Independent Italian Student Visa Packet

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1 Independent Italian Student Visa Packet Before you begin: Ensure you have a passport valid for at least six months after your program ends. If not, you must apply for/renew your passport immediately in order to have it in time to apply for your visa! Ensure you are able to be without your passport during the visa application period. Most independent applicants receive their visa within 2-3 weeks from the date of their application appointment. Make an appointment now for no later than July 15, Do not apply for your visa outside of the US. Students who have attempted this experienced difficulties (extra background checks, longer processing periods, etc.). You must apply in person at the consulate unless the consulate instructs you otherwise. Most visa applications cannot be mailed. There are 10 Italian consulates in the US and the visa requirements may vary, so please check your consulate s website. Do not compare notes with other students applying through the SU Abroad group submission as their instructions may differ. Follow the instructions in this packet only. International students contact Gael Noyes before applying for your visa. Students with European Union citizenship traveling with their EU passport do not need a visa. Contact Gael Noyes for more information. Full year students: If there is any chance that you may decide to stay in Italy for a second semester with our program, you should get a visa to cover both semesters in advance. If you do not, you will have to return to the US during the winter break and apply for a new visa for the spring semester. Please contact Gael Noyes regarding this matter. WAIVER NOTICE: By applying independently for your visa, you accept full responsibility for the application process. SU Abroad cannot work with the Italian Consulates on behalf of independent visa applicants. If you experience difficulty or errors with your visa, you must work directly with the Italian Consulate to have them solved. SU Abroad can provide advice and guidance, but is not liable or responsible for independent visa applicants. Questions? We ll be happy to assist you. Main contacts: Gael Noyes, Florence Admissions Counselor: , and Marie Rauturier, Visa Coordinator: , 106 Walnut Place I Syracuse, NY I p I p I f I e I suabroad.syr.edu

2 Table of Contents Preliminary steps Page 3 Visa documents Page 4 Passport information Page 6 Passport photocopy Page 6 Number of days (question 25) Page 7 Program dates (questions 29 and 30) Page 7 Sample visa application instructions Page 8 Money Order Page 12 Affidavit of Health Insurance Coverage Instructions Page 12 What is a notary? Page 12 Affidavit of Health Insurance Coverage Page 13 Bank letter guidelines Page 14 Affidavit of Support Page 16 Confirmed round-trip itinerary Page 17 What is the Schengen area? Page 17 Make copies of all forms and documents for your personal records and reference. 106 Walnut Place I Syracuse, NY I p I p I f I e I suabroad.syr.edu 2

3 Preliminary steps for Independent Visa Applicants Before you begin, please note that you will need a valid passport with an expiration date no less than six (6) months after your program ends. If your passport does not comply with this requirement, you need to apply for a new one immediately using the expedited service. Step 1. Determine which Italian Consulate you need to apply to You may submit your application to the Consulate presiding over your permanent address or your campus address. o US citizens: Go to and click on Consulates in the USA (under the Information and Services tab) to determine which Consulate presides over your county/state. Please note that Honorary Vice Consulates may be able accept your visa application. Consulate Correspondents cannot. Please check their websites for more information. STEP 2: Schedule an appointment Review the consulate s website. Most consulates have an online appointment system. Make an appointment now for some time no later than July 15, Appointments fill up quickly and early, so if you wait too long there will be no appointment available. STEP 3: the date of your visa appointment the details of your appointment to Gael Noyes Your should specify: o The consulate to which you are applying o Your appointment date with the consulate STEP 4: Review the consulate s website and go to appointment You need to ensure you have all of the documentation you need for your appointment. Follow the instructions on the consulate website for a Long Stay Student Visa. SU Abroad will provide you with enrollment letters from SU Abroad and SU Florence, which includes information on proof of lodging. We will also send you an insurance letter. Please note that it takes between 1 and 2 weeks to collect the documentation and prepare for your visa application appointment. Plan ahead! STEP 5: Once you have your visa, scan and your visa and a copy of the stamped SU Florence letter which will be returned to you with your passport and visa. these materials to Gael Noyes. SU Abroad maintains electronic copies of these documents in case of loss or emergency. Take the original stamped SU Florence letter with you to Italy as you will need this for your Permesso di Soggiorno (permit of stay). 106 Walnut Place I Syracuse, NY I p I p I f I e I suabroad.syr.edu 3

4 Visa Documents Your consulate will require some or all of the documents listed below as part of your application. Please refer to the consulate website for a current and accurate list. THE LIST BELOW IS A GUIDE ONLY. PRINT DOCUMENTS SINGLE-SIDED. COMPLETE IN BLACK INK AND CAPITAL LETTERS. Official Passport o Signed and valid for at least 6 months past the program end date. One photocopy of the ID page of your passport Long Stay Visa Application Form with photo attached o Go to consulate s website, click on Visas and download the Long Stay Visa Application form (over 90 days) o Refer to the enclosed SAMPLE when filling out the application form o Attach an official passport photo to the front page where designated Photocopy of your driver s license or state ID card, plus photocopies Photocopy of your F-1 or J-1 visa and a copy of your I-20 (international students) Photocopy of your university ID card Official university transcript (usually obtained through your university registrar) Enrollment verification letter from your university (usually obtained through your university registrar) o Letter must confirm status as a full-time student and anticipated graduation SU Abroad Enrollment letters (English and Italian) o Letters confirm the following: admission into the program housing accommodations confirmation you will register for your Permesso di Soggiorno confirmation you will purchase Italian National Health Insurance o We will mail your letters when you confirm the date of your visa appointment o You must bring both letters and photocopies to your appointment. Affidavit of Health Insurance Coverage -- use the blank form enclosed in this packet o Verifies that you will purchase Italian National Health Insurance upon arrival in Italy. All students obtain this through our program and the cost is included in the program fee). While the Italian insurance is helpful to have as a back-up, all students are mandated to carry their own health insurance policy for the semester. 106 Walnut Place I Syracuse, NY I p I p I f I e I suabroad.syr.edu 4

5 Proof of health insurance coverage o you must show verification (policy number & expiration date) that you have purchased health insurance coverage for the duration of your semester Bank Documents (proof of financial means) o Formal letter from your bank confirming you have at least $4,000 to $6,500 in your bank account. For New York consulate, please make sure that you have at least $6500 in your account and that your bank letter is in your name, and your name only. o Letter must be original, no faxes or photocopies o Affidavit of Support, if necessary o Please refer to the enclosed Guidelines for Bank Documents and the FAQ for specific instructions. o Credit card statement (New York consulate only). Please refer to the website for more information. Confirmed Flight Itinerary o Group flight travelers: request your confirmed itinerary from Advantage Travel ( ). o Independent travelers need to purchase a round trip ticket and bring a confirmed itinerary to their visa appointment. There are restrictions dictating how long you can be in the EU beyond the official program dates. Please refer to the FAQ ( Flight Itineraries ) for specific information and book your travel accordingly. $52-$57 visa fee usually only money orders and cashier s checks accepted. o Check the consulate website for exact amounts and to whom you should make the money order payable. o Please note that the consulates update their visa fees quarterly (January 1, April 1, July 1, October 1). You must take the correct fee for the quarter of your visa appointment or it will be rejected so make sure to check this. 106 Walnut Place I Syracuse, NY I p I p I f I e I suabroad.syr.edu 5

6 Passport and photocopy of ID page You must submit your official passport and a photocopy of the ID page (and of your US visa if applicable) with your visa application. 1. Your passport must be SIGNED 2. Your passport must be valid for at least six months after the program end date 3. Make 2 copies of your passport ID and keep one for your records. DO NOT submit your passport to the Italian consulate without making a photocopy for yourself first. Photocopy your ID page just as you see below on an 8 ½ x 11 sheet of paper. Do not photocopy any other items onto the page. Passport must be SIGNED HERE! THIS IS A SAMPLE CHECK EXPIRATION - must be valid for at least 6 months after program ends. 106 Walnut Place I Syracuse, NY I p I p I f I e I suabroad.syr.edu 6

7 Visa Application Form You must submit a paper application for your visa. Please fill out the application based on the sample provided on the following pages. Fill out each page exactly as it is filled out on the sample with your appropriate information. There are two signatures required on this application and you must complete both for the application to be complete. You should have downloaded a blank application when you downloaded this packet. If you did not, please click here or in your log into your SU Abroad Portal. Please refer to this page when answering questions 25, 29 and 30 of your visa application. Number of Days for Fall 17 (question 25) Question 25: Program SU Florence Center (includes Architecture, Studio Arts, Intensive Language Program and University of Florence (courses taught in English) SU Florence Center (includes Architecture, Studio Arts, Intensive Language Program and University of Florence (courses taught in English) + Greek Odyssey Seminar Direct enrollment at University of Florence (courses taught in Italian) Direct enrollment at University of Florence (courses taught in Italian) + Greek Odyssey Seminar Academic Year Students (please contact SU Abroad) Number of Days 107 days 119 days 112 days 124 days 291 days Program Dates for Fall 17 (questions 29 and 30) Question 29: Program Arrival Date All programs Arrive August 29, 2017 All programs + Greek Odyssey Arrive August 17, 2017 Question 30: Program SU Florence Center (includes Architecture, Studio Arts, Intensive Language Program and University of Florence (courses taught in English) Direct enrollment at University of Florence (courses in Italian) exact date TBD Departure Date Depart December 13, 2017 Depart December 18, 2017 Academic Year Students (please contact SU Abroad) Depart by June 15, Walnut Place I Syracuse, NY I p I p I f I e I suabroad.syr.edu 7

8 SAMPLE 106 Walnut Place I Syracuse, NY I p I p I f I e I suabroad.syr.edu 8

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12 Money Order Applicants are required to pay a processing fee in the form of a personal money order of $54-$57. Please check the exact amount on your consulate s website. Make money order out to Consulate General of Italy in [City] and use the address of the consulate. Please make sure you write your name, home address and phone number on your money order. You can purchase one at a U.S. post office, bank, or the offices of Money Gram, Western Union or Currency Exchange. Some pharmacies may also sell money orders. Any alteration to the money order (i.e. Whiteout) will render it unacceptable. DATE CHECK THE AMOUNT CONSULATE GENERAL OF ITALY CONSULATE ADDRESS CITY STATE ZIPCODE ITALIAN VISA PROCESS YOUR NAME YOUR ADDRESS YOUR PHONE NUMBER Affidavit of Health Insurance Coverage As part of the visa process, the Italian consulate requires that all students will purchase an insurance policy with I.N.A ASSITALIA for the duration of their stay as a student in Italy. This insurance only covers emergency care and in itself is not enough medical insurance for a student for the semester (students should definitely have their own additional insurance for other medical needs and for any travel outside Italy). However, it does meet the consulate s insurance requirement and SU Abroad will purchase this insurance for every student once they arrive in Florence. Therefore, please complete the Affidavit of Health Insurance Coverage form as part of the visa process to fulfil this part of the required visa documentation. What is a Notary? You will notice a few documents require notarization. A notary is a person authorized to perform legal formalities; in this case, authorization of a signature on an official document. This tells the consulate that it has been legally confirmed that YOU signed the document before him/her. You can find notaries at most banks. SU Abroad has a notary and you can make an appointment on the SU Abroad website. 106 Walnut Place I Syracuse, NY I p I p I f I e I suabroad.syr.edu 12

13 106 Walnut Place I Syracuse, NY I p I p I f I e I suabroad.syr.edu 13

14 Guidelines for Bank Documents Italian Visa law mandates that students must have a specific amount of available funds on an US account in order to be issued a student visa. Please note that SU Abroad does not have the ability to waive/alter this requirement. All students must provide bank documentation as part of their visa application. Amount required: $35 per person on the account per day abroad, which is approximately: $4000 (semester students) New York Consulate only - $6500 $50 per day $8000 (academic year) $12000 (Fine Arts Graduate students) If you do not currently have the required funds in your account, refer to the Bank Documents section of the FAQ and contact Gael Noyes if you need further clarification. Depending on the consulate, students may submit bank documentation from a parent or guardian s bank account. Students who do so must also submit a notarized Affidavit of Support, completed by the parent or guardian (account holder). A blank Affidavit of Support is enclosed in this packet for you to use. Sample Text for Bank Documents Some Consulates require a formal letter while others accept a bank statement letter. Double check the Consulate s website to confirm! SU Abroad advises you to bring a bank letter as they are accepted by all consulates Bank statements must clearly show the bank logo, your name and the amount of funds present in the account. An online statement is acceptable provided it has these items. Bank letters must confirm that you are the account holder, and that the specified funds are present in your account at the time the letter is generated. If you choose to submit the bank letter, please note the following: Letters must be on bank letterhead & must have a signature of a bank representative. Form letters with electronic signatures (such as ones provided by HSBC and Bank of America) are acceptable Letters must be originals, no faxes or photocopies Sample text is provided below. Your bank may deviate from the suggested format as long as the primary information requested is included. For the New York consulate only: the consulate is asking for specific requirements: - The bank letter should be at your name, and at your name only (no joint account, and no affidavit of support accepted) - It needs to show at least $50 per day abroad - You will also need to provide a credit card statement showing your credit limit. For more information, please go to: alia/studenti.html 106 Walnut Place I Syracuse, NY I p I p I f I e I suabroad.syr.edu 14

15 United States Bank of Syracuse 123 Main Street Syracuse, NY September 20, 2015 To The Honorable Italian Consulate General: This letter certifies that the title of the following accounts reflects [your name here] as an account holder. The above mentioned balance(s) is accurate as of [today s date]. Sincerely, John Doe Bank Teller and Customer Service Representative (315) Walnut Place I Syracuse, NY I p I p I f I e I suabroad.syr.edu 15

16 John. 106 Walnut Place I Syracuse, NY I p I p I f I e I suabroad.syr.edu 16

17 Confirmed Round-Trip Flight Itinerary To obtain a visa, students must provide proof of exit from the country. You must provide confirmation that you have purchased a round-trip ticket to Italy and out of the European Union (Schengen area). Please print out a copy of the confirmation the airline, agent, or service sends you once the booking is complete. This must include all legs of your flight and confirmation that you purchased the flight (a price). If you are traveling on the Group Flight and/or booking your flight through Advantage Travel, please inform Gael Noyes via or phone and Advantage Travel will send SU Abroad all confirmed itineraries. Please ensure that you purchase this flight before the visa deadline. If you have questions regarding group flights, call Advantage Travel ( ). Please be sure to research any laws or guidelines prior to scheduling outside travel before, during, or after your program. International students, make sure your travel dates match your start and end program dates. Do not enter Italy before your visa period begins. It is your responsibility to check to see if you can stay after the visa expires. 106 Walnut Place I Syracuse, NY I p I p I f I e I suabroad.syr.edu

18 What is the Schengen Area? The Schengen Area includes the countries listed below. You will be able to travel freely in these countries within the dates of your program and/or visa. Austria Belgium Czech Republic Denmark Estonia Finland Germany Greece Hungary Iceland (not EU) Italy Latvia Liechtenstein (not EU) Lithuania Luxembourg Malta Netherlands Norway (not EU) Poland Portugal Slovakia Slovenia Spain Sweden Switzerland (not EU) 106 Walnut Place I Syracuse, NY I p I p I f I e I suabroad.syr.edu

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