Eligible Training Provider List (ETPL) Policy. Rev

Transcription

1 Eligible Training Provider List (ETPL) Policy Rev

2 ETPL Trainings Training 1: ETPL Policy 09/20/17 Training 2: Performance Definitions 09/27/2017 Training 3: Performance Scorecard Late October 2

3 Terminology AJCC: America s Job Centers of California BPPE: Bureau for Private Postsecondary Education ETPL: Eligible Training Provider List ITA: Individual Training Account MSG: Measurable Skill Gains Program Year: July 1 June 30 Provider: Institution/Training Provider SDWP: San Diego Workforce Partnership 3

4 continued SAM: System for Award Management WIOA: Workforce Innovation and Opportunity Act CIP: Classification of Instructional Programs The CIP code selected will be used as a cross-walk controlling specific O*NET-SOC Code occupations that can be related to this course in later definitions of the program. O*Net-SOC Code: These codes are used to associate a training program to the type of occupation the training program can lead to. O*NET: Occupational Information Network SOC: Standard Occupational Classification 4

5 Today s Agenda ETPL Overview ETPL Policy Initial Eligibility Requirements Subsequent Eligibility Process Price Changes Refund Policy Delisting CalJOBS Data Entry Adding a program Editing a program New required information 5

6 Current Training Ecosystem Individual Training Accounts (ITA) Classroom training delivered through a provider who is part of an approved listed called the Eligible Training Provider List Customized Training (CT) Created by employers to help them find, train and hire a group of workers for a specific need in their organization and industry On the Job Training (OJT) Employer led - Participants gain a new skill while earning a wage. hours. Employers are reimbursed up to 50% of costs Job Seeker and Employer Need Apprenticeship Training Account (ATA) A formalized, structured program that combines on-the-job learning with related practical and technical instruction in a specific occupation Contracted Education Contract directly with institutions of higher education or eligible training providers who facilitate the training of multiple individuals in high-demand occupations Basic Training Workshops, online tools and related materials available to all job seekers 6

7 Training Entry Points Focus of ITAs Tier 4: Alternative Path Tier 3: Upskilling Tier 2: Market Entry Price of training is prohibitive in our ITA structure and/or training is better suited to delivery through an OJT or CT (e.g. surgeon which requires advanced degrees, or emerging new technology better suited to hands-on experience) Most applicable to candidate with existing undergrad or graduate degree (or extensive work experience); certification will result in promotion or wage increase (e.g. Lean Six Sigma, Project Management, HR Certs) Available to anyone with a high school diploma or equivalent. Training directly supports job placement (e.g. truck driving, electrician, ICT certs, entry level medical) Tier 1: Basic Skills Available to everyone, delivered for free at local AJCC, Title II provider or online (e.g. Microsoft Word, general office skills) Core A services 7

8 Guiding Principles Training should be: 01 Price 02 Job Alignment 03 Responsivness 04 Accessibility Competitively priced, high quality; not available for free from other sources Directly tied to an in-demand/higher indemand jobs leading to higher wages Considerate of existing level of education & experience, basic skills proficiency and need to upskill or reenter market Widely available and in various delivery formats 8

9 ETPL Overview Initial Eligibility ETPL Approval Program Request Program Approval Subsequent Eligibility Provider submits ETPL Package requesting to join ETPL. Initial Eligibility is reviewed; approval sent. Provider instructed to register organization in CalJOBS. Provider adds/edits training program in CalJOBS. Training program approval is sent to Provider through CalJOBS. Eligibility & performance review is conducted yearly. 9

10 ETPL Policy Initial Eligibility Requirements Subsequent Eligibility Process Price Change Refund Policy Delisting 10

11 Initial Eligibility Requirements 11

12 Requirements 1. Current accreditation status Recognized by Department of Education 2. Current approval to operate or an Exemption Status from BPPE. 3. Train for in-demand (ID) or higher-in-demand (HID) jobs. Reference 4. Meet annual Performance Goals Separate session on performance Sept

13 continued 5. Training must result in an industry recognized credential 6. Course Fees must be competitive with similar courses offered in region. 7. Tuition costs must be equal to or less than published rate on institution website or catalog. 8. Must have: Been in operation for at least 6 months from date of app Proof of financial solvency w/out need from WIOA funds 13

14 continued 9. Comply with Equal Opportunity Policies & Procedures Chap. 9: Additional guidance coming soon. 10. Institution must: Not debarred from doing business with Federal Government (SAM). If debarred, notify SDWP immediately. Provide SDWP written documentation of any changes to accreditation status or approval to operate. Post current year fact sheet on website. (except CSU, UC system, or public institution such as Adult Ed or Contracted Ed) Provide SDWP advance notice of price changes. Adhere to routine compliance by SDWP. 14

15 continued 11. Institution may enter into agreements with training organizations to deliver content on their behalf. Notify SDWP of agreement(s) Training organization must meet requirements Institution to be sole contact for SDWP SDWP can audit or review course/instructor qualifications 15

16 Understanding ID vs HID for the Local Area Projected Growth Rates In-demand jobs are occupations that have at least an 8% growth rate, 20+ annual job openings and a median employment wage of at least $13.90/hr. Projected Annual Openings In Demand WAGES Higher in-demand jobs must meet the criteria of an in-demand job, provide a median employment wage of at least $14.87/hr AND EITHER be an occupation that has a projected growth rate of 26% or higher OR an occupation that is projected to have 188+ annual openings. 16

17 SAM Database 17

18 My organization was approved, what s next? Working with ETPL Team to: Confirm your training programs ends in the awarding of an industry-recognized credential. Once training program is approved, it will be listed as a WIOA approved training program in the CalJOBS system. 18

19 Credential Definition: A credential must be awarded in recognition of an individual s attainment of measurable technical or occupational skills necessary to obtain employment or advance within an occupation. These technical or occupational skills are generally based on standards developed or endorsed by employers. Certificate of Completion is a document issued by an entity which attests only to the fact that an individual attended and completed a program/class and does not constitute an individual s attainment of measurable technical or occupational skills necessary to obtain employment or advance within an occupation. 19

20 Types of Credentials The ITA Agreement will be updated to indicate which type of industry-recognized credential the training program will lead to: 1. Secondary School Diploma/or equivalency 2. AA or AS Diploma/Degree 3. BA or BS Diploma/Degree 4. Graduate/Post Graduate Degree 5. Occupational Licensure (Industry-recognized license such as Dental Hygienist, Phlebotomist, etc.) 6. Occupational Certificate Must be industry-recognized and endorsed by an employer Requires a letter from employer indicating certificate is sufficient to meet requirements of field or industry. 7. Occupational Certification (Industry-recognized certification such as COMPTIA, PMP, CNA) 20

21 Subsequent Eligibility Process 21

22 Subsequent Eligibility Process (annual review) a) Performance Scorecard Helps track performance standing on a quarterly basis before annual review: Enrollments Completion Rate Credential Attainment Rate Entered Employment Rate Measurable Skill Gains Median Wage Data (as available) 22

23 continued b) Proof of Compliance Proof of accreditation by Department of Education Proof of approval to operate or exemption status from BPPE Changes in course costs (needs approval from SDWP) Financial solvency w/out WIOA funds c) Customer Satisfaction Surveys SDWP sends at end of training program 23

24 Customer Satisfaction Survey 24

25 continued d) AJCC Feedback e) Site Visits Of training facility conducted by SDWP 30 days to address site visit report f) Market Review Fees are reviewed on a regular basis and compared with similar courses offered region wide. 25

26 Price Change 26

27 Price change Submit a request via inquiries@workforce.org, include reason for change. New price will ONLY take effect after SDWP approves. Change of price in CalJOBS without approval from SDWP may result in: Limiting reimbursement to the original approved price and/or Delisting of program 27

28 Refund Policy 28

29 SDWP Refund Policy Provider must have a tiered refund policy in place (see example below). Submit a copy for approval & add in CalJOBS. Delays in refund may result in delisting from ETPL. Status Registered but did not start program Attended 7 days or fewer of program Attended less than 75% of program Attended 76% - 100% of program Refund Level No payment will be made to provider Full Refund due within 30 days of course start Partial Refund due prior to course completion No refunds required 29

30 Delisting (A provider and/or program) 30

31 Reasons for Delisting Did not meet minimum performance criteria for subsequent eligibility; Debarred from business with Federal Government; Failed to meet reporting requirements (Title 5 California Code of Regulations Division 7.5) At least 5 WIOA participants did not enroll in training during program year; Lost accreditation and/or BBPE License; Does not comply with Equal Opportunity guidelines; 31

32 continued Customer satisfaction surveys indicate challenges with program or provider; Provider has a history of failure to provide refunds; Based on SDWP program needs (i.e. reduction in funding) Training program is available for free or lower cost in the community. 32

33 CalJOBS Data Entry Adding a program Editing a program New required information 33

34 Adding a Program 34

35 New Program Approval Dear Provider, Congratulations! Your program has been approved effective immediately. Please let the ETPL Team know if there are questions. 35

36 Adding a Program Reference ETPL Training Program document for instructions. 36

37 Editing a Program 37

38 Program Changes Approval Dear Provider, Congratulations! Your program changes has been approved effective immediately. Please let the ETPL Team know if there are questions. 38

39 Editing a Program Reference ETPL Training Program document for instructions. 39

40 New Required Information 40

41 New Required Information Reference ETPL Training Program document for instructions. Step by step instructions. Changes due Tuesday, October 10 th : Make any changes to already approved training programs. 41

42 Agenda (recap) ETPL Policy Initial Eligibility Requirements Subsequent Eligibility Process Price Change Refund Policy Delisting CalJOBS Data Entry Adding a program Editing a program New required information 42

43 Additional Assistance San Diego Workforce Partnership (SDWP) ETPL Coordinator Subject Line: ETPL Questions [insert provider name] 43