Kevin Multiple Non Crook Profit Organizations 2. Court House Building Dedicated to the Arts and Culture Arts Council Completed Career Focus Program Description ed descriptions to organizations for review edited final draft. Collated letters of support and intent to partner from all community partners. Submitted draft of project and letters of support to Emily C. to forward to Youth Career Focus Program Coordinator to go in project file. Completed ENP application will be looking at BC Arts Council Special project capacity building - Application due July 15, Curling Rink Upgrade Curling Club Notified that the Integris Community Foundation Grant was successful. Now moving on to the Bathroom renovations project. 4. Music Makers Hall Renovation Project Music Makers Meeting with Charlett. Provided information and suggestion on bringing group together to formally write and adopt AGM meeting minutes summary. They are working on updating their financial statements. I am Completed and submitted ENP Grant application; Attended wrapup meeting mid- June; No new activity other than commitment to meet again follow up will be July No new activity for month of June Mary Willick and Joyce Helweg Terri-Lee McDougall Charlett Diston Reports to Receive Page 24 of 87

25 AGENDA ITEM #4.1 Grant Writing Support Monthly Review June 1-30, Seniors Housing Initiative Stuart Lake Housing Co-Op supporting the creation of a mission/mandate statement. Meetings will continue. Received funding confirmation of $10,000 from CMHC for Building project predevelopment work. Will continue to work on other applications NDI and Real Estate Foundation for housing project; Housing meeting attended and follow-up s with Pete Pete Valk 6. Stuart Lake Seniors Stuart Lake Seniors Association 7. Ft. St. James Ski Club Infrastructure Project Meeting with Pete, Russ and Judy regarding New Horizons for Seniors application they collected the van price quotes and letters confirming funding support for July application to New Horizons for Seniors Met with Dan Goff and Shaun regarding developing a grant writing strategy. We had completed the Clearing Paths for the Future project for multiple grant submissions. While the project looks good, I am recommending we do further work from the market analysis and business plan development side to strengthen this initiative. Other key areas of investment include the T-Bar Cable, a warm up shack at the top of the Ski Hill and renovations inside the lodge. Meetings, Collected van quotes, letters confirming financial support, identified strategy for sustainability of project. Work to begin on this project early July. Judy Greenaway 8. Greening Up Fort Outreach Programming GUF Met with Berit regarding changes in the recycling and redefining the role of GUF in the Fort St. James Community. Discussed what program activities, outreach and education programs and projects could be taken on to widen the role of GUF in Fort St. No new activity Follow-up set to happen in early august Berit Christiansen 3 P a g e Reports to Receive Page 25 of 87

26 AGENDA ITEM #4.1 Grant Writing Support Monthly Review June 1-30, Sowchea Bay Firehall and community park project Luck Bay Society James. Discussed a fun environmental fair as a community event featuring simple environmentally conscious decisions we can make in our homes that are easy to do Berit was to bring these ideas back to her group for follow-up discussion No New Activity other than fundraising for this project has been initiated by the group. No New Activity Gail Hill (Post office) 10. Equipment for Animal Projects in 4H 11. Community Hall District of Fort St. James 4 P a g e 4 H Club Assistance Request for purchasing equipment. Received list of equipment required. Sourcing grant opportunities continue. Meeting to be held between Jamie and Nancy Cultural Spaces applied for Theatre renovations 12. Day Care NVCSS Completed Business plan June 18 th. Began working on Grant application for Ministry of Family and Children Daycare facilities project June 14 th. Completed this application to submit by June 27 th. Was completed mailed and received 24 th. Grant application work was part of Grant writer contract and not billed to NVCSS (hours spent on project were 32 and began work on NDI application to go in August 8 th.) 13. Green House Project District of Fort St. James Initial sent out by Emily to coordinate participating organizations 14. SONAR (new file) SONAR After two meetings with the youth group it was decided that they wanted to apply for the Healthier Communities Seed Funding to get their name and the work they do out in the No new activity Emily to get sound audit quote for theatre No new activity Grant application to Ministry of Family and Children Daycare funds New Project - To Schedule meeting Date 2 meetings and project development for application. Prepared application for Jamie Fraser Emily Colombo Tyrell Arnold, Lynda Lewis Emily Colombo Tess, Callie Johnson, Kelsey Gross, Paul Hesse, Wayne Bob, Kelly Dawson, Reports to Receive Page 26 of 87

27 AGENDA ITEM #4.1 Grant Writing Support Monthly Review June 1-30, Stuart Lake Golf Club (new file) Stuart Lake Golf Club public. Their project focused on MoM and funding a headline act. As a team, they also wanted to video youth activities in Fort St. James and create a documentary about things happening here. Met with Dave. He discussed needs of Golf club including updating sprinkler system on golf course. He wanted to create a Golf Youth Camp as an application for the Communities Alliance Seed Funding. I worked from notes from our conversation and ed draft to him to complete and send in. He never completed and submitted the application funding to Healthier Communities Alliance Seed funding Meeting one hour. Prepared application for Healthier Communities Alliance Seed Funding for submission Emily Jenkins, Shauna Hesse, Grant Writing Other Support Files 1. Completed Business plan for NVCSS Daycare this was invoiced to Nechako Valley Community Services Society. Category 4 Administration & Reporting 1. Document grant writing activities for June summary; 2. Drafted May Summary report and invoice (submitted in July) 3. Updated 2014 Spreadsheet; 5 P a g e Reports to Receive Page 27 of 87

28 AGENDA ITEM #4.1 Grant Writing Support Monthly Review May 1-31, 2014 Total Grants with Status pending in 2012: 8 Total Grants with Status pending in 2013: 1 Status Pending Grants Combined Value: $238, Total Funds applied for in 2014: $177, Grants Submitted in May: 1 (one is completed but not submitted) Total funds applied for May: $3, Total grants submitted in 2014: 15 Total funding confirmed in 2014: $124, Monthly Activities Overview May Monthly Summary Completed E-Bulletin for May; 1 P a g e Arts Council Application to RDBN completed and submitted; Housing Co-Op meetings and follow up for price quotes on housing project; Worked with SONAR to take over from Emily Jenkins (my volunteer hours). The Sonar Group file will appear in the June Monthly report; Worked with Nechako Valley Community Services Society on project pieces for grant application to be submitted in June (these hours were billed to NVCSS but recorded work because of the pre-application work that had to be completed prior to applying for Daycare Funding) Category 1 Grant Research May E-Bulletin Completed and ed out; Category 2 Community Relations The month consisted of completing and ing out the E-Bulletin for May. I followed up on several projects including the TV Society Business plan application. There was no response. I worked with Charlett on the Music Makers file for this month as well. I began working with the SONAR youth group as a volunteer. Their focus is on mental health and well-being of youth. They are interested in working with community groups to make some youth related projects happen. My meetings with them will continue to be volunteer however the work I do with relationship building between this group and other community groups will be part of the grant writing support. Many non-profit organizations want to do youth programming but need to have youth at the table to develop something that will be supported by and for youth. They, for various reasons have not been effective in defining the youths role in helping set the youth programming direction. This is where the SONAR group can have a meaningful part and as a grant writer/community developer perspective, I can facilitate the relationships first, the projects and grant funding second. Reports to Receive Page 28 of 87

29 AGENDA ITEM #4.1 Grant Writing Support Monthly Review May 1-31, 2014 Nechako Valley Community Services Society, after settling the vacated Fireweed space ed that they were ready to begin the application process for the Daycare. I had 2 meetings with Lynda to review the Business plan in preparation for the Provincial Daycare funding that was to become available in June. After reviewing the document, it was decided to rewrite the business plan from scratch as the current document was incomplete and did not represent the daycare community needs according to what was happening in locally. At this point I worked under contract to draft up the business plan in preparation for the grant applications. The work was completed in just over one month. This amount of hours is not part of the hours invoiced to the District of Fort St. James however the business plan was a necessary component to a complete grant application. Grant Writing Submission Details: Project Project Title Project Summary Funding Source Amount Date Submitted Applicant Number Court House Renovation Phase I of renovations Regional District of Bulkley $ May 10, 2014 Fort St. James Arts Council Project Nechako Court House Renovation Project Phase I of renovations Mt. Milligan $ 1,500 May 10, 2014 have held off on submitting this one until fall Fort St. James Arts Council Arts Council Grant applications RDBN for $ for Court House Project. 1. Grant Writing Ongoing Files: Active Files Project 1. Career Focus Youth Employment Strategy 2. Court House Building Dedicated to the Arts and Culture 3. Curling Rink Upgrade 2 P a g e Organizat ion District of Fort St. James and Multiple Non Profit Organizati ons Arts Council Curling Club Details Completed Career Focus Program Description ed descriptions to organizations for review edited final draft. Collated letters of support and intent to partner from all community partners. Submitted draft of project and letters of support to Emily C. to forward to Youth Career Focus Program Coordinator to go in project file. Application to RDBN Notified that the Integris Community Foundation Grant was successful. Now moving on to the Bathroom renovations project. Writing Activity for May, 2014 No New Activity Begin work on Enterprising Non-profits application initial enquiry No new activity Contact Emily Colombo and Kevin Crook Mary Willick and Joyce Helweg Terri-Lee McDougall 4. Music Makers Music Meeting with Charlett. Provided Meeting with Charlett to Charlett Reports to Receive Page 29 of 87

30 AGENDA ITEM #4.1 Grant Writing Support Monthly Review May 1-31, 2014 Hall Renovation Project 5. Seniors Housing Initiative 6. Van for Seniors 7. Ft. St. James Ski Club Makers Stuart Lake Housing Co-Op Stuart Lake Seniors Associatio n Infrastruc ture Project information and suggestion on bringing group together to formally write and adopt AGM meeting minutes summary. They are working on updating their financial statements. I am supporting the creation of a mission/mandate statement. Meetings will continue. Met with Pete to go over next set of applications the Real Estate Foundation and NDI- Business Case Analysis Edited application to the Fort St. James Community Foundation grant Met with Dan Goff and Shaun regarding developing a grant writing strategy. We had completed the Clearing Paths for the Future project for multiple grant submissions. While the project looks good, I am recommending we do further work from the market analysis and business plan development side to strengthen this initiative. Other key areas of investment include the T-Bar Cable, a warm up shack at the top of the Ski Hill and renovations inside the lodge. work on Mission/mandate First Draft completed Contacted Altus group regarding pricing for predevelopment work for housing project. Secured quote for proposed work. Had 2 meetings with housing group through May. Initial meeting confirming the seniors will apply for van with wheelchair assistance support Obtained quotes in preparation for August applications. Quotes were for warm up shack, and groomer shack. (project set to continue for August) Diston Pete Valk Judy Greenaway 8. Greening Up Fort Outreach Programming GUF Met with Berit regarding changes in the recycling and redefining the role of GUF in the Fort St. James Community. Discussed what program activities, outreach and education programs and projects could be taken on to widen the role of GUF in Fort St. James. Discussed a fun environmental fair as a community event featuring No new activity Berit Christiansen 3 P a g e Reports to Receive Page 30 of 87

31 AGENDA ITEM #4.1 Grant Writing Support Monthly Review May 1-31, Sowchea Bay Firehall and community park project Luck Bay Society simple environmentally conscious decisions we can make in our homes that are easy to do Berit was to bring these ideas back to her group for follow-up discussion No New Activity other than fundraising for this project has been initiated by the group. No New Activity Gail Hill (Post office) 10. Equipment for Animal Projects in 4H 11. Community Hall 4 H Club Assistance Request for purchasing equipment. Received list of equipment required. Sourcing grant opportunities continue. Meeting to be held between Jamie and Nancy District of Fort St. James Cultural Spaces applied for Theatre renovations 12. Day Care NVCSS Met twice with Lynda, the new Manager for NVCSS to work on Daycare project Application to NDIT to go in for May deadline 13. Green House Project District of Fort St. James Grant Writing Other Support Files Initial sent out by Emily to coordinate participating organizations Category 4 Administration & Reporting 1. Document grant writing activities for May summary; 2. Drafted and submitted April Summary report and invoice 3. Updated 2014 Spreadsheet; No new activity Emily to get sound audit quote for theatre. No new Activity Two meetings with Lynda. After reviewing the Daycare Business plan, it was decided that the Business plan was irrelevant to Fort St. James Daycare needs and not appropriate for the funding that the Daycare was seeking. I worked with Lynda to re-write the business plan as a contract. The hours spend on this were not part of the grant writing hours in this invoice. New Project - To Schedule meeting Date No new activity Jamie Fraser Emily Colombo Tyrell Arnold Emily Colombo 4 P a g e Reports to Receive Page 31 of 87

32 AGENDA ITEM #4.1 Attendance as per circulated sign-in list attached Fort St. James Interagency Meeting June 24, noon Fort St. James Fire hall meeting room Introduction Kris Nielsen updated history of interagency meeting and welcomed attendees. Round table introduction of attendees and who each was representing. Kris Nielsen Representative board member of the Fort St. James Community Foundation Society. Passed around information sheet with contact and website information about the Foundation. Provided overview of Foundation Society and its main fundraising activity in fall Foundation first granting to 2 community groups this year. Representative board member of the Primary Care Home Society who is now the administrative board of directors responsible for the Fort St. James Medical Clinic. New model of operation for this local clinic as a non-profit running a medical clinic. Updated that 6 th doctor is coming soon and currently advertising to fill this position. Emily Colombo Judith Friesen Rhonda Togyi Economic Development Officer for District of Fort St. James. Update about Seniors Helping Seniors community initiative (Information poster attached) Shuttle service well utilized for out-of-community appointments. Amanda stated there is duplication and overlap with non-acute patient transport service through Northern Health. Need to be able to advantage both services to the benefit of each. Emily stated clients say cannot book appointments to coordinate with non-acute transport. April suggested if wanting to use the Northern Health transport need to state he/she is using that to come to appointment and should be able to have appointment booked to work with transport schedule. Mount Milligan Social Effects Monitoring and Adaptive Management Plan looking for people to sit on this committee. (information handout attached) Fort St. James has a Building Healthier Community grant ($3,000) available. Accepting expression of interest (EIO) until end of June for this grant. Activity or project needs to be towards health and wellness in community. Currently high school vice-principal and moving to new position for upcoming school year for ½ time and vice-principals for ½ time. Updated teachers on strike with only provincial exams occurring at the school for students. Very little in staff changes for the high school for coming school year. Current student population of 350 of which 55% are First Nation. Toni continues as Drug & Alcohol Counselor at high school as well as some work at the elementary school for this purpose. Human Early Learning Project (HELP) still ongoing in the schools and district. School District Mental Health Counselor here every Thursday to meet with other school counselors. Counselors recently attended Threat Assessment and Trauma training and education session. Used the interagency concept as template for this. Two ½ time viceprincipals and principals will be overseeing student support services in the district. Greg? Introduced that new peer support group has been established in community. Greg co-founded and facilitates this group. Currently meet at hospital once a week. Looking to host a variety of guest speaker for future meeting. (Information posters for both Peer Group and AA Group Meeting attached) Encouraged others to be attending the once monthly Mental Health & Addictions Advisory Meetings stating need more representation from Fort St. James agencies for these meetings. Suggested if more involvement opportunity for more funding at the local level. Currently have a garden project at Dog Creek with 6 mental health clients. Sandy Taylor Incorporating kids activities to assist clients with small children attend their appointments. Looking for more volunteers to help with this. Dave Birdi Councillor for District of Fort St. James TransCanada Pipeline Open House on Wednesday June 25 th form 4 8 pm. Please attend if you can. Reports to Receive Page 32 of 87

33 AGENDA ITEM #4.1 Annual Fishing Derby happening this weekend. Local TV Society will do live broadcast for this event. District has install security cameras at Cottonwood Marina to increase security of boats moored at the docks. Cameras are low light, high resolution and signage posted that cameras are operating. April Hughes Northern Health Authority Health Services Administrator Lakes and Omineca Districts talked about recruiting happening for 6 th doctor for Fort St. James. Dr. Stent will retire in 2015 so looking to replace him as well. Functional planning committee working in Fort St. James to assess all health services and the possibility of integrated health services in a new hospital. Planning will take 5-6 years to complete. Future facilities to be designed using the integrated health services model. Lab at hospital is undergoing renovations presently, and x-ray will be closed over long weekend due to staff shortage. New nurse practitioner position now available to fill at Tl azt en. Ann McCormick Anthony Hanson and Svend Nielsen Supervisor for College of New Caledonia local campus preparing for fall semester since early spring. Reduced staff and operating hours take affect end of this week for the summer. Open Monday to Friday from 9 am to 3 pm. Palliative Workshops happening this fall, Level II in fall 2014 and Level I in winter New course calendar now here and people can drop in and get the new calendar of check out website. Also anti-bullying and Cultural Competencies workshops planned for fall. Learning Hub offers community adult literacy and English as Second language literacy services. KEY Resource Centre is referral service downtown. This pilot project has been funded for second year of operation as pilot project until May Bigger issue showing up with patrons at the KEY is homelessness. Nechako Valley Community Services Society has a homelessness helping program in Vanderhoof and they need to look at how this can be implemented here as well. CNC along with the KEY are partnering with local Farmer s Market to implement Farmer Market Coupon Program for this season. Looking to fill the 5 senior/elder and 20 family spaces with low income residents. Acting Detachment Commander (Anthony) as Staff Sergeant Thalhofer has retired. Short members at detachments due to transfers to new posting and maternity leave. DARE Program new constable going to this training and look to have this up and running in schools again this coming year. Crime Reduction Strategy working well with issue of prolific offenders and associated issues. Have seen reduced crime overall as a result of tracking and monitoring this group. Directed approach with those who members come in contact with that have addictions versus prolific criminal behaviours. Working with helping agencies and education happening with downtown merchants as well. Have seen a 17% decrease for issues of intoxication and disturbance since same time period last year. Can be attributed to the KEY and crime reduction strategy being used by members. Now that decision has come from federal government on Enbridge Northern Gateway Project, may or may not impact future protests against this project. Please notify detachment if know of any scheduled protest activities. New firearms replacing old style rifles and members to be sent for training. Svend (Acting Operations NCO) New jet boat for detachment and members will be sent for 2- week training session. Fort St. James detachment is on list for new facility. Ann asked if new facility would be constructed on old detachment lakeshore property. Tony said no decisions at this time. Kris stated not in favour of moving detachment to lakeshore property in middle of residential area. Needs to be in the downtown where it is highly visible. Not good idea to have courthouse where it is, especially since no public transit in community. Ann thanked RCMP for their relationship building with community. Sandy invited Tony and Svend to sit on committee for mental health and addictions. Reports to Receive Page 33 of 87

34 AGENDA ITEM #4.1 Kevin Crook CAO for Municipality council has talked about forming a consultative committee that includes RCMP and asked if attendees if this should be an interagency function. Kris suggested the anti-crime initiative with its four themes would be a starting point to build a committee template from. Will send copy of this summary to Tony. Council will make presentation to provincial ministers at UBCM this fall What are priorities for attendees at Interagency? Emily, Rhonda and Judith spoke to issue of loss of CDBC keyworker here in Fort St. James. Need to have more services for children/youth facing cognitive developmental issues. Huge waiting list not acceptable and distance or part-time service only creating bigger issues in populations. Doug Duward Michael Navratil Northern Health Authority Mental Health & Addictions Prevention Worker reported this service has been relocated to Goodwin building at corner of Stuart Drive and Douglas Avenue. Kris asked if signage would be put on outside of building to assist new community members to find services. Doug stated did not think that would happen. Fire Chief for Fort St. James recruitment campaign and 5 new volunteer members with another recruitment campaign happening in August. Want to engage youth in high school to become junior fire fighters. School counselors can assist in screening likely students. Talia Wyssen Fireweed House Manager Youth programming project has come to end with end of funding. Stop the Violence Counselor position is being posted for new employee. Outreach position posted as well. House Coordinator will take on Talia s role while she is on maternity leave this fall. Talia emphasized need more organizations to help with the weekly breakfast program in community people attend this meal option every week. Breakfast program happens every Thursday from 9 11 am with additional prep time prior to opening. Need a minimum of 2 people per week to make this work and for safety of volunteers. Doug pointed out this is often the first point of contact for at risk population with helping agency personnel doing outreach work. Amanda Head RN at Stuart Lake Hospital looking to fill both care aide positions at the hospital and one Edge RN position. Adjourned Meeting adjourned at 1:45 pm Reports to Receive Page 34 of 87

35 AGENDA ITEM #4.2 OFFICE OF PUBLIC WORKS Date: July 9, 2014 Memo to: From: Subject: Kevin Crook, CAO Dave Stewart, Public Works Superintendent Water System 2013 Annual Report In accordance with the Drinking Water Protection Act, this report is submitted for the information of Council, the residents of the District of Fort St. James and the residents of Nak azdli Reserve. INTRODUCTION: District of Fort St. James operates the Fort St. James Community Water System, which consists of 520 connections serving approximately 2200 residents and extends to the Nak azdli Reserve. The source of water supply is an artesian well located on the north side of Birch Street east of 7 th Avenue West. The water is pumped to a 2,278 cubic metre reinforced concrete reservoir at the east end of Stuart Drive East. The water system is an enclosed system untreated by the District and provides water to the residents through 12 kms of distribution mains. WATER SAMPLING: During 2013 there were a total of 47 samples collected at 7 different locations which were forwarded to Northern Health for analysis. None of the samples were found to contain any coliforms or E. coli. The quarterly water reports are available at (Click Water Sample Results, Fort St. James, Fort St. James CWS ). PREVENTIVE MAINTENANCE: The Public Works crew perform checks of the water system daily to ensure the public Water Supply is safe for all users. The Public Works Department flushes all main lines annually in the Spring. FUTURE PLANS: For the future of Fort St. James CWS, the District is researching: Feasibility of adding injection point so that, when necessary, we can disinfect the water supply. Eventual implementation of a full water treatment system to improve the water s aesthetics (odour) and lower the levels of iron, arsenic and manganese. (The Chemical Analysis of the District s Drinking Water can be found following this report). Water System Annual Report Page 35 of 87

36 AGENDA ITEM #4.2 Determining where dead end lines exist and whether they can be looped to keep the water moving in the mains. We intend to begin with engineering of water main improvements on Simon Fraser Ave. this year. This would improve water aesthetic quality and improve water pressure in that area. Methods to clean the main lines in order to improve water quality and flows. If you have any questions or concerns about our Public Water System feel free to contact the Public Works Superintendent at (250) or (250) Respectfully submitted, Dave Stewart Public Works Superintendent Approved by: Kevin Crook Chief Administrative Officer Water System Annual Report Page 36 of 87

37 AGENDA ITEM #4.2 DISTRICT OF FORT ST. JAMES PO Box 640 Fort St. James BC V0J 1P0 ATTN: Dennis Saharchuk Date: PO No.: WO No.: Project Ref: Sample ID: Sampled By: Date Collected: Lab Sample ID: Matrix: 15-JAN-13 L WELL HOUSE 07-JAN-13 L Water PAGE 1 of 3 Test Description Result Qualifier Units of Measure CDWQG MAC Aesthetic Objective Date Analyzed Drinking Water Full Package Alkalinity, Total (as CaCO3) 335 mg/l 12-JAN-13 Colour, True Conductivity * Turbidity ph < CU us/cm NTU ph JAN JAN JAN JAN-13 Total Metals in Water by ICPOES Barium (Ba)-Total Boron (B)-Total Calcium (Ca)-Total Iron (Fe)-Total Magnesium (Mg)-Total Sodium (Na)-Total Zinc (Zn)-Total < <0.050 mg/l mg/l mg/l mg/l mg/l mg/l mg/l JAN JAN JAN JAN JAN JAN JAN-13 Total Metals in Water by ICPMS(Low) Aluminum (Al)-Total Antimony (Sb)-Total Arsenic (As)-Total Cadmium (Cd)-Total Chromium (Cr)-Total Copper (Cu)-Total Lead (Pb)-Total Manganese (Mn)-Total Potassium (K)-Total Selenium (Se)-Total Uranium (U)-Total <0.010 < < < < < mg/l mg/l mg/l mg/l mg/l mg/l mg/l mg/l mg/l mg/l mg/l JAN JAN JAN JAN JAN JAN JAN JAN JAN JAN JAN-13 Total Mercury in Water by CVAFS Mercury (Hg)-Total < mg/l JAN-13 Total Dissolved Solids by Gravimetric Total Dissolved Solids 293 mg/l JAN-13 Sulfate by Ion Chromatography Sulfate (SO4) 48.0 mg/l JAN-13 Nitrite in Water by Ion Chromatography * Nitrite (as N) < mg/l 1 11-JAN-13 Nitrate in Water by Ion Chromatography * Nitrate (as N) < mg/l JAN-13 Hardness Hardness (as CaCO3) 328 mg/l JAN-13 Fluoride by Ion Chromatography ADDRESS: 1445 McGill Rd, Unit 2B, Kamloops BC, V2C 6K7 Phone: Fax: ALS CANADA LTD Part of the ALS Group A Campbell Brothers Limited Company Water System Annual Report Page 37 of 87

38 AGENDA ITEM #4.2 DISTRICT OF FORT ST. JAMES PO Box 640 Fort St. James BC V0J 1P0 ATTN: Dennis Saharchuk Date: PO No.: WO No.: Project Ref: Sample ID: Sampled By: Date Collected: Lab Sample ID: Matrix: 15-JAN-13 L WELL HOUSE 07-JAN-13 L Water PAGE 2 of 3 Test Description Drinking Water Full Package Fluoride by Ion Chromatography Fluoride (F) Chloride by Ion Chromatography Chloride (Cl) Result <0.50 CDWQG = Health Canada Guideline Limits updated AUG 2012 Qualifier Units of Measure mg/l mg/l CDWQG MAC 1.5 Aesthetic Objective * CDWQG for Nitrate+Nitrite-N is the limit for nitrate only. If present as Nitrate then the limit is 10mg/L < or N.D. = less than detection limit. * Turbidity guideline based on membrane filtration. For guidelines on conventional treatment and slow sand or diatomaceous earth filtration please see Summary Table of Guidelines for Canadian Drinking Water Quality - A blank entry designates no known limit. - A shaded value in the Results column exceeds CDWQG MAC and/ or Aesthetic Objective. 250 Date Analyzed 11-JAN JAN-13 Approved by CAROLYN MCNEELY Account Manager ADDRESS: 1445 McGill Rd, Unit 2B, Kamloops BC, V2C 6K7 Phone: Fax: ALS CANADA LTD Part of the ALS Group A Campbell Brothers Limited Company Water System Annual Report Page 38 of 87

39 AGENDA ITEM #4.2 Guidelines & Objectives L CONTD... PAGE 3 of 3 Health Canada MAC Health Related Criteria Limits Nitrate/Nitrite-N* Criteria limit is 10 mg/l (1.0 mg/l if present as all Nitrite-N). High concentrations may contribute to blue baby syndrome in infants. Lead* A cumulative body poison, uncommon in naturally occurring hard waters. Fluoride* Present in fluoridated water supplies at 0.8 mg/l to reduce dental caries. Elevated levels causes fluorosis (mottling of teeth). Total Coliforms* Criteria is 0 CFU/100mL. Adverse health effects. E. Coli* Criteria is 0 CFU/100 ml. Certain E. Coli bacteria can be life threatening. *Health Canada Canadian Drinking Water Quality Guidelines (MAC limit) Aesthetic Objective Concentration Levels Alkalinity Acid neutralizing capacity. Usually a measure of carbonate and bicarbonates and calculated and reported as calcium carbonate. Balance Quality control parameter ratioing cations to anions Bicarbonate See Alkalinity. Report as the anion HCO3-1 Carbonate See Alkalinity. Reported at the anion CO3-2 Calcium See Hardness. Common major cation of water chemistry. Chloride Common major anion of water chemistry. Conductance Physical test measuring water salinity (dissolved ions or solids) Hardness Classical measure or capacity of water to precipitate soap (chiefly calcium and magnesium ions). Causes scaling tendency in water if carbonates/bicarbonates are present (if >200 mg/l). For drinking water purposes waters with results <200 mg/l are considered acceptable, results >200 mg/l are considered poor but can be tolerated. Results >500 mg/l are unacceptable. Hydroxide See alkalinity Magnesium See hardness. Common major cation of water chemistry. Elevated levels (>125 mg/l) may exert a cathartic or diuretic action. ph Measure of water acidity/alkalinity. Normal range is Potassium Common major cation of water chemistry. Sodium Common major cation of water chemistry. Measure of salinity (saltiness). Sulphate Common major anion of water chemistry. Elevated levels may exert a cathartic or diuretic action. Total Dissolved Solids A measure of water salinity. Iron Causes staining to laundry and porcelain and astringent taste. Oxidizes to red-brown precipitate on exposure to air. Manganese Elevated levels may cause staining of laundry and porcelain. Heterotrophic Plate Count Criteria is 500 cfu/ml Measure of heterotrophic bacteria present. GLOSSARY OF REPORT TERMS Surrogates are compounds that are similar in behaviour to target analyte(s), but that do not normally occur in environmental samples. For applicable tests, surrogates are added to samples prior to analysis as a check on recovery. In reports that display the D.L. column, laboratory objectives for surrogates are listed there. mg/kg - milligrams per kilogram based on dry weight of sample mg/kg wwt - milligrams per kilogram based on wet weight of sample mg/kg lwt - milligrams per kilogram based on lipid-adjusted weight mg/l - unit of concentration based on volume, parts per million. < - Less than. D.L. - The reporting limit. N/A - Result not available. Refer to qualifier code and definition for explanation. Test results reported relate only to the samples as received by the laboratory. UNLESS OTHERWISE STATED, ALL SAMPLES WERE RECEIVED IN ACCEPTABLE CONDITION. Analytical results in unsigned test reports with the DRAFT watermark are subject to change, pending final QC review. Water System Annual Report Page 39 of 87

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53 AGENDA ITEM #5.1 Kevin Crook FW: Medical Marihuana Production in British Colum bia 1 message District of Fort St. James <district@fortstjames.ca> To: Kevin Crook <cao@fortstjames.ca> Fri, Jun 27, 2014 at 10:27 AM From: Minister, CSCD CSCD:EX [mailto:cscd.minister@gov.bc.ca] Sent : Thursday, June 26, :33 PM To: XT:Muni Fort St. James, General MTIC:IN Cc: Minister, ABR ABR:EX Subject : Medical Marihuana Production in British Columbia We are writing in our capacities as Minister of Community, Sport and Cultural Development and Minister of Agriculture, regarding issues relating to medical marihuana production in British Columbia. Many local governments have expressed concern regarding the potential establishment of medical marihuana production facilities in our communities, under the new federal regulations. Some local governments and stakeholders have written expressing an array of concerns, the most common messages concerning the exclusion of these facilities from qualifying for provincial farm class and if they would be considered an allowable farm use. These concerns have been taken seriously and we understand that the establishment of these facilities within your communities will have a potential impact on services and costs. We brought your concerns to the attention of Honourable Christy Clark, Premier, and our Cabinet colleagues in the context of a larger discussion about medical marihuana production in the province. After careful consideration, we are pleased to inform you that the Province of British Columbia has made a decision to implement a regulatory change that excludes medical marihuana, and any other federally regulated narcotic, from being eligible for farm classification for property assessment and tax purposes. This decision to treat medical marihuana as a restricted narcotic substance and a pharmaceutical is also consistent with the Province of Alberta. This change will apply to facilities located on both Agricultural Land Reserve (ALR) and non ALR lands. In addition, please be advised that the Province will continue to view medical marihuana production facilities as an allowable farm use on ALR lands. The Ministry of Agriculture s policy position is that local Correspondence to Receive Page 53 of 87

54 AGENDA ITEM #5.1 governments should not prohibit medical marihuana production in the ALR. Any local government that has passed or is considering bylaws that address the issue of medical marihuana production within its boundaries may wish to seek legal counsel, as enacting such a bylaw may give rise to a constitutional challenge as frustrating a lawful initiative of the federal government. This is consistent with the position of the Agricultural Land Commission s updated Information Bulletin from January 2014 ( Any applicant for a license must comply with all federal requirements including security and building standards, as well as local bylaws regulating site-specific requirements. Consistent with British Columbia government policy, the Minister of Agriculture does not intend to approve any bylaw that would prohibit the production of medical marihuana in the ALR. The Ministry of Agriculture will, however, offer guidance to local governments on the degree in which one of their farm bylaws could regulate medical marihuana production in the ALR through a Minister s Bylaw Standard specific to the production of medical marihuana on ALR land and will involve local governments in the development of those standards. Minister s Bylaw Standards establish standards for the guidance of local government in the preparation of various bylaws affecting agriculture. Examples of current Minister s Bylaw Standards include: o Building setbacks from lot lines o Maximum lot coverage o Maximum building heights More information about Minister s Bylaw Standards is available on the Ministry of Agriculture s website at: Overall, we believe this decision reflects a balanced approach, which considers the interests of the federally licensed facility operators, the interests of the agricultural sector and the purpose of the Agricultural Land Reserve, and the concerns of local governments and communities. Also, please see Information Bulletin and Backgrounder for more information. Sincerely, Coralee Oakes Minister of Community, Sport and Cultural Development Correspondence to Receive Page 54 of 87

55 AGENDA ITEM #5.1 Norm Letnick Minister of Agriculture Correspondence to Receive Page 55 of 87

56 Correspondence to Receive Page 56 of 87 AGENDA ITEM #5.1

57 AGENDA ITEM #5.1 Date Honourable Minister Lisa Raitt Minister of Transport House of Commons Ottawa, Ontario K1A 0A6 We are writing to bring to your attention the gaps that exist in CN Rail's Emergency Response Plan (ERP) as it relates to the geographic area covered by the Regional District of Bulkley Nechako's (RDBN) community volunteer Fire departments. Although non-prescriptive, CN Rail's ERP assumes that community first responders would provide initial response to a major HAZMAT incident. No such capacity exists within our region. This approach might be applicable to major urban centres, however rural communities such as ours, do not have the capacity to train nor equip our Volunteer Fire Departments in HAZMAT response capabilities. Additionally, the consensus is that Volunteer Fire Departments cannot take on this additional capacity. Furthermore, CN Rail informed us that the closest depot of material and equipment to deal with a major HAZMAT incident is located over 1,000 km from us in Calgary, AB. In addition, trained third party personnel would have to be flown up from Texas, which is over 4,000 km from the RDBN. Rail traffic on the Asia Pacific Corridor which runs through our communities is forecast to reach one million carloads per year by This is double the 2011 traffic volume, with a proportional increase in rail cars containing HAZMAT. It is our position, to ensure the safety of our residents and a timely response to a major HAZMAT incident, that industry needs to establish a regional HAZMAT response centre in Prince George, BC. This centre must be equipped and staffed to provide adequate and timely response capabilities to our communities. We believe this request is consistent with the contents and purpose of the Federal Transportation of Dangerous Goods Act. We look forward to working with your ministry and all parties involved achieving our common goals; the safe transit of HAZMAT through our communities and the protection of our residents and infrastructure. Respectfully, Signatories to be determined CC: to be determined VILLAGE OF TELKWA. PO BOX 220. Telkwa, BC V0J 2N0 PH: FAX: Correspondence to Receive Page 57 of 87

58 AGENDA ITEM #5.2 Mount Pope Greenhouse Project As operated by the: Nak azdli Band Council P.O. Box 1329 Fort St. James, BC V0J 1P0 Andrew Stairs, Greenhouse Manager 27 June 2014 Mt. Pope Greenhouse Application Request for Letter of Suppor... Page 58 of 87

59 AGENDA ITEM #5.2 One-page description for the CNC, in advance of a visit to Nak azdli, on July 4 th, 2014 by Mr. John Rustad, MLA: Introduction: The Mount Pope Greenhouse began its activities upon the receipt (on April 1 st, 2013) of a significant grant from Agriculture and Agri-Food Canada, under the auspices of the Aboriginal Agriculture Initiative. This grant money permitted the Nak azdli Band Council to accomplish - in an initial phase, the hiring of a local consultant to complete a business plan, the purchase of startup supplies and the building of a basic greenhouse. The second phase involved the hiring of a Greenhouse Manager, conducting community consultations and commencement of commercial operations to good success. The third phase, which is currently underway, involves upgrading and expansion of the existing greenhouse facilities, additional new investment from the Nak azdli Band Council ($275,000 in this fiscal year) further market development, initiation of a collaborative research, development and training program within the greenhouse facility and ongoing community consultation. Current Activities: The Mount Pope Greenhouse currently produces an increasingly wide array of crops, including: Two varieties of cherry tomatoes, four varieties of beefsteak tomatoes, four varieties of heirloom tomatoes, one variety of strawberries, three varieties of potato and one variety each of onions and leeks. Commercial marketing is done primarily through the Band-owned grocery store (the Sana aih Market). Community development is greatly enhanced by contributions of fresh produce to Nak azdli Elders, Nak azdli Youth, the Nak azdli Health Centre and a local, church-run soup kitchen. Furthermore, a membership in the Fort St. James Farmers Market has been purchased, providing additional potential growth and opportunity within the greater District of Fort St. James. Generally-speaking, the Mount Pope Greenhouse enterprise has had a small but increasing economic benefit thus far, including direct sales to the Sana aih Market and meaningful employment for a small but similarly increasing number of production workers. Social benefits have had a more profound and positive effect through the supply of fresh produce to Elders, Youth, families with Pre-School children and the destitute. Future Plans and Projects: It is anticipated that the Mount Pope Greenhouse will play a key role in the Nak azdli community as time progresses, aided by an increasing economic investment by the Nak azdli Band Council and creation of strategic partnerships with such organizations like the College of New Caledonia. The Mount Pope Greenhouse was created out of a worthy governmental initiative, has been successful in its early stages and is being planned to become a net economic driver and social contributor to the communities of Nak azdli, Fort St. James and all around the greater Stuart Lake area. Mt. Pope Greenhouse Application Request for Letter of Suppor... Page 59 of 87

60 Mt. Pope Greenhouse Application Request for Letter of Suppor... Page 60 of 87 AGENDA ITEM #5.2

61 Development Permit ApplicationNezul Be Hunuyeh Child and Fam... Page 61 of 87 AGENDA ITEM #5.3

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63 AGENDA ITEM #7.2 Kevin Crook 2014 Strategic Community Investment Fund Letter LGIF CSCD:EX To: Fri, Jun 27, 2014 at 11:47 AM Ref: His Worship Mayor Rob MacDougall and Members of Council District of Fort St. James Box 640 Fort St. James, BC V0J 1P0 cc: Dear Mayor MacDougall and Councillors: Strategic spending by British Columbia communities stimulates local economies, encourages growth, creates local jobs, and helps offset the effects of the ongoing global economic downturn. Recognizing this, the Province of British Columbia developed the Strategic Community Investment Fund (SCIF) to provide accelerated grant funding to local governments. The current iteration of SCIF covers five payment installments over three calendar years (2012 through 2014). To date, the current iteration of the SCIF program has provided local governments with $232.4 million in accelerated grant funding. This resulted in local communities receiving more provincial funding sooner, giving greater certainty and improved financial flexibility for the future. The June 2014 payment installment will total $73.7 million, consisting of $38.6 million for the Traffic Fine Revenue Sharing Program to help municipalities enhance policing and community-based public safety programs, and $35.1 million for Small Community and Regional District Grants supporting local governments to provide services in areas with smaller tax bases. Information Items, UBCM Information Items and Calendar of Ev... Page 63 of 87

64 AGENDA ITEM #7.2 For your community, the following amount(s) were transferred to you on or before June 30, Small Community Grant $236,969 Traffic Fine Revenue $ 0 As with the previous Strategic Community Investment Fund program, we expect that local governments will continue to report publicly on the use of these funds through the annual reporting requirements. Sincerely, Original signed by Coralee Oakes Minister of Community, Sport and Cultural Development Information Items, UBCM Information Items and Calendar of Ev... Page 64 of 87

65 AGENDA ITEM #7.2 Emily Colombo Fw d: Canfor's Dry Grad and High School Scholarship Program s 1 message Rob MacDougall <mayor@fortstjames.ca> To: Emily Colombo <edo@fortstjames.ca> Wed, Jul 9, 2014 at 10:52 PM Info Forwarded message From: Sengara, Stephanie <Stephanie.Sengara@canfor.com> Date: Wednesday, July 9, 2014 Subject: Canfor's Dry Grad and High School Scholarship Programs To: "mayor@fortstjames.ca" <mayor@fortstjames.ca> Cc: "Kennedy, Christine" <Christine.Kennedy@canfor.com> Dear Mayor MacDougall, I am writing to keep you updated on Canfor s continued sponsorship of dry grad celebrations and our high school scholarship program in our operating and harvesting communities. Since 2013, Canfor has been providing $500 scholarships for graduating high school students entering designated degree or trades foundation programs in which our company faces skills shortages. This program allocates a number of scholarships based on the size of graduating class. Canfor was pleased to award one scholarship at Fort St. James Secondary School to Liam Willick. Liam will be attending UNBC in the fall to study environmental engineering. Canfor supports eligible dry graduation celebrations at a rate of $5 per graduating student, with a minimum contribution of $500 for small classes and a maximum of $2000 in order to provide safe graduation experiences. This year, Fort St. James Secondary did not meet the criteria for our dry grad funding; however, we hope to include Fort St. James in this program in future years. We will continue to keep you informed of Canfor s involvement in your community with various programs throughout the year. Sincerely, Stephanie Sengara Project Coordinator Canadian Forest Products Ltd. Brand and External Relations Information Items, UBCM Information Items and Calendar of Ev... Page 65 of 87

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70 AGENDA ITEM #7.2 Kevin Crook BCCFA New sletter July message Susan Mulkey, BCCFA Ex tension and Communications Manager Thu, Jun 26, 2014 at 9:46 <smulkey@bccfa.ca> PM Reply-To: "Susan Mulkey, BCCFA Extension and Communications Manager" <smulkey@bccfa.ca> To: Site owner <cao@fortstjames.ca> Circulate widely Is this not displaying correctly? View it in your browser. July 2014 Newsletter BCCFA 2014 Conference and AGM Thank you to our hosts Esk 'etemc and Li k el y-xat'sul l Communi ty Forests BCCFA 2014 AGM was held at the Xat'sull Heritage Site on the edge of the Fraser Riv er at Quesnel Forks Over 100 individuals representing 26 community forest organizations, government, academia and forest industry professionals participated in the 2014 annual BCCFA event. The w eather cooperated to the last minute to give us tw o interesting and informative days of field trips. Even the predicted sw arms of bugs w ere held at bay. Likely Field Trip We attempted a different approach to our traditional manager's session at a Friday evening meal. The timing and venue created a challenge to w hat are usually some of the most important conversations of the conference. But the take a w ay w as a recognition of the importance of the session that w ill be duly facilitated next year. Likew ise, director's session w as w ell attended and a number of important issues w ere discussed and perspectives shared. Other sessions included information on a role for community forests in education, how to prepare for a Forest Practices board audit, w ildfire interface management and the value of strategic planning. Shelley Desautels, GIS Analyst w ith Forsite Consultants Ltd.and a participant in the conference has put together a story map using georeferenced photos of the conference. We are grateful to Shelly for her Information Items, UBCM Information Items and Calendar of Ev... Page 70 of 87

71 AGENDA ITEM #7.2 Friendship Dance Esk'etemc Field Trip creative demonstration of another w ay to use technology. go to the story map The conference presentations and supporting documents can be view ed on the BCCFA w ebsite more information We w ould als o lik e to announce that the 2015 conference and AGM w ill be held next s pring in Clearw ater hos ted by the Wells Gray Com m unity Fores t! Robin Hood at Quesnel Forks Introducing the BCCFA Board of Directors Welcome to Harley Wright the new est volunteer on the BCCFA board. The remainder of the directors acclaimed for a tw o-year term are returning to this important role in making the Association truly representative of operating community forests. George Brcko (Wells Gray Community Forest) John Stace-Smith (Likely Xats ull Community Forest) Dave Gill (Westbank Community Forest) Gord Chipman (Esketemc Community Forest) Erik Leslie (Harrop-Procter Community Forest) Don Brow n (Logan Lake Community Forest) Duncan McKellar (Tumbler Ridge Community Forest) Harley Wright (Low er North Thompson) Irv ine Johnson, Esk'etemc Senior Treaty Negotiator, story teller and most excellent bus driv er. Com m unities Program : A Technical As s is tance Opportunity Call for Expres s ions of Interes t FPInnovations is once again issuing a call for Expressions of Interest to BC Community Forest managers. This year, FPInnovations w ill again accommodate 2-3 small technical assistance projects ($10,000-$25,000 each) that must be completed by March 31, more information Other News National Fores t Week The BCCFA is encouraging all communities to get involved in NFW that takes place September 21-27, It is a w eek to focus on celebrating forests, and the values and services they provide for Canada. Each CF w ill receive a package of material sent from the BC Coalition for local distribution. Please get the information to the right places and people in your community. Additionally, the BC Coalition is seeking to inform teachers of opportunities to have foresters, biologists and/or arborists come to their class or take students on field trips to learn more about forests and the forest environment. Please circulate this letter to all teachers in your area. more information Wes tern Silvicultural Contractors As s ociation - Rum our Mill RoundUpDate June 2014 more information Managed by our communities for our communities. Likely Xat'sull Community Forest's impressiv e new sign Wood Was te 2 Rural Heat New s June 2014 more information Information Items, UBCM Information Items and Calendar of Ev... Page 71 of 87

72 AGENDA ITEM #7.2 Copyright 2014 British Columbia Community Forest Association, All rights reserved. You have requested to receive the BCCFA newsletter and updates. Our mailing address is: British Columbia Community Forest Association PO Box 1227 Kaslo, BC V0G 1M0 Canada Add us to your address book unsubscribe from this list update subscription preferences Information Items, UBCM Information Items and Calendar of Ev... Page 72 of 87

73 AGENDA ITEM #7.2 Kevin Crook Building a Stronger North New sletter - June 30/2014 Northern Development Initiative Trust <info@northerndevelopment.bc.ca> Reply-To: Northern Development Initiative Trust <info@northerndevelopment.bc.ca> To: cao@fortstjames.ca Mon, Jun 30, 2014 at 10:17 AM Building a Stronger North: Vol. 2 Issue 4 June 2014 View this em ail in your brow s er About More News Funding Programs Events Contact Recent coverage of Northern B.C.'s economy: Liquid opportunities: Northern B.C. businesses seek to tap into LNG boom - Vancouver Sun Information Items, UBCM Information Items and Calendar of Ev... Page 73 of 87

74 AGENDA ITEM #7.2 Career opportunities abound in LNG - Prince George Citizen Timing critical for LNG development - Prince George Citizen Northern Dev elopment Initiativ e Trust is an independent regional economic dev elopment corporation f ocused on stimulating economic growth and job creation in Central and Northern British Columbia. To date, the Trust has committed more than $122 million in f unding to 1,472 projects in communities throughout Central and Northern British Columbia. We hav e helped create 6,090 jobs in the region and f orged 2,376 partnerships with 723 organizations that hav e attracted more than $1.1 billion in new inv estment to the region. Approximately 73% of our inv estments are in small communities with populations of less than 5, elopment.bc.ca info@northerndev elopment.bc.ca Forward to Friend Share Tweet Copyright 2014 Northern Development Initiative Trust, All rights reserved. You are receiv ing this because y ou opted in at our website. unsubscribe f rom this list update subscription pref erences Information Items, UBCM Information Items and Calendar of Ev... Page 74 of 87

75 AGENDA ITEM #7.2 By SARA GRADY May / June 2014 Summer camps introduce kids to possibility of futures in forestry School s out, summer is upon us, and kids across the province will be stuffing their backpacks with mosquito repellent, sunscreen and sleeping bags, and heading to one of many wilderness camps for an adventure. There s a broad range of forest-based camps in BC, all providing unique outdoor experiences. We ve been writing about the value of Environmental Goods & Services over the past few months. The recreational value provided by summer camps is one such service. With the pending crunch in forestry labour (according to BC government s Forest Sector Strategy as many as 25,000 forestry job openings are projected in the next 10 years as existing workers retire) and the growing concern that young people are becoming separated from nature, these camps some of which are open year-round provide a vital environmental service to our communities. It was a visit to Evans Lake camp outside of Squamish that inspired FBCWA member Nancy Pezel to pursue a career in forestry. Evans Lake puts great emphasis on outdoor stewardship, as does the camp at Gavin Lake southeast of Williams Lake. Gavin Lake provides programs year round and is supported by a number of forestry sector donors, the Cariboo Woodlot Education Society (Woodlot Licence 552) being the largest, providing $20,000 in funding in Forest education is a core part of its mandate, so it s an Campers at Gavin Lake experience a one-hour hike with a volunteer forester who teaches species identification, explores the dynamics of the ecosystem, and even highlights logging practices. added benefit that Gavin Lake shares its footprint with the UBC/Alex Fraser Research Forest. During the school year the camp offers broad-ranging modules including: archery, mapreading/orienteering (geocaching), wetlands, species-at-risk, and trout habitat. After learning about riparian health the kids are tasked with building the perfect stream for rainbow trout. At Gavin Lake you ll find retired teachers and foresters who turn their individual interests into engaging modules centred on forest education. Visitors to the Forest Discovery Trail will find themselves on a one-hour hike with a volunteer forester who teaches species identification, explores the dynamics of the ecosystem, even logging practices if the trail intersects an experimental clearcut. Camping in a working forest is part and parcel of the experience at Silver Lake Forestry Centre in the Okanagan Valley. Woodlot Licence 345, operated by the Kamloops Woodlot Education Society, surrounds the camp, and kids are given the chance to hike through this managed forest. For the past four years Silver Lake has been managed through a partnership between the YMCA-YWCA Central Okanagan and the Silver Lake Education Society, and offers both school programs and the traditional summer camp experiences. The lodge was rebuilt in 2006 after a fire and the water system upgraded (Turn to Page 2) Information Items, UBCM Information Items and Calendar of Ev... Page 75 of 87

76 AGENDA ITEM #7.2 from financial contributions from Woodlot 345. The grounds include a Forestry Education room equipped for school groups, physical challenges like high-rope courses and watersports, as well as outdoor educational opportunities such as interpretative trails and geocaching treasure hunts, during which campers have to find, for example, certain kinds of trees. The faculty is made up of university students who receive training from retired forestry professionals, and they promote a no trace camping ethic. Kids learn to build shelters and fires and understand, and respect, their natural environment. Kids get a comprehensive forest-based education in the Kootenays, as well, at the Blue Lake Forest Education Camp, adjacent to a woodlot managed by the East Kootenay Woodlot Education Society (Woodlot Licence 445). In addition to support from local forest companies and the federal government, profits from the operation of the woodlot licence also go to support the camp. Whether it s the school-based programs running in May and June or the summer camps in July and August, the curriculum is weighted heavily towards highlighting the interconnections between the local and global environment. Thanks to the support of the East Kootenay Woodlot Education Society one of the camp faculty is a dedicated Woodlot educator. The successful candidate is generally a student in forestry or environmental sciences who takes campers on guided tours through the active woodlot. Children learn about the full scope of operations, seeing silviculture, planting, and harvesting practices in person. BC s wilderness is a rich learning environment for future foresters and global citizens, and we re very fortunate to have this environmental service in our backyard. The Gavin Lake boardwalk over the wetlands provides students an opportunity to learn about the importance of riparian areas to the forest ecosystem. Kids bring the outdoors into the classroom and learn the science of the forest at Gavin Lake. Information Items, UBCM Information Items and Calendar of Ev... Page 76 of 87

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