SALES AND USE TAX COLLECTION... 6 MONTHLY & YEAR TO DATE...6

Transcription

1 May 2018

2 MAY 10, 2018 Table of Contents ISSUES BEFORE COUNCIL... 4 MAY 15 COUNCIL MEETING...4 MAY 22 WORK SESSION...4 MAY 29 SPECIAL MEETING...5 JUNE 5 COUNCIL MEETING...5 JUNE 11 (MONDAY) ADJOURNED MEETING...5 JUNE 12 WORK SESSION CANCELED...5 PUBLIC ENGAGEMENT UPCOMING EVENTS...6 SALES AND USE TAX COLLECTION... 6 MONTHLY & YEAR TO DATE...6 CAPITAL PROJECTS- ENGINEERING... 6 CITYWIDE PEDESTRIAN ACCESS PROJECT...6 SUNIGA ROAD IMPROVEMENTS COLLEGE AVE. TO BLONDEL STREET...7 DOWNTOWN RIVER DISTRICT IMPROVEMENTS...7 NORTH COLLEGE IMPROVEMENTS CANAL TO STATE HIGHWAY HORSETOOTH AND COLLEGE INTERSECTION IMPROVEMENTS...8 VINE AND LEMAY BNSF IMPROVEMENTS...9 BICYCLE AND PEDESTRIAN GRADE SEPARATION STUDY...9 SHARP POINT/NANCY GRAY CONNECTION...9 RIVERSIDE BRIDGE REPLACEMENT HARMONY AND STRAUSS CABIN SIGNALIZATION POWER TRAIL AND HARMONY ROAD GRADE SEPARATED CROSSING TIMBERLINE ROAD CORRIDOR PROJECT CAPITAL PROJECTS PARK PLANNING & DEVELOPMENT LONG VIEW TRAIL CRESCENT PARK CAPITAL PROJECTS OPERATION SERVICES GARDENS ON SPRING CREEK GARDEN EXPANSION GARDENS ON SPRING CREEK VISITOR S EXPANSION (NEW) FORT COLLINS/LOVELAND POLICE TRAINING CENTER CITY HALL BUILDING ACCESS IMPROVEMENTS CAPITAL PROJECTS UTILITIES EAST HARMONY DUCT BANK COLORADO STATE UNIVERSITY CIRCUITS AND DUCT BANK PROJECT HP/BROADCOM CIRCUITS WATER TREATMENT FACILITY HARMONY DUCT BANK HARMONY SUBSTATION PROJECT LIGHT & POWER GENESIS64 SCADA UPGRADE PROJECT... 17

3 WATER RECLAMATION AND BIOSOLIDS MASTER PLAN (NEW) DRAKE WATER RECLAMATION FACILITY SIDE STREAM TREATMENT (NEW) MULBERRY/RIVERSIDE DRAINAGE IMPROVEMENTS (NEW) UTILITIES CUSTOMER CONNECTIONS PUBLIC SAFETY POUDRE FIRE AUTHORITY POLICE SERVICES PLANNING, DEVELOPMENT &TRANSPORTATION BUILDING SERVICES AND PLANNING NEIGHBORHOOD SERVICES FC MOVES SPECIAL PROJECTS YEAR TO DATE COMPARISON SUSTAINABILITY SERVICES ENVIRONMENTAL SERVICES SOCIAL SUSTAINABILITY ECONOMIC HEALTH COMMUNITY SERVICES RECREATION PARKS CULTURAL SERVICES PUBLIC ENGAGEMENT COMMUNITY DASHBOARD HIGHLIGHT... 28

4 ISSUES BEFORE COUNCIL MAY 15 COUNCIL MEETING Employee Recognition o Recognition of 2018 City Employee Awards for Public Service Recognition Week High Performing Government-7.1 Provide world-class services that meet the needs of the community. IGA Between City and DDA Governing Use of a Line of Credit o Consider renewal of a 2012 IGA establishing a revolving line of credit (LOC) for a six-year period in the amount of $5,000,000. This LOC is in the best interests of both the DDA and the City in that it helps to reduce financing costs of DDA projects in order to preserve the maximum amount of property tax increment revenues for DDA projects. Economic Health-3.4 Improve effectiveness through collaboration with economic health oriented regional partners Resolution Authorizing the Execution of a Funding Agreement Between the City and Housing Catalyst for a Loan of Funds from the Affordable Housing Capital Fund (Community Capital Improvements Program). o Consider a resolution authorizing the execution of a funding agreement between the City and Housing Catalyst for a loan of funds from the Affordable Housing Capital Fund to assist Housing Catalyst (Fort Collins Housing Authority) for the construction of Mason Place, a permanent supportive housing development. The funding requested is $1,080,000 which will assist with the remaining funding gap prior to application for Low Income Housing Tax Credits which will provide the majority of the funding needed for the project. Neighborhood Livability and Social Health-1.1 Improve access to a broad range of quality housing that is safe, accessible and affordable. West Nile Virus (WNV) Program Revisions o Consider potential policy changes Environmental Health -4.3 Engage citizens in ways to educate and encourage behaviors toward more sustainable living practices Staff Report: I-25 Coalition Efforts o Highlight regional efforts to fund improvements to the I-25 corridor in Northern Colorado MAY 22 WORK SESSION City Plan Update Visioning & Scenarios o Update Council on community feedback and potential revisions to City Plan vision elements. Information will also be provided on types of information and data to analyze as part of the upcoming scenario development and analysis phase of the process. High Performing Government 7.5 Broaden methods of public engagement to reach all segments of the community by giving additional consideration to diverse backgrounds, languages, and needs Regional Wasteshed Project o Review recommendations from the North Front Range Regional Wasteshed Coalition, including options that would increase opportunities for composting organic material, such as yard trimmings and food scraps. Environmental Health-4.11 Demonstrate progress toward achieving zero waste within the community and the City organization CITY MANAGER S UPDATE 4

5 MAY 29 SPECIAL MEETING Northern Integrated Supply Project (NISP) Resolution o To consider a Resolution giving direction to staff for negotiations on NISP JUNE 5 COUNCIL MEETING Oil and Gas Land Use Code Update o Update Land Use Code to increase the setback between new residential development and existing oil and gas operations from 350 feet to 500 feet. The proposed requirements would allow for a reduced setback around permanently plugged wells if the developer completes additional soil, groundwater and air quality testing. Staff will present the results of community outreach and proposed code changes for consideration. Neighborhood Livability & Social Health-1.5 Guide development compatible with community expectations through appropriate planning, annexation, land use, historical preservation and development review processes Aweida Annexation Annexation and Zoning o Annexing and zoning the Aweida Annexation, located 4101 South Taft Hill Road (southwest corner of South Taft Hill Road and West County Road 38E) Neighborhood Livability and Social Health-1.5 Guide development compatible with community expectations through appropriate planning, annexation, land use, historical preservation and development review processes. East Gateway Annexation and Zoning o Annex and zone the East Gateway Annexation, located approximately ¼ mile northeast of the I25 and East Mulberry Street interchange. Neighborhood Livability and Social Health-1.5 Guide development compatible with community expectations through appropriate planning, annexation, land use, historical preservation and development review processes. Nuisance Violations o Consider potential amendments to the Chapter 20 nuisance code violations, and create internal policies that provide guidance to Code Enforcement Officers on when to issue immediate citations. Neighborhood Livability & Social Health-1.7 Maintain and enhance attractive neighborhoods through City services, innovative enforcement techniques and voluntary compliance with City codes and regulations. Staff Report: FC Lean o Update Council on the progress made implementing the City s process improvement program, FC Lean. This was an Offer funded by Council in the Budget. Staff Report: Abandoned Campsites Update O Share updates on the new system for identifying and cleaning up abandoned campsites on Cityowned and managed properties, in particular on the Cache la Poudre corridor. JUNE 11 (MONDAY) ADJOURNED MEETING Mid-Year Evaluations of the City Manager, City Attorney and Chief Judge JUNE 12 WORK SESSION CANCELED CITY MANAGER S UPDATE 5

6 PUBLIC ENGAGEMENT UPCOMING EVENTS Upcoming City Council Futures Committee Monday, May 14 from 4-6 p.m. in the CIC Room at City Hall CityWorks Graduation BBQ with City Manager, Mayor and Councilmembers, Tuesday, May 22 at Washington Park SALES AND USE TAX COLLECTION MONTHLY & YEAR TO DATE MARCH SUMMARY OVER PRIOR YEAR Month Year to Date Net Sales Tax Collected: 1.4% 4.3% Net Use Tax Collected: 12.0% -15.2% Net Sales and Use Tax Collected: 3.2% 0.6% Year to date, sales and use tax collections excluding rebates are up 0.6% and total $34.2M. MARCH SUMMARY OVER BUDGET Month Year to Date Net Sales Tax Collected: -0.7% 1.9% Net Use Tax Collected: 2.3% 0.4% Net Sales and Use Tax Collected: -0.1% 1.7% Year to date, the City has collected 1.7% more sales and use tax revenue, totaling $556K over budget. CAPITAL PROJECTS- ENGINEERING CITYWIDE PEDESTRIAN ACCESS PROJECT Funding Source: Community Capital Improvement Program Estimated Project Budget: $1.1M Estimated Completion Date: Ongoing Phase: Construction This project maintains a complete City sidewalk inventory, identifies sidewalk inadequacies, and develops a prioritized work program to achieve goals of promoting walking for transportation and recreation. Project Status: Upcoming project locations: Two blocks of missing sidewalk along west side of Whedbee from Garfield to Pitkin. Current projects: Drake widening project is under construction on the south side from College to Stover. The project will continue through May. CITY MANAGER S UPDATE 6

7 More information is available at SUNIGA ROAD IMPROVEMENTS COLLEGE AVE. TO BLONDEL STREET Funding Source: Building on Basics (BOB), COFC Utilities, Capital TCEF, Development Repay Estimated Project Budget: $3.8M Estimated Completion Date: Fall 2018 Phase: In Design Design of a new arterial roadway that connects existing Suniga Road, from Blondel St. to College Avenue. Project Status: Project team is moving towards final design, expected early May 2018 Currently working towards rights of way acquisitions, reviewing appraisal and assembling offer letters. Staff completing City owned utility coordination and design. Tree removal, earthwork and utility installation scheduled to occur in the month of May, signaling a phased start to the project. More information is available at DOWNTOWN RIVER DISTRICT IMPROVEMENTS Funding Source: Federal Grants/Local Funds/DDA Funds Estimated Project Budget: $1.4M for Jefferson Street, $3.5M for Willow Street Estimated Completion Date: 2021 Phase: In Design The goals of this project are to provide various design and construction improvements within the Downtown River District. The project is focused on obtaining environmental clearances for planned improvements along Jefferson Street between College Avenue and the Mountain/Lincoln Intersection. The project will also design roadway and urban design improvements along Willow Street between the Great Western railroad tracks and Linden Street; including a pedestrian plaza at the northern corner of Willow Street and Linden Street. Project Status: Staff has submitted all environmental clearance documentation to the Colorado Department of Transportation for approval. Once approved, the property acquisition phase will begin. Staff anticipates this phase to begin in late Spring Staff continues coordination with planned development located along Willow Street. Staff s goals are to coordinate planned Willow Street improvements with development improvements. Staff has initiated the final engineering phase for the Willow Street Improvements Project between Linden Street and the Great Western Railroad. The project is funded through Community Capital Improvement Program funds. CITY MANAGER S UPDATE 7

8 NORTH COLLEGE IMPROVEMENTS CANAL TO STATE HIGHWAY 1 Funding Source: CMAQ Grant, URA Contribution, Pedestrian Program Funds, TAP Grant, County Funds, Transportation Capital Expansion Fee Funds, Developer Contributions Estimated Project Budget: $2.35M Estimated Completion Date: 2018 Phase: In Design, Right of Way Acquisition This project will construct pedestrian improvements along North College between the Larimer & Weld Canal (City limits) and State Highway 1, including pedestrian bridges crossing the canal. Project Status: City and Consultant Staff are working to acquire necessary right-of-way. Consultant is finalizing design based on final review comments. HORSETOOTH AND COLLEGE INTERSECTION IMPROVEMENTS Funding Sources: Funding Appropriated Through the 2017/2018 BFO Process, Surface Transportation Program Grant, Highway Safety Improvement Program Grant, Bridge Funds, Transportation Capital Expansion Fee Funds, Arterial Intersection Improvement Funds Estimated Project Budget: $7.25M Estimated Completion Date: December 2018 Phase: In Design This project will construct intersection improvements to address safety and congestion problems. Issues were identified in the Arterial Intersection Prioritization Study, completed in Project Status: Project is moving towards final design by end of May ROW discussions with affected property owners are on-going and acquisition is in process. Construction will begin just after Memorial Day on May 29, There will be two major closures along Horsetooth Road. Mid-June through mid-july the east leg of the intersection will be closed, and from mid-july through mid-september the west leg of the intersection will be closed. More information is available at fcgov.com/horsetoothandcollege/ CITY MANAGER S UPDATE 8

9 VINE AND LEMAY BNSF IMPROVEMENTS Funding Source: Keep Fort Collins Great (KFCG), Transportation Capital Expansion Fee (TCEF) Estimated Project Budget: $22M Estimated Completion Date: Spring 2021 Phase: In Design The existing Vine and Lemay intersection, which includes the Burlington Northern Santa Fe (BNSF) Railway crossing, is severely congested with limited options to expand through or turn lane capacity due to land use constraints. Project Status: Embankment construction is complete with all of the material from the NECCO project. Box culvert work across Dry Creek has also started. The City is in the process of right-of-way negotiations for the parcel containing the proposed realigned Lemay and Suniga intersection. Project was presented at Council Finance Committee on March 19, Staff is continuing to look for funding options to complete the project. More information is available at fcgov.com/engineering/vine-lemay BICYCLE AND PEDESTRIAN GRADE SEPARATION STUDY Funding Source: Community Capital Improvement Program (Bike / Pedestrian Grade Separated Crossing Fund) Estimated Project Budget: $80k Estimated Completion Date: Summer 2018 Phase: In Design This Study is a multi-departmental effort to catalogue existing bike/pedestrian grade separations throughout the City, and to create a data-driven list of potential, future crossing locations. The study will identify the top 20 locations for high level screening and will conduct a detailed analysis of the top 5 preferred locations. Project Status: The Project team has built a prioritization tool based on various criteria centered around demand, connectivity, safety, public support, social equity, cost and constructability. The team is now working through the results of this prioritization and planning public outreach efforts through the City s update to the transportation master plan. SHARP POINT/NANCY GRAY CONNECTION Funding Source: Street Oversizing Funds, Funds Appropriated through 2015/2016 BFO Process Estimated Project Budget: $1.2M Estimated Completion Date: Fall 2018 Phase: Railroad Negotiation CITY MANAGER S UPDATE 9

10 The City Master Street Plan identifies Sharp Point Drive and Nancy Gray Avenue as connected across the Great Western Railroad tracks. This project will construct the roadway and pedestrian connection, and railroad crossing. Project Status: The project team has submitted an application with the PUC and is awaiting approval. There are challenges with gaining Great Western and PUC approval and support for this project. The PUC hearing for September 2017 was postponed as the City and Great Western are actively negotiating for Great Western support of the project. The project team and design consultant have finalized design in order to make the project shovel ready to coordinate with railroad timing. More information is available at fcgov.com/engineering/sharppoint RIVERSIDE BRIDGE REPLACEMENT Funding Source: Federal Grants and Bridge Funds Estimated Project Budget: $4.0M Estimated Completion Date: December 2018 Phase: In Design The project will replace the structurally deficient bridge over Spring Creek, and raise Riverside Avenue out of the 100 years flood level at the bridge location. This project is coordinated with Utility s Spring Creek Restoration Project. Project Status: 90% plans set completed. CLMOR review is in progress. Public meeting was held on March 22 at EPIC. An additional meeting was held May 3. HARMONY AND STRAUSS CABIN SIGNALIZATION Funding Source: Transportation Capital Expansion Fee Fund, developer contribution Estimated Project Cost: $800K Estimated Completion Date: Summer 2018 Phase: In design A signal at Harmony and Strauss Cabin road is warranted with the implementation of the Harmony 23 development. Design and construction of north bound auxiliary turn lanes on Strauss Cabin will be completed by the developer in conjunction with this signal project CITY MANAGER S UPDATE 10

11 Project Status: The project has been put out to bid with a bid opening date of April 9. Utilities are currently being relocated in preparation for construction. Construction anticipated to start late April, early May. The signal will be activated once the Harmony 23 development takes occupancy which could be as late as May POWER TRAIL AND HARMONY ROAD GRADE SEPARATED CROSSING Funding Source: Transportation Alternatives Program Federal Grant Funding, Pedestrian Grade Separation Funds (CCIP) Estimated Project Cost: $5M - $8M Estimated Completion Date: Phase: Advertisement for Design The Power Trail provides connectivity between the Spring Creek Trail to the north and the Fossil Creek Trail to the south. The Trail currently has a gap approximately three-quarters of a mile long north and south of Harmony Road. The detour route requires users to cross Harmony Road at grade at McMurry. This project will design, acquire property interests, and construct a trail grade separated crossing at Harmony Road as well as the trail connections on either side. Project Status: The Engineering Department has issued a Request for Proposals for Design Services and anticipates having a consultant contract executed by June. The initial phase of the design contract will be a feasibility study and alternatives analysis for different project alternatives. Current funding is $1.9M. Staff has submitted a BFO offer to request additional funding. More information is available at TIMBERLINE ROAD CORRIDOR PROJECT Funding Source: Transportation Capital Expansion Fee Fund, developer contribution, Surface Transportation Block Grant Estimated Project Budget: $6.5M Estimated Completion Date: December 2020 Phase: RFP for design services to be released in May This project will reconstruct South Timberline Road from Stetson Creek Drive to Trilby Road to the City s four lane arterial roadway standards. Planned improvements include; intersection improvements at Kechter Road, Zephyr Road, and Trilby Road, multi-modal accommodations, raised medians, access control, landscaping improvements, and roadway improvements. This project serves to build upon the development improvements that have been completed along the corridor. This project will improve safety, reduce congestion, and provide improved accommodations for alternate travel modes. CITY MANAGER S UPDATE 11

12 Project Status: A request to appropriate design funds to advance the project is currently before City Council. If Council elects to appropriate the funds, an RFP for the project will be released in May. CAPITAL PROJECTS PARK PLANNING & DEVELOPMENT LONG VIEW TRAIL Funding Source: ConTrust Fund, Federal TAP grant, GOCO grant Total Project Cost: $3.5M Estimated Fort Collins Construction Cost: $2.2M Phase: Under Construction Estimated Completion Date: Summer 2018 Park Planning & Development is working in collaboration with the City of Loveland and Larimer County on construction of this trail. The Long View Trail will offer another paved trail connection between the City of Loveland and the City of Fort Collins. Project Status: The 2 bridges on Fort Collins portion of trail will be installed mid-may Concrete is currently being poured in Loveland, and will work north The pouring of the concrete will be complete the end of May, early June weather permitting CRESCENT PARK Funding Source: Neighborhood Parkland Fund Total Project Cost: $2.5M Phase: Under Construction Estimated Completion Date: Summer 2018 Park Crescent Park is a 7-acre neighborhood park located in the heart of the Maple Hill neighborhood. Construction of the park began in fall, 2017, and is anticipated to be completed later this season. The core area of the park, which includes the playground and shelter, opened to residents at the beginning of March. The remaining area of the park will remain gated to allow turf and shrubs to take root. Project Status: CITY MANAGER S UPDATE 12

13 Site furnishings, seeding and installation of the art piece are anticipated to finish in the next few weeks An opening celebration is currently being planned to occur in mid to late summer CAPITAL PROJECTS OPERATION SERVICES GARDENS ON SPRING CREEK GARDEN EXPANSION Funding Sources: $2.1M Privately Raised Funds $900K General Funds Total Project Cost: $3.0 M Phase: Under Construction Estimated Completion Date: Summer 2018 Garden on Spring Creek Garden Expansion is expanding the Gardens to add five acres to the north. This will include an amphitheater with a great-lawn for outdoor performances, several arbors and many added garden areas for the public to explore and enjoy. Construction of New Stage and Sound Walls Project Status: Construction continues and the nice weather is helping to maintain schedule Stage for amphitheater is under construction and the roof will be completed soon Applying the final coat of sound-absorbing material on the sound walls Rock walls are soon to be completed at the great lawn area Sidewalks/walking paths are being placed in many areas of the garden Relocated trees from Hughes Stadium should be transplanted by early May Site irrigation and lighting are being installed as areas become available GARDENS ON SPRING CREEK VISITOR S EXPANSION (NEW) Funding Sources: Building on Basic (BOB) II - $2.2M Privately Raised Funds: $700K Total Project Cost: $2,900,000 Phase: Schematic Design Estimated Completion Date: Late fall 2019 PROJECT DETAILS: The Gardens on Spring Creek Visitor Center Expansion is adding approximately 4500 SF. This includes a conservatory which will incorporate a butterfly pavilion, extra meeting rooms, additional office spaces, and Solar PV to offset the additional energy usage. CITY MANAGER S UPDATE 13

14 PROJECT STATUS: Design-Build contract to Elder Construction Conducted Schematic Design Charrette to review design and discuss energy reduction strategies Conducting energy model to understand the building and possible energy use for various systems Design to be completed by end of 2018 Construction is scheduled to start in early 2019 FORT COLLINS/LOVELAND POLICE TRAINING CENTER Funding Source: Bonds Estimated Project Cost: $9,250,000. Phase: Schematic Design Estimated Completion Date: Late 2019 PROJECT DETAILS: The City of Fort Collins is partnering with The City of Loveland to construct a new Police training facility which will be located on the west side of the Loveland Airport. This new site will offer a 50-yard pistol range, a 1.4 mile driving track along with some classrooms for special training. PROJECT STATUS: Design team is working on site layout Working to update budget for revised layout Revised Conceptual Site Layout Revised Conceptual Site Layout CITY HALL BUILDING ACCESS IMPROVEMENTS Funding Source: Operation Services 2017 Funds Estimated Project Cost: $820,000 Phase: In Construction Estimated Completion Date: July 2018 PROJECT DETAILS: Demolition of existing elevator and north entrance. Installation of new ADA accessible elevator and restroom on main lobby. PROJECT STATUS: Elevator shaft walls are under construction Building new ADA restroom in north vestibule Installing new mechanical, electrical and plumbing for elevator and restroom Form, reinforce and place concrete for new elevator pit Elevator Shaft Demolition CITY MANAGER S UPDATE 14

15 CAPITAL PROJECTS UTILITIES EAST HARMONY DUCT BANK Funding Source: Development Fees Estimated Project Budget: $4,000,000 Phase: Estimated Completion Date: End of 2018 Three Phase Project: Phase 1, the Substation Phase, is detailed below in construction. Phase 2 is complete, and Phase 3 will be completed in conjunction with Engineering s improvements at Strauss Cabin & Harmony. Project Updates: Design is in progress for Phase 1 Construction of Phase 3 began April 10, 2017, 95% complete Installation of two vaults and tie in conduit delayed until Engineering s final design of intersection improvements Vault Installation COLORADO STATE UNIVERSITY CIRCUITS AND DUCT BANK PROJECT Funding Source: Development Fees Estimated Project Budget: $2,804,340 Phase: Under Construction 2.2 miles of duct bank and two new circuits from the Linden Substation to Colorado State University. Project Updates: Drake to Lake Duct Bank is complete Cherry Street duct bank from College to Howes is under construction; however, 10 underground gas tanks were discovered and were removed by the owner. Project was hold for 5 months, but has been started up again Howes/Laurel duct bank is complete The Vine Drive duct bank is complete Circuits are 90% complete; once Cherry Street Duct Bank is complete, final circuit section will be pulled in Work has been scheduled to complete work at the substation to prepare for the new circuit CITY MANAGER S UPDATE 15

16 HP/BROADCOM CIRCUITS Funding Source: Development Fees Estimated Project Budget: $500,000 Phase: In Design Installation of approximately 1,400 feet of duct bank on Broadcom property to add capacity and facilitate separately metering several buildings on the site. Project Updates: Project has been divided into two phases with the intent to meet a Hewlett Packard Enterprise deadline of splitting off Building 5 by the end of June 2018 Phase 1 will include the installation of conduit and cable Hewlett-Packard Campus north of the Ziegler entrance to Hewlett Packard Enterprise metering equipment and is pending an easement from Broadcom Phase 2 will include installation of conduit and cable south of the Ziegler entrance to Harmony Rd. and is pending an easement from Broadcom WATER TREATMENT FACILITY Funding Source: Water Treatment Facility Capital Project Budget Estimated Project Budget: $850,000 Phase: In Design Approximately 4,000 feet of three-phase from Overland Trail to the Treatment Facility in an existing easement on Colorado State University Property Project Updates: Easement from Western Area Power Administration has been received Staking and routing design are in progress Project is being coordinated with CSU staff Water Treatment Facility CITY MANAGER S UPDATE 16

17 HARMONY DUCT BANK HARMONY SUBSTATION PROJECT Funding Source: Development Fees Estimated Project Budget: $214, Phase: Under Construction Five new duct banks for additional capacity at the Harmony substation Project Updates: Tree and stump removal completed Berm removal completed to rough grade Final grading will be completed once all duct banks and vaults have been installed. (2) of the (3) 8 x 16 vaults have been set and tied into the Harmony duct banks Construction of the first duct bank began May 2nd. Final landscaping of 5 new trees, sprinkler system and sod construction area Tree Removal LIGHT & POWER GENESIS64 SCADA UPGRADE PROJECT Funding Source: New Capital Estimated Project Budget: $200,000 Phase: In Design Convert the existing Iconics Genesis32 hardware, software, and screens to Genesis64 Project Updates: Servers have been purchased Software has been purchased A consultant to assist with some aspects the upgrade has been retained I.T. is configuring two workstations and the servers for use with the project SCADA System CITY MANAGER S UPDATE 17

18 WATER RECLAMATION AND BIOSOLIDS MASTER PLAN (NEW) Funding Source: Wastewater Estimated Project Budget: $500,000 Status: Being Prepared for Review Estimated Completion Date: May 2018 This project is for the update of the Master Plans for the Drake Water Reclamation Facility and the Mulberry Water Reclamation Facility. Condition assessments of the existing infrastructure, future population loadings and regulatory requirements, and process improvements are being evaluated. Process optimization recommendations will also be part of the final Master Plan. Project Updates: Finalized alternative recommendations Review draft Master Plan Continue Master Plan conclusions Example of CIP description for project ranking DRAKE WATER RECLAMATION FACILITY SIDE STREAM TREATMENT (NEW) Funding Source: Wastewater Estimated Project Budget: $4,300,000 Status: In Design Estimated Completion Date: December 2019 This project is the design and installation of a wastewater side stream treatment system to meet future nutrient (nitrogen and phosphorous) regulations. The recycle stream from biosolids dewatering carries high nutrient concentrations back to the main stream treatment system. Side stream treatment will remove nutrients from the recycle stream, which can potentially be turned into fertilizer and reused. Project Updates: Evaluated treatment alternatives Conducted evaluation workshop Continue to evaluate shortlisted vendors Excerpt from lifecycle cost analysis MULBERRY/RIVERSIDE DRAINAGE IMPROVEMENTS (NEW) Funding Source: Stormwater, State of Colorado, and FEMA Estimated Project Budget: $2,362,156 Status: Out to Bid CITY MANAGER S UPDATE 18

19 Estimated Completion Date: September 2018 This drainage improvement project will provide a new storm sewer and inlets to address localized drainage problems and reduce the effects of flood potential in the area during major storms. It is funded by the City, State of Colorado, and FEMA as part of the federal Hazard Mitigation Grant Program (HMGP). Drainage improvement work will be coordinated with a water line replacement project along Cowan and East Myrtle Streets. City crews will install a new 6-inch waterline to replace the existing 4-inch line in Cowan and East Myrtle Streets. Pipeline construction will be in March 2018 and continue through spring Project Updates: Procurement process for bidding Cowan/Myrtle improvements Waterline replacement by City crews Outfall bank stabilization design UTILITIES CUSTOMER CONNECTIONS Community Engagement peak season has begun. Key stats to date since January 2018: reached over 3,170 participants through education outreach programs such as Voltbusters, Watershed field trips and Stormwater programs that reach audiences varying from youth to senior citizens. Community Engagement has managed or participated in 25 events that have reached 969 community members. May currently has over 29 booked education programs and utility events. Envirovation: The business community, Customer Accounts and Community Engagement came together to celebrate the 2017 achievements of Climate Wise participants. The businesses that participated in ClimateWise were recognized for doing their part in reducing greenhouse gas emissions and shared innovative solutions with their peers. There were 203 attendees at this event. Income Qualified Assistance Program (IQAP): Staff, in conjunction with internal and external stakeholders, have been evaluating the application process and how best to prequalify customers based on LEAP participants. IQAP will use an extensive outreach and communications approach to help achieve maximum participation. Water Conservation Intergovernmental Government Agreements were signed with ELCO and Fort Collins-Loveland water districts to implement the residential Sprinkler Audit Program. Water Conservation is celebrating 2018 as our 20 th year of the free Residential Sprinkler Audit program. To date, 32 accounts have enrolled in the new Landscape Water Budget program aimed to support customers facing annual water allotments and the recently increased Excess Water Use fees. CITY MANAGER S UPDATE 19

20 PUBLIC SAFETY POUDRE FIRE AUTHORITY Retired Assistant Fire Marshal Credited with Saving Lives Poudre Fire Authority celebrated the 32-year career of now-retired Assistant fire marshal Joe Jaramillo. Those at his retirement celebration said he saved countless lives through the quiet work of fire prevention. "Every time a fire sprinkler head goes off in Fort Collins, we can say that Joe has probably touched that," said Warren Jones, who is retired from PFA and once served as the organization's fire marshal. Education Specialist Recipient of Significant State Award Poudre Fire Authority Education Specialist Michael Durkin on April 17 received the Colorado Risk Reduction Network Program of the Year- Large Agency award. Michael won the award for developing a program that utilizes Community Service Action Teams. Each team consists of a PFA employee and a social work student from Colorado State University. While the PFA employee installs smoke and carbon monoxide alarms in high-risk homes, the social work student talks with residents to evaluate other needs and connect individuals with community organizations and programs that can help with those needs. PFA recorded a decrease in all emergency calls to the targeted mobile home parks within six months after the installation events. April 17 Grass Fire Burns Near Northside Aztlan Community Center Despite strong winds that could have made conditions worse, Poudre Fire Authority firefighters quickly put out a fire that burned vegetation along the banks of the Poudre River, northeast of Northside Aztlan Community Center on East Willow Street. The cause of the fire is under investigation. There were no reported injuries. This serves as a reminder to be fire-wise every day, but particularly so on days when temperatures and strong winds can help fire start and spread quickly. Don't throw cigarettes out of car windows, keep a watchful eye while using your grill, and follow any posted burning regulations. Mystery Person Warns Family to Escape Home During Fire PFA firefighters on April 20 quickly put out a deck fire at a Fort Collins home on Kingston Drive. Here s the news of the day, though: An unknown passerby reportedly stopped, pounded on the door, yelled and made sure the three people inside got out safely. All escaped without injury. That person, whoever they are, saved lives. They just as easily could have called 911 while driving by or not done anything at all. PFA thanks you for taking the time. We know this family thanks you, as well. CITY MANAGER S UPDATE 20

21 If you witness or come upon an emergency, don't put yourself in danger. It is always the right decision to call 911 and be prepared with specific information about the emergency. You should always get out and stay out if there s a fire; fires grow far faster than most people imagine. Seconds matter. April 21 City Works 101 Visit to PFA Training Center We had a ton of fun taking participants of City Works 101 behind the scenes of Poudre Fire Authority, its staff and the services it provides to you, our community. City Works 101 is a City of Fort Collins - Government program that gives people a more in-depth look at their local government. While at PFA s Training Center, the class learned about the organization s history, budget and general services; talked with a firefighter about their work; tried on bunker gear; watched firefighters demonstrate removing a crushed car from around a person, called extrication; were introduced to PFA s emergency services drone and the Larimer County Aircraft Systems group ( and had fun with science, learning how it s shaped the way PFA firefighters fight fires. PFA Hosting Live-Burn Training at Donated Home May 22 Members of the public may see smoke and fire at a Larimer County property, north of Fort Collins, during a multi-agency live-burn training later this month. As weather conditions allow, the training is slated for May 22 at 325 N. Taft Hill Road, at a property donated by a private owner. May 23 is an alternate date for the training event. Those with questions about the training may contact Public Affairs and Communication Manager Madeline Noblett at mnoblett@poudre-fire.org. POLICE SERVICES Key Incidents National Public Safety Telecommunicators Week April 8-14 marked a national week of appreciation for Dispatchers. These unsung heroes are the first line of assistance in an emergency, and they ve done everything from delivering babies to delivering life-saving instructions to reassuring people during a crisis, and they do it all over the phone. In order to continuously improve their service to the Fort Collins community, they launched a feedback survey: We can t say enough about our Thin Gold Line who connects residents with police, fire, and medical assistance! Investigation Regarding FCPS Arrest A Fort Collins officer is under investigation following the arrest of a shoplifter. Per policy, all uses of force are reviewed by the officer s chain of command. An internal review of the videos raised concerns about the use of force during this incident. Chief Terry Jones proactively reached out to the District Attorney's Office based on concerns regarding the first responding officer s use of force. Chief Jones then contacted Larimer County Sheriff s Office and asked them to review the entire event (as an independent investigating agency) to determine if the officer s actions violated any criminal laws. The officer was placed on administrative leave pending the results of the investigation. An internal administrative investigation was also opened. At its conclusion, the case will be sent to the Citizen Review Board. Crime Prevention During designated Community Impact Days, patrol officers continued to focus on traffic enforcement. Officers spent time conducting enforcement in school zones, as well as other areas that have frequent collisions, traffic violations, or resident concerns. Officers also conducted drug interdiction and focused on transient issues that impact safety and quality of life in Fort Collins. Police Services typically sees an CITY MANAGER S UPDATE 21

22 increase in calls about disruptive behaviors related to the transient population as the weather warms up, and we will continue to focus on this community concern as we enter the summer months. This month, the Crime Prevention Specialist had 21 telephone calls ranging from setting up a Dealing with Difficult People class for employees from Xcel to a man wanting some advice on what to do about being harassed and threatened by an ex-girlfriend. Presentations ranged from a pre-dawn class to a Kiwanis group (they call themselves the Eye Opener group because of the time of their meetings) on Internet Security to having a safety table set up at Macy s. The Prescription Drug Take Back Event was held on Knowing that there are always early birds, the table was set up at 9 a.m. (60 minutes before the event time), and saw 21 vehicles before 10 a.m. Total number of vehicles driving through the event was 345, and 555 pounds were collected. That amount added to the lobby kiosk weight of 1,137 pounds, making a collected total of 1,692 pounds that will be taken to the DEA and incinerated. Here s the breakdown on activities in April: Kiwanis, Frauds and Scams, 25 attended Macy s Safety Fair, 35 attended Senior Pedestrian Safety, 12 attended RESTORE, 45 attended Difficult People at Plymouth Church, 10 attended Drug Take Back Day, 345 vehicles came by Social Media Cadet Food Drive - Being a police officer in Fort Collins extends beyond enforcement. Engagement is one of our core values and a big part of our agency's culture. Our newest recruits are currently in Police Academy, and they're already looking for ways to connect with this community. Our current class of Academy cadets held a food drive to benefit the Fort Collins Rescue Mission. FCPS shared their efforts on social media, garnering positive public reactions and non-perishable food donations for the cause. April Fools Video FCPS gave residents a laugh on April 1 and showed their softer side with the introduction of Officer Hops, the police bunny recruit trying to make his way on the force. The video reached thousands of people in our community and beyond, earning positive comments from around the world. People regularly remark that lighthearted content is a breath of fresh air that they appreciate. View the full video online.. CITY MANAGER S UPDATE 22

23 PLANNING, DEVELOPMENT &TRANSPORTATION BUILDING SERVICES AND PLANNING City Plan Staff and designated Plan Ambassadors have completed a series of Public Visioning events and the data tabulation for this planning phase is near completion. A progress report on the Visioning phase and preliminary concepts developed for the Community Scenarios phase will be presented to City Council at its May 22 nd Work Session. Downtown and Transitions Code Refinements to the DRAFT code updates are being refined based on the direction received from City Council at its April 24 th Work Session. Community Engagement, additional meetings with property owners, designers, and businesses will continue between now and June 21 st when the Planning and Zoning Board will make a recommendation on the proposed changes. East Mulberry Enclave Approximately 75 property and business owners attended Open House events on April 25 th and 26 th to get an update on the timing and impact of a potential future East Mulberry Enclave Annexation which could happen as early as July Second reading of an ordinance for the East Gateway Annexation, which creates the enclave, will occur on June 19, Planned Unit Development Ordinance Changes to the City s Land Use Code that provide a more flexible development entitlement master planning process, known as a PUD, have been distributed as a public review draft. The Planning and Zoning Board will consider the draft ordinance at its May 31st hearing, with City Council consideration of an ordinance as early as June 19 th. Historic Preservation Code Review The Historic Preservation Division is examining existing historic preservation-related codes and processes to ensure that they best support Council s policies and are best practices nationally. The City has contracted with Clarion, Associates to produce a series of reports on the major areas of review: Landmark Designation; Review of Changes to Landmark Properties; Development Review and Historic Resources; and Demolition/Alteration Review of Older Buildings, Demolition by Neglect, and Dangerous Buildings. Following community outreach and discussion in Spring 2018, recommendations for change were presented to Council at its April 24, 2018 work session. Staff will continue to do more study and outreach and will return to Council this fall. NEIGHBORHOOD SERVICES Neighborhood Connections The Spring session of Neighborhood Connections core education continued this month, highlighting communication skills, diversity, and equity issues and provided tools to address them within neighborhoods. Future opportunities to pilot a mini-neighborhood Connections program to increase access for working adults and rental communities arose from a neighborhood meeting in the Harmony Village community. A general town hall-style meeting, coordinated by Program Assistant, Katherine Bailey, and Poudre School District partners provided opportunities for residents to discuss issues facing their neighborhood. During that meeting, Harmony Village neighbors expressed interest in the Neighborhood Connections-type training programs offered by Neighborhood Services to assist with community relationship building. CITY MANAGER S UPDATE 23

24 Neighborhood Services staff delivered informational sessions about resources, services, and programs for CityWorks, Larimer Connects Citizen Meeting, and four (4) Police Services Trainings. Senior City Planner, JC Ward, is working with newly assigned Neighborhood Enforcement Team (NET) Officers to tour neighborhoods under their purview and discuss ideas for coordinated efforts to address reported issues in preparation for the onboarding of the new NET Sergeant and Police Chief. Vibrant Neighborhoods Grant The Meeting-in-a-Box sessions, held for eighteen (18) neighborhoods, allowed City staff and CSU Center for Public Deliberation volunteers to facilitate the co-creation of neighborhood projects for the Vibrant Neighborhoods Grant. To date, fifteen (15) neighborhoods have submitted Letters of Intent for the next steps of the application process. Support continues for projects awarded in The new Neighborhood Services Program Assistant, Julie Wenzel, began working through process documentation, planning for Letter of Intent review panels, and researching grant management software currently in use by the City and partner organizations to establish BMP s and product selection for process improvement within Neighborhood Services and potentially throughout other City grantor departments. Mediation and Restorative Justice Services Meet-A-Mediator: Mediation staff and volunteers held the very first Meet-A-Mediator event on April 7 at the Campus West Connections Office. This new monthly event is drop in time for Fort Collins residents to talk to a mediator about neighborhood conflicts they have and what the Mediation program has to offer. Mediation staff and volunteers are excited to offer this new, innovative service to our residents. The event will be held the first Saturday of each month, 10am 12 noon at the Campus West Connections Office. Mediation for Planning: Mediation program provided mediation services for a situation referred by the Planning Department head. The mediation helped avoid a City resident approaching the Planning and Zoning Board for a minor amendment. This was the first mediation case of this type and may lead to further collaborations. RJ Volunteer Wins Prestigious City Award: Long-time Restorative Justice volunteer, Linda Maher, was awarded the City of Fort Collins Life-Time Achievement Award. This award was presented at the April 28 National Volunteer Month Celebration, a collaboration between the City and United Way. Since 2002, Linda has contributed to improving the lives of more than 170 youth and their families as well as 76+ victims of crime in our community. Through her volunteer work with Fort Collins Restorative Justice Services programs, she brought together young people who committed offenses with the victims of those offenses and families, friends and community members. She would facilitate a process where the people worked together to identify the harms caused by the criminal activity and find ways to repair the harm. Through her work she changed lives and relationships of our fellow community members, all for the better. Linda also volunteered with Fort Collins Police Services Victim Advocate Program. FC MOVES West Mulberry Improvements Project Construction will begin on the W. Mulberry St. project in June Building on the recommendations adopted in the 2017 Old Town Neighborhoods Plan and 2014 Bicycle Master Plan, the City will be resurfacing and restriping W. Mulberry St. between Overland Tr. and Jackson Ave. in 2018 to address safety concerns and improve conditions for corridor users. This project will reshape W. Mulberry St. to include a new center turn lane, one travel lane in each direction, and protected bike lanes. Crossing improvements will be constructed at Mulberry and Impala, Mulberry and City Park, and Shields and Magnolia. CITY MANAGER S UPDATE 24

25 Fort Collins Bike Share Expansion The Fort Collins Bike Share Program will double in size in early June. The expanded program will include more than 20 new bike share stations across Fort Collins, an additional 110 bikes, and new program branding and functionality. SPECIAL PROJECTS North I-25 Express Lanes Project Colorado Department of Transportation (CDOT) has selected a contractor for the North I-25 Express Lanes Project, and will begin construction of the $300+ million project in summer Construction will commence on the south side of the Corridor (SH-402 in Loveland) and work its way north to Fort Collins (up to SH-14/Mulberry). Construction to be completed in The Project will include improvements to the Prospect/I-25 interchange. The City of Fort Collins is partnering with property owners adjacent to the interchange and Town of Timnath to help share costs with CDOT for the $31 million improvement project. YEAR TO DATE COMPARISON Development Project Submittals Rec d Conceptual/Preliminary Design Reviews/Staff reviews Performed Building Permits Issued Building Permit Valuations ($M) Building Inspections Performed 2017 YTD ,183 $ , YTD ,868 $ ,352 % Change 6.67% % 31.38% -8.48% 11.73% Overall Development Review revenues are $40,949 over projection for 2018 as of April 30st with Development Review over by $43,597 and Engineering Development Review under by $(2,649). SUSTAINABILITY SERVICES ENVIRONMENTAL SERVICES The Fort Collins community reduced carbon emissions to 17 percent below 2005 levels in 2017, furthering progress from 15 percent in 2016 and putting the community on its way to meeting 2020 climate action goals, Mayor Wade Troxell announced in April. The community aims to lower emissions 20 percent by Got ideas about how to help the community get there? Grants ranging from $3,000 to $75,000 are available for pilot projects through the Innovate Fort Collins Challenge. Letters of intent are due May 18. Go to The City wants to help you keep our air clean. From May 1 July 31 we re offering residents up to $50 in rebates. You can save when you choose any combination of the following clean options: purchase clean lawn and garden equipment from participating local retailers, hire a clean lawn service, or recycle a polluting gas lawnmower. Online purchases are not eligible. Recycle mattresses, large bulky plastics and hardcover books at a special event from 9 a.m. to 3 p.m. Saturday, June 9 at the Timberline Recycling Center, 1903 S. Timberline Road. $5 entry fee, additional fees apply. CITY MANAGER S UPDATE 25

26 SOCIAL SUSTAINABILITY In April, the Social Sustainability Department partnered with the Utilities Floodplain Administrator, Marsha Hilmes-Robinson, to provide training on the dangers of flooding in Fort Collins to homeless service providers. Providers learned about our floodplain, flash-flooding, areas that are more prone to flooding, the most common risks, and how to sign their clients up for life-saving Larimer Emergency Telephone Authority (LETA) alerts. ECONOMIC HEALTH Representatives of the City - from Economic Health and Utilities - recently met with businesses along Walnut Street to debrief a recent construction project. City staff plan to develop a toolkit to help engage and support businesses on similar projects in the future. Campus West businesses met the Mayor, City Councilmembers and the City Manager on April 17 to talk about collaboration, long-term planning around zoning and use issues, safety and mobility. COMMUNITY SERVICES RECREATION Volunteer Recognition Month Senior Center Guest Services volunteer, Ann Dimond, received the United Way s Dedicated Senior Hero Award. Pottery Studio Improvements Recreation continues to make improvements at the Pottery Studio. The new Raku kiln has been installed and plumbed with gas. Five new pottery wheels have replaced several of the inoperable old ones. PARKS Free Mulch The free mulch giveaway, coordinated by Forestry, was a great success. The mulch material was made from the debris generated by the snow storm last May and the normal pruning operations performed by the Forestry Division. A second give away date will be set for mid-may. Lee Martinez Improvements The Lee Martinez playground replacement is underway. A new design has been completed and equipment is being installed currently. CULTURAL SERVICES Art in Public Places/Visual Arts The Art in Public Places program is starting the eighth season of collaborating with the Bohemian Foundation and the Downtown Development Authority on the Pianos About Town Program. The first piano of the season is currently being painted at FCMoD. Artists will start painting their piano murals in Old Town Square on May 9th. CITY MANAGER S UPDATE 26

27 Gardens on Spring Creek The Gardens held the first Blossoms and Butterflies event, a fundraiser that included an exhibit and auction of works by local artists. 500 people attended the exhibit and over $16,000 was raised for the Visitor s Center expansion. PUBLIC ENGAGEMENT Feature: Spring Community Issues Forum was Wednesday, May 2 Topics: Affordable Housing and Outdoor Burning Nearly 80 attendees and included childcare corner Small group discussions explored community concerns around both topics as well as expectations around the City s role and potential approaches/solutions. Public Engagement Recap First Cafecito with Police Services Spanish Team coffee with a cop events specifically for Spanish speakers offering open discussion and questions; La Familia, May 2 CityPlan Visioning Workshops - all three well attended; follow up meeting to review feedback report and next steps for continued engagement Budgeting for Outcomes Engagement Launched updates to fcgov.com/budget, project and prioritization exercise published on OurCity; mobile budget booth and presentation planning, engagement period runs through early June Summer in the City Applications short-term summer and civic engagement camp will run June in partnership with PSD; Invite Your City Launches City resource and presentation request form for public use; CITY MANAGER S UPDATE 27

28 Final Meeting Community Trust Initiative Stakeholder Group reviewed report, ideas and recommendations; May 3 Boards and Commissions Super Issues Meeting Monday, May 7 at The Lincoln Center, Columbine Room. Topics included: 2018 Strategic Plan and BFO Updates; Triple Bottom Line Scan; Outdoor Residential Wood Burning FoCo Speaks Out! Wednesday, May 9 at The Lincoln Center. Conversations focused around local issues of social justice with La Familia, Diversity Solutions and City of Fort Collins COMMUNITY DASHBOARD HIGHLIGHT The Community Dashboard features performance data and information that highlights how the City is doing in achieving its seven Outcome areas: Neighborhood Livability and Social Health, Cultural and Recreation, Economic Health, Environmental Health, Safe Community, Transportation, and High Performing Government. The Dashboard is made up of 38 total metrics that are published quarterly and demonstrate where the City is doing well and where there are opportunities to improve. The color status of performance for each metric is determined based on the actual result for the quarter compared with the target. The color status of performance for the Outcome is determined based on the average calculation of the performance of each metric within that Outcome. Each month the City Manager s Update will highlight a metric from the Community Dashboard. This month s feature is from the Environmental Health Outcome Area. Analysis: Q electricity use was 16.8% below the 2005 baseline. The annual value for 2017 was 16.4% below This shows a continuing pattern from the first three quarters of 2017; in addition, December weather was very mild. More detailed results include: Electricity use in 2017 was 1.0% less than in Residential electricity use was 2.0% less in 2017 than 2016; commercial electricity use was 1.5% lower. In absence of our portfolio of energy programs and services, we estimate electricity use would have been 2% higher in 2017 compared to 2016 CITY MANAGER S UPDATE 28