Minutes of the March 12, 2015 Workforce Investment Board Meeting...1. Item #2: Approval of Providers/Programs for Eligible Training Provider List...

Transcription

1 MEETING OF THE WORKFORCE INVESTMENT BOARD date Thursday, May 21, 2015 time 8:00 am 10:00 am place San Diego Workforce Partnership Julie Benedict Community Room, 3rd Floor 3910 University Ave. San Diego, CA AGENDA Our Mission: To empower job seekers to meet the current and future workforce needs of employers in San Diego County. Our Vision: Every business in our region has access to a skilled workforce and every job seeker has access to meaningful employment. Our community will view us as the leader for innovative workforce solutions, which add great value to our region. CALL TO ORDER AND NOTE OF ATTENDANCE PUBLIC COMMENT: Members of the public shall have the opportunity to address the Board only on issues on this agenda. Time allotted to each speaker will be no more than three (3) minutes total per person. Anyone desiring to address the Board under Public Comment must submit a Request to Speak form prior to the meeting. ACTION ITEMS Item #1: Minutes of the March 12, 2015 Meeting...1 Item #2: Approval of Providers/Programs for Eligible Training Provider List...4 Item #3: Item #4: Item #5: Contract Action - Modification of FY 14/15 County of San Diego Supportive Employment Technical Consulting Services...6 Approval of Memorandum of Understanding with Small Business Development Center Network...7 Contract Action - FY 15/16 County of San Diego Supportive Employment Technical Consulting Services...8 Item #6: Contract Action - America s Job Center of California for Program Year Item #7: Contract Action Grossmont College Navigator for Program Year i

2 Item #8: Contract Action Modification of FY 14/15 County of San Diego Supportive Employment Technical Consulting Services...11 Item #9: Program Year Youth Contract Funding Recommendations...12 Item #10: Introductory Life Sciences Experience (ILSE) Program Procurement Result and Framework for Re-Release of RFP...15 Item #11: Youth Council Memberships...18 Item #12: Board Officer Election...20 Item #13: Contract Action: Layoff Aversion Services...21 Item #14: Outplacement / Rapid Response Services Request for Proposals (RFP) Recommendation...24 INFORMATIONAL ITEMS Item #15: RFP Proposed Framework Reentry Works San Diego...26 Item #16: Performance Summary - Bridge to Employment Program...28 Item #17: Youth Council & Adult Programs Committee Report...31 Item #18: President & CEO Report...32 Next Meeting: 7/16/2015 If you require additional assistance, please contact SDWP in advance of the meeting. To request this document or back-up reports in an alternate format, please contact SDWP at (619) (Board Administrator - Angela Kahn). ii

3 Item #1: Minutes of the March 12, 2015 Workforce Investment Board Meeting Members Present Rebecca Aguilera- Gardiner (Chair) Steve Beringer Trevor Blair Karen Brailean Sunita Cooke Krista Dupps Ellen Greer Katie Hansen Norma Hernandez Ed Hidalgo Linda Kavanagh Gary Knight Patrick Knighton Kevin Landry Judy Lawton Tom Lemmon Rosa Ana Lozada Peter MacCracken Joe Mackey Stormy Miller Lydia Moreno Stephanie Murphy Omar Passons Steve Pinning Becky Quinn Steve Redding Adam Shapiro Louis Song Marlene Taylor Jeffrey Woodson Members Absent Jared Aaker Mack Jenkins Paul Roben Richard Barrera Barbara Jimenez Eric Robles Ray Ellis Matt Kriz Dante Vasquez Chris Fernandez Marc Martin Jeffrey Jackson Fernando Nunez Legal Counsel Present Daphne Skogen City of San Diego Kate Malcolm City of San Diego (Alternate) Tom Bosworth County of San Diego (Alternate) All reports, memoranda and letters contained in the agenda or distributed at the meeting shall by this reference become part of the original minutes. The meeting was called to order by Chair Rebecca Aguilera-Gardiner, at 8:10am, at the San Diego Workforce Partnership, Julie Benedict Community Room, 3 rd Floor, 3910 University Ave. San Diego, CA with a quorum present. None Agenda item 5 was pulled for discussion. Public Comment The following items were approved on the consent agenda: 1-03/12/ Item 1 Minutes of the January 15, 2015 (WIB) Meeting That the Board approve the minutes of the January 15, 2015 WIB meeting. 1

4 2-03/12/ Item 2 Approval of Providers/Programs for the Eligible Training Provider List That the WIB recommends the Policy Board approves 5 new programs that meet the requirements of the Workforce Investment Directive #WIAD06-15 for inclusion on the Eligible Training Provider List (ETPL). 3-03/12/ Item 3 Contract Action Grossmont College Navigator Contract Supportive Services Deobligation That the WIB recommends the Policy Board approves SDWP to deobligate Grossmont College Navigator Pilot contracted funds in an amount not to exceed $15, /12/ Item 4 Contract Action America s Job Center of California Additional Supportive Service Funds That the WIB recommends the Policy Board approves the second allocations (Allocation #2) for Adult and Dislocated Worker funding. The recommendation is for a total of $116,379 - $83,661 from the Adult funding stream and $32,718 from the Dislocated worker funding stream. 5-03/12/ Item 6 Youth Council Memberships That the WIB concur with the Youth Council and approve the appointment of the following for membership: 1. Gonzalo Mendez, Division Chief, SD County Probation Department 2. Alejandra Aceves, Business Community Liaison, SD Job Corps 3. Reverend Rickey Laster, Executive Director, Commission on Gang Prevention and Intervention City of SD 6-03/12/ Item 7 In-Demand Jobs and Higher In-Demand Jobs for Individual Training Accounts That the WIB recommend the Policy Board approves in-demand and higher in-demand criteria. Consent Agenda vote: Motion, Seconded, Carried Unanimously (MacCracken/Murphy) Abstaining from 1: Brailean, Cooke Abstaining from 2: Blair, Cooke, Pinning, Lozada Abstaining from 3: Cooke, Pinning Abstaining from 4: Pinning The following item was approved with comments noted: 7-03/12/ Item 5 Program Year Workforce Investment Act (WIA) Title I Unobligated Youth Formula Funding Recommendation That the WIB recommends the Policy Board allocates unobligated PY WIA Title I Youth Formula funds as follow: 2

5 1. $600,000 to eligible WIA contracted youth service providers to enhance their 2015 summer employment services through September 30, 2015 for currently enrolled youth in PY and new youth enrolling in PY $725,000 to eligible WIA contracted youth service providers to augment their PY contracts to enhance educational services, work-readiness training, work preparation and work-based opportunities. 3. $275,000 to issue a Request for Proposal of that amount for the Introductory Life Sciences Experience (ILSE) Program. Andy Hall explained the Youth Council workgroup s decision-making process for proposing the above recommendations. Motion, Seconded, Carried Unanimously (Redding/Hidalgo) Abstaining: Knight, Lozada, Pinning Reports Contract Performance Updates Performance updates were provided for the Occupational Training Services On-the-Job Training Contract and the Bridge to Employment Program. Youth Council & Adult Programs Committee Report Marlene Taylor & Linda Kavanagh Taylor and Kavanagh provided updates. President and CEO Report Peter Callstrom Callstrom provided an update on various SDWP activities, including SDWIB achievement of High-Performing Local Board Certification. VP and Chief Programs Officer Report Andy Hall Hall provided an update on various SDWP programmatic activities. Form 700 Notification Angela Kahn Kahn provided Form 700 filing notification. WIB member spotlight Ellen Greer Greer, Division Chief for the Employment Development Department Southern Workforce Services Division, shared her story. The meeting was adjourned at 9:33am. Adjournment Angela Kahn, Meeting Secretary 3

6 Item #2: Approval of Providers/Programs for Eligible Training Provider List MEETING DATE: May 21, 2015 REVISION DATE: May 13, 2015 TO: FROM: Linda Kavanagh, Chair Adult Programs Committee RECOMMENDATION(S) That the WIB concur with the APC and approve of eight new programs that meet the requirements of the Workforce Investment Directive #WSD13-10 for inclusion on the Eligible Training Provider List (ETPL). BACKGROUND Pursuant to the Workforce Investment Act legislation, the WIB and Policy Board approve training providers and programs for inclusion on the ETPL. The programs being submitted meet the following State Criteria. 1. Bureau of Private Post Secondary Education Approval to Operate, or Verification of Exemption by BPPE; or 2. Accreditation by the Accrediting Commission for Senior Colleges and Universities, Western Association of Schools and Colleges, or the Accrediting Commission for Community and Junior Colleges; or 3. Postsecondary institutions eligible under Title IV of the Higher Education Act (HEA) and offering programs leading toward an associate degree, baccalaureate degree, or certificate; or 4. Programs that are jointly registered under the National Apprenticeship Act (NAA) with the Department of Labor (DOL) and the California Division of Apprenticeship Standards (CDAS); or 5. Approval by the California Department of Education; or 6. Approval by the Chancellor s Office of the California Community Colleges (CCCCO); and 7. Meet s the State s minimum performance standards, when applicable; and 8. Training is for occupations in priority industry sectors based on the State plan or local area plans; and 9. Training results in completion of an industry-recognized credential, national or state certificate, or degree, including all industry appropriate competencies, licensing and/or certificate requirements. EXISTING PROVIDERS NEW PROGRAMS 1. California Institute of Arts & Technology three new programs 2. SDSU College of Extended Studies two new programs NEW PROVIDERS NEW PROGRAMS 1. Dialysis School of San Diego one new program 2. San Diego Electrical Training Trust two new programs ATTACHMENT Attachment A - Supporting Occupational Labor Market Data 4

7 5 Attachment A

8 Item #3: Contract Action - Modification of FY 14/15 County of San Diego Supportive Employment Technical Consulting Services MEETING DATE: May 21, 2015 REVISION DATE: May 13, 2015 TO: FROM: Linda Kavanagh, Chair Adult Programs Committee RECOMMENDATION(S) That the WIB concur with the APC and approve an additional funding allocation to the Corporation for Supportive Housing (CSH) for Supportive Employment Technical Consultant Services for Adults with Serious Mental Illness, funded by the County of San Diego Behavioral Health Services (County BHS), for the current contract term of July 1, 2014 through June 30, Contractor Initial Award Modification Increased Award Corporation for Supportive Housing $95,000 $15,000 $110,000 Total $95,000 $110,000 BACKGROUND On April 24, 2013, the SDWP in partnership with CSH submitted a proposal to the County of San Diego Behavioral Health Services (County BHS) in response to their Request for Proposals for Supportive Employment Technical Consultant Services for Adults with Serious Mental Illness. SDWP was awarded the contract based on the expertise and strength that SDWP and CSH collectively bring to this project. The initial period of performance for this contract is from November 1, 2013 through June 30, 2015, with the option for the County BHS to extend the terms of the contract for one-year renewal periods through June 30, The objective of this project is to create a Technical Assistance (TA) Team to assist in securing a broad range of partnerships that result in employment opportunities for the target population and the development of a Five-Year Strategic Employment Plan, which received final approval by the County BHS in March The TA Team conducted intensive outreach to a range of employers and stakeholders, with a particular focus on those who provide opportunities that align with vocational aspirations of clients served by the County BHS programs. Through these efforts and research of evidenced-based practices, the TA Team drafted the Plan, building on the existing work completed by the County BHS and its contractors. The increased award will be used for additional staffing and operational expenses incurred by CSH for the services performed for the project, including the creation of the Plan and associated research and efforts. The additional funding allocation is effective June 1, The additional funds for this modification come from under expenditures from SDWP s staffing line item for the County BHS contract. ATTACHMENT None 6

9 Item #4: Approval of Memorandum of Understanding with Small Business Development Center Network MEETING DATE: May 21, 2015 REVISION DATE: May 12, 2015 TO: FROM: Rebecca Aguilera-Gardiner, Chair RECOMMENDATION(S) That the WIB: 1. Authorize the WIB Chair to sign the Memorandum of Understanding (MOU) between the WIB and the Southwestern Community College District s San Diego & Imperial Counties Small Business Development Center Network (SBDC) 2. Forward the signed MOU to the Policy Board for approval and signature by the Policy Board Chair, representing the chief local elected officials. BACKGROUND SBDC promotes economic development through a program of practical, interrelated services, providing assistance to existing small businesses and the emerging entrepreneur. The SBDC will be providing many free services throughout the Career Center Network that assist the entrepreneur, in their business venture. This assistance includes a variety of services such as: Confidential, one-to-one business consulting Start-up workshops Problem solving and assistance for existing business Business start-up assistance Loan packaging Section 121 of the Workforce Investment Act authorizes the local WIB to develop and enter into an MOU between the local WIB and the mandatory AJCC partners. At the July 19, 2012 WIB meeting, an MOU was approved between the WIB and the mandatory partner. The duration of the MOU is from July 1, 2012 to June 30, In addition to the MOU and as required by the State, a Resource Sharing Agreement was developed to describe services each mandatory partner provides to the AJCC, which is an attachment to the MOU. ATTACHMENTS Attachment A: Memorandum of Understanding ON FILE 7

10 Item #5: Contract Action - FY 15/16 County of San Diego Supportive Employment Technical Consulting Services MEETING DATE: May 21, 2015 REVISION DATE: May 13, 2015 TO: FROM: Linda Kavanagh, Chair Adult Programs Committee RECOMMENDATION(S) That the WIB concur with the APC and approve and recommend a funding allocation to Corporation for Supportive Housing (CSH) for Supportive Employment Technical Consultant Services for Adults with Serious Mental Illness. This recommendation is pending the County of San Diego Behavioral Health Services (County BHS) notice of intent to exercise their option to extend the term of agreement with SDWP, for an additional one year term, effective July 1, 2015, for an annual contract amount of $200,000. Period of Performance Contractor Funding Amount 7/01/2015 6/30/2016 $95,000 Total Award $95,000 BACKGROUND On April 24, 2013, the SDWP in partnership with CSH submitted a proposal to the County of San Diego Behavioral Health Services (County BHS) in response to their Request for Proposals for Supportive Employment Technical Consultant Services for Adults with Serious Mental Illness. The initial period of performance for this contract is from November 1, 2013 through June 30, 2015, with the option for County BHS to extend the terms of the contract for one year renewal periods through June 30, The objective of this project is to create a Technical Assistance (TA) Team to secure a broad range of partnerships that result in employment opportunities for the target population and the development of a Five-Year Strategic Employment Plan. SDWP and CSH will continue to serve as technical consultants to support implementation of the plan which includes best practices in expanding and maximizing employment options for people served by the County BHS, explores the employment needs and resources in San Diego County, identifies effective approaches to providing a range of employment options and programs for people with serious mental illness, and begins to map out how to implement strategies to expand access to employment. ATTACHMENT None 8

11 Item #6: Contract Action - America s Job Center of California for Program Year MEETING DATE: May 21, 2015 REVISION DATE: May 13, 2015 TO: FROM: Linda Kavanagh, Chair Adult Programs Committee RECOMMENDATION(S) That the WIB concur with the APC and approve the following allocations to the America s Job Center of California (AJCC) for Program Year : Recommendation 1: Allocate estimated WIA/WIOA formula funds in an amount not to exceed $7,716,000. This represents level funding to operate the AJCC system. Recommendation 2: Allocate estimated County of San Diego Expanded Subsidized Employment Program (ESE) funds in an amount not to exceed $658,125. This funding is pursuant to County award of funds to SDWP. The period of performance for funding is July 1, 2015 to June 30, 2016*. Funding is allocated to each region based on the approved geographic distribution of funds. Not to exceed funding amounts for AJCC contracts for each contractor are shown in the table below: Contractor WIA/WIOA Total Funding Region ESE Funding Funding Allocation KRA Metro $ 3,397,933 $ 242,166 $ 3,640,099 Rescare Workforce Services North $ 1,630,706* $ 143,829 $ 1,774,535 Rescare Workforce Services South $ 1,486,408 $ 148,606 $ 1,635,014 Grossmont Union High School District East $ 1,200,953** $ 123,524 $ 1,324,477 Total $ 7,716,000 $ 658,125 $ 8,374,125 *Period of performance is June 30, 2015 to June 30, **$16,000 is set aside for supportive services for the Grossmont College Navigator Contract. In November 2011, SDWP conducted procurement for operators of the AJCC. The above agencies were awarded a one-year contract with the option to extend the contract for four additional one-year periods based on need, performance, and funding availability. Due to the limited amount for funding released to SDWP from the State for the first quarter of operations, SDWP will allocate 25% of the above total WIA allocation to the AJCC Network for the first quarter, July 1, 2015 through September 30, The remaining 75% of the total WIA allocation will be allocated to contracts beginning October 1, 2015 through June 30, ATTACHMENTS None 9

12 Item #7: Contract Action Grossmont College Navigator for Program Year MEETING DATE: May 21, 2015 REVISION DATE: May 13, 2015 TO: FROM: Linda Kavanagh, Chair Adult Programs Committee RECOMMENDATION(S) That the WIB concur with the APC and approve a one-year contract with Grossmont College in an amount not to exceed $109,000 to fund Navigation services. This is the second year of a pilot project with a period of performance from July 1, 2015 to June 30, BACKGROUND The Grossmont College Navigator Contract is a pilot project recommended by the SDWP and San Diego Imperial Counties Community College Association (SDICCCA) workgroup that identified a need to increase collaboration, coordination, and alignment between the community colleges and workforce development systems. The Grossmont College Pilot project was implemented on July 1, 2014 and the Navigator serves as a liaison with the East County AJCC, SDWP, and Grossmont College. During the first year of the pilot, key accomplishments include: Recruited and enrolled 12 AJCC participants in Grossmont programs; Each AJCC set up supportive service payment accounts with Grossmont College; Career coaching and navigation support for common participants; Navigation/access to wider set of training resources, including Community College Board of Governors (BOG) waivers, Individual Training Accounts (ITA)s and other sources. Key goals for the second year of the pilot include: Increase the number of students served and enrolled; Track job placement performance for all pilot participants; Explore common assessment and sharing of intake/enrollment data. The navigator pilot project has also uncovered very real challenges with streamlining the student experience, including different assessment and intake processes, administrative timing related to class enrollment, WIA training fund process, and Community College Board of Governance waivers application process, and shortage of supportive service payments for books and other needs while students attend education. Heading into year 2 the leadership from Grossmont College and SDWP are meeting to improve our common customer experience. ATTACHMENT None 10

13 Item #8: Contract Action Modification of FY 14/15 County of San Diego Supportive Employment Technical Consulting Services MEETING DATE: May 21, 2015 REVISION DATE: April 9, 2015 TO: FROM: Linda Kavanagh, Chair Adult Programs Committee RECOMMENDATION(S) That the WIB concur with the APC and approve an additional funding allocation to the Corporation for Supportive Housing (CSH) for Supportive Employment Technical Consultant Services for Adults with Serious Mental Illness, funded by the County of San Diego Behavioral Health Services (County BHS), for the current contract term of July 1, 2014 through June 30, Contractor Initial Award Modification Increased Award Corporation for Supportive Housing $95,000 $15,000 $110,000 Total $95,000 $110,000 BACKGROUND On April 24, 2013, the SDWP in partnership with CSH submitted a proposal to the County of San Diego Behavioral Health Services (County BHS) in response to their Request for Proposals for Supportive Employment Technical Consultant Services for Adults with Serious Mental Illness. SDWP was awarded the contract based on the expertise and strength that SDWP and CSH collectively bring to this project. The initial period of performance for this contract is from November 1, 2013 through June 30, 2015, with the option for the County BHS to extend the terms of the contract for one-year renewal periods through June 30, The objective of this project is to create a Technical Assistance (TA) Team to assist in securing a broad range of partnerships that result in employment opportunities for the target population and the development of a Five-Year Strategic Employment Plan, which received final approval by the County BHS in March The TA Team conducted intensive outreach to a range of employers and stakeholders, with a particular focus on those who provide opportunities that align with vocational aspirations of clients served by the County BHS programs. Through these efforts and research of evidenced-based practices, the TA Team drafted the Plan, building on the existing work completed by the County BHS and its contractors. The increased award will be used for additional staffing and operational expenses incurred by CSH for the services performed for the project, including the creation of the Plan and associated research and efforts. The additional funding allocation is effective June 1, The additional funds for this modification come from under expenditures from SDWP s staffing line item for the County BHS contract. ATTACHMENT None 11

14 Item #9: Program Year Youth Contract Funding Recommendations MEETING DATE: May 21, 2015 REVISION DATE: May 13, 2015 TO: FROM: Jared Aaker, Chair Youth Council RECOMMENDATION(S) That the WIB concur with the Youth Council approve the allocations to the Youth Service Providers for Program Year listed in Attachment A. Allocations for WIA/WIOA formula funds will be an amount not to exceed $5,424,500. This represents the same level of funding as last fiscal year. The period of performance for funding is July 1, 2015 June 30, Funding is allocated to each region based on the approved geographic distribution of funds. BACKGROUND Youth Service Providers listed on Attachment A were competitively procured through a Request for Proposal process in November 2011 and July The Youth Service Providers were awarded a one-year contract with the option to extend the contract for four additional one-year periods based on need, performance, and funding availability. PY Youth Service Providers are contacted to deliver services through a career pathway service delivery model to any one of the specific categories described below: In-School Youth Programs targets youth ages at-risk of dropping out of school. In partnership with secondary education, these programs provide career exploration, work-based learning and career technical skills training leading to high school graduation and links to an array of postsecondary options. Out-of-School Youth Program targets youth ages 16-24, and provides access and entry into postsecondary education and/or occupational/technical skills training. These programs work in partnership with community colleges, advanced skills training entities, and/or four-year colleges and universities that lead to postsecondary degrees and/or industry recognized certifications. Recovery and Reengagement Programs (R&R) targets youth ages that have dropped out of secondary school, or have been previously incarcerated, and lack basic education to enter the labor market and reconnects them to education and career pathways opportunities. Independent Living Skills/Workforce Investment Act Programs (ILS/WIA- ISY&OSY) targets current and former foster youth ages Programs are intended to equip targeted youth with specific knowledge and skills needed to make informed decisions in key life areas. These include education, employment, financial literacy, selfcare and social development, and any other skills needed to successfully transition to independent adulthood. San Pasqual Academy Program (SPA-ISY) Since 2001, the San Diego Consortium Policy Board has requested that WIA Youth funds be allocated annually to the San Pasqual Academy (SPA) program. Access, Inc. contract is a non-competitively procured 12

15 program, as Access, Inc. was part of the initial collaborative team formed by the County of San Diego Child Welfare Services in 2001 to design a framework for establishing the Work Readiness and Self Sufficiency Program at SPA. Subsequently, on July 1, 2002, a Memorandum of Understanding was established and approved by the County of San Diego Juvenile Dependency Court between the SPA collaborative team to provide services for foster youth at SPA. In the MOU, Access, Inc. was designated as one of the core collaborative partners to provide career readiness services. Compliance with WIOA s shift toward Out-of-school Youth, Work Based Learning and increase in age requirement: Recently, the Department of Labor (DOL) released a Training and Employment Guidance Letter No (TEGL 23-14) that provides direction on transitioning to WIOA (Attachment B). Key elements of TEGL impacting 15/16 contracts are listed below, followed by action steps being taken to come into compliance with the transition requirements: Transition to Out of School (OSY) school youth funding: WIOA 15/16 Change: The increased expenditures must be a minimum increase of 10 percentage points compared to the previous year and no lower than a 50 percent OSY expenditure rate. Action: In PY 14/15, SDWP spent 47% of program funds on OSY. In 15/16, SDWP must increase that expenditure to 57% of program funds on OSY (increase of 10 percentage points). Assuming the same WIOA formula funding from the state, program funding for OSY across the system must be at least $4,099,245. SDWP has been working with the ILS/WIA and Recovery and Reengagement Youth Service Providers to shift 75% OSY since they work with both ISY and OSY, allowing SDWP to meet the expenditure threshold. Work-Based Learning Expenditure Requirement: WIOA 15/16 Change: WIOA section 129(c)(4) prioritizes work experiences with the requirement that local areas must spend a minimum of 20 percent of non-administrative local area funds on work experience. Action: SDWP has adjusted invoice templates to capture participant wages as well as provider staffing costs related to Work-Based learning. Youth providers in the network have agreed to include a 25% work-based learning expenditure requirement in 15/16 contracts. Expanded Age Range for Out-of-School Youth WIOA 15/16 Change: Under WIOA, an out-of-school youth is an individual who is not younger than 16 or older than age 24 at time of enrollment. Action: SDWP is providing technical assistance and support to youth providers around serving youth up to 24 and will provide additional eligibility training in June 2015, including data entry changes related years olds in CalJOBS. ATTACHMENTS Attachment A: PY Youth Contract Funding Recommendation 13

16 PY Youth Contract Funding Recommendations Attachment A CONTRACTOR NAME TYPE REGION AMOUNT Access, Inc. R&R Metro $343,840 International Rescue Committee, Inc. ISY/OSY Metro $710,422 San Diego County Superintendent of Schools R&R Metro $381,979 San Diego Futures Foundation OSY Metro $187,659 YMCA of San Diego County OSY Metro $375,000 Escondido Education COMPACT R&R/ISY/OSY North $754,311 North County Interfaith Community Services ISY North $178,509 South Bay Community Services R&R South $227,855 South Bay Community Services ISY South $246,320 Turning the Hearts Center OSY South $325,385 Grossmont Union High School District ISY East $355,360 Access, Inc. OSY East $355,360 Access, Inc. SPA (ISY) County Wide $432,500 Access, Inc. South Bay Community Services ILS/WIA (ISY/OSY) ILS/WIA (ISY/OSY) Metro $247,500 East/North/South $302,500 TOTAL $5,424,500 14

17 Item #10: Introductory Life Sciences Experience (ILSE) Program Procurement Result and Framework for Re-Release of RFP MEETING DATE: May 21, 2015 REVISION DATE: May 13, 2015 TO: FROM: Jared Aaker, Chair Youth Council RECOMMENDATION(S) That the concur with the Youth Council recommends SDWP) rerelease an RFP for the Introductory Life Sciences Experience (ILSE) Program based on the attached framework (attachment A). The period of performance will be from October 1 st 2015 through June 30 th BACKGROUND On December 15, 2014 the Youth Council voted to establish a working group to make a recommendation on how to obligate $1.6 million WIA Title I Youth Formula unobligated from Program Year The working group met three times and recommended to the Boards that $275,000 be obligated for a Request for Proposal (RFP) for the Introductory Life Sciences Experience (ILSE). On March 23, 2015, an RFP was issued to fund comprehensive workforce services for Workforce Investment Act (WIA) eligible out-of-school youth ages for the ILSE Program. The ILSE Program is a one-year cohort based program model focused in the life sciences/biotechnology career pathway. The ILSE Program will provide at least 40 out-of-school youth with the opportunity to receive hands-on training on laboratory techniques and build work readiness skills, while exploring life sciences/biotechnology career pathways. Procurement Results: SDWP received one proposal to operate the ILSE program. The proposal was evaluated by a panel of five community stakeholders and industry representatives with expertise in the operation and delivery of effective youth and life science programs. After careful review and scoring, the evaluation panel does not recommend the bidder for funding at this time. ATTACHMENTS Attachment A: Introductory Life Sciences Experience (ILSE) RFP Framework 15

18 Attachment A Introductory Life Sciences Experience (ILSE) RFP Framework Amount $275,000 Program Year PY 15/16 PY 16/17 Period of Performance October 1, 2015 June 30, 2017 Summary of Proposed Project Launched in 2009, the Introductory Life Sciences Experience (ILSE) was developed as a twoweek hands-on education and training program designed to engage students involved with Workforce Investment Act (WIA) contracted youth programs in Science, Technology, Engineering, and Math (STEM) careers. The program s initial goal was to bridge students into the summer-long Life Sciences Summer Institute (LSSI) and other STEM related training and work opportunities. It also provided an opportunity for the students to experience taking a college course in a college lab setting and exposure to a career pathway that was previous unknown to them. The ILSE program has since trained over 79 students through the ILSE program. Of the 79 participants, 28% went on to receive a paid internship in the science field and/or receive additional training. The program has been viewed as a national model for innovative ways to reengage students in STEM career pathways. This RFP expands on the successful ILSE program to a year long model that would not only provide hands-on training but paid work experience while also earning college credit and certifications making participants of the program job ready and career focused. The Introductory Life Sciences Experience (ILSE) will provide students with the opportunity to receive hands-on training on laboratory techniques and build work readiness skills, while exploring life sciences/biotechnology career pathways. This project extends the current 2-week ILSE program model as a WIA youth program activity to a one-year career pathway cohort based model to enhance career exploration activities leading to attainment of a recognized degree or certificate, placement in post-secondary education or employment and improve literacy/numeracy levels. The ILSE Program will serve at least 40 out-of-school youth (OSY) enrolled with a competitively procured youth service provider to deliver all WIOA program elements including educational activities, work readiness, work preparation/work-based opportunities and youth development activities. San Diego Miramar College, where the ILSE program will take place, can serve up to 24 students per cohort. Additionally, the contracted youth provider resulting from this RFP will ensure ILSE program completion, required placement in a science based work experience, and follow-up activities. Components of the Program Design San Diego Miramar College (Sole Source Agreement with SDWP): $27,944 Capacity to serve up to 48 OSY (24 in each cohort) 140 Hours ILSE Program in 3 rd Quarter (January 1 March 31, 2016) and 4 th Quarter (April 1 - June 30, 2016) 16

19 Recognized ACT National Career Readiness Certificate Industry site visits to explore career pathways within the life sciences industry Contracted Youth Service Provider (Selected through RFP process): $275,000 Stipend per student for completion of ILSE program Supportive services and incentives Required placement in a paid science based internship Case management services Program Outcomes College credit for ILSE program completion comprised of 60+ hours of laboratory and work readiness training with career exploration activities Stipend for ILSE program completion Attainment of ACT s National Career Readiness Certificate through San Diego Miramar College Paid work experience in a science based company Performance Outcomes Respondents will be required to meet the Department of Labor (DOL) performance accountability standards known as Common Measures: Literacy/numeracy skill gains; Attainment of degree or credential including, at a minimum, a high school diploma/general Education Diploma (GED), or an occupational/vocational/technical skills certification; and Placement in employment (including the military), post-secondary education, advanced training/occupational skills training, and/or qualified apprenticeship. Anticipated RFP Timeline RFP Framework-Youth Council May 12, 2015 RFP Framework-WIB/Policy Board May 21 and May 29, 2015 RFP Released June 3, 2015 Proposals Due July 29, 2015 Evaluation Panel Review August 3 - August 12, 2015 Oral Interviews/Panel Recommendation August 13 August 14, 2015 Youth Council Review and Recommendation August 31, 2015 WIB/Policy Board Review and Recommendation September 17 and September 25, 2015 Contract Start Date October 1,

20 Item #11: Youth Council Memberships MEETING DATE: May 21, 2015 REVISION DATE: May 13, 2015 TO: FROM: Jared Aaker, Chair Youth Council RECOMMENDATION(S) That the approve the following Youth Council membership actions: 1. The appointment of Lorraine Fernandez, Deputy Chief Juvenile Field Services, San Diego County Probation Department, representing service agencies, such as juvenile justice and local law enforcement agencies (Youth Council Bylaws Section 2.2.b.), for an initial two-year term through June 30, Gonzalo Mendez, who was previously appointed to fill this seat, has been reassigned to the North County Adult Field Service office. 2. The appointment of the following individuals representing In-School Youth: a. David Martinez San Pasqual Academy (Access, Inc.) b. Josie Lopez (YMCA) 3. The appointment of the following individuals representing Out-of-School Youth: a. Carlos Rosas-Whitney BIOGRAPHIES Lorraine Fernandez: Juvenile Field Services Deputy Chief Probation Officer Lorraine Fernandez has almost 19 years of experience in the Probation Department. She began County and Probation Department service in June 1996 as a Correctional Deputy Probation Officer at Kearny Mesa Juvenile Detention Facility in the Short Term Offender Program (STOP). In 1997 she attended the Weapons and Safety Academy and served as a Home Supervision Officer. In 1999 she continued her service as a Deputy Probation Officer in the Breaking Cycles Program. In 2002 she was promoted to the position of Senior Probation Officer where she worked at the Repeat Offender Prevention Program (ROPP) and JFS Special Projects/Training Unit. In 2005 she was promoted to Supervising Probation Officer and held assignments at East Mesa Juvenile Detention Facility, Work Furlough Oversight and SB678 Program Manager in Adult Field Services. In 2012 she was promoted to Division Chief and was assigned to Ohio Street, Adult Field Services. Lorraine had been tasked with a number of projects, most notably the Affordable Care Act implementation to ensure our offenders have access to medical insurance and services. Lorraine has a Bachelor of Arts Degree in Psychology from San Diego State University and is 18

21 currently working on her thesis for her Master of Science Degree in Organizational Leadership from National University. BACKGROUND Youth Council Memberships The Workforce Investment Act (WIA) mandates the establishment of a Youth Council to serve as an advisory subgroup of the WIB. Section 2.2 of the Youth Council Bylaws requires the membership of the Youth Council to include: (a) Members of the WIB such as educators, which may include special education personnel, employers, and representatives of human service agencies, who have special interest or expertise in youth policy; (b) Members who represent service agencies, such as juvenile justice and local law enforcement agencies; (c) Members who represent local public housing authorities; (d) Parents of eligible youth seeking assistance under subtitle B of title I of WIA; (e) Individuals, including former participants, and members who represent organizations, that have experience relating to youth activities; (f) Members who represent the Job Corps, if a Job Corps Center is located in the local area represented by the council; (g) Youth who are enrolled in school; (h) Out-of-school youth; (i) Members from the private sector; (j) Members from local educational agencies serving youth; (k) Members from private nonprofit agencies serving youth; (l) Members from apprenticeship training programs serving youth; and (m) Other individuals, who the chair of the WIB, in cooperation with the chief elected official, determines to be appropriate. ATTACHMENTS None 19

22 Item #12: Board Officer Election MEETING DATE: May 21, 2015 REVISION DATE: May 15, 2015 TO: FROM: Peter Callstrom, President & CEO RECOMMENDATION(S) That SDWP s WIB nominate and elect a Board member during the May 21, 2015 meeting to serve as the Chairperson for a one-year term commencing July 1, 2015 and expiring June 30, The WIB shall also elect a Vice Chairperson for a one-year term commencing July 1, 2015 and expiring June 30, BACKGROUND Section of WIB bylaws states: The presiding officer of the SDWIB shall be called Chairperson and shall have an annual term of office beginning July 1 of each year and ending on June 30 one year later. Section of the WIB bylaws states: The SDWIB shall elect by a majority vote from its membership its Chairperson and Vice Chairperson, except that the initial Chairperson and Vice Chairperson of the SDWIB shall be the sitting Chairperson and Vice Chairperson, respectively, of the PIC. Election shall occur prior to July 1 of each year. The SDWIB Chairperson and Vice Chairperson shall be from its private sector representatives and may succeed themselves if so re-elected ATTACHMENTS None 20

23 Item #13: Contract Action: Layoff Aversion Services MEETING DATE: May 21, 2015 REVISION DATE: April 23, 2015 TO: FROM: Tina Ngo, Director of Research RECOMMENDATION(S) That the WIB recommend the Policy Board approve renewal of the current Layoff Aversion Services contract with California Manufacturing Technology Consulting (CMTC) to provide Layoff Aversion Services to San Diego businesses at-risk of laying off employees for the Program Year (PY) with an allocation not to exceed $100,000. The period of performance will be from July 1, 2015 to June 30, BACKGROUND On May 21, 2013, the San Diego Workforce Partnership (SDWP) issued a Request for Proposals (RFP) for the provision of Layoff Aversion Services (LAS) to identify early warning signs before a business lays off employees. CMTC was awarded the contract on June 28, 2013 and the contract was renewed for an additional 12 months for PY LAS includes consultation with San Diego businesses and the provision of services to save jobs by providing alternative activities to layoffs, such as improving business processes, product development, supply chains, marketing strategies and operations. To facilitate on-site response activities, labor market research, and LAS, the State of California provides formula grants annual to the local s based on layoffs, unemployment, poverty levels and follow-up work performed by the WIB or its contractors. UPDATE In PY , CMTC was awarded $100,000 funding, which allowed for the provision of services to 10 companies, retention of 105 jobs, and creation of 55 new jobs. Additionally, participating companies reported a total of $36,842,000 in retained and new revenue as a result of the LAS projects. In PY , CMTC was awarded $100,000 funding, which was modified to include an additional $50,000 for a total contract amount of $150,000 with the goal of providing services to 15 companies, resulting in 150 jobs to be retained. Attachment A summarizes and lists the current LAS projects for PY ATTACHMENTS Attachment A: Summary of Layoff Aversion Services Projects (PY ) 21

24 Attachment A: Summary of Layoff Aversion Services Projects (PY ) Early Warning Signs Supply chain issues, ownership problems, financial problems, disinvestment Quality problems, supply chain issues, market issues, changes in land use Market issues, declining sales/employment, business climate complaints, inadequate R&D Global competition, increasing costs, market trends, change of ownership Market issues, financial problems, supply chain issues, large business competition Market issues, financial problems, supply chain issues, large business competition Market issues, production capacity issues, supply chain issues, quality problems Market issues, supply chain issues, financial problems, quality problems Facility relocation, removal/ decommissioning of production equipment, financial problems Current FTE 1-year ago FTE Current Sales 1-year ago Sales Jobs at Risk $5.3 Mill $4.7 Mill $9.1 Mill $10.7 Mill $13.7 Mill $15.8 Mill $15.1 Mill $16.4 Mill $2.5 Mill $2.5 Mill 8 Proposed Solution Lean Manufacturing process implementation Diagnostic of supply chain and implement one or more Lean process designs Investment in new equipment and technology and developing a focused marketing communication strategy Repositioning product lines and brand differentiation Strategic and tactical sales and marketing consulting 9 7 $899,000 $850, Strategic and tactical marketing consulting $7 Mill $8 Mill 10 Lean/continuous improvement plan $3.7 Mill $3.2 Mill 12 ISO readiness certification $7.8 Mill $7.1 Mill 12 Lean Six Sigma Value Stream Mapping 22

25 Attachment A: Summary of Layoff Aversion Services Projects (PY ) (Continued) Early Warning Signs Market issues, removal/ 10 decommissioning of equipment, unidentified visitors, inadequate R&D 11 Financial problems, market issues, supply chain issues, quality problems 12 Market issues, financial problems, customer complaints 13 Market issues, production capacity issues, potential quality problems 14 Global competition, loss of major customers, increasing costs 15 TBD Current FTE 1-year ago FTE Current Sales 1-year ago Sales Jobs at Risk $19.9 Mill $17.1 Mill $5 Mill $3.5 Mill $3.4 Mill $3.4 Mill $3 Mill $3 Mill $36.6 Mill $21.9 Mill 19 TOTAL Jobs at Risk 156 Proposed Solution Team management and supervisory skills training for management turnover Frontline leadership processes and practices Problem-solving training & strategic planning Lean Six Sigma value stream map Lean White Belt methodologies and lean assessment 23

26 Item #14: Outplacement / Rapid Response Services Request for Proposals (RFP) Recommendation MEETING DATE: May 21, 2015 REVISION DATE: April 23, 2015 TO: FROM: Tina Ngo, Director of Research RECOMMENDATION(S) That the WIB recommends to the San Diego Consortium Policy Board to authorize the President and CEO of the San Diego Workforce Partnership (SDWP) to negotiate and execute a contract with Manpower, Inc. to fulfill the role of Outplacement / Rapid Response Services provider for SDWP s Workforce Innovation and Opportunity Act (WIOA)-required Rapid Response program. The period of performance for the recommended agreement is 12 months, beginning July 1, 2015 and ending June 30, Based on performance, need and funding availability, there will be an option to extend for two additional 12-month periods. BACKGROUND The Workforce Investment Act (WIA) and WIOA mandate that Rapid Response Services be offered to all businesses experiencing layoffs, closure and/or relocation. These services include immediate and on-site contact in response to Worker Adjustment and Retraining Notifications (WARNs), identifying opportunities to avert layoffs, scheduling Rapid Response presentations, enabling laid off workers to register with the America s Job Center of California (AJCC) Network, providing Rapid Response materials to laid off workers, providing information in other languages if requested, and providing any other information as may be requested by the California Employment Development Department (EDD). Additional responsibilities of the Contractor include collecting and delivering Rapid Response presentation attendee surveys and employer satisfaction surveys, as well as submitting monthly activity reports to SDWP. RFP OVERVIEW On January 6, 2015, SDWP issued a Request for Proposals (RFP) to 516 potential respondents from for-profit, nonprofit and public entities. SDWP received two responsive proposals. A third proposal was received but was deemed nonresponsive because a required section was missing. Respondents to the RFP were asked to address their organization s experience and qualifications, proposed program design and budget to successfully conduct Outplacement / Rapid Response Services. Proposals were scored according to the criteria and point values indicated in Table 1 below. 24

27 Table 1: RFP Scoring Criteria and Point Value Criteria Possible Points Formatting Requirements 6 Business Overview 14 Program Design 40 Cost Reasonableness & Proposed Budget 20 Oral Interviews 20 TOTAL 100 PROPOSAL SCORING AND EVALUATION A panel of five external evaluators evaluated the two proposals. The evaluation panel was comprised of community leaders, board members and outside experts who scored and ranked the proposals. Panelists were provided with an orientation and vetted to ensure there were no conflicts of interest with their participation. The panel was responsible for reviewing, scoring and ranking the proposals based on the criteria stated in the RFP (Table 1). Proposal scoring and evaluation took place in two phases: (1) review of written proposals and (2) oral interviews for Respondents whose proposals scored above 65 out of 80 points in phase 1. Both r/respondents were invited for an oral interview. Each Respondent was given 20 minutes to present their proposals to the evaluators and 20 minutes for questions and answers. The evaluation panel recommended Manpower, Inc. for funding based on the scores and funding recommendations below (Table 2). Table 2: Funding Recommendation Respondent Funds Requested Total Points Average Score* Ranking Recommended Funds Manpower, Inc. $ 100, $ 100,000 T3W Business Solutions $ 99, $0 * All average scores were rounded to the nearest whole number. ATTACHMENTS None 25

28 Item #15: RFP Proposed Framework Reentry Works San Diego MEETING DATE: May 21, 2015 REVISION DATE: May 13, 2015 TO: FROM: Linda Kavanagh, Chair Adult Programs Committee INFORMATIONAL ITEM NO ACTION REQUIRED This informational item provides a framework for the SDWP s Request for Proposal(s) (RFP) for Reentry Works San Diego, an initiative to provide job center activities on-site at San Diego county jail- and probation-based locations. BACKGROUND On April 2, 2015, SDWP submitted a grant proposal in response to the DOL s $500,000 Funding Opportunity Announcement for Local s to develop and operate a specialized America s Job Center of California (AJCC) inside local correctional facilities. SDWP s program design represents a partnership between the San Diego County Sheriff s Department and San Diego County Probation Department to build a job center in the East Mesa Reentry Facility (EMRF) and a satellite job center at the South County Probation Office (SCPO). The DOL will notify SDWP if the proposal has been selected between April May SDWP and our partners are interested in this model with or without the DOL grant dollars. Employment plays a critical role in recidivism reduction for the offender population. In a 2011 report, CDCR found a 71.5% recidivism rate for 7,448 paroled participants in San Diego compared to the statewide rate of 65.1%. 1 Improving local reentry and workforce outcomes requires SDWP, the County Sheriff and Probation Departments, and other partners to better align and integrate services across the criminal justice and public workforce systems. The guiding principles of Reentry Works San Diego are: Team-based case management by developing a joint reentry plan with all program partners to provide services both pre- and post-release; Peer-to-peer learning models, entrepreneurial development, career coaching, and data informed assessments, our program design provides the tools, resources, and support for a successful reentry process driven by the individual; and Job development must focus on those employers willing to hire the formerly incarcerated with a data-driven job development philosophy that will turn pre-release services into post-release jobs. For the purpose of this RFP SDWP is interested in funding bidders that demonstrate experience and effectiveness in areas including but not limited to: Providing programs on-site at correctional and probation-based facilities;

29 Working in partnership with criminal justice system entities; Understanding the target population of incarcerated and formerly incarcerated individuals; and Facilitating specialized job center activities for justice involved individuals, including case management, business services, job readiness workshops, leveraging vocational training opportunities. The RFP will be based on the following principles: A Letter of Intent to Bid will be requested from potential bidders; Bidders must propose serving all participants as outlined in the grant proposal; Bidders must describe their program design and experience as it relates to the proposal; Funding will be available up to $434,758 if SDWP is successful in DOL s competitive grant process; Bidders are responsible for all wrap around services pre- and post-release including but not limited to Intake/Eligibility, Case Management, and Job Development; and Bidders must propose the development opportunities with employers that are likely to hire formerly incarcerated. ATTACHMENTS None 27

30 Item #16: Performance Summary - Bridge to Employment Program MEETING DATE: May 21, 2015 REVISION DATE: April 7, 2015 TO: FROM: Andy Hall, Chief Programs Officer INFORMATIONAL ITEM - NO ACTION REQUIRED This informational item serves as a performance update on the Bridge to Employment in the Healthcare Industry (BTE) program through March 31, BACKGROUND The BTE program is a five-year demonstration grant awarded by the Department of Health and Human Services. BTE serves Temporary Assistance for Needy Families recipients and other low-income individuals, funding training in a variety of allied health professions and developing a regional strategy that addresses the workforce development needs of the healthcare industry. The period of performance for the grant is September 30, 2010 September 29, ANALYSIS In the first two quarters of this program year, all navigators have concentrated on reaching the Year 5 enrollment goals in order to ensure adequate time for new participants to receive training and job search support. At a grantee level, enrollments have surpassed the cumulative target of 2,550 participants enrolled over the life of the grant. Nearly 2,700 participants have enrolled in BTE over the five-year period. Training completions have posed a substantial challenge for navigators in Year 5. At a grantee level, training completions fall just below 95% of project to date targets. Over 180 placements in healthcare employment have occurred between September 30, 2014 and March 31, 2015, an increase of over 40% compared to the same timeframe in Year 4. Below is a summary of each navigator s project to date performance on the key performance indicators: MAAC East is performing above 95% of target for enrollment and healthcare employment. Performance on training completion is at 90%. MAAC South is performing above 95% of target for enrollment and healthcare employment. Performance on training completion is at 93%. CTS (Metro) are performing above 95% of target for enrollment, training completion, and healthcare employment. North County Lifeline is performing above 95% of target for enrollment. Performance on training completion is at 93% and healthcare employment at 90%. North County Lifeline s project to date performance on training completion and healthcare employment fell below the corrective action threshold in the first quarter of Year 5. In accordance with its Corrective Action Policy, SDWP placed North County Lifeline on corrective 28

31 action warning on February 20, Performance on both measures remains below the corrective action threshold for the second quarter of Year 5. SDWP continues to provide technical assistance to all navigators on performance management and closeout strategy. Trainings were held with each navigator in late February and early March to review data entry procedures necessary for capturing performance. Navigators have requested and received various trainings and reports to help them address specific needs and concerns to ensure that all five-year goals are met. ATTACHMENTS Attachment A: Bridge to Employment - HPOG Performance Report 29

32 30 Attachment A