2015 ACC Annual Meeting. Call for Programs Guidelines COMMITTEE

Transcription

1 2015 ACC Annual Meeting Call for Programs Guidelines COMMITTEE Every year, ACC offers its committees a chance to submit program ideas for the Annual Meeting. Committees will be responsible for organizing and may participate in their selected session(s) at the ACC Annual Meeting in Boston, Oct ,

2 How to Submit Your Annual Meeting Proposals Preparing your submissions 1. Review the sample submission page and Annual Meeting Program Submissions spreadsheet provided at to prepare your submissions. 2. Begin brainstorming program ideas by reviewing the memorandum provided by ACC HQ staff outlining the committee s past program submissions, session attendance, Webcast and Legal Quick Hit attendance, popular egroup discussion topics, and more. 3. Review the pre-selected program tracks chart below and consider where your program ideas might best fit (you may indicate multiple tracks). 4. Confirm the number of programs your committee has been awarded for the 2015 Annual Meeting. Awards are based on a variety of objective and subjective factors, including past session attendance, committee size and engagement, member feedback, and recent awards. 5. Plan to submit the number of program ideas required of your committee in the chart below. The plus two requirement is designed to aid in reconciling overlapping program ideas. 6. Coordinate joint program idea submissions in advance with other committees program chairs. Only ONE committee should submit the joint proposal ( primary committee ), designating the joint committee in the appropriate field on the submission form ( secondary committee ). The secondary committee will receive attribution as a co-sponsor on all Annual Meeting program guides/schedules and assist with program development, but the proposal will only count toward the primary committee s submission count. 7. Rank your program submissions in order of the committee s preference. While rankings will not guarantee selection, they will guide the final program selection phase. Submitting your ideas Self-submission: By Jan. 2, 2015, go to the Call for Programs link at 1. Log in to the submission portal by select your committee, entering the password provided, and the relevant contact information. 2. Click on the Add Program Idea + button to begin. 3. Once the program information is entered, you a select submission status: Save & Edit Later or Final Submit. You can update the status later, however only programs marked Final Submit on Jan. 2, 2015 will be considered for selection. 4. Click Save Program Idea and close the box to return to the main screen and add another program idea. (Repeat steps 1-4 as necessary to enter all submissions.) 5. Once all program ideas are entered, use the arrows to rank your submissions according to your committee s priority preferences. 6. Once rankings are complete, click Finalize Ranking. You will receive an confirmation of your finalized program submissions. - OR - ACC-assisted submission: By Dec. 19, 2014 submit a fully completed program ideas spreadsheet to your ACC liaison for ACC to handle the technical submission process for you. 2

3 Pre-selected Tracks for the 2015 Annual Meeting Program Subject to change Compliance and Ethics Health Law Contracts and Negotiations Intellectual Property Corporate and Securities Law Department Management Employment and Labor Litigation and Dispute Resolution Environment and Energy Technology Global Legal Issues Pre-assigned Annual Meeting Programs by Committee Assignments made based on the considerations detailed above. Committee Annual Meeting Program Slots Required Program Idea Submissions Compliance & Ethics 5 * 7 Corporate & Securities 4 * 6 Employment & Labor 6 * 8 Energy 2 4 Environmental & Sustainability 2 4 Financial Services 2 4 Health Law 2 4 Insurance Staff Counsel 1 3 Intellectual Property 4 * 6 International Legal Affairs 5 * 7 IT, Privacy & ecommerce 6 * 8 Law Department Management 6 * 8 Litigation 5 * 7 New to In-house 2 4 Nonprofit Organizations 2 4 Real Estate 2 4 Small Law Departments 6 * 8 Sports & Entertainment 2 4 Information Governance Interest Group 1 3 * Any committee awarded 4 or more programs must submit at least one globally focused idea. 3

4 Tips for Submitting Your Annual Meeting Proposal(s) Propose a program with creative and unique method of presentation. Programs incorporating audio/video, hypotheticals, games or other fun learning techniques are very competitive. Consider the pre-determined program tracks and where your program idea would best fit. These were determined based on history and popularity to better meet member needs. Rank your program submissions based on your committee s order of preference for selection. Rankings do not constitute a guarantee of selection, but instead, provide ACC with guidance regarding your program preferences. Collaborate with other committees to develop programs that cross practice areas. Only ONE committee should submit a joint proposal, but both will assist with program development, faculty selection, and receive attribution as a co-sponsor on all ACES program materials. Present fully developed program submissions. Proposals that provide descriptions with specific, practical objectives will have a significant advantage. Submissions lacking detailed descriptions will be automatically declined. Include high-level objectives that aim to appeal to globally minded compliance professionals. Submit more intermediate and advanced level programs. ACC members consistently ask for more in-depth information; as a general rule, a maximum of one to two beginner-level programs will be selected per committee. Avoid generic program proposals on a popular topic; the competition is likely to be intense. Consider the types of speakers you intend to seek for your program prior to submission. Securing faculty and attendees for extremely narrow topics can prove to be a challenge. 4

5 Committee Program Submission Passwords Committee Compliance & Ethics Corporate & Securities Employment & Labor Energy Environmental & Sustainability Financial Services Health Law Insurance Staff Counsel Intellectual Property International Legal Affairs IT, Privacy & ecommerce Law Department Management Litigation New to In-house Nonprofit Organizations Real Estate Small Law Departments Sports & Entertainment Information Governance Interest Group Password CECAM15 CSCAM15 ELLAM15 ENCAM15 ESCAM15 FSCAM15 HLCAM15 ISCAM15 IPCAM15 ILAAM15 IPEAM15 LDMAM15 LITAM15 NTIAM15 NOCAM15 RECAM15 SLDAM15 SECAM15 IGGAM15 Important Dates Item Date Call for Programs Opens Wednesday, Oct. 29, 2014 Program Chair Training Call Monday, Nov. 10, 2014 ACC-assisted Program Submission Deadline Friday, Dec. 19, 2014 Program Self-submission Deadline Friday, Jan. 2, 2015 Program Selection Notifications Sent Thursday, Feb. 12, 2015 Program Organizer Submission Deadline * Friday, March 6, 2015 Faculty Submission Deadline * Friday, May 1, 2015 Course Material Submission Deadline Friday, Aug. 14, 2015 * ACC confirms program organizer and faculty submissions on a rolling basis. 5

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7 ONCE YOUR PROGRAM IS ACCEPTED Rules, Guidelines & Deadlines for Accepted Program Ideas ** ** Program acceptance/decline notifications will be sent in early February. The details below are subject to change. Friday, March 6, 2015: Program Organizer Submission Deadline Submitters of accepted program ideas must submit a program organizer to serve as the point of contact between ACC and session faculty. The program organizer will be responsible for submitting faculty. Program organizers may or may not serve as faculty. Friday, May 1, 2015: Faculty Submission Deadline Complete faculty details for programs must be submitted to ACC on or before this date. Friday, Aug. 14, 2015: Course Material Submission Deadline All panels must submit substantive course materials by this deadline in order to secure CLE/CPD credit for their session. Panel/Faculty Selection What to know now. Faculty may not present for more than two years consecutively. Per panel, non-in-house counsel faculty may not outnumber in-house counsel faculty. Government and academia representatives are not included in this ratio and will be issued a day pass for the day of their speaking engagement. Panels may consist of a maximum of four (4) faculty members total. Three in-house faculty members per panel will receive a complimentary registration. Any additional in-house counsel faculty will be charged a discounted rate of $1,300 to attend the meeting. In order to ensure the presentation of diverse perspectives, special effort should be made to include minority faculty and faculty who work outside of the United States. Outside counsel and/or legal service providers may appear on panels only if their organization is a sponsor of the 2015 Annual Meeting and must adhere to the sponsor faculty limits below. The full list of eligible sponsors can be found at Please Moustafa Abdel-Kader at abdel-kader@acc.com before contacting a sponsor to verify that they are eligible to speak. If sponsor is a Max # of AM15 faculty slots allowed per sponsor: ACC Committee Sponsor AND 2014 Annual Meeting Gold Level Sponsor 4 ACC Committee Sponsor AND 2014 Annual Meeting Blue Level Sponsor Annual Meeting Gold Level Sponsor Annual Meeting Blue Level Sponsor (by invitation only 1 ACC Committee Sponsor 2 Additional faculty selection rules and guidelines will be provided following program selection. ACC reserves the right to decline faculty if they do not meet these criteria. 7

8 Questions? Regarding committee submissions, contact: Tori Payne, Director of Committees, Rachel Okolski, Assistant General Counsel & Managing Attorney, Regarding sponsor eligibility for faculty slots, contact: Moustafa Abdel-Kader, Regarding non-sponsor faculty candidates or program submission, contact: ACC s Program Operations Department, programs@acc.com 8