REGULAR MEETING OF COUNCIL TUESDAY, JANUARY 10, 2017, AT 6:30 P.M. COUNCIL CHAMBERS, 1027 ALDOUS STREET, SMITHERS, B.C.

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1 REGULAR MEETING OF COUNCIL TUESDAY, JANUARY 10, 2017, AT 6:30 P.M. COUNCIL CHAMBERS, 1027 ALDOUS STREET, SMITHERS, B.C. A G E N D A 1. CALL TO ORDER 1.1 APPROVAL OF AGENDA (including Supplemental Items) 2. PUBLIC HEARING 2.1 PUBLIC HEARING FOR BYLAWS 1801 & 1802 Public Hearing for "Bylaw No Town of Smithers Official Community Plan Bylaw No Amendment No " and "Bylaw No Town of Smithers Zoning Bylaw No Amendment No " (Off-Street Parking) Ministry of Transportation and Infrastructure approval dated November 25, APPROVAL OF MINUTES 3.1 REGULAR - DEC 13 Minutes of the Regular Meeting of Council held December 13, C.O.W. - DEC 6 Minutes of the Committee of the Whole meeting held December 13, 2016 (Funding External Organizations). (No motions to consider). 3.3 SPECIAL OPEN - DEC 13 Minutes of the Special Open Meeting of Council held December 13, Page 1 of 212

2 Agenda of the Regular Meeting of Council being held January 10, SPECIAL OPEN - DEC 21 Minutes of the Special Open Meeting of Council held December 21, BUSINESS ARISING FROM THE MINUTES 4.1 OUTSTANDING C.O.W. ITEMS Ranger Park Building Upgrades Fairgrounds' Management Agreement between Town and BVAIA Small Business Task Force with SBTF members - Spring 2017 Permissive Taxation Exemption Policy Review - Spring 2017 Revitalization Tax Exemption - later in Council's term Air Quality. 5. PETITIONS AND DELEGATIONS 6. COUNCIL REPORTS 6.1 COUNCILLOR ATRILL 6.2 COUNCILLOR BRIENESSE FINANCE MINUTES - DEC 20 Minutes of the Finance Committee meeting held December 20, 2016, for adoption (as an accurate record of the meeting) MOTIONS FROM DEC 20 FINANCE COMMITTEE MEETING Motions from the Finance Committee meeting held December 20, 2016, for Council's consideration. 6.3 COUNCILLOR BROWN APC - DEC 19 Minutes of the Advisory Planning Commission meeting held December 19, (There are 3 bolded motions. The second motion under Item 6.1 is to be considered here. See Staff Reports regarding the other 2 bolded motions). 6.4 COUNCILLOR BROWNE 6.5 COUNCILLOR GOODACRE VISITOR STATS Visitor Statistics from the Smithers District Chamber of Commerce for the period ending December 31, 2016 ( ). Page 2 of 212

3 Agenda of the Regular Meeting of Council being held January 10, COUNCILLOR WRAY LIBRARY STATS Smithers Public Library statistics compared to similar population bases from W. Wright, Library Director ( ). 6.7 REPORT OF MAYOR BACHRACH MAYOR'S REPORT Mayor's Report dated January 10, 2017 ( ). 6.8 REPORT OF RDBN AREA A DIRECTOR 7. STAFF REPORTS 7.1 STAFF (A) REPORTS DV16-09 Report DEV dated December 19, 2016, from A. Watson, Planner, recommending Council approve Development Variance Permit Application DV16-09 for 3939 Highway 16 (Twin Valley Inn) ( /DV16-09) DV16-08 Report DEV dated December 19, 2016, from A. Watson, Planner, recommending Council denies Development Variance Permit Application DV16-08 for 3752 Fourth Avenue (No Frills) ( /DV16-08) DISPOSAL OF BUILDING AT AIRPORT Report FIN dated January 2, 2017, from L. Ford, Director of Finance, recommending approval of the disposal of the building previously known as the Blue Bear Exploration Building, located at the Airport, to G. Haywood ( ) CHAMBER LEASE & FEE FOR SERVICE AGREEMENT Report ADM dated December 29, 2016, from D. Plouffe, Director of Corporate Services, recommending signing of the Lease and Fee for Service Agreement between the Smithers District Chamber of Commerce and the Town (Vault). Page 3 of 212

4 Agenda of the Regular Meeting of Council being held January 10, RDBN GAS TAX GRANT - AIRPORT Report AIR dated December 21, 2016, from R. Blackburn, Airport Manager, recommending submission of a Federal Gas Tax Application to the Regional District of Bulkley-Nechako for the Smithers Regional Airport Terminal Modernization Project ( ). 7.2 STAFF (B) REPORTS 8. BYLAWS MUNICIPAL MARKERS 2016 Report ADM dated January 25, 2017, from A. Yanciw, Chief Administrative Officer, presenting the Monthly Town report for November 2016 for information ( ). 8.1 BYLAW 1801 "Bylaw No Town of Smithers Official Community Plan Bylaw No Amendment No " (off-street parking) Council consider third reading and adoption (or alternatively on January 24, 2017). 8.2 BYLAW 1802 "Bylaw No Town of Smithers Zoning Bylaw No Amendment No " (off-street parking) Council consider third reading and adoption (or alternatively on January 24, 2017). 8.3 BYLAW 1803 "Bylaw No Smithers Regional Airport Terminal Modernization Loan Authorization Repeal Bylaw" Adoption. 8.4 BYLAW 1804 "Bylaw No Water User Fees for 2017, 2018 and 2019" Adoption. 8.5 BYLAW 1805 "Bylaw No Sewer User Fees for 2017, 2018 and 2019" Adoption. Page 4 of 212

5 Agenda of the Regular Meeting of Council being held January 10, BYLAW 1807 "Bylaw No Development Procedures" Adoption. 8.7 BYLAW 1808 Report FIN dated January 3, 2017, from L. Ford, Director of Finance, introducing "Bylaw No Smithers Regional Airport Terminal Modernization Loan Authorization Bylaw" for readings. First and second readings. Third reading. 9. CORRESPONDENCE (A) ITEMS 9.1 RDBN BYLAW REGIONAL PUBLIC TRANSIT & PARA- TRANSIT Letter dated December 16, 2016, from the Regional District of Bulkley- Nechako requesting a resolution of support for "Regional District of Bulkley-Nechako Regional Public Transit and Para-Transit (Highway 16) Service Establishment Bylaw No. 1790, 2016" ( ). 10. CORRESPONDENCE (B) ITEMS - RECEIVE FOR INFORMATION 10.1 HONOUR HOUSE SOCIETY Letter dated December 7, 2016, from the Honour House Society regarding the launch of the project "Honour Ranch" (in Kamloops) for the healing of and respite for first responders and military personnel suffering from the effects of operational stress injuries ( ) KITIMAT - VALUE ADDED Press Release dated December 9, 2016, from the District of Kitimat, presenting "An Open Letter to Canada - Adding Value to our Country by Adding Value to Our Resources" ( ) NCLGA - DEC 8 Update from the North Central Local Government Association dated December 8, 2016 ( ) NORTHRUP - ARTS & CULTURE CENTRE Letter dated December 9, 2016, from C. Northrup, Sunny Point Drive, regarding funding for the proposed Smithers Arts and Culture Centre ( ). Page 5 of 212

6 Agenda of the Regular Meeting of Council being held January 10, BC FERRIES Letter dated December 19, 2016, from BC Ferries in response to the Town's letter dated November 29, 2016, regarding northern service routes ( ) EXPLORE BC BY BUS CAMPAIGN Invitation to the Town of Smithers to participate in the 2017 winter #ExploreBCbyBus campaign to encourage British Columbians to seek out local destinations using BC Transit ( ) C2C FORUM FUNDING Letter dated December 19, 2016, from the Union of British Columbia Municipalities advising that the Town's application for Community-to- Community Forum Funding has been approved ( ) AGE-FRIENDLY GRANT Letter dated December 19, 2016, from the Union of British Columbia Municipalities advising that payment of the Town's 2016 Age-friendly Community Planning and Projects Grant will be issued shortly ( ) UNSUNG HEROES OF NORTHERN BC dated January 3, 2017, from DRAAKO Event Management Ltd. providing an update on The Unsung Heroes of Northern BC event being held February 4, 2017, in Prince George ( ) RURAL EDUCATION Letter dated December 21, 2016, from the Ministry of Community, Sport and Cultural Development and News Release from the Ministry of Education dated November 21, 2016, regarding a rural education practices and funding review ( ). 11. CORRESPONDENCE (D) ITEMS Post-Event Report, 2016 Terrace Area Healthy Choices Summit. PRIMECorp's Annual Report for the April 1, 2015 to March 31, 2016 reporting year. Brucejack Gold Mine Transportation Strategy from Pretium Exploration Inc. Page 6 of 212

7 Agenda of the Regular Meeting of Council being held January 10, SUPPLEMENTAL ITEMS APPROVED FOR DISCUSSION 13. OTHER/NEW BUSINESS 14. PUBLIC QUESTION PERIOD 15. ADJOURNMENT Page 7 of 212

8 Page 8 of 212

9 Agenda Item # 2.1 3q Òt - sa //tr L V3 gtriëü^ [Yiff*m*"*" DEVELOPMENT APPROVALS BYLAW COMMUNICATION Town of Smithers 1027 Aldous Street PO Box 8-79 Smithers, British Columbia VOJ 2n0 Canada Attention: Alison Watson Planner Re; Bylaw 1802 for Map; 9A4831J.A87305 DL 865, Goast R nge 5 Your File#: edas File #: Date: Bylaw 1802 Amendment hlov/25l2016 mhcenvem Ntu 2 5?016?Anm qf.$rð{{f*.*,i., Attached please find signed bylaw, approved pursuant to Section 52(3)(a) of the Transportatian Act. This approval is subject to: Enhanced enforcement is definitety a consideration. As noted in the report, developers slill have the incentive to provide on-site parking to attract both commercial and residential tenants. It just may not be to the ertent that is required by the Town bylaw, Council did discuss the potential challenge of "not enough parking" at the meeting and are prepared to monitor its impact and make adjustments accordingly (.e. enforcement, pay parking, etc). lf you have any questions please feelfree to call Sherrie Applegate at (250) Sherrie Applegate Sr. District Development Technician Attachrnent CAO I Dir/CS D Adnrin Asst. tl Rec. Coorcl, ll Dir/Ds DirÂ/VO Fire Arr Mgr N Dir/FIN fj Bldg lns ü Planner T PCSO I Agen Date Ll ln-cam Ü Aqenda Placement: ü Other: H1183F-eDAS (2008/09) Bulkley-Stikine District Bas Sooo 3726 AIfted Avenue Smithers. BC VoJ 2N0 Oanada Fhone: (250) A Fax (250) Page 1 of1 PUBLIC HEARING FOR BYLAWS 1801 & 1802 Page 9 of 212

10 Agenda Item # 2.1 1/s Sm1ther Tou ofr BYLAVìÍ NO TOV(î{ OF SMITHER,S ZOûÍ'TVG BWAW NO. '1403 ÁMENÐMENT,\'O. 16'.A2 WHEREAS the Council may, under the authority of Section 479 ol the tocal Government Act, create different zones and regulate uses, density, and siting within each zone; NOW THËREFORË the Council of the Town of Smithers, in open rneeting assernbled, hereby enacts as follows: s,ç,pr Q N t - ApM tntsrranvf p Bgvtgto-{,s, 1.1 This bylaw may be cited as "Bylaw No Town of Smithers Zoning Bylaw No Amendrnent No. 16-A2" and takes effect as of the date of adoption. 1.2 lf any section, subse.ction, sentence, clause or phrase ín thís bylaw ís for any reason held to be invalid by a decision of any Court of competent jurisdiction, the decision shall not affect the validity of the remaining portion of the bylaw. SECTION 2 - TEXT AMENDMENT 2.1 Section ol the Town of Smithers Zoning Bylaw No is amended by adding the following: bl All uses loeated in the C-{A and G-{B zonês betrrueen Highway 16 and Railway Avenue are'exempt from complying with the offstreet parking regulations contained in this sectiorr. c) All retail, restaurant and residential uses located in the C-l zsne between Highway 16 and Railway Avenue are exempt from complying with the off-street parking regulations contained in this section. PUBLIC HEARING FOR BYLAWS 1801 & 1802 Page 10 of 212

11 Agenda Item # 2.1 3/t TOWN OF SMITHERS BYLAW NO. 18T2?aEe Tabie 2-9 in Section af the Town of Smithers Zoning Bylaw No" 1403 is amended by rernoving the required parkíng for retail uses as f,ollows: ln the C-1 zone, between Hþhway '16 and Railway Avenue {Bylaw 1749) 1 per 100 ma of gross floor areâ RËAD A F RST T ME THIS 22ND ÛAY OF Nû\IEMBER RËAD A SËTÛND TiME TþIIS 22NÞ DAY ÛF NOVEMBER RECEIVED APPRûVAL OF THE f'.'tlnlstry CF TRANSPORTATION AND INFRA$TRUCTURE ON THIS DAY OF FUBLIC HËARING HELD TH S DAY OF z}fi. READ ATHIRD TIMË THIS DAY OF ADOPTED TI.IIS ÞAY OF 2A17. The torporate Seal of the Town of Smiihers was hereto aff[xed Ìn the presence of: Taylor Bachrach Mayor Anne Yanciw Çhief Ad ministrative Officer CERTIFIED A TRUE AND CORRËCT GOPY of "Bylaw No. 18OZ - Town of Sm thers Zoning Bylaw No Arnendment. lrlo, f 6.02", +f Appiort*li t,:il$'lr'ii: :i "íiíl:li,.t:-li*i ;: ;gi tnipl-ãs*" t,i# Nov 2 itio*. &- t nfiú*tr1 o Q :-ç**- *'*itio.ran iag{]ac+f.}r{*ir. Dianna Plouffe Corporate $fficer '4W NiWORDPR,O\BYLAWS\BYI-AWS FFST f75o TO CURRENÎEL 1802 ZONING AME} BMENT 16.02:dgc PUBLIC HEARING FOR BYLAWS 1801 & 1802 Page 11 of 212

12 PUBLIC HEARING FOR BYLAWS 1801 & 1802 Page 12 of 212 Agenda Item # 2.1

13 Agenda Item # 3.1 TOWN OF SMITHERS MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS, 1027 ALDOUS STREET, SMITHERS B.C. ON TUESDAY, DECEMBER 13, 2016, AT 6:30 P.M. Council Present: Taylor Bachrach, Mayor Gladys Atrill, Councillor Phil Brienesse, Councillor Greg Brown, Councillor Shelley Browne, Councillor Bill Goodacre, Councillor Frank Wray, Councillor. Staff Present: Anne Yanciw, Chief Administrative Officer Dianna Plouffe, Director of Corporate Services Leslie Ford, Director of Finance Mark Allen, Director of Development Services Keith Stecko, Fire Chief Rob Blackburn, Airport Manager Roger Smith, Director of Works and Operations Janice McKay, Recording Secretary. Media Present: D. Vandenberg, Moose FM; and C. Gareau, The Interior News. 1. CALL TO ORDER Mayor Bachrach called the meeting to order (6:31 p.m.). 1.1 APPROVAL OF AGENDA (including Supplemental Items) Brown/Atrill THAT Council approves the agenda, as varied, by moving Item Smithers Mountain Bike Association delegation to the front of the meeting, and by including the request for use of the Town's logo on a Mills Memorial Hospital Replacement campaign pamphlet under New Business. CARRIED. 2. PUBLIC HEARING 5. PETITIONS AND DELEGATIONS 5.1 SMBA - DELEGATION Leanne Helkenberg, President, Smithers Mountain Bike Association (a registered non-profit society established in 2009) thanked Council and the Town's Works and Operations department for providing water at the Smithers Bike Park area of Elks' Park and for continued maintenance. The Association is planning to construct a pavilion at the Bike Park in the summer. Page 1 of 17 REGULAR - DEC 13 Page 13 of 212

14 Agenda Item # 3.1 Minutes of the Regular Meeting of Council held on Tuesday, December 13, 2016, at 6:30 p.m. L. Helkenberg advised Council of the proposed Hudson Bay Mountain Circumnavigation Trail project. The high alpine trail would involve over 43 kilometers in trail construction, would encompass all vistas, and would meander through various types of terrain. The total trail construction is estimated to cost $689,000. In 2015, Recreation Sites and Trails BC provided $20,000 to create a Master Plan which included an environmental review and recommendations on how to complete the work in phases. The field work has been completed and the final mapping is expected in early The Association will continue to work with key stakeholders (including Hudson Bay Mountain Ski Resort and Bulkley Valley Backpackers), raise funds, spread the word, gain support for the project, and decide which part of the trail to commence within the next couple of years. The trail would provide the possibility of linking different loops and will appeal to a variety of user groups and skills. Once completed, visitors will be able to experience a world class network of trails with sufficient infrastructure to warrant a multi-day stay. There were no requests to Council at this time, however, the Association may be looking for letters of support, assistance with funding opportunities, promotion, and forming different relationships. 3. APPROVAL OF MINUTES 3.1 SPECIAL OPEN - NOV Atrill/Brown THAT the minutes of the Special Open Meeting of Council held November 22, 2016, be adopted. CARRIED. 3.2 REGULAR - NOV Brienesse/Atrill THAT the minutes of the Regular Meeting of Council held November 22, 2016, be adopted. CARRIED. 3.3 SPECIAL OPEN - DEC Atrill/Browne THAT the minutes of the Special Open Meeting of Council held December 1, 2016, be adopted. CARRIED. Page 2 of 17 REGULAR - DEC 13 Page 14 of 212

15 Agenda Item # 3.1 Minutes of the Regular Meeting of Council held on Tuesday, December 13, 2016, at 6:30 p.m. 3.4 SPECIAL OPEN - DEC Browne/Brienesse THAT the minutes of the Special Open Meeting of Council held December 6, 2016, be adopted. CARRIED. 4. BUSINESS ARISING FROM THE MINUTES 4.1 OUTSTANDING C.O.W. TOPICS The list of outstanding Committee of the Whole topics was reviewed. 4.2 ITEMS MADE PUBLIC Report ADM dated December 2, 2016, from D. Plouffe, Director of Corporate Services, bringing one item forward to the public agenda from the Closed Meeting of Council held November 8, 2016, was presented. The following item was made public from the Closed Meeting of Council held November 8, 2016: Motion Brienesse/Browne THAT Council approve release to the public agenda, with regards to the Highway 16 Inter-Community Transit Services: THAT Council supports Option 5B of the BC Transit Highway 16: "Inter- Community Transit Service Enhanced Service Options, Smithers to Moricetown, up to the amount of $10,100, contingent on a cost share with the Village of Moricetown, BC"; AND THAT Council supports Option 2B of the BC Transit Highway 16: "Inter-Community Transit Service Options from Burns Lake to Smithers up to a maximum amount of $24,660". CARRIED. Page 3 of 17 REGULAR - DEC 13 Page 15 of 212

16 Agenda Item # 3.1 Minutes of the Regular Meeting of Council held on Tuesday, December 13, 2016, at 6:30 p.m. 4.3 ITEM SPECIAL OPEN DEC 6 - AIRPORT TERMINAL PROJECT Mayor Bachrach brought the following postponed motion (Motion from the Special Open Meeting of Council held December 6, 2016) back to the table: Brienesse/Browne THAT Council approves the Smithers Regional Airport terminal modernization design Option 2, as presented by Moore Wilson Architects Inc., at the November 29, 2016, Committee of the Whole meeting; AND THAT Council authorizes the $8,170,000 budget for the Terminal Modernization Project, also presented by Moore Wilson Architects Inc., at the November 29, 2016, Committee of the Whole meeting, with the funding structure to be: $4,000,000 Gas Tax grant, $3,000,000 to be borrowed, and $1,170,000 to come from grants and the Airport Infrastructure Reserve Brienesse/Wray THAT Motion (from the Special Open Meeting of Council held December 6, 2016), be amended by adding: AND THAT a member of Council and a member of the community be added to the Airport Terminal Modernization Building Committee to help oversee changes to the project. CARRIED. The main motion, as amended, was voted on with the final wording being as follows: THAT Council approves the Smithers Regional Airport terminal modernization design Option 2, as presented by Moore Wilson Architects Inc., at the November 29, 2016, Committee of the Whole meeting; AND THAT Council authorizes the $8,170,000 budget for the Terminal Modernization Project, also presented by Moore Wilson Architects Inc., at the November 29, 2016, Committee of the Whole meeting, with the funding structure to be: $4,000,000 Gas Tax grant, $3,000,000 to be borrowed, and $1,170,000 to come from grants and the Airport Infrastructure Reserve; AND THAT a member of Council and a member of the community be added to the Airport Terminal Modernization Building Committee to help oversee changes to the project. CARRIED. Page 4 of 17 REGULAR - DEC 13 Page 16 of 212

17 Agenda Item # 3.1 Minutes of the Regular Meeting of Council held on Tuesday, December 13, 2016, at 6:30 p.m. 6. COUNCIL REPORTS 6.1 COUNCILLOR ATRILL ACCESS SMITHERS - NOV 4 The minutes of the Access Smithers meeting held November 4, 2016, were presented ( ) Atrill/Brown THAT Staff investigate the cost of a loop system for the Council Chambers for the hearing impaired. CARRIED. It was suggested that Staff also look into technology for the Council Chambers that would benefit hearing impaired individuals who do not wear hearing devices ATRILL REPORT Councillor Atrill reported that she attended: a) the meeting hosted by the Smithers Public Library on November 24, 2016, on how to get ready for a big project, such as the proposed Arts and Culture Centre; b) the Community Vitality Indicators Forum; and c) the North West Guide Outfitters annual general meeting. 6.2 COUNCILLOR BRIENESSE TRANSIT COMMITTEE - DEC 2 The minutes of the Smithers and District Transit Committee meeting held December 2, 2016, were presented Brienesse/Wray THAT Council approves the Town of Smithers signing an Implementation Memorandum of Understanding with BC Transit and Smithers Community Services Association, adding the new Moricetown to Smithers service to the current Smithers and District Transit Service Annual Operating Agreement. CARRIED Brienesse/Wray THAT Council approves the transit fee for the new Moricetown Service being the same as the Smithers and District Transit Zone B fares/ticket prices. CARRIED. Page 5 of 17 REGULAR - DEC 13 Page 17 of 212

18 Agenda Item # 3.1 Minutes of the Regular Meeting of Council held on Tuesday, December 13, 2016, at 6:30 p.m Brienesse/Atrill THAT Council sends a letter to BC Transit requesting that the proposed Smithers-Telkwa Transit Service expansion, to extend the commuter service to 6:00 p.m. Monday to Friday, commence earlier than September 2017, if possible. CARRIED BRIENESSE REPORT Councillor Brienesse reported that he attended the funeral service for former Mayor Gordon Williams Sr. CARRIED. 6.3 COUNCILLOR BROWN AIR QUALITY FORUM Brown/Atrill THAT Council sends a letter thanking the B.C. Lung Association for funding and organizing the Air Quality Health Forum held November 21, 2016, in Smithers. CARRIED. 6.4 COUNCILLOR BROWNE BV MUSEUM NEWSLETTER - WINTER 2016 The Bulkley Valley Museum Newsletter, Winter 2016, was presented. Councillor Browne advised that the Museum is holding its open house on December 21, 2016, from 1:00 to 3:00 p.m BROWNE REPORT Councillor Browne acknowledged the 27th anniversary of the Montreal Massacre and the 19th anniversary of the Delgamuukw-Gisdayway Court decision, and advised that she attended the Positive Living Northwest luncheon today. 6.5 COUNCILLOR GOODACRE FFMC - NOV 16 The minutes of the Fall Fair Management Meeting held November 16, 2016, were presented. Page 6 of 17 REGULAR - DEC 13 Page 18 of 212

19 Agenda Item # 3.1 Minutes of the Regular Meeting of Council held on Tuesday, December 13, 2016, at 6:30 p.m cont d Goodacre/Brienesse THAT Council adjusts the Northern Saddle Club boundary line to between #16 - Barn D and #17 - Barn C, as per the buildings indicated on Map 2 (Schedule 'A' - Bulkley Valley Fairground Licence and Lease Areas) included in the Fall Fair Management Committee agenda for the meeting held November 16, 2016, until such time that the Northern Saddle Club intends to move forward on expanding its riding arena by twenty metres to the north, at which time the Fall Fair Management Committee will revisit boundary adjustments. CARRIED VISITOR STATS The Visitor Statistics from the Smithers and District Chamber of Commerce for the period ending October 31, 2016, were presented ( ) GOODACRE REPORT Councillor Goodacre advised that he attended the Shared Histories meeting and that the book project is moving forward. 6.6 COUNCILLOR WRAY None. 6.7 REPORT OF MAYOR BACHRACH MAYOR'S REPORT - DEC 13 Mayor Bachrach presented his written Mayor's Report dated December 13, 2016 ( ). 6.8 REPORT OF RDBN AREA A DIRECTOR 7. STAFF REPORTS 7.1 STAFF (A) REPORTS DEPUTY MAYOR Report ADM dated November 30, 2016, from D. Plouffe, Director of Corporate Services, recommending Council designate a member of Council to be Deputy Mayor for 2017, was presented ( ) Wray/Brienesse THAT Council appoints Councillor Gladys Atrill as Deputy Mayor for CARRIED. Page 7 of 17 REGULAR - DEC 13 Page 19 of 212

20 Agenda Item # 3.1 Minutes of the Regular Meeting of Council held on Tuesday, December 13, 2016, at 6:30 p.m LIBRARY BOARD APPOINTMENT Report FIN dated November 28, 2016, from L. Ford, Director of Finance, recommending John Buikema be appointed to the Smithers Public Library Board effective January 1, 2017, was presented ( ) Brienesse/Atrill THAT Council approves the appointment of John Buikema to the Smithers Public Library Board, for a one-year term, effective January 1, CARRIED JANITORIAL CONTRACT - AIRPORT TERMINAL BUILDING Report ADM dated November 21, 2016, from D. Plouffe, Director of Corporate Services, recommending Council award the janitorial contract for the Airport Terminal Building to Matthews Cleaning Contracting, was presented (Vault) Brienesse/Atrill THAT Council awards the janitorial contract for the Airport Terminal Building to Matthews Cleaning Contracting for the amount of $3,500 per month before taxes. CARRIED JANITORIAL CONTRACT - MUNICIPAL HALL Report ADM dated November 21, 2016, from D. Plouffe, Director of Corporate Services, recommending Council award the janitorial contract for the Municipal Hall to 2nd Effort Cleaning Services, was presented (Vault) Brienesse/Browne THAT Council awards the janitorial contract for the Municipal Hall to 2nd Effort Cleaning Services for the amount of $2,100 per month before taxes. CARRIED. Page 8 of 17 REGULAR - DEC 13 Page 20 of 212

21 Agenda Item # 3.1 Minutes of the Regular Meeting of Council held on Tuesday, December 13, 2016, at 6:30 p.m C2C FORUM Report ADM dated December 5, 2016, from A. Yanciw, Chief Administrative Officer, recommending three Truth and Reconciliation topics for a 2017 Community to Community forum with the Office of the Wet'suwet'en, was presented ( ) Brown/Atrill THAT Council approves the Truth and Reconciliation Calls to Action 57, 77 and 92, as topics for a 2017 Community to Community forum with the Office of the Wet'suwet'en, with the intent of developing an implementation plan. CARRIED Brown/Brienesse THAT Council directs Staff to discuss with the Office of the Wet'suwet'en the possibility of including an additional agenda topic: "the appropriateness of replicating the workshop entitled Understanding the Village as developed by Social Planning Cowichan. CARRIED. 7.2 STAFF (B) REPORTS Mayor Bachrach called for a short recess (8:49 p.m.). The meeting reconvened (8:59 p.m.) INTRODUCTION TO NEW RECREATION FEES & CHARGES Report FIN dated November 28, 2016, from L. Ford, Director of Finance, introducing new recreation fees and charges, in advance of a new bylaw to come forward in January 2017, was presented ( ). Council provided some suggestions for potential changes to the proposed bylaw JANITORIAL CONTRACT - FIRE HALL Report ADM dated November 21, 2016, from D. Plouffe, Director of Corporate Services, advising that 2nd Effort Cleaning Services was awarded the janitorial contract for the Fire Hall, was presented (Vault) JANITORIAL CONTRACT - RANGER PARK BUILDING Report ADM dated November 21, 2016, from D. Plouffe, Director of Corporate Services, advising that 2nd Effort Cleaning Services was awarded the janitorial contract for the Ranger Park Building, was presented (Vault). Page 9 of 17 REGULAR - DEC 13 Page 21 of 212

22 Agenda Item # 3.1 Minutes of the Regular Meeting of Council held on Tuesday, December 13, 2016, at 6:30 p.m JANITORIAL CONTRACT - WORKS YARD Report ADM dated November 21, 2016, from D. Plouffe, Director of Corporate Services, advising that 2nd Effort Cleaning Services was awarded the janitorial contract for the Works Yard, was presented (Vault) JANITORIAL CONTRACT - AIRPORT MAINTENANCE GARAGE Report ADM dated November 21, 2016, from D. Plouffe, Director of Corporate Services, advising that 2nd Effort Cleaning Services was awarded the janitorial contract for the Airport Maintenance Garage, was presented (Vault). 8. BYLAWS 8.1 BYLAW 1804 Report FIN dated November 28, 2016, from L. Ford, Director of Finance, introducing "Bylaw No Water User Fees for 2017, 2018 and 2019", was presented Wray/Browne THAT "Bylaw No Water User Fees for 2017, 2018 and 2019", be read a first and second time Brienesse/Brown THAT Motion be amended by adding "upon increasing the non-metered, commercial rate by ten percent each year for the duration of the Bylaw". OPPOSED: COUNCILLOR WRAY. CARRIED Brienesse/Wray THAT Motion be further amended by adding: "and by tying the minimum metered rate to the residential flat rate". CARRIED. The main motion, as amended twice, was voted on with the final wording being as follows: THAT "Bylaw No Water User Fees for 2017, 2018 and 2019", be read a first and second time upon increasing the non-metered, commercial rate by ten percent each year for the duration of the Bylaw and by tying the minimum metered rate to the residential flat rate. OPPOSED: COUNCILLOR WRAY. CARRIED. Page 10 of 17 REGULAR - DEC 13 Page 22 of 212

23 Agenda Item # 3.1 Minutes of the Regular Meeting of Council held on Tuesday, December 13, 2016, at 6:30 p.m. 8.1 cont d Brienesse/Atrill THAT "Bylaw No Water User Fees for 2017, 2018 and 2019" be read a third time. OPPOSED: COUNCILLOR WRAY. CARRIED. 8.2 BYLAW 1805 Report FIN dated November 28, 2016, from L. Ford, Director of Finance, introducing "Bylaw No Sewer User Fees for 2017, 2018 and 2019" for readings, was presented Atrill/Wray THAT "Bylaw No Sewer User Fees for 2017, 2018 and 2019", be read a first and second time Brienesse/Browne THAT Motion be amended by adding: "AND THAT "Bylaw No Sewer User Fees for 2017, 2018 and 2019" be amended to be consistent with the changes made to "Bylaw No Water User Fees for 2017, 2018 and 2019". OPPOSED: COUNCILLOR WRAY. CARRIED. The main motion, as amended, was voted on with the final wording being as follows: THAT "Bylaw No Sewer User Fees for 2017, 2018 and 2019", be read a first and second time; AND THAT "Bylaw No Sewer User Fees for 2017, 2018 and 2019" be amended to be consistent with the changes made to "Bylaw No Water User Fees for 2017, 2018 and 2019". OPPOSED: COUNCILLOR WRAY. CARRIED Browne/Atrill THAT "Bylaw No Sewer User Fees for 2017, 2018 and 2019", be read a third time. OPPOSED: COUNCILLOR WRAY. CARRIED. Page 11 of 17 REGULAR - DEC 13 Page 23 of 212

24 Agenda Item # 3.1 Minutes of the Regular Meeting of Council held on Tuesday, December 13, 2016, at 6:30 p.m. 8.3 BYLAW 1807 Report DEV dated November 28, 2016, from A. Watson, Planner, introducing "Bylaw No Development Procedures" for readings, and repeal of Bylaws 1736 and 1746, was presented ( ) Atrill/Wray THAT "Bylaw No Development Procedures" be read a first and second time. CARRIED Wray/Browne THAT "Bylaw No Development Procedures" be read a third time; AND THAT Council repeals "Bylaw No Development Procedures" and "Bylaw No Development Procedures" upon adoption of Bylaw No CARRIED. 9. CORRESPONDENCE (A) ITEMS 9.1 NSDP - ON HER WAY HOUSE Mayor Bachrach declared a conflict of interest, as his spouse is on the Board for the Northern Society for Domestic Peace, and left the Chambers (9:38 p.m.). Deputy Mayor Atrill assumed the Chair. The letter received November 23, 2016, from the Northern Society for Domestic Peace requesting a letter of support for the On Her Way House project, was presented ( ) Browne/Wray THAT Council sends a letter of support to the Northern Society for Domestic Peace for the On Her Way House project. CARRIED. Mayor Bachrach returned to Chambers (9:39 p.m.) and resumed the Chair. Page 12 of 17 REGULAR - DEC 13 Page 24 of 212

25 Agenda Item # 3.1 Minutes of the Regular Meeting of Council held on Tuesday, December 13, 2016, at 6:30 p.m. 9.2 SKI NORTH - REQUEST FOR LETTER OF SUPPORT Councillor Atrill declared a conflict of interest, as the writer of the letter, in her role as the Tourism Smithers Marketing Director, and left the Chambers (9:39 p.m.). The letter dated December 7, 2016, from G. Atrill, Marketing Director, Tourism Smithers, seeking a letter of support to accompany Kermodei Tourism's application (on behalf of Ski North BC partners) for Northern Development Initiative Trust Marketing Initiatives funding, was presented ( ) Wray/Brown THAT the Town of Smithers supports the application to Northern Development Initiative Trust from Kermodei Tourism, on behalf of all Ski North BC partners, for a grant of $12,250 for the Ski North BC Campaign from the Marketing Initiatives Fund. CARRIED. Councillor Atrill returned to Chambers (9:40 p.m.). 9.3 BANNER REQUEST - NATIONAL ABORIGINAL DAY Councillor Goodacre declared a conflict of interest, as a Dze L K'ant Friendship Society Board member, and left the Chambers (9:40 p.m.). The letter received December 8, 2016, from the Dze L K'ant Friendship Centre requesting permission to display a national Aboriginal Day banner at the entrance to Main Street for thirty days prior to June 21, 2017, was presented ( ) Brienesse/ THAT Council approves the request from the Dze L K'ant Friendship Centre to display a National Aboriginal Day banner at the entrance to Main Street for thirty days prior to June 21, MOTION LOST DUE TO LACK OF SECONDER Atrill/Browne THAT Council directs Staff to speak with the Dze L K'ant Friendship Centre regarding a plan to accommodate the Friendship Centre's request to display a banner that will blend into a plan for other banner requests. OPPOSED: COUNCILLORS BRIENESSE, DEFEATED. BROWN, BROWNE, AND WRAY. Page 13 of 17 REGULAR - DEC 13 Page 25 of 212

26 Agenda Item # 3.1 Minutes of the Regular Meeting of Council held on Tuesday, December 13, 2016, at 6:30 p.m. 9.3 cont d Brienesse/Wray THAT Council permits the Dze L K'ant Friendship Centre to display a National Aboriginal Day banner at the entrance to Main Street three weeks prior to June 21, OPPOSED: COUNCILLOR BROWNE. CARRIED. Councillor Goodacre returned to Chambers (9:54 p.m.). 9.4 GLACIER CAFE HOURS The letter dated December 7, 2016, from S. Werrell submitting a revised proposal regarding hours of operation for the Glacier Cafe for Council's approval, was presented (Vault) Brienesse/Wray THAT Council denies the request from S. Werrell, Glacier Cafe, to change the Cafe's hours of operation, as specified in the revised proposal. OPPOSED: COUNCILLOR BROWNE. CARRIED. 9.5 KARRER HOLDINGS The letter dated December 6, 2016, from Karrer Holdings Ltd. presenting a new offer regarding a property exchange involving Huber Street, was presented ( ). 10. CORRESPONDENCE (B) ITEMS - RECEIVE FOR INFORMATION 10.1 WCFC STAKEHOLDER DONATION The letter dated October 31, 2016, from the Wetzin'kwa Community Forest Corporation regarding the stakeholder donation in the amount of thirty thousand dollars, was presented ( ) AIRPORT CLEARWAY The letter dated November 7, 2016, from the Ministry of Community, Sport and Cultural Development advising that the Ministry is sponsoring the Town's application for a Nominal Rent Tenure for a clearway north of Smithers Regional Airport, was presented ( ) HUMAN TRAFFICKING The letter dated November 1, 2016, from C. Peters, North Vancouver, regarding human trafficking, sexual exploitation, youth and child exploitation, youth porn use, and addiction in British Columbia, was presented ( ). Page 14 of 17 REGULAR - DEC 13 Page 26 of 212

27 Agenda Item # 3.1 Minutes of the Regular Meeting of Council held on Tuesday, December 13, 2016, at 6:30 p.m PERRY & CO - RECYCLING SOCIETY The letter dated November 21, 2016, from Perry and Company regarding the Smithers Area Recycling Society (SARS) urging the Town to request the Regional District of Bulkley-Nechako to allow SARS to collect and sell batteries and old paint, was presented ( ) UBCM - GAS TAX The letter dated November 18, 2016, from the Union of British Columbia Municipalities regarding Gas Tax Agreement Community Works Fund Payment, was presented ( ) GEORGE MASSEY TUNNEL The letter dated October 17, 2016, from the City of Richmond regarding the George Massey Tunnel Replacement Project Highway Infrastructure Features, was presented ( ) BVEDA 2017 OPERATIONAL PLAN Councillor Atrill declared a conflict of interest, as Tourism Coordinator employed by the Bulkley Valley Economic Development Association, and left the Chambers (10:03 p.m.). The Bulkley Valley Economic Development Association 2017 Operational Plan was presented ( ). Council noted its concerns regarding the Plan. Councillor Atrill returned to Chambers (10:05 p.m.) SHORT TERM RENTALS - TOURISM ACCOMMODATION The letter dated November 28, 2016, from Harrison Hot Springs regarding short-term rentals in the tourism accommodation sector, was presented ( ) NDIT - ECONOMIC UPDATE Northern Development Initiative Trust Economic Update dated October 21, 2016, was presented ( ) BILL C-274 The letter received December 1, 2016, from G. Caron, Member of Parliament, seeking support for Bill C-274 to end unfair taxation on family business transfers, was presented ( ). Page 15 of 17 REGULAR - DEC 13 Page 27 of 212

28 Agenda Item # 3.1 Minutes of the Regular Meeting of Council held on Tuesday, December 13, 2016, at 6:30 p.m UNSUNG HEROES OF NORTHERN BC The dated December 6, 2016, requesting Council encourage others in the community to nominate individuals as Unsung Heroes of Northern BC and inviting Council to attend the recognition ceremony being held in Prince George on February 4, 2017, was presented. 11. CORRESPONDENCE (D) ITEMS 12. SUPPLEMENTAL ITEMS APPROVED FOR DISCUSSION 13. OTHER/NEW BUSINESS 13.1 MILLS MEMORIAL REPLACEMENT CAMPAIGN The dated December 8, 2016, from the North West Regional Hospital District, requesting approval to use the Town's logo on a pamphlet campaigning for the replacement of Mills Memorial Hospital with a Level 3 Trauma Centre, was presented Browne/Atrill THAT Council directs Staff to respond to the North West Regional Hospital District's request to use the Town's logo on a pamphlet campaigning for the replacement of Mills Memorial Hospital with a Level 3 Trauma Centre, by advising that Council does not provide support until Council receives more information regarding: a) proposed tax implications to Smithers' taxpayers; b) information on proposed budget; and c) the tentative timeline. OPPOSED: COUNCILLORS BRIENESSE CARRIED. AND WRAY. 14. PUBLIC QUESTION PERIOD 14.1 L. DOIRON L. Doiron addressed Council regarding the status of family doctors and visiting specialists in Smithers, the benefits, to Smithers' residents, of having a larger facility in Terrace, and the costs that she has incurred when seeking medical services outside of Smithers. She questioned if the proposed, new Mills Memorial Hospital will be able to recruit and retain doctors. L. Doiron thanked Council for the Christmas card and expressed her appreciation for the work that Council does I. OEVERMANN I. Oevermann wished Council the best of the season and thanked Council for the Christmas card. Page 16 of 17 REGULAR - DEC 13 Page 28 of 212

29 Agenda Item # 3.1 Minutes of the Regular Meeting of Council held on Tuesday, December 13, 2016, at 6:30 p.m. 15. ADJOURNMENT Browne/Wray THAT the Regular Meeting of Council be adjourned (10:27 p.m.). CARRIED. Taylor Bachrach Mayor Anne Yanciw Chief Administrative Officer Certified a True and Correct Copy of the minutes of the Regular Meeting of Council held Tuesday, December 13, 2016, at 6:30 p.m. in the Council Chambers, 1027 Aldous Street, Smithers, B.C. Dianna Plouffe Corporate Officer Page 17 of 17 REGULAR - DEC 13 Page 29 of 212

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31 Agenda Item # 3.2 TOWN OF SMITHERS MINUTES OF THE COMMITTEE OF THE WHOLE MEETING HELD IN THE COUNCIL CHAMBERS, 1027 ALDOUS STREET, SMITHERS, B.C. ON TUESDAY, DECEMBER 6, 2016, AT 6:30 P.M. Council Present: Taylor Bachrach, Mayor Gladys Atrill, Councillor Phil Brienesse, Councillor Greg Brown, Councillor Shelley Browne, Councillor Bill Goodacre, Councillor Frank Wray, Councillor. 1. CALL TO ORDER Staff Present: Anne Yanciw, Chief Administrative Officer Leslie Ford, Director of Finance Janice McKay, Recording Secretary. Staff Excused: Dianna Plouffe, Director of Corporate Services Mark Allen, Director of Development Services Keith Stecko, Fire Chief Rob Blackburn, Airport Manager Roger Smith, Director of Works and Operations. Mayor Bachrach called the meeting to order (7:15 p.m.) and welcomed everyone to the Funding to External Organizations request night. He advised that the purpose of the meeting is to hear presentations from the groups requesting 2017 Grant-in-Aid funding. Attendees were advised that all funding requests will be deliberated upon during the January 31, 2017, Finance Committee Operating Budget meeting, and that Council's decisions could change up until the end of the budget process. 2. APPROVAL OF AGENDA (including Supplemental Items) 2.1 Browne/ THAT Council approves the agenda. 3. REPORTS/CORRESPONDENCE CARRIED. 3.1 EXTERNAL ORGANIZATION FUNDING REQUESTS FOR 2017 Report FIN dated December 1, 2016, from L. Ford, Director of Finance, providing information with regards to the External Organization Funding Requests for 2017, was presented ( ). In 2016, Council reviewed the Financial Assistance/Grant-in-Aid Policy and approved the new Policy FIN-015 Funding to External Organizations. The policy specified what the Arts and Culture Organizations, listed within the policy, could apply for. The policy permits the groups to apply for an increase to their base funding more than the cost of living allowance (COLA) and/or apply for special project funding. Page 1 of 5 C.O.W. - DEC 6 Page 31 of 212

32 Agenda Item # 3.2 Minutes of the Committee of the Whole Meeting held on Tuesday, December 6, 2016, at 6:30 p.m. 4. FUNDING TO EXTERNAL ORGANIZATIONS REQUESTS Type 2 - Operating Grants to Protective Service Organizations 4.1 RCMP AUXILIARY (Hank Doornbos) Smithers RCMP Auxiliary requesting 2017 operating funding in the amount of $7,600; an increase of $2,500 from last year s grant. Council thanked the members of the Smithers RCMP Auxiliary for providing a positive presence at community events. 5. FUNDING TO EXTERNAL ORGANIZATIONS REQUESTS Type 1 - Operating Funding to Specific Organizations involved in the Smithers Rural Fire Protection and Recreation and Culture Agreement between Town of Smithers and Regional District of Bulkley Nechako 5.1 SMITHERS PUBLIC LIBRARY FUNDING REQUEST AND BUDGET FOR 2017 (Wally Bergen, Mark Crisp, and Wendy Wright) Smithers Public Library Board, presenting their 2017 Budget and requesting combined Regional District and Town of Smithers operating funding for 2017 in the amount of Scenario #1 = $310,926; or Scenario #2 = $334,499; or Scenario #3 = $337,224. The Smithers Public Library (Library) Board presented the following information: a) 2017 Budget; b) 2016 Projected Actuals; and c) 2015 Audited Financial Statement. Scenario #1 is designed to maintain the status quo. It provides for the Consumer Price Index, CUPE contract wage increase, and forecasted employee training wages. Scenario #2 provides for year round computer tutor funding, additional staff hours to meet the increase patron volume and demands, and provides funding for an Aboriginal Student to assist with the Summer Reading Club. The Library has asked for $27,615 in additional wage costs. Scenario #3 includes increased funding for children and youth programming. The Library requests to use $8,000 from surplus funds for books, multimedia, and technology. Page 2 of 5 C.O.W. - DEC 6 Page 32 of 212

33 Agenda Item # 3.2 Minutes of the Committee of the Whole Meeting held on Tuesday, December 6, 2016, at 6:30 p.m. 5.1 cont d In response to questions, the presenters advised that: a) currently the Town funds the computer tutor position for six months and it would be ideal to have this position funded year round. The Federal grant funding for to fund the computer tutor for six months is no longer available; b) the proposed additional summer student position is to assist the Library in being more diverse in the programming and in reaching a broader audience in the community, by hosting special events such as Stories in the Park ; c) the Library is unable to issue tax receipts, so income is flowed from the Friends of the Library to the Town of Smithers to the Library, in order for the Library to be able to accept fundraising donations; d) the Library is dependent on community donations for purchasing new books and materials or new programming; and e) the Library has ongoing fundraising efforts to be used towards the construction of a new library building. Council presented Corri Tremblay, outgoing Library Board member, with a Town of Smithers mug in recognition of her eight years of dedication to the Board. 5.2 MUSEUM (Kira Westby and David McKenzie) Bulkley Valley Historical and Museum Society requesting combined Regional District and Town of Smithers 2017 operating funding in the amount of $78,700. Bulkley Valley Historical and Museum Society (Museum) requested 2017 operating funding in the amount of $78,700, which represents both the Town of Smithers and the Regional District of Bulkley Nechako contributions. This is an increase of $7,700 from the 2016 grant funding, requested to assist with special project funding. Highlights from 2016 include the following: a) participated in many community events and group tours; b) formed new partnerships; c) creating new exhibits; and d) developed an online database of artifacts and archival collections that is publicly accessible. In 2017, the Museum goals include the following: a) creation of two new jobs to archive artifacts and an internship; b) continue to expand the Saturday s opening hours to year round; c) continuing fundraising efforts; d) recruiting new members and volunteers; e) continuing to raise the Museum s profile within the community; f) expand community partnerships; and g) expand the online collection database. In response to questions, the presenters advised that: a) the Museum has used the Community Grant Writer to assist with grant applications; and b) the funding increase request is to fund special projects. Council applauded the Museum for engaging the community with the creation of more community events and their increased fundraising efforts. Page 3 of 5 C.O.W. - DEC 6 Page 33 of 212

34 Agenda Item # 3.2 Minutes of the Committee of the Whole Meeting held on Tuesday, December 6, 2016, at 6:30 p.m. 5.3 ART GALLERY (Caroline Bastable, Susan Smith, and Allan Edie) Smithers Art Gallery Association (Gallery) requested combined Regional District and Town of Smithers 2017 operating funding in the amount of $44,752. This is an increase of $12,400 over last year's request, to allow the Gallery to hire a part-time (15 hours per week) Gallery Assistant. Highlights from 2016 include: a) had over 9,000 adults, youth, children, and school groups participate in events, programs, and workshops; b) hosted a number of exhibitions, including the alumni show with the Freda Diesing School of Northwest Coast Art; c) ongoing fundraising efforts; and d) have over 80 volunteers assisting with various Gallery functions. Goals for 2017 include the following: a) showcasing various exhibits, including the Canada 150 What s Your Story exhibit; b) continuing to provide year round workshops and programs; c) creation of a new bursary program; and d) continuing fundraising efforts. In response to questions, the Gallery representatives stated that: a) the Art Gallery has used the Community Grant Writer to assist with grant applications. The Art Gallery wants to hire an assistant in order for the Manager to be able to focus on grants and fundraising efforts; b) the reason why the projected fundraising budget is lower than last year s is due to the bi-annual 6x6 auction not taking place in 2017; c) it is difficult to project income from art sales; d) the reserve is used in the event that grant funding is denied; and e) one of the Art Gallery s strategic priorities is to reach out and be more inclusive and affordable to all members of the Valley. 5.4 BV COMMUNITY ARTS COUNCIL (Susanne Watson and Andrea Kosalko) Councillor Brienesse declared a conflict of interest as a member of the BV Fiddlers and left the Chambers (9:01 p.m.). The Bulkley Valley Community Arts Council requested 2017 operating funding in the amount of $4,000, which represents funding from the Town of Smithers and the Regional District of Bulkley Nechako. If approved, the Town grant would be used to apply for matching grant funding from the BC Arts Council. The Gallery was established in 1980 to increase awareness of and access to the arts for Bulkley Valley residents and is run by a group of volunteers. Page 4 of 5 C.O.W. - DEC 6 Page 34 of 212

35 Agenda Item # 3.2 Minutes of the Committee of the Whole Meeting held on Tuesday, December 6, 2016, at 6:30 p.m. 5.4 cont d Highlights from 2016 included: a) sponsorship of community groups and member grants; b) various fundraising events; c) recognized by the Smithers District Chamber of Commerce with the Major Contributor to Arts and Culture Award; d) Board Governance; e) recruitment of new members, and f) the "Into the Current" event that was three years in the making. Councillor Brienesse returned to the meeting (9:16 p.m.). 6. OTHER BUSINESS / NEW BUSINESS PLEASE NOTE: All funding requests will be deliberated upon during the Tuesday, January 31, 2017, and/or Tuesday, February 7, 2017, Finance Committee Operating Budget meetings being held at 12:30 p.m. in the Council Chambers. 7. ADJOURNMENT 7.1 Atrill/ THAT the Committee of the Whole meeting of Council be adjourned (9:17 p.m.). CARRIED. Taylor Bachrach Mayor Anne Yanciw Chief Administrative Officer Certified a True and Correct Copy of the minutes of the Committee of the Whole meeting held Tuesday, December 6, 2016, at 6:30 p.m. in the Council Chambers, 1027 Aldous Street, Smithers, B.C. Dianna Plouffe Corporate Officer Page 5 of 5 C.O.W. - DEC 6 Page 35 of 212

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37 Agenda Item # 3.3 TOWN OF SMITHERS MINUTES OF THE SPECIAL OPEN MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS, 1027 ALDOUS STREET, SMITHERS B.C. ON TUESDAY, DECEMBER 13, 2016, AT 5:00 P.M. Council Present: Taylor Bachrach, Mayor Gladys Atrill, Councillor Phil Brienesse, Councillor (5:10 p.m.) Greg Brown, Councillor Shelley Browne, Councillor Bill Goodacre, Councillor Frank Wray, Councillor. Media Present: None. Staff Present: Anne Yanciw, Chief Administrative Officer Dianna Plouffe, Director of Corporate Services Leslie Ford, Director of Finance Mark Allen, Director of Development Services Keith Stecko, Fire Chief Penny Goodacre, Recording Secretary. Staff Excused: Rob Blackburn, Airport Manager Roger Smith, Director of Works and Operations. 1. CALL SPECIAL OPEN MEETING TO ORDER Mayor Bachrach called the meeting to order (5:04 p.m.). 2. APPROVAL OF AGENDA Atrill/Browne THAT Council approves the agenda. 3. MOVE TO CLOSED MEETING CARRIED Bachrach/Wray THAT pursuant to Section 90 of the Community Charter, this Special Open Council Meeting be closed to the public because discussions will cover the following (5:05 p.m.): 1) One item for consideration falling under Section 90(1)(k): Negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public. 2) One item for consideration falling under Section 90(2)(b): The consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party. CARRIED. Page 1 of 3 SPECIAL OPEN - DEC 13 Page 37 of 212

38 Agenda Item # 3.3 Minutes of the Special Open Meeting of Council held on Tuesday, December 13, 2016, at 5:00 p.m. 4. RECONVENE SPECIAL OPEN MEETING Wray/Brienesse THAT Council reconvene the Special Open Meeting of Council (6:21 p.m.). CARRIED Wray/Brienesse THAT Council recess the Special Open Meeting of Council until after the Regular Meeting of Council being held December 13, 2016 (6:21 p.m.). CARRIED Brienesse/Wray THAT Council reconvene the Special Open Meeting of Council (10:31 p.m.). CARRIED Brienesse/Wray THAT pursuant to Section 90 of the Community Charter, this Special Open Council Meeting be closed to the public because discussions will cover the following (10:31 p.m.): 1) One item for consideration falling under Section 90(1)(k): Negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public. 2) One item for consideration falling under Section 90(2)(b): The consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party. CARRIED Atrill/Wray THAT Council reconvene the Special Open Meeting of Council (10:46 p.m.). CARRIED. Page 2 of 3 SPECIAL OPEN - DEC 13 Page 38 of 212

39 Agenda Item # 3.3 Minutes of the Special Open Meeting of Council held on Tuesday, December 13, 2016, at 5:00 p.m. 5. ADJOURNMENT Atrill/Wray THAT the Special Open Meeting of Council be adjourned (10:46 p.m.). CARRIED. Taylor Bachrach Mayor Anne Yanciw Chief Administrative Officer Certified a True and Correct Copy of the minutes of the Special Open Meeting of Council held Tuesday, December 13, 2016, at 5:00 p.m. in the Council Chambers, 1027 Aldous Street, Smithers, B.C. Dianna Plouffe Corporate Officer Page 3 of 3 SPECIAL OPEN - DEC 13 Page 39 of 212

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41 Agenda Item # 3.4 TOWN OF SMITHERS MINUTES OF THE SPECIAL OPEN MEETING OF COUNCIL HELD IN THE NEWPRO ROOM, 1027 ALDOUS STREET, SMITHERS, B.C. ON WEDNESDAY, DECEMBER 21, 2016, AT 8:45 A.M. Council Present: Taylor Bachrach, Mayor Gladys Atrill, Councillor Phil Brienesse, Councillor Greg Brown, Councillor Bill Goodacre, Councillor. Council Excused: Shelley Browne, Councillor Frank Wray, Councillor. Staff Present: Anne Yanciw, Chief Administrative Officer. Staff Excused: Dianna Plouffe, Director of Corporate Services Leslie Ford, Director of Finance Mark Allen, Director of Development Services Keith Stecko, Fire Chief Rob Blackburn, Airport Manager Roger Smith, Director of Works and Operations. Media Present: None. 1. CALL SPECIAL OPEN MEETING TO ORDER Mayor Bachrach called the meeting to order (8:48 a.m.). 2. APPROVAL OF AGENDA Brienesse/Brown THAT Council approves the agenda. 3. MOVE TO CLOSED MEETING CARRIED Bachrach/Brown THAT pursuant to Section 90 of the Community Charter, this Special Open Council Meeting be closed to the public because discussions will cover the following (8:49 a.m.): 1) One item for consideration falling under Section 90.1(c): Labour relation or other employee relations. CARRIED. 4. RECONVENE SPECIAL OPEN MEETING Goodacre/Brown THAT Council reconvene the Special Open Meeting of Council (10:12 a.m.). CARRIED. Page 1 of 2 SPECIAL OPEN - DEC 21 Page 41 of 212

42 Agenda Item # 3.4 Minutes of the Special Open Meeting of Council held on Wednesday, December 21, 2016, at 8:45 a.m. 5. ADJOURNMENT Goodacre/Brown THAT the Special Open Meeting of Council be adjourned (10:12 a.m.). CARRIED. Taylor Bachrach Mayor Anne Yanciw Chief Administrative Officer Certified a True and Correct Copy of the minutes of the Special Open Meeting of Council held Wednesday, December 21, 2016, at 8:45 a.m. in the NEWPRO Room, 1027 Aldous Street, Smithers, B.C. Dianna Plouffe Corporate Officer Page 2 of 2 SPECIAL OPEN - DEC 21 Page 42 of 212

43 Agenda Item # TOWN OF SMITHERS MINUTES OF THE FINANCE COMMITTEE MEETING HELD IN THE COUNCIL CHAMBERS, 1027 ALDOUS STREET, SMITHERS, B.C. ON TUESDAY, DECEMBER 20, 2016, AT 12:30 P.M. Council Present: Phil Brienesse, Councillor/Chair Taylor Bachrach, Mayor Gladys Atrill, Councillor Greg Brown, Councillor Shelley Browne, Councillor Bill Goodacre, Councillor Frank Wray, Councillor. 1. CALL TO ORDER Staff Present: Anne Yanciw, Chief Administrative Officer Dianna Plouffe, Director of Corporate Services Leslie Ford, Director of Finance Mark Allen, Director of Development Services Keith Stecko, Fire Chief Rob Blackburn, Airport Manager Roger Smith, Director of Works and Operations Penny Goodacre, Recording Secretary. Councillor Brienesse, Chair, called the meeting to order (12:34 p.m.). CARRIED. 2. APPROVAL OF AGENDA (including Supplemental Items) 2.1 Atrill/ THAT the Finance Committee approves the agenda and the following Supplemental Item: 2.2 Verbal report by A. Yanciw, Chief Administrative Officer, presenting "The 2017 Human Budget" report. CARRIED. 2.2 HUMAN BUDGET A. Yanciw, Chief Administrative Officer, presented the "The 2017 Human Budget" report. The report provides information on the man power required to manage each of the proposed 2017 Capital and Special Projects. 3. CORRESPONDENCE / REPORTS - 'A' ITEMS 3.1 DRAFT 2017 CAPITAL PLAN Report FIN dated November 14, 2016, from L. Ford, Director of Finance, regarding the draft 2017 Capital Plan, and the following attachments were presented: a) Facility Capital Plan (Five-Year Plan); b) Town Office Solar Project; c) Ranger Park Second Floor Completion; d) Gathering Structure; e) Software Upgrades; f) Fire Training Centre Container Replacements; g) Road Upgrade Program (Five-Year); Page 1 of 11 FINANCE MINUTES - DEC 20 Page 43 of 212

44 Agenda Item # Minutes of the Finance Committee Meeting held on Tuesday, December 20, 2016 at 12:30 p.m. 3.1 DRAFT 2017 CAPITAL PLAN continued h) Sidewalk Capital Upgrade Program (Five-Year Plan); i) Second Avenue Parking Lot; j) Street Light Replacement; k) Accessibility Capital Improvements (including Curb Cut Program); l) Frontage Road Gravel Sidewalk Project; m) Works and Ops Fleet Replacement (Five-Year Plan); n) Airport Modernization Project; o) Modernization Project: Ancillary Costs; p) Airport Signage; q) Airport Paving; r) Airport Equipment Replacement (Five-Year Plan); s) Bovill Square Public Washrooms; t) Storage Building at Elk's Park; u) Chandler Park Fields (Phase II); v) Skateboard Park Expansion; w) Property Development (no information provided); x and z) Water Looping and South Trunk Storm Sewer Completion (Grant Projects); and y) Water Main Replacement: Lane South of Main Street (14th-15th Avenue). Discussion: L. Ford, Director of Finance, explained to Council that some of the Reserve projected figures presented in the budget have changed since the November publication of the agenda package. Each item of the Capital Plan has to have a funding source. Many of the funding sources are the Town s own funds which include: a) Property Taxes; b) Operating Surpluses; c) Capital Reserves; and d) Statutory Reserves. There are also other sources of funds such as: a) Disposal of Assets; b) Fundraising; c) Borrowing; and d) Grants. L. Ford reviewed each Surplus and Reserve and explained how they originated and what they are used for. The Operating Surpluses are as follows: a) General; b) RCMP; c) Utility; and d) Airport. The Capital Reserves are as follows: a) Debenture Surplus; b) Gas Tax; c) Cemetery Capital Replacement; d) Facilities Maintenance; and e) Second Sheet of Ice. The Statutory Bylaw Reserves are as follows: a) Capital Works/Land Sales; b) Recreation Facilities; c) Infrastructure Replacement; d) Parkland Dedication; e) Machinery and Equipment Replacement; f) Airport Machinery and Equipment Replacement; g) Local Improvement Fund (LAS Function); h) Parking Spaces; i) Forestry; j) GHG Emission Reduction; k) Airport Infrastructure; and l) Ambleside Subdivision. The Town has a policy in place that specifies a minimum balance for the General, Airport, and Utility Surpluses. Page 2 of 11 FINANCE MINUTES - DEC 20 Page 44 of 212

45 Agenda Item # Minutes of the Finance Committee Meeting held on Tuesday, December 20, 2016 at 12:30 p.m. GENERAL GOVERNMENT 2017 CAPITAL ITEM A - Facility Capital Upgrade Program (Five-Year Plan) The Facilities category includes capital items proposed under the Facility Capital Maintenance program. These 2017 Budget items include the following: a) carpet replacement in Town Office; b) roof replacements including re-roofing of the old Fall Fairgrounds public washroom building in the amount of $5,000, re-roofing of the Riverside Cookhouse building and replacement of the wood stove in the amount of $15,000; and c) furnace replacements at the gymnastics building. Browne/ THAT the Finance Committee recommend to Council that Capital Item A Municipal Facility Capital Maintenance Program Five-Year Plan , be approved as presented. CARRIED CAPITAL ITEM B Solar Light Pilot Project The Solar Photo Voltaic Installation of the Town Office Pilot Project in the amount of $50,000 has been carried over from 2016 into 2017, pending grant funding. Brown/ THAT the Finance Committee recommend to Council that Council move the Solar Light Pilot Project at the Town Office into the 2019 budget from the 2017 budget, in the amount $50,000; with one third of the funding ($16,667) to come from Gas Tax Funds, and remaining two thirds of the funding ($33,333) to come from grant funding. Bachrach/ THAT the above motion be amended by replacing "2019" with "2018". OPPOSED: COUNCILLOR CARRIED. BRIENESSE AND WRAY. Page 3 of 11 FINANCE MINUTES - DEC 20 Page 45 of 212

46 Agenda Item # Minutes of the Finance Committee Meeting held on Tuesday, December 20, 2016 at 12:30 p.m CAPITAL ITEM B Solar Light Pilot Project continued The main motion, as amended, was voted on with the final wording being as follows: THAT the Finance Committee recommend to Council that Council move the Solar Light Pilot Project at the Town Office into the 2018 budget from the 2017 budget, in the amount $50,000; with one third of the funding ($16,667) to come from Gas Tax Funds, and remaining two thirds of the funding ($33,333) to come from grant funding. OPPOSED: COUNCILLORS BRIENESSE, CARRIED. BROWN, AND GOODACRE CAPITAL ITEM C - Ranger Park Second Floor Completion Council discussed the need for a detailed vision for the use of the Ranger Park Building, prior to any more work being done on the building. Wray/ THAT the Finance Committee recommend to Council that Council moves the Ranger Park Second Floor Completion Project to the 2019 budget from the 2017 budget, in the amount of $150,000, with funding as follows: a) $22,500 from General Operating Surplus; b) $45,000 from Gas Tax Reserve; c) $7,500 from Debenture Surplus Funds; and d) $75,000 from grant funding. Browne/ THAT the above motion be amended by adding the wording "AND THAT Staff to obtain the specific requirements needed to establish a backup Emergency Operations Centre in the Ranger Park Building." OPPOSED: COUNCILLORS DEFEATED. ATRILL, BRIENESSE, BROWN, BROWNE, GOODACRE, WRAY, AND MAYOR BACHRACH. Atrill/ THAT the above motion be amended by replacing the word "2019" with "2018". OPPOSED: COUNCILLORS DEFEATED. BRIENESSE, BROWN, BROWNE, GOODACRE, WRAY, AND MAYOR BACHRACH. Page 4 of 11 FINANCE MINUTES - DEC 20 Page 46 of 212

47 Agenda Item # Minutes of the Finance Committee Meeting held on Tuesday, December 20, 2016 at 12:30 p.m CAPITAL ITEM C - Ranger Park Second Floor Completion continued The main motion, not amended, was voted on with the final wording being as follows: THAT the Finance Committee recommend to Council that Council moves the Ranger Park Second Floor Completion Project to the 2019 budget from the 2017 budget, in the amount of $150,000, with funding as follows: a) $22,500 from General Operating Surplus; b) $45,000 from Gas Tax Reserve; c) $7,500 from Debenture Surplus Funds; and d) $75,000 from grant funding. OPPOSED: COUNCILLORS ATRILL, DEFEATED. BRIENESSE, BROWN, BROWNE, AND MAYOR BACHRACH. Bachrach/ THAT the Finance Committee recommend to Council that Council removes the Ranger Park Second Floor Completion Project entirely from the Five-Year Plan ( ) pending a credible strategy for the Ranger Park Building Plan being in place. OPPOSED: COUNCILLOR BROWNE. CARRIED. Councillor Brienesse called for a short recess (2:15 p.m.) and reconvened the meeting (2:25 p.m.) CAPITAL ITEM D - Gathering Place The Town purchased property located at the corner of Queen Street and Railway Avenue for a specific housing project that is not on the immediate horizon. A gathering shelter could be installed at this location or another location to provide an alternate area for people to hang out other than Bovill Square. The shelter could be a smaller version of the Riverside Cookhouse and it is recommended that there be an accessible port a potti adjacent to it. Council would prefer that the structure be portable. Bachrach/ THAT the Finance Committee recommend to Council that Council allocate $20,000 for the construction of a gathering shelter pending a more detailed plan, with funding to come from Gas Tax funds. OPPOSED: COUNCILLOR WRAY. CARRIED. Page 5 of 11 FINANCE MINUTES - DEC 20 Page 47 of 212

48 Agenda Item # Minutes of the Finance Committee Meeting held on Tuesday, December 20, 2016 at 12:30 p.m CAPITAL ITEM E - Software Upgrades The proposed Software Upgrades include the following: a) Vadim Software Upgrade Phase II in the amount of $14,000; and b) Microsoft Office Upgrade to all computers in the amount of $15,000. Bachrach/ THAT the Finance Committee recommend to Council that Council approves the proposed Software Upgrades including the following: a) Vadim Software Upgrade Phase II in the amount of $14,000; and b) Microsoft Office Upgrade to all computers in the amount of $15,000, with funding to come from Machinery and Equipment Replacement Reserve, as presented. CARRIED. PROTECTIVE SERVICES 2017 CAPITAL ITEM F - Fire Department - Fire Training Centre Container Replacements The Smithers Fire Training Centre s (located along Pacific Street) training containers are over eleven years old and require replacement due to structural deterioration from live fire training. Live fire training is necessary to enable firefighters to act confidently while extinguishing fires and to act appropriately when removing people from lifethreatening situations. Bachrach/ THAT the Finance Committee recommend to Council that Council approves the replacement of the fire training containers located at the Smithers Fire Training Centre along Pacific Street, in the amount of $140,000, with funding to come from Equipment Reserve, as presented. CARRIED. Bachrach/ THAT the Finance Committee recommend to Council that the Protective Services Five-Year Plan , be approved as presented. CARRIED. Councillor Brown left the Chambers (3:20 p.m.). Page 6 of 11 FINANCE MINUTES - DEC 20 Page 48 of 212

49 Agenda Item # Minutes of the Finance Committee Meeting held on Tuesday, December 20, 2016 at 12:30 p.m. ROADS/STREETS 2017 CAPITAL ITEM G: Road Capital Upgrade Program Councillor Brown returned to the meeting (3:21 p.m.). Council discussed the fact that many sidewalks, like the roads, within the Town of Smithers are in need of being repaired, upgraded or constructed. Bachrach/ THAT the Finance Committee recommend to Council that Council approves the Road Capital Tax for Road Capital, with funding to come from Road Capital Taxation, as presented; AND THAT if the grant funding is successful for the Main Street Water Looping Project, that the allocated funds of $140,000 for the Main Street (16 th Avenue to Victoria Drive) be used for updating the Road Planning Project. CARRIED CAPITAL ITEM H: Sidewalk Capital Upgrade Program Bachrach/ THAT the Finance Committee recommend to Council that Council approves the 2017 Sidewalk Capital Upgrade Program, with funding to come from Road Capital Taxation as presented. CARRIED. Page 7 of 11 FINANCE MINUTES - DEC 20 Page 49 of 212

50 Agenda Item # Minutes of the Finance Committee Meeting held on Tuesday, December 20, 2016 at 12:30 p.m CAPITAL ITEM I: Second Avenue Parking Lot The Downtown Parking Lot located at 3743 Second Avenue (between Main Street and King Street) is currently undeveloped. Staff recommends the construction of a forty seven space parking lot on the Town-owned six lots, including two accessible parking spaces, landscaping, irrigation, red brick walkway connections, and lighting. Drainage has been installed previously. The estimated construction value for this project is estimated at $325,000. Browne/ THAT the Finance Committee recommend to Council that Council approves the construction of the Downtown Parking Lot located at 3743 Second Avenue in the amount of $325,000, with funds to come from the Parking Capital Reserve ($250,000) and the Gas Tax Capital Reserve ($75,000), as presented. CARRIED CAPITAL ITEM J: Street Light Replacement Program There are six streetlight standard (metal poles) that have deteriorated and are in need of replacement within the Silverking Subdivision at a estimated amount of $20,000. Wray/ THAT the Finance Committee recommend to Council that Council approves the Streetlight Standards Replacement Project at Silverking Subdivision in the amount of $20,000, with funds to come from the Capital Works Reserve, as presented. CARRIED. Page 8 of 11 FINANCE MINUTES - DEC 20 Page 50 of 212

51 Agenda Item # Minutes of the Finance Committee Meeting held on Tuesday, December 20, 2016 at 12:30 p.m CAPITAL ITEM K: Accessibility Improvement Program The Accessibility Improvement Program has identified six priorities for improving the lives of seniors in the municipality. The six priorities are as follows: 1) continue planning the Age Friendly Plan; 2) improve sidewalks; 3) accessible public washrooms; 4) make parks more accessible; 5) improve access to public buildings and recreation facilities; and 6) install accessible amenities throughout parks and trails. Bachrach/ THAT the Finance Committee recommend to Council that Council allocate $50,000 towards accessibility improvements, with the focus on curb cuts and audio improvements to the Council Chambers, with funding to come from Gas Tax Reserve. CARRIED CAPITAL ITEM L: Gravel Walkway along Frontage Street between Fulton Avenue and Sixteenth Street The cost to construct concrete-ready gravel walkways on both sides of the North Central Plumbing and Heating s 30-metre section of new concrete walkway on Frontage Road and a gravel walkway between the red brick walkways constructed in front of Smithers Lumber Yard and the Smithers Mall is estimated at $140,000. This would provide a continuous pedestrian pathway from King Street to 16th Avenue. Council discussed constructing a portion of the "concrete-ready" gravel walkways that will not be impacted by the proposed South Trunk Storm Sewer Project. Bachrach/ THAT the Finance Committee recommend to Council that Council approves funding a portion of the Frontage Road Gravel Walkways Project that will not be disturbed by the proposed South Trunk Storm Sewer Project, with funding to come from Gas Tax Capital Reserve. Wray/ THAT the above motion be tabled to the January 3, 2017, Finance Committee meeting. CARRIED. Bachrach/ THAT the remainder of the agenda be tabled to the January 3, 2017, Finance Committee meeting. CARRIED. Page 9 of 11 FINANCE MINUTES - DEC 20 Page 51 of 212

52 Agenda Item # Minutes of the Finance Committee Meeting held on Tuesday, December 20, 2016 at 12:30 p.m. 3.2 DRAFT 2017 OPERATING SPECIAL PROJECTS Report FIN dated November 14, 2016, from L. Ford, Director of Finance, regarding the draft 2017 Operating Special Projects and proposed 2017 Operating Special Projects List, was presented ( ). 3.3 DRAFT 2018 CAPITAL PLAN Report FIN dated November 14, 2016, from L. Ford, Director of Finance, regarding the draft 2018 Capital Plan, and the following attachments were presented: a) proposed 2018 Capital Plan; and b) information sheets on capital projects: i) B: Fire Department Storage Building; ii) I: Cemetery Upgrades - Phase II; iii) J: Smithers Arts and Culture Centre continued plans/studies; iv) M: Sewer Rehabilitation Project; and v) N: Storm Sewer Outfall Extension ( ). 3.4 DRAFT 2019 CAPITAL PLAN Report FIN dated November 14, 2016, from L. Ford, Director of Finance, regarding the draft 2019 Capital Plan and following attachments were presented: 1) proposed 2019 Capital Plan; and 2) Information sheets on capital projects: i) G: Airport Storage Building: Energy Alternative; and ii) I: Sewer Rehabilitation Project ( ). 3.5 DRAFT 2020 CAPITAL PLAN Report FIN dated November 14, 2016, from L. Ford, Director of Finance, regarding the draft 2020 Capital Plan and proposed 2020 Capital Plan, were presented ( ). 3.6 DRAFT 2021 CAPITAL PLAN Report FIN dated November 14, 2016, from L. Ford, Director of Finance, regarding the draft 2021 Capital Plan and proposed 2021 Capital Plan, were presented ( ). Page 10 of 11 FINANCE MINUTES - DEC 20 Page 52 of 212

53 Agenda Item # Minutes of the Finance Committee Meeting held on Tuesday, December 20, 2016 at 12:30 p.m. 4. CORRESPONDENCE/REPORTS - 'B' ITEMS - FOR INFORMATION 4.1 FIVE-YEAR CAPITAL PLAN AND 2017 SPECIAL PROJECTS - ADDITIONAL INFORMATION Report FIN dated November 14, 2016, from L. Ford, Director of Finance, regarding the Five-Year Capital Plan and 2017 Special Projects - Additional Information and following attachments were presented: a) draft Five-Year ( ) Capital Plan Overview Summary; b) Projected Town Surplus/Reserve Balances over next five years, with detailed information about each separate surplus and reserve; c) total value of Town's Tangible Capital Assets and Accumulated Amortization; and d) estimated Actual Capital for OTHER BUSINESS / NEW BUSINESS None. 6. ADJOURNMENT 6.1 Bachrach/ THAT the Finance Committee meeting be adjourned (4:36 p.m.). CARRIED. Phil Brienesse Councillor/Chair Anne Yanciw Chief Administrative Officer Certified a True and Correct Copy of the minutes of the Finance Committee meeting held Tuesday, December 20, 2016, at 12:30 p.m. in the Council Chambers, 1027 Aldous Street, Smithers, B.C. Dianna Plouffe Corporate Officer Page 11 of 11 FINANCE MINUTES - DEC 20 Page 53 of 212

54 Page 54 of 212

55 Agenda Item # MOTIONS ONLY FROM THE FINANCE COMMITTEE MEETING HELD ON TUESDAY, DECEMBER 20, Motion 1: Motion 2: Motion 3: Motion 4: Motion 5: Motion 6: Browne/ THAT the Finance Committee recommend to Council that Capital Item A Municipal Facility Capital Maintenance Program Five-Year Plan , be approved as presented. CARRIED. Brown/ THAT the Finance Committee recommend to Council that Council move the Solar Light Pilot Project at the Town Office into the 2018 budget from the 2017 budget, in the amount $50,000; with one third of the funding ($16,667) to come from Gas Tax Funds, and remaining two thirds of the funding ($33,333) to come from grant funding. OPPOSED: COUNCILLORS BRIENESSE, CARRIED. BROWN, AND GOODACRE. Bachrach/ THAT the Finance Committee recommend to Council that Council removes the Ranger Park Second Floor Completion Project entirely from the Five-Year Plan ( ) pending a credible strategy for the Ranger Park Building Plan being in place. OPPOSED: COUNCILLOR BROWNE. CARRIED. Bachrach/ THAT the Finance Committee recommend to Council that Council allocate $20,000 for the construction of a gathering shelter pending a more detailed plan, with funding to come from Gas Tax funds. OPPOSED: COUNCILLOR WRAY. CARRIED. Bachrach/ THAT the Finance Committee recommend to Council that Council approves the proposed Software Upgrades including the following: a) Vadim Software Upgrade Phase II in the amount of $14,000; and b) Microsoft Office Upgrade to all computers in the amount of $15,000, with funding to come from Machinery and Equipment Replacement Reserve, as presented. CARRIED. Bachrach/ THAT the Finance Committee recommend to Council that Council approves the replacement of the fire training containers located at the Smithers Fire Training Centre along Pacific Street, in the amount of $140,000, with funding to come from Equipment Reserve, as presented. CARRIED. Page 1 of 2 MOTIONS FROM DEC 20 FINANCE COMMITTEE MEETING Page 55 of 212

56 Agenda Item # MOTIONS ONLY FROM THE FINANCE COMMITTEE MEETING HELD ON TUESDAY, DECEMBER 20, Motion 7: Motion 8: Motion 9: Motion 10: Motion 11: Motion 12: Bachrach/ THAT the Finance Committee recommend to Council that the Protective Services Five-Year Plan , be approved as presented. CARRIED. Bachrach/ THAT the Finance Committee recommend to Council that Council approves the Road Capital Tax for Road Capital, with funding to come from Road Capital Taxation, as presented; AND THAT if the grant funding is successful for the Main Street Water Looping Project, that the allocated funds of $140,000 for the Main Street (16 th Avenue to Victoria Drive) be used for updating the Road Planning Project. CARRIED. Bachrach/ THAT the Finance Committee recommend to Council that Council approves the 2017 Sidewalk Capital Upgrade Program, with funding to come from Road Capital Taxation as presented. CARRIED. Browne/ THAT the Finance Committee recommend to Council that Council approves the construction of the Downtown Parking Lot located at 3743 Second Avenue in the amount of $325,000, with funds to come from the Parking Capital Reserve ($250,000) and the Gas Tax Capital Reserve ($75,000), as presented. CARRIED. Wray/ THAT the Finance Committee recommend to Council that Council approves the Streetlight Standards Replacement Project at Silverking Subdivision in the amount of $20,000, with funds to come from the Capital Works Reserve, as presented. CARRIED. Bachrach/ THAT the Finance Committee recommend to Council that Council allocate $50,000 towards accessibility improvements, with the focus on curb cuts and audio improvements to the Council Chambers, with funding to come from Gas Tax Reserve. CARRIED. Page 2 of 2 MOTIONS FROM DEC 20 FINANCE COMMITTEE MEETING Page 56 of 212

57 Agenda Item # TOWN OF SMITHERS MINUTES OF THE ADVISORY PLANNING COMMISSION MEETING HELD IN THE WEST FRASER ROOM, 1027 ALDOUS STREET, SMITHERS B.C. ON MONDAY, DECEMBER 19, 2016, AT NOON. Commission Members Present: Colin Bruintjes, Chair Carlee Morsund Casda Thomas Eric Person Glenys Snow Dymond Lorne Benson Paul Mott Commission Absent: Allan Cormier Laurelin Svisdahl S. Sgt. Rob Mitchell, RCMP Council Liaison: Mayor Bachrach, Ex-officio Council Liaison Absent: Greg Brown, Councillor Advisory Present: Mark Allen, Director of Development Services Alison Watson, Planner Bev Lynch, Recording Secretary. Delegations Present: Mark Rossman, HBH 1. CALL TO ORDER C. Bruintjes, Chair, called the meeting to order (12:05 p.m.). 1.1 APPROVAL OF AGENDA (INCLUDING SUPPLEMENTAL ITEMS) Person/ THAT the Commission approves the agenda. CARRIED. 2. APPROVAL OF MINUTES 2.1 MINUTES - OCTOBER 27 Person/ THAT the Minutes of the Advisory Planning Commission meeting held October 27, 2016, be adopted by amending section 5.1, paragraph 4, the word passage, be changed to passive. CARRIED. 3. BUSINESS ARISING FROM THE MINUTES / UNFINISHED BUSINESS None. APC - DEC 19 Page 57 of 212

58 Agenda Item # UPDATE FROM COUNCIL Minutes of the Advisory Planning Commission meeting held on Monday, December 19, 2016 at noon. 4.1 COUNCIL EXCERPTS The Council Excerpts from the November 8 and 22, 2016, Regular meeting of Council, were presented. 5. DELEGATIONS 5.1 DEVELOPMENT VARIANCE PERMIT FOR 3939 HIGHWAY 16 M. Rossmann, HBH, representing the Development Variance Permit application DV16-09 for the property located at 3939 Highway 16. M. Rossman summarized the Development Variance Permit (DVP) application in regards to the parking reductions in tandem with a proposed subdivision application to consolidate the 14 lots into 3 lots for future sale or development. The DVP will allow a reasonable reduction for parking based on nonconcurrent usage. The DVP would allow the cold beer and wine store to share its excess parking with the motel complex. This would achieve the development goal of leaving a larger undeveloped lot for future development. Should council require, the owner would consider adding a covenant to the cold beer and wine store lot with regards to sharing parking with its neighboring lots. The Commission raised the following issues: a) consideration to establish an accessible bus stop and shelter for alternative transportation in the vicinity of the hotel; b) future development with possible expansion of the business due to change of ownership, or increase of hours of operation at the cold beer and wine store and how this might affect parking; c) future parking requirements for the developable lot. 6. REPORTS/CORRESPONDENCE - A ITEMS 6.1 DVP HIGHWAY 16 Report DEV dated December 13, 2016, from A. Watson, Planner, regarding Development Variance Permit Application DV16-09 for 3939 Highway 16, legally described as lots 43-38, BL 108, DL 865, Range 5, Coast District Plan 1054 except Plan 7610 and Lots BL 108, DL 865, Coast District Plan 1054 and Lot 1, BL 108, DL 865, Range 5, Coast District Plan PRP44257, was presented ( /DV16-09). APC - DEC 19 Page 58 of 212

59 Agenda Item # Minutes of the Advisory Planning Commission meeting held on Monday, December 19, 2016 at noon. 6.1 DVP HIGHWAY 16 cont. Discussion: The Development Variance Permit application was received on November 18th, The subject property is located at 3939 Highway 16 and is the location of the Twin Valley Inn, restaurant, cabaret, bar and liquor store. A separate subdivision application is being processed concurrently to consolidate the existing 14 lots into 3 new separate lots. In doing so, the applicant is proposing to reduce the number of required parking spaces for the motel, restaurant, cabaret and bar (proposed Lot A) from 86 to 37 whereby being able to potentially sell the Liquor Store portion of the property (Rem. Lot 1) for future development. A. Watson reviewed the existing and proposed parking requirements. Staff have recommended a parking Covenant that restricts the use of 20 parking spaces on proposed Lot B for the purpose of providing offstreet parking for proposed Lot A; as well as a copy of an easement agreement that grants Lot A users unimpeded access over Lot B for the purpose of accessing parking on Lot A. The commission discussed possible future expansion of the business and the possibility of increasing the hours of operation, accessibility and type of easement. Person/ THAT the Advisory Planning Commission recommend that Council approve Development Variance Permit Application DV16-09 for 3939 Highway 16, legally described as Lots 38-43, BL108, DL 865, Range 5, Coast District Plan 1054 except Plan 7610, and Lots 31-37, BL108, DL 865, Range 5, Coast District Plan 1054, and Lot 1, BL 108, DL 865, Range 5, Coast District, Plan PRP44257, to: Vary Section 2.9 (Parking) of Zoning Bylaw No by reducing the total number of required off-street parking spaces for proposed Lot A from 86 to 57, provided that the following are submitted to the Town: 1. Covenant pursuant to Section 219 of the Land Title Act that restricts the use of 20 parking spaces on proposed Lot B for the purpose of providing off-street parking for proposed Lot A; and 2. A copy of an easement agreement that grants Lot A users unimpeded access over Lot B for the purpose of accessing parking on Lot A. CARRIED. APC - DEC 19 Page 59 of 212

60 Agenda Item # Minutes of the Advisory Planning Commission meeting held on Monday, December 19, 2016 at noon. 6.1 DVP HIGHWAY 16 cont. Snow-Dymond/ THAT the Advisory Planning Commission recommend To Council that consideration be made for an accessible bus shelter to be established on the West side of the Town. CARRIED. 6.2 DVP FOURTH AVENUE Report DEV dated December 13, 2016, from A. Watson, Planner, regarding the Development Variance Permit Application DV16-08 for 3752 Fourth Avenue, No Frills, was presented ( /DV16-08). Discussion: The Development Variance Permit (DVP) application was received on November 7th, The subject property is the existing shopping complex at 3752 Fourth Avenue where No Frills grocery store recently opened. The applicant is requesting to use the 8.9 m2 (96 ft2) sandwich board sign that was erected on the property in early November until early in the New Year. A DVP is required as the sign does not comply with Bylaw No Sign Bylaw. Section 8.8 (a) permits the maximum dimension of a sandwich board sign to be 0.6 m (2 ) x 1.2 m (4 ) for a total of 0.72 m2 (8 ft2). Agents for No Frills obtained an approved Sign Permit to replace the existing permanent signs in early August 2016, which did not include the sandwich board sign. The applicant (different from the company overseeing the original Sign Permit Application) was notified soon after the sandwich board was erected of the non compliance and that a variance approval was necessary. The Town recently completed a comprehensive review and update of local sign regulations that are reflected in Bylaw No Sign Bylaw, which Council adopted in September Other than clarification, no regulatory changes were made to the sandwich board sign regulations, which are considered a temporary sign. Any other type of temporary freestanding or potable sign is prohibited by the bylaw. The Commission discussed the sign bylaw and made the following motion: APC - DEC 19 Page 60 of 212

61 Agenda Item # Minutes of the Advisory Planning Commission meeting held on Monday, December 19, 2016 at noon. 6.2 DVP FOURTH AVENUE cont. Person/ THAT the Advisory Planning Commission recommend that Council deny Development Variance Permit Application DV16-08 for 3752 Fourth Avenue, legally described as Lot 1, Range 5, DL5289, Coast District, Plan PRP11971, to vary Section 8.8 (a) of Bylaw No Sign Bylaw by permitting an 8.9 m2 (96 ft2) sandwich board sign. CARRIED. 7. REPORTS/CORRESPONDENCE - B ITEMS None. 8. SUPPLEMENTAL ITEMS APPROVED FOR DISCUSSION None. 9. UPDATE FROM STAFF None. 10. OTHER BUSINESS / NEW BUSINESS None. 11. NEXT MEETING 12. ADJOURNMENT The next Advisory Planning Commission meeting will be scheduled as needed. Person/ THAT the Advisory Planning Commission meeting be adjourned (12:48 p.m.). CARRIED. APC - DEC 19 Page 61 of 212

62 Agenda Item # Minutes of the Advisory Planning Commission meeting held on Monday, December 19, 2016 at noon. Colin Bruintjes, Co-Chairperson Mark Allen, Director of Development Services Certified a True and Correct Copy of the minutes of the Advisory Planning Commission meeting held Monday, December 19, 2016 at noon in the West Fraser Room, 1027 Aldous Street, Smithers B.C. Dianna Plouffe Corporate Officer APC - DEC 19 Page 62 of 212

63 Agenda Item # o 23 o '2_ò Visìtor lnfomefwork Statistics Program - January - June, 2016 l/- lnfo Centre: Smithers District Chamber of Commerc Region: NBC Main Office X Satellite o Monthly Total Jan Feb Mar Apr May Jun 2OI6 YTD 2OI5 YTD 2015 Year End Totals Admlnlstration F of hours Ë of oarties 4t 5t a # of oarties/roamino # of visitors of visitors/roamino # of buses Visltor OríoÍn :::t;..::,4 -ocal Resident I BC I ' Alberta 'l Ither Canada 4 I 50 1t Washinoton California , Other US/Mexico 0 3 o 27 g5 384 Eurooe 3 I Asia/Australia Other G Nìohts ín Communilv Same dav 2 4 I s C l , week) c 7-13 (2 weeks) 0 o 6 3t I lnformation Reouesfed,:..'11 ',.,:.'.1Ì24.n.:;:, i,:r:.l,.':r';i- '; 'æ-5 Accommodation l5s Adventure Recreation 20 2t Attract ons 6 '10 16 I Maos & Directions 5 3 t Events & Conferences 4 4 't4 112 Food & Beveraoe s Iransoortation Shoooino Parks o ( First Nations l6 42 Communitv Services lnvestmenumovino l te Facilities leo. Washroomsl I i Other C o m m u n ity S p e c lfi c htfo (c at eg o r i e s to be cons stent øll year) Local MaD t BC Fenies o Computer access Ão Questions about Alaska Fishino o 23 Wildlife o 0 0 o 5 14 Phone Calls I s hiohwav 37 new new l ca0 DiICS n Dir/Ds D D IMO fulmin Asst. tl Fire Rec. Coord. fl ArrMgr n D n t--1 Dir/FlN tr Agen Dato Bldg lns D ln-cam Planner PCSO n Agenda Piacement; tf Other; RËcErvE JAfi t.4?u7 Toun of Sì nlherg VISITOR STATS Page 63 of 212

64 Agenda Item # 6.5.1,Ç Wsltor lnfometwork Stat st cs Program - July - December, 2016 lnfo Centre: Sm thers District Chamber of Commerce Region: Northern BC Main Office X Satellite o Monfhlv Total -ftrl Son ô.j Nav f)oc 2016YTD il il2015 Y 2015 Year End Totals Admln strat on É ôf hôurs 2AA C O É of oarties É of Darties - evenvroamino c c 0 c 0 0 c # of visitors ( E of visitors - evenuroâmino c 0 0 C of hrrses c 0 1 c c 0 C Visilor OrloÍn Local Resident,13 l ls l8 57At il 75t BC Albertâ 1 c 0 193t il,a 12t )lher Canada 8l Washinoton 21 c California l c 0 ô2ll ll 59 Other US/Mexico ll I 384 Eurooe? Asia/Auslralia t6 0 c c 111 Othêr Nlohts ln CommunÍtv '. íì:-t1 Sâme dâv s lfio g c 37dl ll 't4 À 0 fi rveekl 1S c 7-13 (2 vì/eeks) s lnformalîon Reouested Accommodation a4 lû 6 765t il 711 Adventurê Recrealion 't8 o 978 Attrâctions 274 l() Mans ß l)irec;linns t 84ç Events & Conferences s 11 Food & Beveraoe il il 30ç Trânsoôdâl ôn I Shoooino 2 c 1 197il il 17r Parks 68 4â F rst Nâtions' 0 42 lammunifv Services l5 e nveslmenumovino ts È 6 o 31 qfê Fârìlliliês lêd Wâshrfìômsì l 16 I 2 76 il il 638 3ther 'l 846 Communltv SoecifÌc fnfo(catepofies Local Mao 312 6( 4 BC Fen es lnformat on c 0 30 Comoutêrl ntemet use I Oueslions about Alaska Fishino t15 W l.llifê Phone'Calls imails E liohwav new e(lôrv fôr 2O1 6 VISITOR STATS Page 64 of 212

65 2015 LIBRARY STATS Page 65 of 212 SPL 2015 STATS COMPARED TO SIMILAR POPULATION BASES Library service areas in order of population Service Area Total circs. incl. In-house Use Circs. / Capita Chetwynd Public Library 5,301 32, Hazelton District Public Library 6,050 11, Fort Nelson Public Library 6,076 50, Burns Lake Public Library 6,213 54, Pemberton & District Public Library 6,366 87, Fernie Public Library 7,331 80, SMITHERS PUBLIC LIBRARY 7, , Invermere Public Library (closest in population) 7,612 50, Vanderhoof Public Library 7,972 44, Kimberley Public Library 8,064 60, Kitimat Public Library Association 8,363 47, Grand Forks & District Public Library 8,986 85, Trail & District Public Library 9,061 95, PROVINCIAL AVERAGE (71 Public Libraries reporting) NORTHWEST LIBRARY FEDERATION STATS In order of Circs. Per Capita Service Area Total circs. incl. In-house Use Circs. / Capita Hazelton District Public Library 6,050 11, Stewart Public Library 494 2, Prince Rupert Library 14,245 69, Houston Public Library 3,129 15, Kitimat Public Library Association 8,363 47, Terrace Public Library 20, , SMITHERS PUBLIC LIBRARY 7, , Agenda Item # 6.6.1

66 Page 66 of 212

67 Agenda Item # Mayor s Report for January 10, 2017 Happy New Year! - Dec 15: Attended Regional District board meeting in Burns Lake. New transit system established, as well as Victim Services bylaw. New Chair of Waste Management Committee is Mark Fisher. I have been added to the Executive Committee and am the interim chair of the Transit Committee. - Dec 16: Attended a meeting with the Burns Lake Band regarding their participation in the Highway 16 transit service. - Dec 17: Attended the Town Christmas party. Thanks to Loralei and the rest of the Social Committee for all the work they put into planning the event! - Dec 19: Year-end review interview with The Moose radio. - Dec 19: Attended the Advisory Planning Commission meeting in Councilor Brown s place. - Dec 20: Attended Finance Committee meeting (Capital Plan) - Dec 21: Attended in-camera council meeting - Dec 21: Attended BV Museum open house - Dec 21: Attended MP Nathan Cullen s Christmas open house - Dec 22-27: Holidays - Jan 3: Finance Committee meeting (Capital Plan, cont ) - Jan 3: Met with John Fisher regarding property tax reform - Jan 7: Liaison with Seekers Media who will be in town filming on the ski hill for tourism marketing - Jan 9: Meeting with teacher Matthew Cooke regarding proposed Perimeter Trail interpretive signage project he would like to undertake - Jan 12: Regional District Committee meetings in Burns Lake - Jan 13: NDI Regional Advisory Committee meeting in Terrace More on next page MAYOR'S REPORT Page 67 of 212

68 Agenda Item # Air Quality Advisory Recommendations I have been using social media to increase awareness of air quality advisories and the Town of Smithers Wood Burning Appliance Smoke Control Bylaw No There are residents who are either not aware that advisories have been issued, or not aware of the terms of the Town Bylaw. I believe a segment of this group is likely to voluntarily curtail their burning once notified. I ve also received feedback from residents who say they have difficulty knowing if an advisory has been issued. To improve the notification process, I would like to make the following recommendations: - That we work with the Town s website consultant and the Ministry of Environment to add an RSS feed of PM 2.5 data to the town website, smithers.ca. - That we post all advisories to the Town website s home page in as timely a manner as possible. - That the Town of Smithers be listed as a partner on the advisories, along with the BC Ministry of Environment and Northern Health (All this requires is permission to include our logo). MAYOR'S REPORT Page 68 of 212

69 Agenda Item # REPORT TO COUNCIL DATE: December 19 th, 2016 REPORT: DEV FROM: Alison Watson, Planner FILE: /DV16-09 SUBJECT: Development Variance Permit Application DV16-09 for 3939 Hwy 16 RECOMMENDATION: THAT Council approve Development Variance Permit Application DV16-09 for 3939 Highway 16, legally described as Lots 38-43, BL108, DL 865, Range 5, Coast District Plan 1054 except Plan 7610, and Lots 31-37, BL108, DL 865, Range 5, Coast District Plan 1054, and Lot 1, BL 108, DL 865, Range 5, Coast District, Plan PRP44257, to: 1. Vary Section 2.9 (Parking) of Zoning Bylaw No by reducing the total number of required off-street parking spaces for proposed Lot A from 86 to 57, provided that the following are submitted to the Town: a. Covenant pursuant to Section 219 of the Land Title Act that restricts the use of 20 parking spaces on proposed Lot B for the purpose of providing offstreet parking for proposed Lot A; and b. A copy of an easement agreement that grants Lot A users unimpeded access over Lot B for the purpose of accessing parking on Lot A. BACKGROUND: The Development Variance Permit application was received on November 18 th, 2016 (see attached). The subject property is located at 3939 Highway 16 and is the location of the Twin Valley Inn, restaurant, cabaret, bar and liquor store. CAO Dir/CS Admin Asst. Dir /Rec Dir/DS Dir/WO Fire Air/Mgr Dir/FIN Bldg Ins Planner PCSO Agen Date: Jan. 10 th, 2017 In-Cam Date: Agenda Placement: A Other: APC DV16-09 Page 69 of 212

70 Agenda Item # Regular Council Page 2 Report: DEV A separate subdivision application is being processed concurrently to consolidate the existing 14 lots into 3 new separate lots. In doing so, the applicant is proposing to reduce the number of required parking spaces for the motel, restaurant, cabaret and bar (proposed Lot A) from 86 to 37 whereby being able to potentially sell the Liquor Store portion of the property (proposed Lot B) and leave the remaining property (Rem. Lot 1) for future development. In 2007 Council approved Development Permit D07-09 for the Liquor Retail Store addition. The entire property is currently required for parking as shown in the site plan below. At the time of DP approval, 100 parking spaces were required. The site plan has 119 parking spaces, including four accessible spaces Site Plan (D07-09) In 2008 Council did not proceed with OCP and Zoning Amendment Application R07-11 to rezone a portion of the property behind the Twin Valley Inn as Tourist Commercial (C-4) for the purpose of developing parking for the LRS expansion. In 2009 the owner applied to rezone a portion of the property behind the Twin Valley as Downtown Commercial (C-1A) for the purpose of future commercial development in lieu of not being able to develop the property on the corner of Hwy 16/Columbia Street due to parking requirements. Council reviewed the application and held a Committee of the Whole meeting on March 16 th, 2010 to discuss the application (minutes of the meeting are available online). Below are Council motions from the April 13 th Regular Meeting: DV16-09 Page 70 of 212

71 Agenda Item # Regular Council Page 3 Report: DEV MOVED THAT Council send a letter to Mr. Kwan advising: 1) Council will reconsider a parking variance requirement to a maximum of 25%; and 2) Council will waive the parking variance fee if the application is not approved by Council. CARRIED. MOVED THAT Council send a letter to Mr. Kwan advising that in regards to rezoning the properties located at 3940 and 3960 Fourth Avenue, Council will not give any further consideration to rezoning until a specific development application is submitted. CARRIED. Official Community Plan & Zoning The subject property is designated as Highway 16 Commercial in the Official Community Plan and zoned C-4 Tourist Commercial in the Zoning Bylaw No Proposal Summary A breakdown of the Development Variance Permit proposal is summarized below. Note that 2011 regulatory changes, decrease in bar seating (125 to 100) and decrease in actual LRS floor area alter the parking calculations from the original 2007 Development Permit. The total required parking for the development is currently 93 parking spaces (down from 100 spaces). The proposal is for a total of 64 parking spaces. Note that the proposed plan shows a total of 65 spaces the applicant confirmed that space #34 is an oversight and should not be considered. Lot A Motel (20 Rooms) Restaurant (108 seats) Bar (100 seats) Cabaret (200 seats) TOTAL PROPOSED Lot B LRS (335 m 2 ) TOTAL PROPOSED Rem. Lot 1 Vacant (gravel) Required Parking 18 (1 space/room less 2) 18 (1 space/6 seats) 17 (1 space/6 seats) 33 (1 space/6 seats) 86 REQUIRED SPACES 37 PROPOSED SPACES Reduce Lot A required parking from 86 spaces to 37 spaces. Share spaces on proposed Lot B for non concurrent uses. 7 (1 space/45 m 2 GFA) 7 REQUIRED 27 PROPOSED SPACES Area reserved to accommodate parking spaces for D Proposed reduction creates a developable property. DV16-09 Page 71 of 212

72 Agenda Item # Regular Council Page 4 Report: DEV Photos of the existing parking areas are provided below. Existing parking area for proposed Lot A Existing parking area for proposed Lot A & B (dash indicates approx. subdivision location) DV16-09 Page 72 of 212

73 Agenda Item # Regular Council Page 5 Report: DEV Existing parking area for proposed Rem. Lot 1 DISCUSSION: Shared parking is when parking spaces are shared by more than one user with the goal of using parking facilities more efficiently. They can take the form of formal agreements (i.e. restrictive covenants) to flexible lease agreements between individual developers/businesses. The benefits of shared parking is that it increases parking efficiency, reduces overall required parking, allows for greater density of buildings (due to less parking required) and encourages people to use alternate transport means. The challenges of shared parking schemes are that they are a challenge to enforce and can be seen as unfair by other businesses. A very high level breakdown of required parking during the day, evening and night is provided in the below table. Further reductions may be achieved via a formalized analysis of parking demand, typically completed by a consultant. Table 1. Parking use times for 3939 Hwy 16 Hours of Operation Day Evening Night Motel 24/ Restaurant 7 am 9 pm Bar 6 pm 1 am (closed Sun/Mon) Cabaret 11:30 pm 2 am Liquor Store 9 am 11 pm (daily) TOTALS: Consider the following: From observations during the time of application, Rem. Lot 1 has not been observed by staff to be used for parking during day/evening hours. Existing parking in front of the Inn (Lot A) is well used, especially given that approximately 27 spaces are delineated with paint. According to the owner, the change in drinking/driving regulations in recent years has resulted in less people driving to the cabaret and bar. DV16-09 Page 73 of 212

74 Agenda Item # Regular Council Page 6 Report: DEV Bylaw Enforcement has received no complaints regarding parking conflicts at this location. An approved Development Variance Permit is registered on title with the terms of the permit and any amendment to it binding on both present and future owners. Future development on Rem. Lot 1 or any change of use in the existing building that requires more parking than currently exists would have to comply with required parking. Council s 2010 motion authorizing a 25% reduction equates to a relaxation of 27 spaces when using 2016 parking calculations for a total of 66 spaces. In addition: Engineering staff have concerns regarding the parking reduction and access to the parking spaces adjacent to Hwy 16 on the Lot B side. The covenant and easement, as per the recommendation addresses these concerns. The Town s Building Inspector will require a structural and full code review by a certified professional as a condition of subdivision. Fire Department has no concerns regarding the parking reduction given the access to the building and requirement for a code review. Based on the above, as well as the required notification procedure (see Communication section of this report) staff have no objection to approval of the variance request. To be consistent with the bylaw regulations for parking on another parcel in the downtown, staff recommend that as a condition of DVP approval a covenant pursuant to Section 219 of the Land Title Act that restricts the use of 20 parking spaces on proposed Lot B for the purpose of providing off-street parking for proposed Lot A be provided. In addition, a copy of an easement that grants Lot A users unimpeded access over Lot B for the purpose of accessing parking on Lot A should be provided. This will formalize the shared parking arrangement between properties and ensure any future owners are aware. ENVIRONMENTAL/ACCESSIBILITY IMPLICATIONS: A proposed parking plan includes the required accessible parking spaces. ADVISORY PLANNING COMMISSION: The Advisory Planning Commission reviewed this application at its December 19 th, 2016 meeting and made the following motion: MOVED THAT the Advisory Planning Commission recommend that Council approve Development Variance Permit Application DV16-09 for 3939 Highway 16, legally described as Lots 38- DV16-09 Page 74 of 212

75 Agenda Item # Regular Council Page 7 Report: DEV , BL108, DL 865, Range 5, Coast District Plan 1054 except Plan 7610, and Lots 31-37, BL108, DL 865, Range 5, Coast District Plan 1054, and Lot 1, BL 108, DL 856, Range 5, Coast District, Plan PRP44257, to: 2. Vary Section 2.9 (Parking) of Zoning Bylaw No by reducing the total number of required off-street parking spaces for proposed Lot A from 86 to 57, provided that the following are submitted to the Town: c. Covenant pursuant to Section 219 of the Land Title Act that restricts the use of 20 parking spaces on proposed Lot B for the purpose of providing offstreet parking for proposed Lot A; and d. A copy of an easement agreement that grants Lot A users unimpeded access over Lot B for the purpose of accessing parking on Lot A. COMMUNICATION: CARRIED. Mail Outs Website In compliance with Bylaw No Development Procedures and the Local Government Act, letters have been mailed to properties within 60-metres of the subject property advising of the application and opportunity to provide written comments to Council prior to the January 10 th, Regular Meeting. The application is currently available on the Town s website under News & Notices. OPTIONS: Recommend that Council: 1. Deny the Development Variance Permit. 2. Approve the Development Variance Permit without the requirement for a covenant and easement, thereby reducing the total number of required offstreet parking spaces for proposed Lot A from 86 to 37. Respectfully submitted by: Submission approved by: Alison Watson, MCIP, RPP Planner Anne Yanciw Chief Administrative Officer (CAO) Attach. AW DV16-09 Page 75 of 212

76 Agenda Item # Regular Council Page 8 Report: DEV n:\development services\development 2016\dv16-09 (hbh)\dev development variance permit dv16-09 council).doc DV16-09 Page 76 of 212

77 Agenda Item # Striithe R ÈÞ te Gtr-JE N0Vpd ïßlfuzt Telephone (250) 847- Town of Smithers Street, Smithers, BC VOJ 2N0 Fax (250) 847-1ffi1 www smithers.ca APPLIGATION WPE: DEVELOPMENT PROPOSAL APPLICATION Joint Official Community Plan & Zoning Amendment ($1,SOO) Zoning Amendment ($1,000) Temporary Use Permit ($600) Development Variance Permit ($400) Board of Variance ($4OO APPLICANT INFORMATION APPLIGANT Name(s): Mailing address: Phone: Fax/ Bu 7-9úet I ah Io( Jtu" 2t O REGTSTERED OWNER(S) Name(s): Mailing address: Phone: Faxl Civic address: Legal description: 3ú131 Lt lo L Description of the present use of the properg: Tørro SUBJ ECT PROPERW INFORMATION I t -4? *P to{ l { ( a e Existing OCP designation: Proposed OCP designation: Hav lê?auo - I ê C.r,,, J Existing zoning designation Proposed zoníng designation: c-tr PROPOSAL DESCRIPTION (supplemental letter of intenurationale is encou raged): 5\.ü \i\ r t''" ;'þ DV16-09 Page 77 of 212

78 Agenda Item # ATTACHMENT CHECKLIST A) PLEASE ATTACH THE FOLLOWTNG FORALL AppLtCATtONS: if the applicant is other than the registered owner(s). O Site profile in accordance with the Environmental Management Act and Contaminated Sifes Regu tation Site plan (including 1 set of reduced B.Sx11 plans) showing: Location of existing and proposed buildings and structures, lot dimensions & setbacks. Parking areas, loading space, access/egress, garbage areas & landscaping. North arrow & scale. Measurements in metric (imperial measurements may also be included). is strongly encouraged but not required. O other info mation as necessary to assess the development proposat. ln addition to the above, the following information may be required. B) JOTNT OCp & REZONTNG AMENDMENT AppLtCATtONS: O lnitiatto acknowledqe siqn postino rcquirementsas specified by the Town of Smithers: (initial) c) ENVTRONMENTAL DEVELOPMENT permtt AppLtCATtONS: O P/ans showing: o Toe of slope and top of bank; D Location of watercourses and any watercourse setback areas that are located on or that abut the site: o Existing and proposed grades, including details on proposed retaining walls; Floodplain areas; o Areas to be cleared, areas of cut and fill and proposed sequencing/timing. D) FORM & CHARACTER DEVELOPMENT permtt AppLtcATtoNS: Q Etevation drawings illustrating all sides of the building(s) & including proposed signage details. O Exteriorsamples and materials. AUTHORIZATION As the applicant or approved agent, I hereby make application in accordance with the abov+stated information and declare that the statements are true and correct. tion form is ned in the may be rep hat any and all information contained in it, including and Protection of Privacy Act of BC, is open toi to the public as part of a ieport(s) to Councìl or for I acknowledge that fees as per the Town of Smithers Development Procedures Bylaw No do not imply or guarantee application approval. Applicant Signature: Date: AJou t$ aolt, Your personal information is maintained in accordance with the Freedom of lnformation and protection of privacy Act.lf you have any qlgsi glls F_garding the use of your personal information, please call the Director of Corporate Services for the iown of Smithers at nlwordpro\forms\development\application - development proposal.doc DV16-09 Page 78 of 212

79 Agenda Item # HtsH L tr o SuRveylruc luc. Rebecca Broten, EIT', BCLS Gin r HiclÌrer', PEng, BCLS Nlarl< Rossmann, BCLS Town of Smithers Town Council and Planning Department 1027 Aldous Street, Box 879 Smithers BC, VOJ 2N0 HBH File: KWA1601 November 18,2Ot6 RE: Development Var ance Permit Application Subject Property Details: 3939 Highway 16 Smithers BC VOJ 2N0 Lot 1 Block 108 DL 865 Plan PRP44257, and Lots Block 108 DL 865 plan 1054 ln tandem with our proposed subdivision application for these properties, which plans to consolidate the 14 lots listed above into 3 lots, we are seeking a development variance permit (DVP) in regards to the parking requirements. The proposed subdivision seeks to optimize the site and place the motel complex (motel, restaurant, cabaret and bar) and the cold beer and wine store on separate lots as shown in the accompanying sketch (Proposed Lots A and B, respectively). The intent is to leave a developable bare land lot (Rem. Lot 1, PRP44257) and increase the potential purchase interest of the current development while still having a suitable amount of parking stalls for the lots occupied by the motel complex and cold beer and wine store. To achieve this without significantly reducing the size of the remaining developable area, the DVp would solve 2 issues: First that the facility has operations that are constrained by certa n times of day so we are seeking a reduction in parking stall requirements to match the usage beyond non-concurrent use reduction laid out in the parking requirement bylaws. Second the configuration of the proposed lots makes a need for the cold beer and wine store (Proposed Lot B) to share the excess parking stalls of Proposed Lot B along the highway and along the boundary of Rem. Lot 1 PRP44257 with the motel complex (Proposed Lot A). The details of the parking usage based on time are laid out on the face of the accompanying proposed plan. The Hotel portion will maintain a 24hr usage scheme, but the restaurant, cabaret, bar and cold beer and wine store have their usage based on defined hours. The current proposal shows 65 availabte stalls with the appropriate amount of small car and accessible stalls. The calculated stall requirements for daytíme operation are 60 and 68 for nighttime operation, and it should be noted that these numbers are calculated before applying the 75% non-concurrent usage reduction st Ave Box 536 Smithers BC VOJ 2N0 Ph & Fax u ww. hbhl an clsu r-ve) i lrg. ca B FIBHLandSu rveying.ca DV16-09 Page 79 of 212

80 Agenda Item # HtsH I,AND SURVEÏNG INC, Rebecca Broten, EIT, BCLS Gina Hiclber, PEng, BCLS Malk Rossrnann, BCLS ln summation, the completed subdivision will supply a formalized parking scheme within the lot boundaries. The DVP will allow a reasonable reduction for the parking based on usage for time based operations or allow to non-concurrent usage reduction to be applied to the time based calculations. Additionally the DVP would allow the cold beer and wine store to share its excess parking with the motel complex, This would achieve the development goal of leaving a larger bare land lot for future development. Should council require, the owner would consider adding a covenant to the cold beer and wine store lot with regards to sharing parking with its neighboring lots. Best Regards, Mark Rossmann HBH Land Surveying 't Ave Box 536 Smithers BC VOJ 2N0 Ph & Fax g.ca B CLS@ HBHLan dsurveying.ca DV16-09 Page 80 of 212

81 Agenda Item # *F ö ãó.8 í'èpi g seè rä I : Ã ãì teo I ì erìs uêeno 5i 5d ðq.= q9 a!- ss s+ B h qå 3a óo ;Ð -o Õ o ta m O ø c TD o Ø oz T -2 6 ns!r ña lõ 1!o ßb o I5 3 -,õ' s oo o úl o :! d + -o lz. o l o cþ I o c B ôgf { (! Ot $\l o t E qt -t9 r 1?, É= g"uããã+" Ë -il"cë a 8ç ; Èes*i! å's ffgël; t +Ê ã*- : :3 Eå; øpe E.3 ã. 3 ã í B Ë o ã a q t a F Ëæ I ; ;3 E d g- N o N þ ñ ãå fl *. 1 ë. â 3ê. å a E a c s a e?qiçfte 1-=Ê:"- Í cåã F o I 3åg:Ë& _-.ÞE'åî eg 'å r * 5 ssfl9+4 Ëårl ååf ss il dl F 88- Ë å qâ _e t- Ê^ EF qa el ñ â Ê Ig tç0 I udtd ìâârìs olq@nloc DV16-09 Page 81 of 212

82 Agenda Item # DEVELOPMENT VARIANCE PERMIT DV16-09 APPLICANT: HBH Land Surveying Inc. PO Box 536 Smithers, BC V0J 2N0 OWNER: Kwan Holdings Ltd. Inc. No PO Box 866 Smithers, BC V0J 2N0 LEGAL DESCRIPTION: Lots 38-43, BL108, DL 865, Range 5, Coast District Plan 1054 except Plan 7610, and Lots 34-37, BL108, DL 865, Range 5, Coast District Plan 1054 (the Lands ) PARCEL IDENTIFIERS: , , , , , , , CIVIC ADDRESS: 3939 Highway This Development Variance Permit is issued in accordance with the requirements of the Local Government Act and is subject to compliance with all applicable bylaws of the Town of Smithers, except as specifically varied by this Development Variance Permit. 2. This Development Variance Permit varies the following Town of Smithers bylaws: a) Vary Section 2.9 (Parking) of Zoning Bylaw No by reducing the total number of required off-street parking spaces for proposed Lot A from 86 to 57, provided that the following are submitted to the Town: a. Covenant pursuant to Section 219 of the Land Title Act that restricts the use of 20 parking spaces on proposed Lot B for the purpose of providing off-street parking for proposed Lot A; and b. A copy of an easement agreement that grants Lot A users unimpeded access over Lot B for the purpose of accessing parking on Lot A. DV16-09 Page 82 of 212

83 Agenda Item # DV16-09 Page 2 b) In accordance with Section 503 of the Local Government Act, notice of this Development Variance Permit shall be filed in the Land Title Office. Upon such filing, the terms of this Development Variance Permit shall be binding upon all persons who acquire an interest in the land affected by the permit. c) If the Applicant does not substantially start construction with respect to which the permit is issued within 24 months after the date is was issued, the permit shall lapse. AUTHORIZING RESOLUTION PASSED by the Town of Smithers Council this 10 th day of January, THE TERMS AND CONDITIONS UPON WHICH THIS PERMIT IS ISSUED ARE HEREBY ACKNOWLEDGED. Mr. Ken Kwan THIS PERMIT IS ISSUED ON: The Corporate Seal of the TOWN OF SMITHERS was hereunto affixed in the presence of: Taylor Bachrach, Mayor Anne Yanciw Corporate Administrative Officer AW File: n:\development services\development 2016\dv16-09 (hbh)\draft permit dv16-09.docx DV16-09 Page 83 of 212

84 Page 84 of 212

85 Agenda Item # REPORT TO COUNCIL DATE: December 19 th, 2016 REPORT: DEV FROM: Alison Watson, Planner FILE: /DV16-08 SUBJECT: Development Variance Permit Application DV16-08 for 3752 Fourth Avenue (No Fills) RECOMMENDATION: THAT Council deny Development Variance Permit Application DV16-08 for 3752 Fourth Avenue, legally described as Lot 1, R5, DL5289, CD, Plan PRP11971, to vary Section 8.8 (a) of Bylaw No Sign Bylaw by permitting an 8.9 m 2 (96 ft 2 ) sandwich board sign. BACKGROUND: The Development Variance Permit (DVP) application was received on November 7 th, 2016 (see attached). The subject property is the existing shopping complex at 3752 Fourth Avenue where No Frills grocery store recently opened. The applicant is requesting to use the 8.9 m 2 (96 ft 2 ) sandwich board sign that was erected on the property in early November until the early in the New Year. CAO Dir/CS Admin Asst. Dir /Rec Dir/DS Dir/WO Fire Air/Mgr Dir/FIN Bldg Ins Planner PCSO Agen Date: Jan. 10 th, 2017 In-Cam Date: Agenda Placement: A Other: DV16-08 Page 85 of 212

86 Agenda Item # Regular Council Page 2 Report: DEV A DVP is required as the sign does not comply with Bylaw No Sign Bylaw. Section 8.8 (a) permits the maximum dimension of a sandwich board sign to be 0.6 m (2 ) x 1.2 m (4 ) for a total of 0.72 m 2 (8 ft 2 ). Agents for No Frills obtained an approved Sign Permit to replace the existing permanent signs in early August 2016, which did not include the sandwich board sign. The applicant (different from the company overseeing the original Sign Permit Application) was notified soon after the sandwich board was erected of the non compliance and that a variance approval was necessary. DISCUSSION: The Town recently completed a comprehensive review and update of local sign regulations that are reflected in Bylaw No Sign Bylaw, which Council adopted in September Other than clarification, no regulatory changes were made to the sandwich board sign regulations, which are considered a temporary sign. Any other type of temporary freestanding or potable sign is prohibited by the bylaw. Given the recent review of the sign regulations, staff do not recommend approval of this Development Variance Permit. ADVISORY PLANNING COMMISSION: The Advisory Planning Commission reviewed this application at its December 19 th, 2016 meeting and made the following motion: MOVED THAT the Advisory Planning Commission recommend that Council deny Development Variance Permit Application DV16-08 for 3752 Fourth Avenue, legally described as Lot 1, R5, DL5289, CD, Plan PRP11971, to vary Section 8.8 (a) of Bylaw No Sign Bylaw by permitting an 8.9 m 2 (96 ft 2 ) sandwich board sign. COMMUNICATION: CARRIED. Mail Outs Website In compliance with Bylaw No Development Procedures and the Local Government Act, letters have been mailed to properties within 60-metres of the subject property advising of the application and opportunity to provide written comments to Council prior to the January 10 th, 2017, Regular Meeting. The application is currently available on the Town s website under News & Notices. DV16-08 Page 86 of 212

87 Agenda Item # Regular Council Page 3 Report: DEV OPTIONS: 1. Approve the Development Variance Permit. Respectfully submitted by: Submission approved by: Alison Watson, MCIP, RPP Planner Anne Yanciw Chief Administrative Officer (CAO) Attach. AW n:\development services\development 2016\dv16-08 (tiki international)\dev development variance permit dv16-08 (apc).doc DV16-08 Page 87 of 212

88 Page 88 of 212

89 Agenda Item # S ïbqmofo m1rh PO Box E79, 1027 Aldo s Tcl4hone (250) E REcETvED Nov ,,.ö www APPLICANON TYPE: DEVELOPMENT PROPOSAL APPLICATION Joint Official Community Plan & Zoning Amendment ($1,500) Zoning Amendment ($1,000) emporary Use Permit ($0OO Dwelopment Variance Permit (S400) Board of Variance ($400) Official Community Plan Amendment ($1'200) Environmental Development Permit ($4OO Form & Character Development Permit ($4OO Development Permit Amendment ($ZOO APPLICANT Name(s): Mailing address Phone: FaxÆmail: r C t-lo ie{ q q lr- er CI REGTSTERED OWNER(S) Name(s): Mailing address Phone: Fal S I eue b;^,\ n r. 3lì5.1ùi+ Nt:\ (,<lqory,46 TIE,Sq rloj-l.l / - l5q3 5rlerE b,',1", 0 w.cq Civic address: Legal description: u\ Ç', +\ f.ì o i\ Description of the present use of the property: Existing OCP designation: Proposed OCP designation: Existing zoning designation Proposed zoning dêsþnation: ") -J r' ì.rl ( s^i DV16-08 Page 89 of 212

90 Agenda Item # A) PLEASE ATTACH THE FOLLOW Nc FOR ALL AppLtCATtONS: V t ener of atilhnrita,rnn if the applicant is other than the i.eeiste;,ed o,"vner(s) C in accordance with lhe Environmenlal Management Act and Contaminated Sr?es Regølatíon. Sife o/an (including 1 set of reduced B bx11 plans) showí ng O Locatíon of existing and proposed buildings and structures, lot dimensions & setbacks u Parking areas, loading space, access/egress, garbage areas & landscaping. O North anow & scale. o Measurements in metríc (imperial measurements may also be included)._ is strongly encouraged but not required. t-l a.r 't- 'i urrrer tntoímauon as necessary to assess the deveropment proposal. ln addition to the above, the foilowing information may be required. B CATIoNS: as specifìed by the Town of SmÍthers: (inítial). C) ENVIRONMENTAL DEVELOPMENT PERMIT APPLICATIONS: D P/ans showing: setback areas that are rocated on or that abut the site; on proposed retaining walls; oposed sequencing/timing. D} FORM &CHARACTER DEVELOPMENT PERMIT APPLICATIONS: O Etevation drawings illustrating all sídes of the building(s) & including proposed signage details. f] Exten'orsamples and materials. As the applicant or approved agent, I hereby make application in accordance with the above-stated information and Jeclare that the statements are true and correct I '- rderstand that ihís application foi'm is a pubiíc docurrrent and that any and all info_rmation contained in it, including rersonal info!-ination as defined in the Freedon of lntormation and Þrotec,n ot eriu"ìy;; ;;Ë, is open for nspection by the publíc and may be reproduced and distributed to ttre public," pårt of a report(s) to council or for )urposes of a public hearing. ;."*i55:3;,::iåf,:#:åî' the rown or smithers Development Procedures Bvraw No do not impry or innliaan+ rl-rr reqr rr vtgt C: tcil,ul g Date Your personal informatlon ls maintained in accordance with the FreedÕÍt ; i questions lnforrnatton regarding ancl protectton the use of privacy of your Act. lf you have any 250-'."4 / rersorral nformatron, please r:all llru Drrrr.lor IFAñ of Corporat : S,r,,r,.e, tor the lown of Smithers at ^ t' ter. E,r : [.t rrr,\(te,/eloptrtent!applrcatt,rrr.jr;,;1,;p;nc.l pruposai doc DV16-08 Page 90 of 212

91 Agenda Item # REPORT / RECOMMENDATION TO COUNCIL DATE: Jan 2, 2017 FILE: BY: Leslie Ford, Director of Finance REPORT: FIN SUBJECT: Disposal of Building at the Airport RECOMMENDATION: That Council approves the disposal of the building, previously known as the Blue Bear Exploration Building, to Gary Haywood of Telkwa, BC, in the amount of $1,101. BACKGROUND: In 2016 upon expiration of the lease the Town took over the Blue Bear Exploration building. The previous owner signed over ownership of the building to the Town on October 24, DISCUSSION: The building was advertised in December 2016 to be disposed of either through a lease with the Town or to be removed. For outright purchase the minimum bid was set at $500. Only one bid was received: $1,101 from Gary Haywood of Telkwa BC. He has stated that he wishes to remove the building from the airport property (at his own cost). His removal of this older building will free up land for the airport to lease to a business that might want to place a newer building on that piece of land, or just lease the land itself. BUDGETARY IMPACT: These disposal funds are recommended to be placed into the Airport Infrastructure Reserve. POLICY IMPLICATION: Disposal of Town Assets/equipment is in accordance with Town Policy #FIN003. CAO Dir/CS Admin Asst. Dir /Rec Dir/DS Dir/WO Fire Air/Mgr Dir/FIN Bldg Ins Planner PCSO Agen Date: Jan 10/17 In-Cam Date: Agenda Placement: Staff A Other: "printed on Rainforest Alliance - FSC certified recycled paper" DISPOSAL OF BUILDING AT AIRPORT Page 91 of 212

92 Agenda Item # Regular Council Page 2 Report: FIN COMMUNICATION: Ads were placed in the Interior News over several weeks. Respectfully submitted: Approved as requested Leslie Ford Director of Finance Anne Yanciw Chief Administrative Officer p:\reports\2017\report 16\fin disposal of building at the airport.doc "printed on Rainforest Alliance - FSC certified recycled paper" DISPOSAL OF BUILDING AT AIRPORT Page 92 of 212

93 Agenda Item # REPORT TO COUNCIL DATE: December 29, 2016 REPORT: ADM FROM: Dianna Plouffe FILE: VAULT Director of Corporate Services SUBJECT: Chamber of Commerce - Lease and Fee for Service Agreement RECOMMENDATION: THAT Council receive the Visitor Centre Operations Annual Report and Financial Summary of Expenses as submitted by Heather Gallagher, Manager of Smithers District Chamber of Commerce. AND THAT Council authorize the Mayor and Chief Administrative Officer to sign the Lease and Fee for Service Agreement between the Smithers District Chamber of Commerce and the Town of Smithers for a five year term commencing February 1, 2017 and expiring on January 31, 2022 with a 2% annual increase. DISCUSSION: The Town owned building at 1411 Court Street has been leased by the District Chamber of Commerce for $1.00 per year with the provision that the premises be used primarily for the purposes of tourism and operation of a Visitor Information Centre open on a year-round basis. The Lease and Fee for Service Agreement has been in place since The yearly fee is at $77, The District Chamber of Commerce has requested a 4% increase to the Lease and Fee for Service annual fee due to loss of grants and to compensate for the cost of using the two arenas to put on the annual Trade Show. The recommendation is to approve a 2% increase as the budget and revenue for the Trade Show are done solely through the District Chamber of Commerce and are not reflected in the Fee for Service for the Visitor Information Centre. Other than the recommended 2% increase in the yearly fee, there are no further changes to the Lease and Fee for Service Agreement. CAO Dir/CS CAA Dir /Rec Dir/DS Dir/WO Fire Air/Mgr Dir/Fin Bldg Ins Planner PCSO Agen Date: January 10, 2017 In-Cam Date: Agenda Placement: Staff A Other: CHAMBER LEASE & FEE FOR SERVICE AGREEMENT Page 93 of 212

94 Agenda Item # Regular Council Page 2 Report: ADM RESOURCE CONSIDERATIONS: The increase in the annual fee in the first year of the Lease and Fee for Service Agreement at 2% will be $1,558.70, and would compound annually beyond that. POLICY CONSIDERATIONS: Policy ADM 017, Contracts, Leases and Agreements has been followed in the development of this Lease and Fee for Service Agreement. Respectfully submitted by: Approved for Submission: Dianna Plouffe Director of Corporate Services Anne Yanciw Chief Administrative Officer CHAMBER LEASE & FEE FOR SERVICE AGREEMENT Page 94 of 212

95 Agenda Item # /, 1/ Smlther s D e ct Chämber of Commerce,%tu&ee Anne Yanciw, Chief Administrative Officer Town of Smithers. December 14,2016 REGETVED DEC I 5 2û16 Town of SmHtcr Dear Anne: RE: Smithers District Chamber of Commerce Contract for Provision of Tourism and Visitor Centre Services. The Contract between the Town of Smithers and the Smithers District Chamber of Commerce is due to expire on December 37,2016. This letter is to inform the Town of Smithers of the Smithers District Chamber of Commerce's desire to continue as the Visitor Center operator. In the last agreement period the Chamber served under a five year contract. We would like to continue our agreement under similar provisions for visitor services. We would also request that the Town of Smitheis continue its dedicated efforts for a new Visitor Centre and that it remain a priority - one that enhances the image of Smithers and is as attractive as our area's scenic beauty and our town's hospitality. In conversations with the Williams Lake Chamber of Commerce their visitor activity has increased at least double their previous visitations due to the magnificence of their new building. As tourism reports indicate that a visitor spends approximately $ 156 a day in the town he/she is visiting, attracting more people to our visitor centre would only aid in increasing tourism visits and expenditures in our valley. Some of the changes in additional funding for the visitor centre include: the fluctuation of Destination BC's contribution annually making it difficult for budgeting purposes. We now receive $ I 0,000. Prior to 2009 there was an opportunity for visitor centres to apply for a Tourism Grant that supplied up to $5000 for centre improvements with different criteria each year (in 2006 the criteria was landscaping; in2007 it was the purchase of computer equipment and in 2008 the Smithers Centre was able to apply to purchase a complete new phone system). These funds are no longer available. Prior to 2011 the Smithers Centre was able to secure student funding for four students through Service Canada. Since we receive funding for only two students and hire a third student through other methods. Also under our Fee for Service Contract it is implied that the Town encourages the Chamber to dedicate its efforts to an ânnual Trade Show. Up until 2010 we received the use of the arena free of charge to accommodate the event. In 2011 we were informed of the new requirement to pay $1600 for the use of the arena. In 2015 the second arena was built and the Chamber had the opportunity to expand the Trade Show to accommodate the two facilities.in20l5 we were charged $3000 for the use of both arenas. [n2016 we were charged $3300. Due to the loss of some grant opportunities and the requirement to pay for two arenas we would ask for the consideration of a 4o/o increase in the fee for service each year ofthe five year contract or the continued waiver of the arena cost. Currently we receive a2%o annual increase on the Fee for Service. ; It is our pleasure to provide a wide range ofservices to our visitors, tourists and locals, including professional visitor counseling; helpful travel information and literature; accommodation, attraction and shopping information; wireless internet service; internet access inside; RV parking; giftarea; up-to-date road, weather and event information; public washrooms and an extensive selection of brochures from around the community, region and throughout BC. Our dedicated efforts are to provide our visitors with an outstanding tourism experience that will entice them to stay longer in our beautiful area and enjoy all that our community has to offer. Enclosed with this letter is a brief annual report as per the reporting requirements in Schedule B of the current agreement. Should you require any additional information please feel free to issue your request. ileathev $allagher Heather Gallagher, Manager, Smithers District Chamber of Commerce Dlrffe birlob Dlnt VÕ futtllrl,nggt, ll Flrë NeÈ,êccrd, [1 nrtv,lgt DIíFIN [f bl g tns Ë Flanner ri Pog0 E ngenðâtêì-.-:= ln-ñåaì f,i Þåtäì:_.""Êi [J 4ande F]ggutllånli --*_= n 0ilrel CHAMBER LEASE & FEE FOR SERVICE AGREEMENT Page 95 of 212

96 Agenda Item # Annual report on the operations, plans and performance of the Agreement, under Schedule B, Reporting Requirements, including financial statements pertaining to the operation of the Visitor Information Centre under the Fee for Service Agreement with the Town of Smithers. Schedule B-1 a) Minutes of meetings that relate to any of the obligations and/or responsibilities stated in the agreement are provided on a monthly basis to the Chamber of Commerce Town Representative, Bill Goodacre. He receives a copy of all minutes pertaining to all aspects of the operation of the Chamber of Commerce, as well as all correspondence and documentation to be discussed at Chamber of Commerce monthly meetings. b) The Tourism BC Network Conference was held on November 2-4 in Richmond. Susan Bundock attended the Network Conference for valuable new methods and sessions dedicated to visitor centre operations. These conferences are extremely valuable to keep abreast oftrends and duties pertaining to a tourism visitor centre operator. Smithers Tourism Coordinator, Gladys Atrill, welcomed, for the first time ever held out of the Lower Mainland, the Destination BC AGM. Members of their board appreciated the hospitality bestowed on them by the Tourism Coordinator and the Chamber of Commerce assisted with a Reception for delegates. The Chamber also sits on the Tourism Advisory Board, conducted by Tourism Smithers. The Chamber of Commerce also attended the BC Economic Development Association Conference in2016 and is a member of that organization. Schedule B-2 as they pertain to the fee for service in operation of the Visitor Centre and don't include the day-to-day operations of the Chamber of Commerce (in its efforts to be of service to its rnembers and its organization of a multitude of events provided on their and the community's behalf). a a a a Verbal reports are delivered on an ongoing basis to councilors at Chamber events throughout the year including Monthly Chamber luncheons and Event evenings. A monthly Visitor Centre Stats form is provided to Town Council through the Town's liaison representative, Bill Goodacre. The Chamber of Commerce continued its Vibe program this summer. With the provision of a vehicle from a local dealer, Glacier Toyota, and other stakeholder sponsorship the Chamber is able to provide mobile visitor information services. Our counselors take Visitor Guides, maps and area attraction material to various tourist areas in the community to personally meet and greet our visitors. It is a popular program well-received by our visitors and since its implementation has served as a model for other communities in the development of similar ambassador services. Vibe (Visitor Services for a Better Economy) was developed to encotrage longer visitor stays in Smithers. The cost to operate the Vibe Program on an annual basis is approximately $6000. In order to provide the service and offset Chamber expenses a number of sponsors and supporters provide financial assistance, including Tourism Smithers. ln 2012 the Chamber created a live marketing character, Alpine Alice, who attends many events throughout the summers to meet and greet our tourists and locals. The young visitor counsellor dons her lederhosen outfit on special occasions such as Main Street Fair, Midsummer and the Fall Fair and in 2016 was invited by the Village of Granisle to attend Granisle Days. The Chamber financially supports Smithersevents.com maintained by CoffeeWeb Development. It is a comprehensive, up-to-date, on-line events calendar. Vy'e direct visitors to its site and use its information to create a paper events calendar to stakeholders over the summer to promote summer activities including the Farmer's Market, various concerts and activities, Midsummer, the Fall Fair and we feel this has been instrumental in persuading visitors to stay longer in the Valley. Many travelers that are on a flexible schedule will stay longer in an area if provided with details of things to do. Many provided with information on the Farmer's Market on a Thursday, chose to stay and experience the market on Saturday. Each time a visitor stays an extra day it means $ 156 to the local economy. In 2009 Regional Tourism Association's websites were integrated into one BC Tourism website "HelloBC". The Smithers Visitor Centre has a presence and listing on this site to promote our town and aíea. i-share program at Northern BC Visitor Centres This program developed in 2010 provides a Northern BC presence on social networking media involving Visitor Centres from across our i'egion. It is an event sharing regional program for visitor centres as well as stories and pictures are provided by our Summer Staff to show visitors the wonderful experiences they will have when exploring Northern BC. As an incentive for the students and staff to submit stories the Chamber provides contesting prizes internally to students and NBTA conducted a social media competition. Stories were loaded onto Northern BC Tourism Association's HelloBC web presence and NBTA's Facebook site. www. northernbctouri sm.colrì CHAMBER LEASE & FEE FOR SERVICE AGREEMENT Page 96 of 212

97 Agenda Item # a a a a a o o o The Northern BC Tourism Ap is an important promotional tool for northern communitiês and visitor center staff provide updated material annually. Summer Students - three summer students were provided with employment at the Visitor Centre this past summer working from Mid-May to the first week in September At Fall Fair our Visitor Counsellor as Alpine Alice provides horserawn wagon ride guided tours (from 20 I I through 2016). The visitor information counselors also took the Vibe Van into the parade which was good exposure for our sponsors. The Smithers Visitor Centre received 4000 dollars less from the Ministry of Tourism in 20i I than in The ministry provisions change each year leaving it difficult to budget for student wages. Since 2010 the Smithers District Chamber of Commerce Annual Community and Business Awards has provided a Tourism Excellence Award (this is sponsored by Tourism Smithers). In the Inaugural year it was presented to the Bulkley Valley Museum; in 2011 to the Aspen Inn and Suites; in20l2 and 2013 to Oscar's Source for Adventure; in2014 to Brian Hall in recognition of his Hankir/Evelyn Backcountry Ski development; in 2015 to Steelhead Paradise andin2016 to Bulkley Adventures and Highland Helicopter who operate Heli-Hiking and Glamping in the mountains and Jet Boat Tours. In recognition of the value of arts and culture in a community and its connection with tourism the Chamber added a Major Contributor to Arts and Culture category to the Awards night. In its 2013 inaugural year it was presented to Mike Doogan Smith, SD Music Teacher;ln2014 to the BV Museum and Smithers Art Gallery; in 2015 to the Smithers Secondary Schools Theatre Team; and it20l6 to the BV Arts Council. Over the last two summers the Chamber has improved its courtyard area with a new garden, brick patio, summer seating and many tourists stop by especially to have pictures taken with the Cougar sculpture. The Chamber operates (with financial assistance from the Wetzinkwa Forest Corporation) Music on Main in the Lawnchair Lounge Friday nights throughout the summer. Local performers and bands play for two hours each Friday night and funds are paid to the entertainers and to the sound person. ln20l6 the Chamber developed an Ice Cream Parlour Initiative to encourage entrepreneurism for secondary students and to develop a business for them to operate. A mobile ice cream parlour was built (by NWCC with materials supplied by the Chamber) and equipped with equipment (fridges, counters, freezers, cash registers, etc.) and erected on a trailer purchased by the Chamber. An entrepreneur program was offered at the high school and a Grizzly Den (modeled after the Dragon's Den) was held to determine the successful student who would operate the Parlour business. Bradley Wellington was the student and locals and tourists enjoyed the opportunity to indulge. The Chamber had a Love Smithers contest where we had Visitor Counsellors take out red heart umbrellas and take pictures oflocals at various events. Around 40 pictures were uploaded onto the Chamber's Facebook and at the end of the summer a draw was made for a trip for 2 to Vancouver, sponsored by Central Mountain Air. Our goal next year is to dedicate efforts to celebrate Canada's I 50th. V/e will be using some of our Chamber events' theme opportunities to assist in this promotion. It is a pleøsare to welcome tourísts from around the World and promote our amøz ng area CHAMBER LEASE & FEE FOR SERVICE AGREEMENT Page 97 of 212

98 Agenda Item # Smithers District Chamber of Commerce Project lncome Summary for 2016 Visitor lnfogentre Account Name Revenue Expense NOTES Member Services - Fees fee for Granisle training Souvenirs 2, øpproximated to year end Racking Fees Town of Smithers 77, Destination BC Funding 10, Miscellaneous 6.99 ViBE (mobile visitor centre project) 7, stdíf members woge ís Íncluded here Building Taxes 2, % oftotal cost Conferencesffraining 1, Visitor Centre Conference Employee Benefits 1, % oftotal cost Equipment Lease - Chamber 1, % oftotal cost lmprovements garden etc. lnsurance 1, % oftotal cost lnternet Charges % oftotal cost Janitorial % oftotal cost Office Supplies - Chamber paper etc. for brochures Repairs and Maintenance alarm monitoring/recyle pickup etc Souvenirs 1, Supplies bathroom supplies etc Telephone 2, % oftotal cost Utilities 2, % oftotal cost VISA/MasterCard expense Wages 70, % oftotal cost El Expense 1, % oftotal cost CPP Expense 3, % oftotal cost Workers' Compensation % oftotal cost 90, '1, , Generated Qn: '16 CHAMBER LEASE & FEE FOR SERVICE AGREEMENT Page 98 of 212

99 Agenda Item # LEASE & FEE-FOR-SERVICE AGREEMENT THIS AGREEMENT DATED THE DAY OF, BETWEEN: AND: TOWN OF SMITHERS Box 879 Smithers, British Columbia V0J 2N0 (hereinafter called the "Town") SMITHERS DISTRICT CHAMBER OF COMMERCE Box 2379 Smithers, British Columbia V0J 2N0 (hereinafter called the "Chamber") WHEREAS the Town wishes to contract for the provision of tourism and Visitor Information Centre (VIC) services; AND WHEREAS the Town wishes to lease the land and building owned by the Town and located at 1411 Court Street, Smithers, in the Province of British Columbia legally described as Lots 5, 6, and 7, Block 144, Plan 1054, District Lot 865, Range 5, Coast District, for the purposes of tourism and Visitor Information Centre services; AND WHEREAS the Town and Chamber wish to enter into an agreement whereby the Chamber shall perform tourism and Visitor Information Centre services for the Town of Smithers at 1411 Court Street; NOW THEREFORE THIS AGREEMENT WITNESSES THAT the parties in consideration of the terms, conditions, and agreements contained herein, hereby covenant and agree as follows: 1.0 INTERPRETATION The Town and the Chamber agree that the provisions of this Agreement shall be given such a reasonable interpretation as will facilitate a full and proper handling of tourist and Visitor Information Centre services for all residents and visitors to the area. 1.1 Definitions: a) Agreement means this Agreement and its schedules, as it may be amended from time to time in accordance with its terms. b) Premises means the subject land and building located at 1411 Court Street and legally described as Lots 5, 6, and 7, Block 144, Plan 1054, District Lot 865, Range 5, Coast District. CHAMBER LEASE & FEE FOR SERVICE AGREEMENT Page 99 of 212

100 Agenda Item # SMITHERS DISTRICT CHAMBER OF COMMERCE AGREEMENT PAGE 2 c) Services means tourism and Visitor Information Centre services provided to the Town by the Chamber as set forth in this Agreement. 1.2 Rules of Construction As used in this Agreement, all terms in the singular shall be deemed to include the plural, and vice versa, as the context may require, the masculine to include the feminine and neutral gender and, where necessary, a body corporate and vice versa. The words herein, hereof, and hereunder and other words of similar import refer to this Agreement as a whole, including the schedules hereto, as the same may from time to time be amended or limit the generality of the preceding words, and means including, without limitation. 1.3 Paragraph Headings Paragraph headings in the Agreement are inserted for convenience only and shall not affect the meaning or interpretations of this Agreement or any of its provisions. 2.0 SCOPE OF AGREEMENT 2.1 Term of Agreement The term of this Agreement shall commence on February 1, 2017, for five (5) years expiring on January 31, Lease of Premises at 1411 Court Street a) The Chamber agrees that for the duration of this Agreement, it accepts this grant of lease, pursuant to the condition and requirement that the subject premises are to be used primarily for the purposes of tourism and the operation of a Tourist Information Centre. b) The premises will be occupied on a year-round basis as a permanent Visitors Information Centre and for Chamber office business. The Chamber agrees to staff these offices and assume responsibility for all signage, routine maintenance, janitorial services, and interior and exterior painting on the premises. c) In the event that the premises are no longer required for the promotion of tourism and/or the operation of a Visitor Information Centre, the Town will immediately terminate this Agreement. d) The rent payable pursuant to this Agreement for lease of the premises shall be $1.00 per year plus applicable taxes, payable in advance. e) The Town of Smithers policy on Contracts, Leases and Agreements requires that as a condition of approval, all costs associated with letting of this lease must be recovered. These costs are: i. In accordance with the Community Charter, before land or improvements may be disposed, including by lease, the public must be notified by way of notice published in the local newspaper for two consecutive weeks. Advertisements will run in the Interior CHAMBER LEASE & FEE FOR SERVICE AGREEMENT Page 100 of 212

101 Agenda Item # SMITHERS DISTRICT CHAMBER OF COMMERCE AGREEMENT PAGE 3 News following approval of this Lease by Council at a cost to the Chamber of $ (See Policy ADM-017, Section 5). f) The Chamber hereby covenants and agrees: i. To use the premises only for the purposes permitted hereunder; ii. To pay rent, property taxes, and all utilities associated with the premises; iii. To keep, repair, and maintain the premises, including all landscaping, in a neat, tidy, and clean condition; iv. To maintain and show receipts for repair, renovation, and maintenance of the premises; v. That the Town may enter and view the state of repair and that the Chamber will repair according to notice by the Town; vi. To report any damages to the Town immediately; and vii. To not make any internal structural changes to the premises without the Town s prior written approval. 2.3 Tourism and Visitor Information Centre Services The Chamber agrees to provide tourism and Visitor Information Centre services to the Town under the following terms and conditions: a) Expenses: While operating the Visitor Information Centre, the Chamber agrees to pay all expenses or portions thereof including the salaries and benefits of staff, utilities, stationery, postage, telephone, and other office expenses related to the provision of tourism and Visitor Information Centre services for the Town. The Chamber shall not, without prior written consent of the Town, incur any expenses for which the Town shall be required to reimburse the Chamber or for which the Town in any other way shall become liable. b) Tourism Responsibilities: The Chamber will take on the role of tourism and Visitor Information Centre services as outlined in Schedule A attached to and forming part of this Agreement. c) Reporting Requirements: The Chamber will submit to the Town reporting requirements as outlined in Schedule B attached to and forming part of this Agreement. 2.4 Fee-For-Services: In consideration of the Chamber agreeing to provide tourism and Visitor Information Centre services as set out in this Agreement, the Town will give a CHAMBER LEASE & FEE FOR SERVICE AGREEMENT Page 101 of 212

102 Agenda Item # SMITHERS DISTRICT CHAMBER OF COMMERCE AGREEMENT PAGE TERMINATION fee-for-service to the Chamber in the amount of $79, in twelve (12) monthly installments of six thousand dollars ($6,624.49), for the first year of this Agreement with a 2% increase in each of the following years of the Agreement as follows: 2017/18 $79, /19 $81, /20 $82, /21 $84, /22 $86, Termination by Either Party Should the Town or Chamber wish to terminate this agreement at any time it may do so for any reason with ninety (90) days written notice in accordance with Section 4.6 of this Agreement. The fee-for-service will be prorated equitably for services rendered. 3.2 Agreement Continuity Should either party not renew this agreement in writing by January 31, 2022, this Agreement shall continue on a month-to-month basis with the fees prorated until one party formally provides written notice to the other of its intention to renew or not renew this Agreement in accordance with Section 4.6 of this Agreement. 3.3 Termination of Use of Premises The Town may cancel this Agreement with respect to the Chamber s use of 1411 Court Street by providing ninety (90) days written notice in accordance with Section 4.6 of this Agreement. If this Agreement is cancelled by the Town, funds expended by the Chamber on Town approved major improvements to the premises shall be reimbursed to the Chamber by the Town. 4.0 GENERAL PROVISIONS 4.1 Employment Advertising All employment positions with the Chamber arising pursuant to this Agreement, and which are funded wholly or in part by the Town of Smithers, shall be advertised, unless otherwise mutually agreed by the Chamber and Town. 4.2 Indemnification: The Chamber and the Town of Smithers will indemnify, hold and save harmless each other from and against all claims, losses, damages, costs, actions, and other proceedings, including but not limited to Workers' Compensation Legislation, made, sustained, brought, or prosecuted in any manner, based upon, occasioned by or attributable to any injury, including death, property damage, infringement or damage arising from any act or omission of each party, its employees, officers, servants or agents or persons from whom it has assumed responsibility in the performance or purported performance of this Agreement. CHAMBER LEASE & FEE FOR SERVICE AGREEMENT Page 102 of 212

103 Agenda Item # SMITHERS DISTRICT CHAMBER OF COMMERCE AGREEMENT PAGE Entire Agreement Clause This Agreement and any and all addenda, schedules, or exhibits attached hereto represent the entire agreement of the parties regarding the subject matter hereof. There are no other oral or written collateral representations, agreements, or understandings regarding the subject matter hereof. 4.4 Waiver and Modification This Agreement may not be amended, modified, or superseded, unless expressly agreed to in writing by both parties. No provision of this agreement may be waived except by an instrument in writing executed by the party against whom the waiver is to be effective. The failure of either party at any time or times to require full performance of any provision hereof will in no manner affect the right of such party at a later time to enforce the same. 4.5 Severability If any provision or term of this Agreement is held to be invalid, illegal, or unenforceable for any reason whatsoever, it shall be modified rather than varied, if possible, to give effect to the interests of the parties to the extent possible, and if not modifiable, it shall be severed. In any event, the remainder of this Agreement will not be affected and shall be deemed valid and enforceable to the extent such result is equitable. 4.6 Notices Any notice or other communication required or permitted to be given under this agreement will be in writing, will be delivered personally or by mail or express delivery or be facsimiled, and will be deemed given upon actual delivery or, if mailed by registered or certified mail, three days after deposit in the mail, addressed to: a) Town of Smithers: Attention: Chief Administrative Officer, Box 879, 1027 Aldous Street, Smithers, B.C. V0J 2N0. b) Smithers District Chamber of Commerce: Attention: Chamber President, Box 2379, 1411 Court Street, Smithers, B.C. V0J 2N Insurance The Chamber hereby agrees, at its expense throughout the term of this Agreement, including any renewal thereof, to secure, maintain, and pay for a commercial general liability insurance policy or policies for bodily injury and property damage and the foregoing insurance obligations shall be subject to the following additional requirements: a) The limits of liability for personal injury, bodily injury, and property damage combined shall be for not less than five million dollars ($5,000,000) each concurrence or such other reasonable amount as agreed on between the parties; CHAMBER LEASE & FEE FOR SERVICE AGREEMENT Page 103 of 212

104 Agenda Item # SMITHERS DISTRICT CHAMBER OF COMMERCE AGREEMENT PAGE 6 b) The Town shall be named as an additional named insured under the Chamber s policy(ies) of insurance; c) Every policy of insurance required to be maintained pursuant to this Agreement shall include a provision requiring the Insurer to give the Chamber thirty (30) days prior written notice before making any material change in said insurance or termination or cancellation thereof; d) Upon execution of this Agreement, the Chamber shall provide the Town a certificate(s) of insurance as evidence confirming coverage as required in this Agreement including evidence of any insurance renewal policy(ies) and every certificate(s) of insurance shall include certification by the Insurer that the certificate(s) of insurance specifically conforms to all material provisions of this Agreement; and e) The Chamber shall be responsible for insuring all of its own possessions at or on the premises against all risks and the Chamber shall be responsible for determining its own additional insurance coverage, if any, including Workers Compensation and property insurance, that are necessary or advisable for its own protection or to fulfill its obligations under this Agreement, with any additional insurance to be provided and maintained by the Chamber at its sole expense. 4.8 Enurement This agreement will enure to the benefit of and be binding upon the parties hereto and their heirs, executors, administrators, successors, and permitted assigns. 4.9 Assignments Neither party may assign any of its rights or delegate any of its duties under this Agreement without the prior written consent of the other party, with such consent not to be unreasonably withheld Time of Essence Time will be of essence of this Agreement. CHAMBER LEASE & FEE FOR SERVICE AGREEMENT Page 104 of 212

105 Agenda Item # SMITHERS DISTRICT CHAMBER OF COMMERCE AGREEMENT PAGE 7 IN WITNESS WHEREOF the parties have set their hands and seals on the day and year first above written. THE CORPORATE SEAL OF THE TOWN OF SMITHERS, was hereunto affixed in the presence: Taylor Bachrach Mayor (S E A L) Anne Yanciw Chief Administrative Officer SIGNED, AND DELIVERED by the authorized representatives of the Smithers District Chamber of Commerce: Authorized Signatory CHAMBER LEASE & FEE FOR SERVICE AGREEMENT Page 105 of 212

106 Agenda Item # SMITHERS DISTRICT CHAMBER OF COMMERCE AGREEMENT PAGE 8 SCHEDULE A - TOURISM RESPONSIBILITIES The Chamber will share with the Town of Smithers the role of promoting tourism by operating the Visitor Information Centre (VIC). In so doing, the Chamber will: 1. Provide staff and maintain a year-round VIC with hours as outlined below: Winter Hours: Summer Hours: From the last Friday in August until the first weekend in June, Monday through Friday, (excluding Statutory Holidays and between Christmas Day and New Year s Day), 9:00 a.m. to 5:00 p.m. From the first weekend of June to the last Friday in August, Monday through Sunday (excluding Statutory Holidays), 9:00 a.m. to 6:00 p.m. 2. Maintain a list of up-to-date descriptive literature that is available in the VIC or for distribution by mail. Prepare literature packages representing the Town of Smithers and area. 3. Work in cooperation with Tourism BC to optimize tourism for Smithers and area through the effective operation of the VIC. A Chamber Board member or representative will attend a conference related to the promotion and operation of the VIC, such as Tourism BC Network Conference and/or Tourism Industry Conference. 4. Update and maintain the TourismSmithers.com website for the promotion of Smithers and area tourism. Major content change will be subject to approval by the Town. The Town will retain ownership, trademarks, and copyrights. 5. Up-to-date demographics and relocation information for visitors and potential residents will be provided by the VIC. Requests for engineering or town planning inquiries will be referred to the Town. 6. Will maintain a high-quality merchandising program focusing on the promotion of Smithers and area. Merchandise will be made available for sale to the public. 7. Work collaboratively with the Town of Smithers and community groups to actively sponsor, organize, and participate in events that will promote in a broad way the well-being of Smithers and area. Some examples include the Smithers Spirit of the Mountains Festival, the Smithers Trade Show, and the Business Awards. In addition, the Chamber will ensure up-to-date information on events and activities is available to all interested parties through a variety of media. CHAMBER LEASE & FEE FOR SERVICE AGREEMENT Page 106 of 212

107 Agenda Item # SMITHERS DISTRICT CHAMBER OF COMMERCE AGREEMENT PAGE 9 SCHEDULE B REPORTING REQUIREMENTS The Chamber agrees to: 1. Monthly or As Otherwise Required: a) Forward to the Town s Director of Corporate Services (or designate) copies of all minutes of the Chamber Board meetings or other committees that relate to any of the obligations and/or responsibilities stated in this Agreement on a regular monthly basis; and b) Report verbally or in writing to Council after any conference related to tourism promotion attended by representatives of the Chamber. 2. Quarterly: a) Present a report verbally or in writing to the Town on a quarterly basis on the operations, plans, and performance of all areas of this Agreement that the Town is funding in whole or in part; b) Provide a breakdown of funds spent and/or allocated for tourism and the Visitor Information Centre on a quarterly basis; and c) Provide the Town with a quarterly report on estimated tourism volumes at the Visitor Information Centre. 3. Annually: a) Account for and provide the Town with a copy of the annual financial statements that specifically pertain to tourism initiatives undertaken and costs expended for the operation of the Visitor Information Centre of the Chamber's operations within three months of the fiscal year end; and b) Submit that portion of its annual budget that relates to this agreement to Council for pre-approval prior to the Chamber s budget adoption. c) Meet with Council twice per year before and after the summer tourism season to discuss annual tourism issues and priorities. CHAMBER LEASE & FEE FOR SERVICE AGREEMENT Page 107 of 212

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109 Agenda Item # REPORT TO COUNCIL DATE: December 21, 2016 REPORT: AIR FROM: Rob Blackburn, Airport Manager FILE: SUBJECT: Request for Resolution of Support for Gas Tax Grant request to the Regional District of Bulkley-Nechako RECOMMENDATION: THAT the Town of Smithers approves the submission of a Federal Gas Tax Application to the Regional District of Bulkley-Nechako for Smithers Regional Airport Terminal Modernization; AND THAT the Town of Smithers will enter into an agreement with the Regional District of Bulkley-Nechako if the application is approved. BACKGROUND: The Regional District of Bulkley-Nechako (RDBN) Rural Area A Director Fisher is able to award Federal Gas Tax funds. Eligible project must align with the Gas Tax goals of productivity, economic growth, cleaner environment and stronger communities. The Smithers Regional Airport Modernization is an eligible project. This RDBN Gas Tax Fund is allowed to be combined ( stacked ) with our awarded $4,000,000 Federal Strategic Priorities Gas Tax grant. The agreement with RDBN is a standard Gas Tax funding agreement with reporting requirements on eligible expenses. A resolution of support is a requirement of the application. DISCUSSION: CAO Dir/CS CAA Dir /Rec Dir/DS Dir/WO Fire Air/Mgr Dir/FIN Bldg Ins Planner PCSO Agen Date: January 10, 2017 In-Cam Date: Agenda Placement: Staff A Other: RDBN GAS TAX GRANT - AIRPORT Page 109 of 212

110 Agenda Item # Regular Council Page 2 Report: AIR RDBN staff and RDBN Rural Area A Director Fisher are aware of our pending request. Through conversations with their staff and Director Fisher we intend to make a request for $400,000. ALTERNATIVES/OPTIONS: There is no deadline for the RDBN Federal Gas Tax Funds. Council could choose to apply at a later date. Council could choose not to apply. Respectfully submitted by: Approved for submission by: Rob Blackburn Airport Manager Anne Yanciw Chief Administrative Officer \\airport1\documents\interoffice correspondence\council reports\2017\air resolution for rdbn gas tax airport.doc RDBN GAS TAX GRANT - AIRPORT Page 110 of 212

111 Agenda Item # REPORT TO COUNCIL DATE: January 5, 2017 REPORT: ADM FROM: Anne Yanciw FILE: Chief Administrative Officer SUBJECT: Monthly Municipal Markers Town report RECOMMENDATION: THAT Council receive the Monthly Town report for November 2016 for information.. Respectfully submitted by: Anne Yanciw Chief Administrative Officer CAO Dir/CS CAA Dir /Rec Dir/DS Dir/WO Fire Air/Mgr Dir/Fin Bldg Ins Planner PCSO Agen Date: Jan 10, 2017 In-Cam Date: Agenda Placement: Staff B Other: MUNICIPAL MARKERS 2016 Page 111 of 212

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113 Agenda Item # Municipal Markers November 2016 Many diverse private aircraft, from all over North America, frequent the Smithers Regional Airport. 1 MUNICIPAL MARKERS 2016 Page 113 of 212

114 Agenda Item # COUNCIL STRATEGIC PRIORITIES STRATEGIC PRIORITY FUNDING PROJECT STATUS & 2016 ACTIONS Capital Infrastructure 1 Expand our airport terminal $6M total budget *$4M Federal grant *$2M long term loan Floorplan selected Geotechnical assessment completed Hazard materials environmental study completed Building environmental study report completed New cost estimates completed Geo-exchange bore hole completed Geo-exchange conductivity testing completed Conceptual drawings completed Constructability assessment complete Concept and revised budget approved 2 Redevelop the Chandler Park fields $359K total budget Field 1 and 2 complete with rolled turf Field 3 to be considered in Enhance public space at Bovill Square $5K from operational budget Graded lot beside square for vendors Built pathway through landscaping Installed seasonal accessible portapoti Complete Plans and Task Forces 4 Implement asset management planning $100K *$100K Federal grant *$10K Provincial grant 5 Create a Central Park/Arts & Culture Centre Plan 6 Create an affordable housing plan and implementation strategy $40K from taxation RFP open Federal grant application unsuccessful Provincial grant application successful Land held for housing project Partnered with SCSA on funding application for affordable housing units 7 Develop an Active Transportation Plan Unfunded 8 Create a small business task force Task force assembled and meetings held Recommendations developed and considered by COW Council to make final determination on recommendations Other projects and initiatives 9 Complete a shared history research project in partnership with the Wet'suwet'en $7500 C2C * 50% grant plus Town in-kind $24,804 Shared Histories * Plus Town in-kind Research has been conducted Material to be compiled Summary document to be produced and presented to community 10 Participate in development & implementation of a Regional Transit System $36,000 from taxes Worked with provincial, BC Transit & other community staff on design and funding of the service Assisted in creating a transit committee for the Highway 16 service 11 Facilitate mixed-use downtown dev. Unfunded 12 Reduce GHG emissions LED lights - $115K from taxes, with $27K BC Hydro rebate Ice resurfacer - $178K from taxes Solar project - $50K *$17K grant 13 Implement community well being indicators Funded through Northern Health P4HC grant Replaced 257 street lights with LED Purchased ice resurfacer emitting 7Tonnes less e-co2 than previous machine Replaced library heat pump with more efficient model Performed two energy modelling studies on FD Storage Building Seeking further grants for Solar PV Project on Town Hall roof Report card completed Public presentation completed 14 Pursue innovative joint Unfunded Victim Services RDBN referendum for shared funding governance/financing partnership opportunities between the town of Smithers and rural residents 15 Continually improve citizen engagement $4K annual budget Ongoing 2 MUNICIPAL MARKERS 2016 Page 114 of 212

115 Agenda Item # ADMINISTRATION 14 EMPLOYEE MOVEMENT YTD meetings held in November Departed Organization Internal Movement Joined Organization MEETINGS YTD - 99 Closed Council Special Open Regular Council 7 Advisory Planning Commission Committee of the Whole 13 Finance 16 Small Business Task Force Emergency Measures 4 Business Façade Improvement 22 Fall Fair Management 3 MUNICIPAL MARKERS 2016 Page 115 of 212

116 Agenda Item # DEVELOPMENT SERVICES 6 5 CEMETERY ACTIVE BUSINESS LICENSES Burials Memorials Inquiries NOVEMBER BUILDING PERMITS ISSUED 1 Residential Commercial 3 Residential Commercial 70 BUSINESS LICENSE STATS Nov. New Licenses New Licenses YTD Cancelled/Inactive YTD BC One Calls Highway Use Permits November YTD November YTD MUNICIPAL MARKERS 2016 Page 116 of 212

117 Agenda Item # DEVELOPMENT SERVICES BULDING PERMIT CONSTRUCTION VALUES $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 YTD 2015 YTD 2016 $0 Combined Residential Commercial Industrial Institutional Total YTD 2015 $2,727,197 $933,550 $700,000 $439,500 4,800,247 YTD 2016 $3,560,172 $6,468,790 $700,000 $0 10,728, PLANNING PERMITS AND APPLICATIONS YTD 4 2 YTD 2015 YTD Dev. Permits Dev. Var. Permits TU Permits OCP & Zoning Applic. Subd. Applic. BOV Applic. 5 MUNICIPAL MARKERS 2016 Page 117 of 212

118 Agenda Item # DEVELOPMENT SERVICES ENGINEERING AND PLANNING PROJECTS 2016 Traffic Marking contract Survey for 2017 Watermain Looping Capital Budget Estimates Sidewalk Repair Contract Library Heat Pump Community Vitality & Indicators 100% Complete 75% Complete 50% Complete 25% Complete Airport Water Study Central Park Plan/ Arts & Culture Centre COMMUNITY POLICING AND BYLAW CONTROL Impoundment Sign Bylaw Written Notice 1 6 Vehicle Warning Notices Noice Complaint/Barking Dog at Large 3 Towed Vehicles Improper Disposal of Garbage Property Maintenance Notice 4 6 MUNICIPAL MARKERS 2016 Page 118 of 212

119 Agenda Item # DEVELOPMENT SERVICES CPO PROGRAMS School Drug Presentation COP patrols Bikes processed Crime Stoppers Files DARE Classes November Noteworthy Items: There were fifteen written requests for service (RFS), one web RFS and seven Community Police Office RFS. The Smithers CPSO started teaching DARE to Muhiem Elementary School students. Smithers Regional Airport Maintenance Staff work to keep the runway clear and safe. 7 MUNICIPAL MARKERS 2016 Page 119 of 212

120 Agenda Item # AIRPORT November Noteworthy Items: Smithers Regional Airport began participating in a one month Toys For Tickets campaign to benefit the Christmas Hamper Program and to support local families in need. 6,000 5,000 4,000 3,000 Smithers Regional Airport Passenger and Aircraft Movement 2,000 1,000 0 # of Scheduled Passengers # of Chartered Passengers Total # of Passengers Aircraft Movement Nov , , Nov , , Nov Nov Year To Date Passenger and Aircraft Movement # of Scheduled Passengers # of Chartered Passengers Total # of passengers Aircraft Movements 2016 YTD 58,001 8,744 66,745 9, YTD 61,568 9,245 70,813 11, Totals 66,002 10,044 76,046 12,308 8 MUNICIPAL MARKERS 2016 Page 120 of 212

121 Agenda Item # SMITHERS FIRE RESCUE November Noteworthy Items: Smithers Fire Rescue supported the annual Muscular Dystrophy fundraising and awareness campaign through ticket sales for Harley Davidson raffle. Year To Date Firefighter Hours Incident Call Out Training Public Education Public Service NUMBER OF CALLS BY TYPE 3 November 0 6 Fire Motor Vehicle First Responder Alarm 4 Major Event Misc MUNICIPAL MARKERS 2016 Page 121 of 212

122 Agenda Item # SMITHERS FIRE RESCUE 30 TOWN VS RURAL CALLS YTD Rural Town 5 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov 30 TOTAL# OF CALLS PER MONTH YTD Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov 10 MUNICIPAL MARKERS 2016 Page 122 of 212

123 Agenda Item # WORKS AND OPERATIONS 100,000 90,000 80,000 70,000 60,000 50,000 40,000 30,000 20,000 10,000 0 GARBAGE COLLECTION in kilograms Residential Commercial Total Volume ,310 36,600 90, ,890 32,170 91, RESIDENTIAL RECYCLE COLLECTION in kilograms , , MUNICIPAL MARKERS 2016 Page 123 of 212

124 Agenda Item # REQUEST FOR SERVICE November Miscellaneous 4 Danger Tree Garbage/Recycle Water Service Road Service/Potholes Street Lights Building Maintenance 36 RECREATION 700 Arena Hours Booked - November New Arena Civic Centre MUNICIPAL MARKERS 2016 Page 124 of 212

125 Agenda Item # Program Registrations - November Early Morning Workout Tennis for Kids (8-10) Cancelled due to low registration Tennis for Kids (5-7) Applications and Events Two jumpstart applications and three event applications were processed. One event was held at Bovill Square. 13 MUNICIPAL MARKERS 2016 Page 125 of 212

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127 Agenda Item # 8.1 BYLAW STATUS SHEET TITLE: PURPOSE: COMMITTEE OF THE WHOLE BYLAW NO TOWN OF SMITHERS OFFICIAL COMMUNITY PLAN BYLAW NO AMENDMENT NO For consistency with Zoning Bylaw Amendment R16-02, revise Policy 1 in Section (Downtown Parking) to state: All new developments, except those that include uses and areas specifically exempt by the Zoning Bylaw, will ensure that adequate offstreet parking is provided for their patrons, tenants and employees. Date: Recommendation: September 20 th, 2016 MOVED THAT the Committee of the Whole recommends to Council that all off-street parking requirements be removed for restaurant, retail, and residential uses in the C-1 zone between Railway Avenue and Highway 16; AND THAT a staff report, outlining the ramifications, accompany the recommendation at a Regular Council meeting. CARRIED. ADVISORY PLANNING COMMISSION Date: Recommendation: MOVED THAT the Committee of the Whole recommends to Council that the off-street parking requirements be removed for all uses within the C-1A and C-1B zones between Railway Avenue and Highway 16; AND THAT a staff report, outlining the ramifications, accompany the recommendation at a Regular Council meeting. CARRIED. October 27 th, 2016 MOVED THAT the Advisory Planning Commission recommends to Council to proceed with their recommendations as put forward regarding parking with consideration given to accessible parking and sufficient enforcement. CARRIED. BYLAW 1801 Page 127 of 212

128 Agenda Item # 8.1 COUNCIL PUBLIC HEARING Date: Decision: Date: November 22, 2016 First and second readings. COUNCIL Date: Decision: n:\wordpro\bylaws\bylaw prep forms\status sheet bylaw 1801 (ocp).docx BYLAW 1801 Page 128 of 212

129 Agenda Item # 8.1 BYLAW NO TOWN OF SMITHERS OFFICIAL COMMUNITY PLAN BYLAW NO AMENDMENT NO WHEREAS the Council may, under the authority of Section 472 of the Local Government Act, may adopt one or more Official Community Plans; NOW THEREFORE the Council of the Town of Smithers, in open meeting assembled, hereby enacts as follows: SECTION 1 - ADMINISTRATIVE PROVISIONS 1.1 This bylaw may be cited as Bylaw No Town of Smithers Official Community Plan Bylaw No Amendment No and takes effect as of the date of adoption. 1.2 If any section, subsection, sentence, clause or phrase in this bylaw is for any reason held to be invalid by a decision of any Court of competent jurisdiction, the decision shall not affect the validity of the remaining portion of the bylaw. SECTION 2 TEXT AMENDMENT 2.1 The Town of Smithers Official Community Plan Bylaw No is amended by revising Policy 1 in Section (Downtown Parking) to state: All new developments, except those that include uses and areas specifically exempt by the Zoning Bylaw, will ensure that adequate off-street parking is provided for their patrons, tenants and employees. READ A FIRST TIME THIS 22 ND DAY OF NOVEMBER READ A SECOND TIME THIS 22 ND DAY OF NOVEMBER PUBLIC HEARING HELD THIS DAY OF READ A THIRD TIME THIS DAY OF ADOPTED THIS DAY OF BYLAW 1801 Page 129 of 212

130 Agenda Item # 8.1 TOWN OF SMITHERS BYLAW NO Page 2 The Corporate Seal of the Town of Smithers was hereto affixed in the presence of: Taylor Bachrach Mayor Anne Yanciw Chief Administrative Officer CERTIFIED A TRUE AND CORRECT COPY of Bylaw No Town of Smithers Official Community Plan Bylaw No Amendment No Dianna Plouffe Corporate Officer AW N:\WORDPRO\BYLAWS\BYLAWS FRM 1750 TO CURRENT\BL 1801 OCP AMENDMENT doc BYLAW 1801 Page 130 of 212

131 Agenda Item # 8.2 BYLAW STATUS SHEET TITLE: PURPOSE: BYLAW NO TOWN OF SMITHERS ZONING BYLAW NO AMENDMENT NO ) Exempt residential, retail & restaurant uses in the C-1 Zone between Hwy 16 & Railway Avenue from providing parking. 2) Exempt all uses in the C-1A and C-1B zones between Hwy 16 and Railway Avenue from providing parking. COMMITTEE OF THE WHOLE ADVISORY PLANNING COMMISSION Date: Recommendation: Date: Recommendation: September 20 th, 2016 MOVED THAT the Committee of the Whole recommends to Council that all off-street parking requirements be removed for restaurant, retail, and residential uses in the C-1 zone between Railway Avenue and Highway 16; AND THAT a staff report, outlining the ramifications, accompany the recommendation at a Regular Council meeting. CARRIED. MOVED THAT the Committee of the Whole recommends to Council that the off-street parking requirements be removed for all uses within the C-1A and C-1B zones between Railway Avenue and Highway 16; AND THAT a staff report, outlining the ramifications, accompany the recommendation at a Regular Council meeting. CARRIED. October 27 th, 2016 MOVED THAT the Advisory Planning Commission recommends to Council to proceed with their recommendations as put forward regarding parking with consideration given to accessible parking and sufficient enforcement. CARRIED. BYLAW 1802 Page 131 of 212

132 Agenda Item # 8.2 COUNCIL Date: Decision: November 22, 2016 First and second readings. MOTI APPROVAL Date: November 25, 2016 PUBLIC HEARING Date: COUNCIL Date: Decision: n:\wordpro\bylaws\bylaw prep forms\status sheet bylaw 1802 (zoning).docx BYLAW 1802 Page 132 of 212

133 Agenda Item # 8.2 BYLAW NO TOWN OF SMITHERS ZONING BYLAW NO AMENDMENT NO WHEREAS the Council may, under the authority of Section 479 of the Local Government Act, create different zones and regulate uses, density, and siting within each zone; NOW THEREFORE the Council of the Town of Smithers, in open meeting assembled, hereby enacts as follows: SECTION 1 - ADMINISTRATIVE PROVISIONS 1.1 This bylaw may be cited as Bylaw No Town of Smithers Zoning Bylaw No Amendment No and takes effect as of the date of adoption. 1.2 If any section, subsection, sentence, clause or phrase in this bylaw is for any reason held to be invalid by a decision of any Court of competent jurisdiction, the decision shall not affect the validity of the remaining portion of the bylaw. SECTION 2 TEXT AMENDMENT 2.1 Section of the Town of Smithers Zoning Bylaw No is amended by adding the following: b) All uses located in the C-1A and C-1B zones between Highway 16 and Railway Avenue are exempt from complying with the offstreet parking regulations contained in this section. c) All retail, restaurant and residential uses located in the C-1 zone between Highway 16 and Railway Avenue are exempt from complying with the off-street parking regulations contained in this section. BYLAW 1802 Page 133 of 212

134 Agenda Item # 8.2 TOWN OF SMITHERS BYLAW NO Page Table 2.9 in Section of the Town of Smithers Zoning Bylaw No is amended by removing the required parking for retail uses as follows: In the C-1 zone, between Highway 16 and Railway Avenue (Bylaw 1749) 1 per 100 m 2 of gross floor area READ A FIRST TIME THIS 22 ND DAY OF NOVEMBER READ A SECOND TIME THIS 22 ND DAY OF NOVEMBER RECEIVED APPROVAL OF THE MINISTRY OF TRANSPORTATION AND INFRASTRUCTURE ON THIS 25 TH DAY OF NOVEMBER PUBLIC HEARING HELD THIS DAY OF READ A THIRD TIME THIS DAY OF ADOPTED THIS DAY OF The Corporate Seal of the Town of Smithers was hereto affixed in the presence of: Taylor Bachrach Mayor Anne Yanciw Chief Administrative Officer CERTIFIED A TRUE AND CORRECT COPY of Bylaw No Town of Smithers Zoning Bylaw No Amendment No Dianna Plouffe Corporate Officer AW N:\WORDPRO\BYLAWS\BYLAWS FRM 1750 TO CURRENT\BL 1802 ZONING AMENDMENT doc BYLAW 1802 Page 134 of 212

135 Agenda Item # 8.3 BYLAW NO. BYLAW NO STATUS TITLE: PURPOSE: Bylaw No Smithers Regional Airport Terminal Modernization Loan Authorization Repeal Bylaw A Bylaw to repeal Bylaw No Smithers Regional Airport Modernization Loan Authorization Bylaw COUNCIL Date: Decision: November 8, 2016 First, second and third readings. Sent to Ministry for approval. Received Statutory Approval from the Deputy Inspector of Municipalities on December 6, COUNCIL Date: Decision: \\server\pccommon\wordpro\bylaws\bylaw prep forms\status sheet bylaw 1803.docx BYLAW 1803 Page 135 of 212

136 Agenda Item # 8.3 BYLAW NO Smithers Regional Airport Terminal Modernization Loan Authorization Repeal Bylaw A bylaw to repeal Bylaw No 1788: Smithers Regional Airport Modernization Loan Authorization Bylaw WHEREAS not all of the requirements of the Alternate Approval Process as set out in Section 86 of the Community Charter were met to allow Council to adopt a loan authorization bylaw; NOW THEREFORE, the Council of the Town of Smithers in open meeting assembled, enacts as follows: 1. That Bylaw No Smithers Regional Airport Terminal Modernization Loan Authorization Bylaw is hereby repealed. 2. This bylaw may be cited for all purposes as Bylaw No Smithers Regional Airport Terminal Modernization Loan Authorization Repeal Bylaw. READ A FIRST TIME THIS 8 TH DAY OF NOVEMBER, READ A SECOND TIME THIS 8 TH DAY OF NOVEMBER, 2016 READ A THIRD TIME THIS 8 TH DAY OF NOVEMBER, RECEIVED THE APPROVAL OF THE INSPECTOR OF MUNICIPALITIES THIS 6 TH DAY OF DECEMBER, 2016 ADOPTED THIS DAY OF, BYLAW 1803 Page 136 of 212

137 Agenda Item # 8.3 TOWN OF SMITHERS BYLAW NO PAGE 2 The Corporate Seal of the Town of Smithers was hereto affixed in the presence of: Taylor Bachrach Mayor Anne Yanciw Chief Administrative Officer CERTIFIED A TRUE AND CORRECT COPY of Bylaw No cited as Bylaw No Smithers Regional Airport Terminal Modernization Loan Authorization Repeal Bylaw as at third reading. Dianne Plouffe Corporate Officer BYLAW 1803 Page 137 of 212

138 Agenda Item # 8.3 TOWN OF SMITHERS BYLAW NO PAGE 3 CERTIFIED A TRUE AND CORRECT COPY of Bylaw No cited as Bylaw No Smithers Regional Airport Terminal Modernization Loan Authorization Repeal Bylaw as adopted. Dianne Plouffe Corporate Officer LF/MA/jm n:\wordpro\bylaws\bylaws frm 1750 to current\bl 1803 smithers regional airport terminal expansion loan authorization bylaw repeal bylaw.doc BYLAW 1803 Page 138 of 212

139 Agenda Item # 8.3 l/r* r-... :l BnINSH CoruMsla T27-2r r= æ, JL- GI üvffi Ð80 t e?ntç?l-;.,"i of I Sp ii,? i t '..'...,"'J Chief Administrative Officer Town of Smithers BOX 879 Smithers BC VOJ 2N0 Re: Bylaw No Smithers Regional Airport Terminal Modernization Loan Authorization Repeal Bylaw Enclosed is one copy ofthe above noted bylaw approved under the provision ofsection 179 of the Community Charter (Charter). Upon expiration of the statutory quashing period, which extends for one month commencing after the date of adoption, please forward a certified adopted copy of the bylaw to this offtce. S ly, Ë' Arielle Guetta Advisory Officer Ministry of Community, Sport and Cultural Development Advisory Services, Governance and Structure Branch Mailing Address: PO Box 9839 Victoria BC VBW 9T'l Location: 4th Floor 800 Johnson Street Phone: Fax: BYLAW 1803 Page 139 of 212

140 Agenda Item # 8.3 *tl 1/ M ^BrulsH LOLUMBIA Statutorq Approus"l Under the provisions of section 179 of the Communitv Chañer I hereby approve Bylaw No of the Town of Smithers a copy of which is attached hereto. Dated this 6 day D' of,2016 Deputy Municipalities BYLAW 1803 Page 140 of 212

141 Agenda Item # 8.4 BYLAW NO. BYLAW NO STATUS TITLE: Bylaw No Water User Fees for 2017, 2018 and 2019 PURPOSE: A Bylaw to impose water user fees. COUNCIL Date: Decision: December 13, 2016 Council amended the bylaw and gave it first, second and third readings. COUNCIL Date: Decision: \\server\pccommon\wordpro\bylaws\bylaw prep forms\status sheet bylaw 1804.docx BYLAW 1804 Page 141 of 212

142 Agenda Item # 8.4 BYLAW NO WATER USER FEES for 2017, 2018 and 2019 A Bylaw to impose water user fees. WHEREAS Council has the authority, under Section 194 of the Community Charter, to impose a fee in respect of all or part of a service of the municipality; NOW THEREFORE the Municipal Council of the Town of Smithers, in open meeting assembled, enacts as follows: 1. CITATION This Bylaw may be cited for all purposes as Bylaw No Water User Fees for 2017, 2018 and 2019, and comes into effect effective January 1, REPEALS: This bylaw repeals Bylaw No Water User Fees and any other amendments thereto. 3. ADMINISTRATIVE PROVISION: Definitions: In this Bylaw: Annual User Fee means the user fee payable with respect to a dwelling calculated for the calendar year or a portion of a calendar year beginning January 1 st and ending December 31 st. Director of Finance means the Director of Finance/Collector appointed from time to time by Council. Dwelling means a building, or unit, occupied or used as a residence for one family, or a residential condominium registered under a Strata Plan in conformance with the Strata Property Act of the Province of British Columbia. BYLAW 1804 Page 142 of 212

143 Agenda Item # 8.4 TOWN OF SMITHERS BYLAW NO WATER USER FEES for 2017, 2018 and 2019 Page 2 Metered Rate means the rate per cubic meter specified in Schedule A to this Bylaw to be charged for water consumed by a user as measured by a water metering device; or the minimum metered charge per calendar quarter; whichever is the greater. Owner means the person or persons on the title of the Parcel at the Land Title Office. Parcel means any lot, block, or other area in which land is held or into which it is subdivided, but does not include a highway. Premises means any building or portion of a building capable of being used or occupied by any person. Quarterly User Fee means the user fee payable with respect to all uses other than a dwelling billed annually. Secondary Suite means an additional dwelling unit located in a singlefamily dwelling. Senior Citizen is an owner and principal resident of property in the Town of Smithers and is 65 years of age or older in the given taxation year. Service Connection means a pipe connecting a water main to a Parcel of land. Use means one of the categories of uses described in Schedule A attached and forming part of this Bylaw. User Fee means the charge payable pursuant to Section 4.1 of this Bylaw. 4. PAYMENT OF RATES 4.1 The owner of every parcel having a service connection shall pay to the Town of Smithers a user fee at the rate or rates set out in Schedule A attached to and forming part of this Bylaw. 4.2 The water fee shall be payable whether or not: a) water is consumed, or b) the premises are occupied, unless the owner has requested and paid for a service turn off. BYLAW 1804 Page 143 of 212

144 Agenda Item # 8.4 TOWN OF SMITHERS BYLAW NO WATER USER FEES for 2017, 2018 and 2019 Page Where a parcel is put to more than one kind of use and is unmetered, the owner shall pay a user fee with respect to each use to which that parcel is put. 4.4 In the event that a water service connection to a dwelling is not turned on for a portion of a calendar year, the annual service charge shall be reduced by an amount proportionate to the time during the year that the water service connection was turned off. 4.5 Annual flat rate user fees shall be paid in full at the time that Municipal real property taxes are payable. 4.6 The quarterly flat rate user fees shall be paid when invoiced on a quarterly basis. 4.7 Water Metered Rates will be charged based on cubic metres used; calculated quarterly January, April, July and October of each year; and will be invoiced on a quarterly basis February, May, August and November of each year. 4.8 SENIOR CITIZEN WATER USER FEE EXEMPTION: Only those senior citizens eligible to claim the current year s over 65 Provincial homeowner grant are eligible for an annual water user fee exemption. Only those seniors charged a water user fee on their annual tax notice are eligible for an annual water user fee exemption. The 2017 Senior Citizen s water user fee exemption shall be either of the following: A) Seniors who are eligible for the 65 years of age and older Provincial Home Owner grant will receive a 20% fee exemption off of the regular residential water user fees. OR B) Seniors who are eligible for the 65 years of age and older Provincial Home Owner grant and who sign a declaration stating that one, or all, of the following 3 criteria applies to them, 1. Eligible for a Federal Seniors Guaranteed Income Supplement; 2. Receive a Federal Seniors Guaranteed Income Supplement; and/or 3. Undergoing financial hardship and in need of financial assistance; will receive a 100% exemption off of the regular residential water user fees. BYLAW 1804 Page 144 of 212

145 Agenda Item # 8.4 TOWN OF SMITHERS BYLAW NO WATER USER FEES for 2017, 2018 and 2019 Page 4 The 2018 and 2019 Senior Citizen s water user fee exemption is as follows: Only Seniors who are eligible for the 65 years of age and older Provincial Home Owner grant and who sign a declaration stating that one, or all, of the following 3 criteria applies to them, 4. Eligible for a Federal Seniors Guaranteed Income Supplement; 5. Receive a Federal Seniors Guaranteed Income Supplement; and/or 6. Undergoing financial hardship and in need of financial assistance; will receive a 100% exemption off of the regular residential water user fees. The process to claim the senior s annual water user fee exemption is as follows: Each year, when the senior citizen claims their annual over 65 years of age Provincial homeowner grant, they can claim their allowable exemption from the annual residential water fees shown on their tax notice. A signed and completed Senior Citizen Water/Sewer Exemption Claim Form is to be submitted to the Smithers Town Office by the property tax due date; and a reduction will be made to the senior citizen s current total property taxes owing by the annual water residential user fee senior citizen exemption claimed. The Pioneer Lodge will continue to receive a 100% exemption from paying annual water fees. 6. PENALTIES: 6.1 The owner shall pay a penalty of 10% of any user fees that remain unpaid by the due date for either the quarterly or annual fee. 6.2 Any user fee and penalties remaining unpaid after December 31 st in the year invoiced shall be deemed to be taxes in arrears in respect of the Parcel concerned and shall be entered on the real property tax roll by the Director of Finance as taxes in arrears. 7. SEVERABILITY: 7.1 If any section, subsection, sentence, clause, or phrase in this Bylaw is for any reason held to be invalid by a decision of any Court of BYLAW 1804 Page 145 of 212

146 Agenda Item # 8.4 TOWN OF SMITHERS BYLAW NO WATER USER FEES for 2017, 2018 and 2019 Page 5 competent jurisdiction, the invalid portion shall be severed and the decision that it is invalid shall not affect the validity of the remaining portions of the Bylaw. READ A FIRST TIME THIS 13 TH DAY OF DECEMBER, 2016 READ A SECOND TIME THIS 13 TH DAY OF DECEMBER, READ A THIRD TIME THIS 13 TH DAY OF DECEMBER, ADOPTED THIS DAY OF, The Corporate Seal of the Town of Smithers was hereto affixed in the presence of Taylor Bachrach Mayor Anne Yanciw Chief Administrative Officer CERTIFIED A TRUE AND CORRECT COPY of Bylaw No. 1804, cited as Bylaw No Water User Fees for 2017, 2018 and Dianna Plouffe, Corporate Officer n:\wordpro\bylaws\bylaws frm 1750 to current\bl 1804 water user fees for doc BYLAW 1804 Page 146 of 212

147 BYLAW 1804 Page 147 of 212 Town of Smithers Water User Fees Bylaw No Schedule "A" Category of user 2017 rates 2018 rates 2019 rates annual annual annual Annual Residential Flat Rates increase: 3% rounded increase 2% rounded increase 2% rounded Residential dwelling, other than apartments, duplexes etc, each single family dwelling unit $198 $202 $206 Secondary Suite/Carriage House $79 $81 $82 40% single family dwelling rate (40% single family) (40% single family) (40% single family) Senior Citizens A. Senior Citizens' Regular Annual Fee $158 $202 $206 80% single family 100% single family 100% single family dwelling rate dwelling rate dwelling rate (20% fee exemption) (no fee exemption) (no fee exemption) OR B. Senior Citizens' Annual Fee for those seniors who declare that they are eligible for a Federal Guaranteed Income Supplement, or are in receipt of a Federal Guaranteed Income Supplement or are undergoing financial hardship $0 $0 $ rates 2018 rates 2019 rates Residential Properties If Billed Quarterly quarterly quarterly quarterly (residential rates divided by 4 quarters) 3% increase rounded 2% increase rounded 2% increase rounded Single Family dwelling, duplex etc- each unit $49.50 $50.50 $51.50 Mobile homes- per unit $49.50 $50.50 $51.50 Secondary Suite $19.75 $20.25 $20.50 Agenda Item # 8.4

148 BYLAW 1804 Page 148 of 212 Town of Smithers Water User Fees Bylaw No Schedule "A" Category of user 2017 rates 2018 rates 2019 rates increase: increase increase 10.00% rounded 10.00% rounded 10.00% rounded Commercial/Other Flat Rate users (billed quarterly) flat rate quarterly flat rate quarterly flat rate quarterly Apartments- each dwelling unit $43.90 $48.30 $53.10 Schools- per classroom $47.00 $51.70 $56.90 School Board office $54.30 $59.70 $65.70 Hospital - per bed $19.50 $21.50 $23.70 Care home - per room $19.50 $21.50 $23.70 Dining Room $ $ $ Liquor Serving Establishment $ $ $ Cafes/restaurant - 55 seats & less $ $ $ Cafes/restaurant seats $ $ $ Cafes/restaurant - over 80 seats $ $ $ Churches $54.30 $59.70 $65.70 Service Station $ $ $ Repair Garage, Auto Sales, Body Shops $ $ $ Car Wash $ $ $ Offices/Retail Stores, Wholesale Outlets, Service Outlets up to and including 500 m2 gross floor area $54.30 $59.70 $65.70 Offices/Retail Stores, Wholesale Outlets, Service Outlets more than 500 m2 gross floor area, less than 1000 m2 $ $ $ Offices/Retail Stores, Wholesale Outlets, Service Outlets more than 1000 m2 gross floor area $ $ $ Public Hall, Theatre, Bowling Alley $54.30 $59.70 $65.70 Government Office Building $ $ $ Municipal Office Building $54.30 $59.70 $65.70 Railway Yard $ $ $ Milk Processing Plant $1, $1, $1, For any Property - Metered Rate (billed quarterly) increase: increase: increase: 3.00% 2.00% 2.00% metered metered metered per cubic metre- water meter rate $ $ $ quarterly minimum water metered charge (residential rate divided by 4) $49.50 $50.50 $51.50 Agenda Item # 8.4

149 Agenda Item # 8.5 BYLAW NO. BYLAW NO STATUS TITLE: Bylaw No Sewer User Fees for 2017, 2018 and 2019 PURPOSE: A Bylaw to impose sewer user fees. COUNCIL Date: Decision: December 13, 2016 Council amended the bylaw and gave it first, second and third readings. COUNCIL Date: Decision: \\server\pccommon\wordpro\bylaws\bylaw prep forms\status sheet bylaw 1805.docx BYLAW 1805 Page 149 of 212

150 Agenda Item # 8.5 BYLAW NO SEWER USER FEES FOR 2017, 2018 and 2019 A Bylaw to impose sewer user fees. WHEREAS Council has the authority, under Section 194 of the Community Charter, to impose a fee in respect of all or part of a service of the municipality; NOW THEREFORE the Municipal Council of the Town of Smithers, in open meeting assembled, enacts as follows: 1. CITATION This Bylaw may be cited for all purposes as Bylaw No Sewer User Fees for 2017, 2018 and 2019, and comes into effect January 1, REPEALS: This bylaw repeals Bylaw No Sewer User Fees and any other amendments thereto. 3. ADMINISTRATIVE PROVISION: Definitions: In this Bylaw: Annual User Fee means the user fee payable with respect to a dwelling calculated for the calendar year or a portion of a calendar year beginning January 1 st and ending December 31 st. Director of Finance means the Director of Finance/Collector appointed from time to time by Council. Dwelling means a building, or unit, occupied or used as a residence for one family, or a residential condominium registered under a Strata Plan in conformance with the Strata Property Act of the Province of British Columbia. BYLAW 1805 Page 150 of 212

151 Agenda Item # 8.5 TOWN OF SMITHERS BYLAW NO SEWER USER FEES FOR 2017, 2018 and 2019 Page 2 Metered Rate means the rate per cubic meter specified in Schedule A to this Bylaw to be charged for sewage discharged through a Sewer Connection as determined by: a) a sewage metering device; or b) the volume of water delivered to the Parcel as measured by a water metering device; or c) the minimum metered charge per calendar quarter; whichever is the greater. Owner means the person or persons on the title of the Parcel at the Land Title Office. Parcel means any lot, block, or other area in which land is held or into which it is subdivided, but does not include a highway. Premises means any building or portion of a building capable of being used or occupied by any person. Quarterly User Fee means the user fee payable with respect to all uses other than a dwelling billed annually. Secondary Suite means an additional dwelling unit located in a single family dwelling. Senior Citizen is an owner and principal resident of property in the Town of Smithers and is 65 years of age or older in the given taxation year. Service Connection means a pipe connecting a sewer main to a Parcel of land. Use means one of the categories of uses described in Schedule A attached and forming part of this Bylaw. User Fee means the charge payable pursuant to Section 4.1 of this Bylaw. 4. PAYMENT OF RATES 4.1 The owner of every parcel having a service connection shall pay to the Town of Smithers a user fee at the rate or rates set out in Schedule A attached to and forming part of this Bylaw. 4.2 The user fee shall be payable whether or not; BYLAW 1805 Page 151 of 212

152 Agenda Item # 8.5 TOWN OF SMITHERS BYLAW NO SEWER USER FEES FOR 2017, 2018 and 2019 Page 3 a) the premises are occupied, unless the owner has requested and paid for a service turn off; or b) sewage is discharged. 4.3 Where a parcel is put to more than one kind of use and is unmetered, the owner shall pay a user fee with respect to each use to which that parcel is put. 4.4 In the event that a sewer service connection to a dwelling is not turned on for a portion of a calendar year, the annual user fee shall be reduced by an amount proportionate to the time during the year that the sewer service connection was turned off. 4.5 Annual flat rate user fees shall be paid in full at the time that Municipal real property taxes are payable. 4.6 The quarterly flat rate user fees shall be paid when invoiced on a quarterly basis. 4.7 Sewer Metered Rates will be charged based on 1.3 times the water metered amounts used, calculated quarterly January, April, July and October of each year; and will be invoiced on a quarterly basis February, May, August and November of each year. 4.8 When a Water Delivery Business exists within a metered building, the metered sewer rate will not be charged, but rather the property owner will be charged the sewer flat rate (user fee) for each type of business/use that exists within the building, as listed in Schedule A. 4.9 When a Nursery exists within a metered building, the metered sewer rate will not be charged, but rather the property owner will be charged the sewer flat rate (user fee) for each type of business/use that exists within the building, as listed in Schedule A. 5. SENIOR CITIZEN FEE SEWER USER FEE EXEMPTION: Only those senior citizens eligible to claim the current year s over 65 Provincial homeowner grant are eligible for an annual sewer user fee exemption. Only those seniors charged a sewer user fee on their annual tax notice are eligible for an annual sewer user fee exemption. The 2017 Senior Citizen s sewer user fee exemption shall be either of the following: BYLAW 1805 Page 152 of 212

153 Agenda Item # 8.5 TOWN OF SMITHERS BYLAW NO SEWER USER FEES FOR 2017, 2018 and 2019 Page 4 A) Seniors who are eligible for the 65 years of age and older Provincial Home Owner grant will receive a 20% fee exemption off of the regular residential sewer user fees. OR B) Seniors who are eligible for the 65 years of age and older Provincial Home Owner grant and who sign a declaration stating that one, or all, of the following 3 criteria applies to them, 1. Eligible for a Federal Seniors Guaranteed Income Supplement; 2. Receive a Federal Seniors Guaranteed Income Supplement; and/or 3. Undergoing financial hardship and in need of financial assistance; will receive a 100% exemption off of the regular residential sewer user fees. The 2018 and 2019 Senior Citizen s sewer user fee exemption is as follows: Only Seniors who are eligible for the 65 years of age and older Provincial Home Owner grant and who sign a declaration stating that one, or all, of the following 3 criteria applies to them, 4. Eligible for a Federal Seniors Guaranteed Income Supplement; 5. Receive a Federal Seniors Guaranteed Income Supplement; and/or 6. Undergoing financial hardship and in need of financial assistance; will receive a 100% exemption off of the regular residential sewer user fees. The process to claim the senior s annual sewer user fee exemption is as follows: Each year, when the senior citizen claims their annual over 65 years of age Provincial homeowner grant, they can claim their allowable exemption from the annual residential sewer fees shown on their tax notice. A signed and completed Senior Citizen Water/Sewer Exemption Claim Form is to be submitted to the Smithers Town Office by the property tax due date; and a reduction will be made to the senior citizen s current total property taxes owing by the annual sewer residential user fee senior citizen exemption claimed. BYLAW 1805 Page 153 of 212

154 Agenda Item # 8.5 TOWN OF SMITHERS BYLAW NO SEWER USER FEES FOR 2017, 2018 and 2019 Page 5 The Pioneer Lodge will continue to receive a 100% exemption from paying annual sewer fees. 6. PENALTIES: 6.1 The owner shall pay a penalty of 10% of any user fees that remain unpaid by the due date for either the quarterly or annual fee. 6.2 Any user fee and penalties remaining unpaid after December 31 st in the year invoiced shall be deemed to be taxes in arrears in respect of the Parcel concerned and shall be entered on the real property tax roll by the Director of Finance as taxes in arrears. 7. SEVERABILITY: 7.1 If any section, subsection, sentence, clause, or phrase in this Bylaw is for any reason held to be invalid by a decision of any Court of competent jurisdiction, the invalid portion shall be severed and the decision that it is invalid shall not affect the validity of the remaining portions of the Bylaw. READ A FIRST TIME THIS 13 TH DAY OF DECEMBER, READ A SECOND TIME THIS 13 TH DAY OF DECEMBER, READ A THIRD TIME THIS 13 TH DAY OF DECEMBER, ADOPTED THIS DAY OF, The Corporate Seal of the Town of Smithers was hereto affixed in the presence of Taylor Bachrach Mayor Anne Yanciw Chief Administrative Officer BYLAW 1805 Page 154 of 212

155 Agenda Item # 8.5 TOWN OF SMITHERS BYLAW NO SEWER USER FEES FOR 2017, 2018 and 2019 Page 6 CERTIFIED A TRUE AND CORRECT COPY of Bylaw No. 1805, cited as Bylaw No Sewer User Fees for 2017, 2018 and Dianna Plouffe Corporate Officer n:\wordpro\bylaws\bylaws frm 1750 to current\bl 1805 sewer user fees for doc 12/30/16 2:59 PM BYLAW 1805 Page 155 of 212

156 BYLAW 1805 Page 156 of 212 Town of Smithers Sewer User Fees Bylaw No Schedule "A" Category of user 2017 rates 2018 rates 2019 rates annual annual annual Annual Residential Flat Rates increase: 3% rounded increase 2% rounded increase 2% rounded Residential dwelling, other than apartments, duplexes etc, each single family dwelling unit $258 $263 $268 Secondary Suite/Carriage House $103 $105 $107 40% single family dwelling rate 40% single family 40% single family 40% single family Senior Citizens A. Senior Citizens' Regular Annual Fee $206 $263 $268 80% single family 100% single family 100% single family dwelling rate dwelling rate dwelling rate (20% fee exemption) (no fee exemption) (no fee exemption) OR B. Senior Citizens' Annual Fee for those seniors who declare that they are eligible for a Federal Guaranteed Income Supplement, or are in receipt of a Federal Guaranteed Income Supplement or are undergoing financial hardship $0 $0 $ rates 2018 rates 2019 rates Residential Properties If Billed Quarterly quarterly quarterly quarterly increase 3.00% rounded increase 2.00% rounded increase 2.00% rounded (residential rates divided by 4 quarters) Single Family dwelling, duplex etc- each unit $64.50 $65.75 $67.00 Mobile homes- per unit $64.50 $65.75 $67.00 Secondary Suite $25.75 $26.25 $26.75 Agenda Item # 8.5

157 BYLAW 1805 Page 157 of 212 Town of Smithers Sewer User Fees Bylaw No Schedule "A" Category of user 2017 rates 2018 rates 2019 rates increase: increase increase 10.00% rounded 10.00% rounded 10.00% rounded Commercial/Other Flat Rate users (billed quarterly) flat rate quarterly flat rate quarterly flat rate quarterly Apartments- each dwelling unit $56.90 $62.60 $68.90 Schools- per classroom $60.30 $66.30 $72.90 School Board office $69.80 $76.80 $84.50 Hospital - per bed $25.10 $27.60 $30.40 Care home - per room $25.10 $27.60 $30.40 Dining Room $ $ $ Liquor Serving Establishment $ made same as restaurant $ $ Cafes/restaurant - 55 seats & less $ $ $ Cafes/restaurant seats $ $ $ Cafes/restaurant - over 80 seats $1, $1, $1, Churches $70.70 $77.80 $85.60 Service Station $ $ $ Repair Garage, Auto Sales, Body Shops $ $ $ Car Wash $ $ $ Offices/Retail Stores, Wholesale Outlets, Service Outlets up to and including 500 m2 gross floor area $69.80 $76.80 $84.50 Offices/Retail Stores, Wholesale Outlets, Service Outlets more than 500 m2 gross floor area, less than 1000 m2 $ $ $ Offices/Retail Stores, Wholesale Outlets, Service Outlets more than 1000 m2 gross floor area $ $ $ Public Hall, Theatre, Bowling Alley $70.70 $77.80 $85.60 Government Office Building $1, $1, $1, Municipal Office Building $69.80 $76.80 $84.50 Railway Yard $ $ $1, Milk Processing Plant $1, $1, $1, For any Property - Metered Rate (billed quarterly) metered metered metered per cubic metre- sewer metered rate (1.3 times water metered rate- see water user fee bylaw) $ $ $ quarterly minimum sewer metered charge (residential rate divided by 4) $64.50 $65.75 $67.00 Agenda Item # 8.5

158 Page 158 of 212

159 Agenda Item # 8.6 BYLAW NO STATUS TITLE: Bylaw No Development Procedures FILE NO.: PURPOSE: To establish the procedures and fees fro applications to amend the Official Community Plan, Zoning Bylaw or the issuance of permits under Part 14 of the Local Government Act COUNCIL Date: Decision: November 8, 2016 Council directed Staff to amend Bylaw 1746 by changing the deadline for written submissions for Development Variance Permits and Development Permits. COUNCIL Date: Decision: December 13, 2016 First, second and third readings and repeal of Bylaws 1736 and 1746 upon adoption. COUNCIL Date: Decision: \\server\pccommon\wordpro\bylaws\bylaw prep forms\status sheet bylaw 1807.docx BYLAW 1807 Page 159 of 212

160 Agenda Item # 8.6 BYLAW NO DEVELOPMENT PROCEDURES A bylaw to establish the procedures and fees for applications to amend the Official Community Plan, Zoning Bylaw or the issuance of permits under Part 14 of the Local Government Act WHEREAS the Council of the Town of Smithers has adopted an Official Community Plan and a Zoning Bylaw; AND WHEREAS the Council shall, pursuant to the Local Government Act, establish procedures to amend a plan or bylaw, or issue a permit; NOW THEREFORE the Council of the Town of Smithers, in open meeting assembled, enacts as follows: 1 ADMINISTRATIVE PROVISIONS 1.1 This bylaw may be cited as Bylaw No Development Procedures" and takes effect as of the date of adoption. 1.2 If any portion of this bylaw is found invalid by a court of competent jurisdiction, it shall be severed and the severance shall not affect the validity of the remainder of the bylaw. 1.3 This bylaw repeals Bylaw No Development Procedures and Bylaw No Development Procedures, and any amendments thereto. 2 SCOPE 2.1 This bylaw shall apply to applications to amend the Official Community Plan, Zoning Bylaw and the issuance of Development Permits, Temporary Use Permits and Development Variance Permits. BYLAW 1807 Page 160 of 212

161 Agenda Item # 8.6 TOWN OF SMITHERS BYLAW NO Page GENERAL CONDITIONS 3.1 Applications initiated by the Town of Smithers are not subject to the requirements of this bylaw. 3.2 Failure to comply with the requirements of this bylaw does not constitute grounds for the setting aside, at the instigation of a party other than the Town of Smithers, a bylaw amendment or permit. 4 - APPLICATION 4.1 Applications shall be made by the owner of the land involved or by a person authorized by the owner in writing. 4.2 Applications shall be made on the form provided by the Town of Smithers and shall contain the following information: a) Name, address and signature of the applicant; b) Name, address and signature of the registered property owner; c) Legal description and civic address of the property; d) Site profile as per the Contaminated Sites Regulation; e) Present and proposed Official Community Plan designation and Zoning; f) Description of the existing and proposed use(s); g) Two (2) copies of a site plan that illustrates existing and proposed buildings, setbacks, parking, loading and landscaping; h) Additional requirements as specified for Development Permit applications in the Official Community Plan; i) Reasons, comments or plans in support of the application. 4.3 Applications shall be submitted with the fees specified in Schedule A attached to and forming part of this bylaw. An application shall be deemed not to have been made until the required fees and documentation have been received by the Town of Smithers. 5 DEVELOPMENT PERMIT EXEMPTIONS 5.1 Applications being considered for an exemption from requiring a Development Permit shall provide the necessary documentation to support the exemption. See the Official Community Plan Development Permit Guidelines for exemption qualifications. BYLAW 1807 Page 161 of 212

162 Agenda Item # 8.6 TOWN OF SMITHERS BYLAW NO Page A Building Permit shall not be issued prior to the exemption being approved by the Director of Development Services. The applicant shall submit drawings and an estimate to be reviewed as part of the exemption approval by the Director of Development Services. 5.3 Applications that do not receive approval for an exemption are required to proceed through the Development Permit application and review process. 6 - DELEGATION OF APPROVAL 6.1 Where an application for a Development Permit is in relation to a carriage house, the Director of Development Services or designate may, upon receipt of the fees and accompanying information, exercise the authority of Council to issue the Development Permit. 7 - APPLICATION REVIEW PROCEDURE 7.1 Where no delegation of approval is provided, the application shall be processed by Town staff who shall present the application to the Advisory Planning Commission of Council for consideration. The Advisory Planning Commission shall review the application in accordance with the Terms of Reference for the Commission. 7.2 After consideration by the Advisory Planning Commission, the application shall be referred to a meeting of Council. The application shall be accompanied by a report prepared by Town staff that shall contain: 8 NOTICE a) The details of the application; b) A copy of any permit under consideration for approval; c) The recommendations from Town staff; d) The recommendations from the Advisory Planning Commission; and e) Any comments from referral agencies. 8.1 Notice of a Public Hearing on the adoption of an Official Community Plan or Zoning Bylaw amendment, or notice that the Council proposes to pass a resolution to issue a Development Variance Permit or a Temporary Use Permit, shall be mailed to owners and tenants in occupation of all parcels: a) Within the area that is the subject of the bylaw or permit; and b) Within a distance of 60 metres measured from the legal boundary of the subject property. BYLAW 1807 Page 162 of 212

163 Agenda Item # 8.6 TOWN OF SMITHERS BYLAW NO Page Where an application is for Official Community Plan and/or Zoning Bylaw amendment, the applicant shall prepare and post notification signs on the lands involved. The notification signs shall be installed within 7 calendar days of the application being submitted and the application fee being received, and shall: a) Erect one sign centered on each and every street frontage of the property so that signs are clearly visible from the adjoining streets; b) Prepare and post signs in accordance with the sign specifications prescribed by the Director of Development Services; c) Notify the Director of Development Services once signs are posted; d) Maintain the signs in good and legible condition and replace, at the applicant s expense, any signs that are damaged; e) Remove the signs within one week of the application being refused, approved, or withdrawn. 9 - PERMIT APPROVAL PROCEDURE 9.1 In the case of an application for a Development Permit, Council shall by resolution: a) Authorize the issuance of the Permit; or, b) Authorize the issuance of the Permit as amended by Council in its resolution; or, c) Refuse to authorize the issuance of the Permit. 9.2 In the case of an application for a Development Variance Permit or Temporary Use Permit, upon receipt of the staff report and after the statutory notice period, Council shall: 10 SECURITY a) Provide an opportunity for the public and the applicant to make written submissions to Council. The deadline for submissions shall be 1 pm on the day prior to the meeting of Council; and b) By resolution, authorize the issuance of the Permit; or, c) Authorize the issuance of the Permit as amended by Council; or, d) Refuse to authorize the issuance of the Permit As a condition of the issuance of a Development Permit, the Town of Smithers shall be provided with security in the form of cash, certified cheque or Irrevocable Letter of Credit to guarantee any landscaping and mitigate environmental damage. BYLAW 1807 Page 163 of 212

164 Agenda Item # 8.6 TOWN OF SMITHERS BYLAW NO Page The amount of security required shall be 100% of the costs as determined by the Director of Development Services using an estimate or quote provided by the applicant or obtained by the Town, prepared by a professional qualified to undertake or supervise the works for which the securities are required As determined by the Director or Development Services, the applicant may be required to add a contingency amount of up to 10-25% to an amount of security as determined under Security, plus interest earned, shall be returned to the applicant once the conditions of the permit have been met REFUSAL 11.1 Where an application for a bylaw amendment or permit has been refused by the Council, Town staff shall notify the applicant in writing within 5 working days immediately following the date of refusal RE-APPLICATION 12.1 Subject to the requirements of the Local Government Act, re-application for a bylaw amendment or permit that has been refused by the Council shall not be considered within a 6 month period immediately following the date of refusal. This does not apply to Development Permits. READ A FIRST TIME THIS 13 TH DAY OF DECEMBER READ A SECOND TIME THIS 13 TH DAY OF DECEMBER READ A THIRD TIME THIS 13 TH DAY OF DECEMBER ADOPTED THIS DAY OF Taylor Bachrach Mayor Anne Yanciw Chief Administrative Officer BYLAW 1807 Page 164 of 212

165 Agenda Item # 8.6 TOWN OF SMITHERS BYLAW NO Page 6 CERTIFIED A TRUE & CORRECT COPY of Bylaw No cited as Bylaw No Development Procedures. Dianna Plouffe Corporate Officer n:\wordpro\bylaws\bylaws frm 1750 to current\bl 1807 development procedures.doc BYLAW 1807 Page 165 of 212

166 Agenda Item # 8.6 TOWN OF SMITHERS BYLAW NO Page 7 SCHEDULE A Fees Applicable Under Bylaw No Application Fee 1. Joint Official Community Plan & Zoning Bylaw Amendment $1, Official Community Plan Amendment $1, Zoning Bylaw Amendment $1, Temporary Use Permit $ Development Variance Permit $ Development Permit $ Development Permit Amendment $200 Applications withdrawn, in writing, before a staff report is signed and before a review by the Advisory Planning Commission shall be eligible for a 75% refund of the application fee. Applications withdrawn, in writing, before the report is advanced to the Public Hearing or to Council for consideration of a resolution shall be eligible for a 50% refund of the application fee. BYLAW 1807 Page 166 of 212

167 Agenda Item # 8.7 REPORT / RECOMMENDATION TO COUNCIL DATE: Jan 3, 2017 BY: Leslie Ford, Director of Finance FILE: REPORT: FIN SUBJECT: Smithers Regional Airport Terminal Modernization Loan Authorization Bylaw 1808 RECOMMENDATION: THAT Council give first, second and third readings to Smithers Regional Airport Terminal Modernization Loan Authorization Bylaw BACKGROUND: The Ministry did not approve the past Loan Authorization Bylaw of $2M due to the AAP process; therefore the Town is required to go through another Loan Authorization process including the repeal of the past Loan Authorization Bylaw. In the meantime additional information came to light that the project budget should be higher than previously estimated. DISCUSSION: At the December 13, 2016 Regular Council meeting, Council passed a motion approving the increase of the Airport Modernization Budget to $8.17M, with borrowing of $3M as the Town s funding sources. LEGISLATION/PROCESS: After 3 readings this Loan Authorization Bylaw will go to the Inspector of Municipalities for preliminary approval. Once the Province approves the Bylaw, the Town will be required to obtain public approval; which is proposed to be done through an AAP. This public approval process of the bylaw may take up to 2 months. If the AAP is successful the Loan Authorization Bylaw will come back to Council for final adoption and the bylaw will then have to go back to the Ministry for final approval. It is anticipated that this whole process may take 4 to 5 months. CAO Dir/CS Admin Asst. Dir /Rec Dir/DS Dir/WO Fire Air/Mgr Dir/FIN Bldg Ins Planner PCSO Agen Date: Jan 10, 2017 In-Cam Date: Agenda Placement: Bylaws Other: "printed on Rainforest Alliance - FSC certified recycled paper" BYLAW 1808 Page 167 of 212

168 Agenda Item # 8.7 Regular Council Page 2 Report: FIN RESOURCE IMPLICATIONS: The estimated annual debt costs on $3M for this project are proposed to be funded through the Town s Airport Infrastructure Reserve. These reserve funds are comprised of Airport Revenues, more specifically the additional $10 AIF fee that came into place in As at December 31, 2016 the Town is estimated to have $1,064,361 in the Airport Infrastructure Statutory Reserve. The chart below shows that the estimated annual debt (principal and interest) on the $3M borrowing (approximately $190,000/per year) will make use of a portion of the Airport Infrastructure Reserve funds, meaning there will some reserve funds remaining for other future Airport Capital projects. The Town has sufficient borrowing room within its legislated maximum borrowing capacity to handle the $190,000 in additional debt borrowing costs. ACCESSIBILITY CONSIDERATIONS: Accessibility (such as a disabled accessible washroom in the holding room) will be a part of the Smithers Regional Airport Terminal Modernization project. ENVIRONMENTAL CONSIDERATIONS: The project includes a geofield component to heat the terminal building. ALTERNATIVE: Adjust the Loan Authorization bylaw to have a different borrowing limit amount. "printed on Rainforest Alliance - FSC certified recycled paper" BYLAW 1808 Page 168 of 212

169 Agenda Item # 8.7 Regular Council Page 3 Report: FIN Respectfully submitted: Approved For Submission: Leslie Ford, Director of Finance Anne Yanciw, Chief Administrative Officer p:\reports\2017\report 15\fin airport modernization loan authorization bylaw 1808.doc "printed on Rainforest Alliance - FSC certified recycled paper" BYLAW 1808 Page 169 of 212

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171 Agenda Item # 8.7 BYLAW NO Smithers Regional Airport Terminal Modernization Loan Authorization Bylaw A bylaw to authorize the borrowing of the estimated cost of the Smithers Regional Airport Terminal Modernization WHEREAS it is deemed desirable and expedient to expand and modernize the Smithers Regional Airport Terminal; AND WHEREAS the estimated cost of designing, expanding and modernizing the Smithers Regional Airport Terminal Building, including expenses incidental thereto, is the sum of $8,170,000; of which the sum of $3,000,000 is the amount of debt intended to be borrowed by this bylaw. NOW THEREFORE, the Council of the Town of Smithers in open meeting assembled, enacts as follows: 1. The Council is hereby empowered and authorized to undertake and carry out, or cause to be carried out, the modernization of the Smithers Regional Airport Terminal building generally in accordance with plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing: a) To borrow upon the credit of the Municipality a sum not exceeding Three Million Dollars ($3,000,000). b) To acquire all such real property, easements, rights-of-way, licenses, rights or authorities as may be requisite or desirable for or in connection with the construction of the modernization improvements to the Smithers Regional Airport Terminal Building. 2. The maximum term for which debentures may be issued to secure the debt created by this bylaw is 20 years. 3. This bylaw may be cited for all purposes as Bylaw No Smithers Regional Airport Terminal Modernization Loan Authorization Bylaw and comes into effect on the date of adoption. BYLAW 1808 Page 171 of 212

172 Agenda Item # 8.7 TOWN OF SMITHERS BYLAW NO PAGE 2 READ A FIRST TIME THIS OF READ A SECOND TIME THIS OF 2017 READ A THIRD TIME THIS OF RECEIVED THE APPROVAL OF THE INSPECTOR OF MUNICIPALITIES THIS 2017 OF RECEIVED THE APPROVAL OF THE ELECTORS OF THE TOWN OF SMITHERS ON THIS OF 2017 ADOPTED THIS OF The Corporate Seal of the Town of Smithers was hereto affixed in the presence of: Taylor Bachrach Mayor Anne Yanciw Chief Administrative Officer BYLAW 1808 Page 172 of 212

173 Agenda Item # 8.7 TOWN OF SMITHERS BYLAW NO PAGE 3 CERTIFIED A TRUE AND CORRECT COPY of Bylaw No cited as Bylaw No Smithers Regional Airport Terminal Modernization Loan Authorization Bylaw as at third reading. Dianna Plouffe Corporate Officer CERTIFIED A TRUE AND CORRECT COPY of Bylaw No cited as Bylaw No Smithers Regional Airport Terminal Modernization Loan Authorization Bylaw as adopted. Dianna Plouffe Corporate Officer LF/MA/jm n:\wordpro\bylaws\bylaws frm 1750 to current\bl 1808 smithers regional airport terminal modernization loan authorization.doc BYLAW 1808 Page 173 of 212

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175 Agenda Item # 9.1,lg 37, 3RD AvE, PO Box 82O BURNS LAKE, BC \/OJ IEO rw December 16,2A16 Town of Smithers Box 879 Smithers, B.C. VOJ 2NO Attention Dear Ms. Yanciw, Anne Yanciw Chief Administrative Officer,r WoR LD of OPPoRTUNITIEs Wrt' v oarr rm iër,"*lgtve, l$-ll tët 2 ü "I' 1;,1r t i f i.i'l tr; ; ;iii;:-e : Re: Reoional District of Bulklev-N hako Reqional Public Transit and Para- Transit lhiohwav l6ì Service blishment Bvlaw No Please be advised that the Regional Board gave three readings to "Regional District of Bulkley-Nechako Regional Public Transit and Para-Transit (Highway 16) Service Establishment Bylaw No. 1790, 2016' at its December 1 5, 2016 Board meeting. ùtt The Town of Smithers must consent in writing to the adoption of this bylaw in accordance with Section 346 of the Local Government Act and provide notice of consent to the Regional District. The resolution of support required is as follows: "That the Town of Smithers supports the adoption of "Regional District of Bulkley- Nechako Regional Public Transit and Para-Transit (Highway 16) Service Establishment Bylaw No. 1790, 2016." Would you please place this matter before your Council for consideration as soon as possible? A staff report explaining the bylaw as well at Bylaw 1790 are attached. lf you have any questions in this regard, please feel free to contact me Yours truly, L4-dr"rt CherylAnderson Manager of Administrative Services enc. cao rj Dir/Ds Dir/CS f l Dir,,irVO,ArlnirrAsst. I j i:irir ir.r c. Coorrj. I l'.tt i\tlijt t-l Di /Flti L-] Blcig lns L I f:,1iliit::r J i'.'(, L.l Âgen Date n ln-cam llato: l',.1 1'.. 1r' 1,i;. irl ìr; r:tìl l'rl l Mu cr ' l-ll es SMTnERS FORT ST. JAMES VANDERHooF FRASER LAKE HousroN TELKWA BURNS LAKE GMNISLE ELECToRAL AREAS: A - SMffHERS RURAL B. BURNS LAKE RUML C - FoRT ST. JAMES RURAL O - FMSER LaKE RumL E - OorsA LÁKE/FRANcots LAKE F - VANDERHooF RUML G - HousroN RUML PH FX TF: BC.CA WVVW.RDBN.BC.CA t aoo RDBN BYLAW REGIONAL PUBLIC TRANSIT & PARA-TRANSIT Page 175 of 212

176 Agenda Item # 9.1 7v REGIONAL DISTRICT OF BULKLEY.NECHAKO BYLAW NO A bylaw to establish a service to provide within the boundaries of the Regional District of Bulkley-Nechako a portion of a public transit and para-transit service that will operate from Burns Lake to Smithers and Burns Lake to Prince George WHEREAS a Regional District may, pursuant to Section 332 of lhe Local Government Acf, operate any service that the board considers necessary or desirable for all or part of the Regional District; AND WHEREAS the Regional Board of the Regional District of Bulkley-Nechako wishes to establish a service for the purpose of providing within the boundaries of the Regional District a portion of the public transit and para-transit service that will operate along the Highway 16 corridor from Burns Lake to Smithers and Burns Lake to Prince George; AND WHEREAS the approval of the lnspector of Municipalities has been obtained; AND WHEREAS participating area approval has been obtained from each of the participants; NOW THEREFORE, the Regional Board of the Regional District of Bulkley-Nechako, in open meeting assembled, enacts as follows: 1. Citation This Bylaw may be cited for all purposes as "Regional District of Bulkley-Nechako Regional Public Transit and Para-Transit (Highway 16) Service Establishment Bylaw No. 1790,2016." 2. Service The Regional District of Bulkley-Nechako Regional Public Transit and Para-Transit (Highway 16) Service (the "Service") is established by this Bylaw for the purpose of providing within the boundaries of the Regional District a portion of the public transit and para-transit that will operate along the Highway 16 corridor from Burns Lake to Smithers and Burns Lake to Prince George. 3. Boundaries The boundaries of the Service Area are coterminous with the boundaries of the Town of Smithers, the Village of Telkwa, the District of Houston, the Village of Granisle, the Village of Burns Lake, the Village of Fraser Lake, the District of Fort St. James, and the District of Vanderhoof. RDBN BYLAW REGIONAL PUBLIC TRANSIT & PARA-TRANSIT Page 176 of 212

177 Agenda Item # 9.1 Bylaw No. L790 Page 2 z/s 4. Participatinq Areas The "Participating Areas" are the Town of Smithers, the Village of Telkwa, the District of Houston, the Village of Granisle, the Village of Burns Lake, the Village of Fraser Lake, the District of Fort St. James, and the District of Vanderhoof. 5. Cost Recoverv As provided in Section 378 of the Local Government Act, the annual cost of providing the Service shall be recovered by one or more of the following: (a) property value taxes imposed in accordance with Division 3 of the Local Government Act on the basis of the net taxable value of land and improvements in the participating area; (b) fees and charges imposed under section 397 of the Local Government Act; (c) revenues raised by other means under this or another Act; (d) revenues received by way of agreement, enterprise, gift, grant or othen uise. 6. Maximum Requisition ln accordance with section 339 of the Local Government Act, the maximum amount that may be requisitioned annually for the cost of the Service is $90, (Ninety Thousand Dollars). 7. Apportionment ln accordance with section 380 of the Local Government Act, the costs of providing the service will be apportioned among the participating areas based on the following formula: Participant Population (A) x Benefit Factor (B) = C C (for each participant)/ TOTAL C = o/o requisition for each participant Where population is based on the most recent BC Stats Population Estimates; and Where the benefit factor for on-corridor participants is 5 and the benefit factor for off-corridor participants is Definitions a.) 'noff-corridor participants" include the District of Fort St. James, and the Village of Granisle. b.) "On-corridor participants" include the Town of Smithers, the Village of Telkwa, the District of Houston, the Village of Burns Lake, the Village of Fraser Lake, and the District of Vanderhoof. RDBN BYLAW REGIONAL PUBLIC TRANSIT & PARA-TRANSIT Page 177 of 212

178 Agenda Item # 9.1 a4 Bylaw No Page 3 9. Service Review For the purposes of section 357(1)(a) of the Local Government Act, a participant in the Service may initiate a review of the Service at any time commencing one year from the date operation of the Service commences. READ a first time this 15th day of December,2016 READ a second time this 15th day of December, 2016 READ a third time this 15th day of December, 20'16 APPROVED BY THE INSPECTOR OF MUNICIPALITIES this,201 day of CONSENT of the Town of Smithers obtained on the CONSENT of the Village of Telkwa obtained on the CONSENT of the District of Houston obtained on the CONSENT of the Village of Granisle obtained on the CONSENT of the Village of Burns Lake obtained on the CONSENT of the Village of Fraser Lake obtained on the day of day of day of day of day of day of,201,201,201,201,201,201 CONSENT of the District of Fort St. James obtained on the 201 CONSENT of the District of Vanderhoof obtained on the 201 day of day of I hereby certify that this is a true and correct copy of Bylaw No Corporate Adm in istrator RDBN BYLAW REGIONAL PUBLIC TRANSIT & PARA-TRANSIT Page 178 of 212

179 Agenda Item # 9.1 Bylaw No Page 4 ADOPTED this day of,2017 e/s Chairperson Corporate Adm in istrator RDBN BYLAW REGIONAL PUBLIC TRANSIT & PARA-TRANSIT Page 179 of 212

180 Agenda Item # 9.1 G/8 qg Regional District of Bulkley-Nechako Memo - Board Agenda December 15, 2016 I To: From: Date: Re: Chair Miller and the Board of Directors Melany A. de Weerdt, Chief Administrative Officer December 8, 2016 Hiqhwav l6 Reqional Para-Transit Service Establishment Backorg$gd The Ministry of Transportation and lnfrastructure (Moïl) has committed to providing transit services along the Highway 16 corridor between Prince George and Smithers as part of a comprehensive Highway 16 Five Point Action Plan. The Regional District Board has determined this service would be beneficialto reduce risk to vulnerable persons along the corridor, address transportation challenges between communities, improve mobility, and provide economic development opportunities. Proposed Service A new Regional Para-Transit Service is proposed. lf approved, MoTl has committed to covering the capital cost of three buses for this service. The life of the buses is five years and no indication has been made at this time as to whether MoTl willfund replacement buses or if the traditionalfunding formula of 53.31olo localshare would apply. ln additíon, there would be operating costs to be divided among the parties, with the RDBN service bearing one third of the operating costs, less annual revenues from fares for the first three years. While MoTl has indicated that they intend to support the service in the long term, the operating commitment is currently for a three year period. The traditional funding formula for operating costs is also a 53.31o/o local share. PqÍicipatínq Arqe: the Town of Smithers, the Village of Telkwa, the District of Houston, the Village of Granisle, the Village of Burns Lake, the Village of Fraser Lake, the District of Fort St. James, and the District of Vanderhoof. Req ionql Trans it Cofnm ittee The RegionalTransit Committee has made a recommendation to the Board regarding the Terms of Reference, subject to final decisions from the proposed funding partners: RDBN BYLAW REGIONAL PUBLIC TRANSIT & PARA-TRANSIT Page 180 of 212

181 Agenda Item # 9.1 ar December 7,2A16 Page 2 of 3 Highway 16 Regional Para-Transit Service Establishment "That the RegionalTransit Committee recommend that the Regional District of Bulkley- Nechako Board of Directors approve the "Draft" Terms of Reference for the Bulkley- Nechako Regional Transit Service Committee." Proposed Begqisifipn and Fundinq Formula A maximum of 8147,296 is proposed to be collected, apportioned between the participating areas by way of requisition (table 1 below) and by funding partners by way of agreement (table 2 below). The maximum annual municipal requisitions, rounded to $90;000, would be estimated as follows: Tabte 1 'Town of Smithers.YllqAq 'District gfjgl!rya of Houston Village of Burns Lake Villag_e of Fraser Lake Dlstr ct of Vanderhoof District of Fort-St. James. rgranisle Subtotal ' s24, *$ Q,4o'90,, $15, $12, $ s,74s.oo $22,+so.oo $ :rzzg,oo S Eo.oo $89,F05.00 ln addition, funding is proposed by way of agreement with the City of Prince George and local First Nation communities, as follows: RDBN BYLAW REGIONAL PUBLIC TRANSIT & PARA-TRANSIT Page 181 of 212

182 fls # December 7,2016 Page Highway 16 Regional Para-Transit Service Establishment Agenda Item # of 3 Table 2 Public Approval Prince 6eor_ge Lake BaÞíne (on corri{or} Wet'suwet'en Burns Lake Band Stellat'en FN Nadleh Whut'en FN 'Takla lake FN Lake Babine (off corridor)i s{fluz r[ _ Yekooche FN 'Tl'azt'en FN Nak'Azdli Band Nee{ahi-Buhn skin lee ln Cheslatta Carrier Nation Subtotal. $ $ 't $ $ t $ "t s ç $ I s 50-,000.00?,"8Js.09_ !77O CI $sz,+gt.oo The Board is being requested to give three read ngs to Service Establishment Bylaw No further in the agenda. I would be pleased to answer any questions. Recommendation: (al l/d irectorslmaj ority) 1. Ïhat the Board of Directors receíve the Chief Administrative Officer's Decernber 7,2016 memo títled "Highway 16 Regional Para-Transit Service Establishment'; and further, 2. That the Regional District of Bulkley-Nechako Board of Directors approve the Terms of Reference for the Bulkley-Nechako Regional Transit Service Comm ittee as' attached.' RDBN BYLAW REGIONAL PUBLIC TRANSIT & PARA-TRANSIT Page 182 of 212

183 Agenda Item # 10.1 o^æ' o\ 7th December 20L6 Honour House Socíety mffigerve ÐEC 1 s?016 Tnwt of $rnither yl Mayor Taylor Bachrach Smithers City Hall 3817 Alfred Street, Smithers, B.C. VOJ 2NO Dear Mayor Bachrach As you know, on October 22nd this year, following the phenomenal success of Honour House, we were proud to be able to launch our second non-profit project, Honour Ranch, in Kamloops, BC. This beautiful 25 acre property will be a place of healing and respite for first responders and military personnel who are suffering from the effects of operational stress injuries. As a community leader and visionary, we would be grateful if you could reach out to those organisations in your municipality who may be able to benefit from spending time at the facility where they will be able to receive the help that they so rightly deserve at absolutely no cost to them or their respective organisations. Therapy programs will be in place in the late Spring of next year and we'll be connecting with emergency services and armed forces executives in Smithers and the surrounding area shortly to find out how we can help their members. With your leadership we will be able to support the men and women in uniform in your community who put their lives on the line to keep us safe, unconditionally each and every day. Please don't hesitate to contact me to discuss this opportunity further as l'd be delighted to speak to you about this exciting initiative directly. Yours sincerely, Allan De Genova President - Honour House Society Hon. Lt. Col. 1-5th Field Artillery Regiment n Dir/Ds CAO Dir/CS n DirA/liO Arlr.ir Assl- ll Frre Rec. Coord' t1 Air Mgr il Dir/FlN fl Bldg lns [J Ptanner N PCSO Ll Agen Date n ln-cam nn Agencla Placement: Oiher: 509 St. George Street, New Westminster, BC V3L 1L1 (T) (F) (E) admin@honourhouse.ca. HONOUR HOUSE SOCIETY Page 183 of 212

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185 Agenda Item # 10.2,/,5b tüþo PRESS RELEASE L'{IH(GHü\lH 270 City Centre mat, BC V9C 2H7 üëc 1220ìü P ne: (250) TÐwn sf Græägherç Fax: (250) ail: dok@kitimat.ca KITIMAT Date. Pages: lssued by: December 9, District of Kitimat District of Kitimat Releases Open Letter Appealing Canada to Add Value to Natural Resources KITIMAT, BC - The District of Kitimat (Kitimat) has released an open letter to Canada stating "We Canadians must seize opportunities to add value to our natural resources before exporting to foreign markets." The open letter will have full page publication in the Saturday, December 1Oth editions of The Province, Vancouver Sun, Edmonton Journal, and Ottawa Citizen, and for two weeks following will remain on those publications' online sites. Kitimat believes that value-added resource development is critical to the vitality and prosperity of our nation. Value-added resource development boosts local, regional, and national economies, and at the same time reduces risks to our natural environments. This is generally true for all natural resource industries such as oil and gas, forestry, mining, fisheries, and agriculture. Adding value to natural resources attracts investment, delivers additional tax revenue, captures a greater percentage of the inherent economic value of each product, and preserves and creates both direct and indirect employment. Adding value to natural resources often reduces environmental risks associated with transporting products, minimizes waste by utilizing a greater percéntage of products, and ensures processing occurs under Canada's world class environmental regulations. It is with these sentiments that Kitimat supports the Government of Canada's recent dismissal of the Enbridge Northern Gateway project, and supports a proposed crude oil tanker moratorium for the Northwest BC coast provided that the moratorium excludes refined products. Kitimat believes the environmental risks associated with tidewater shipping of crude oil outweigh potential economic benefits. Kitimat supports valueadded opportunities across the nation that benefit our economy at the same time as reducing environmental risks, including proposed oil refineries and LNG terminals in the Kitimat region. Kitimat encourages all levels of government-federal, provincial, First Nations, regional, and local-to start a serious conversation about value-added resource opportuníties for the benefit of their jurisdictions and constituents. Governments must start collaborating to adopt policies and implement regulations that will facilitate and stimulate value-added resource development. ln the wake of the Government of Canada's recent oil pipeline decisions, Kitimat believes that Canadian citizens and governments must start discussing and exploring opportunities to add value to oil products prior to export. Refining and adding value to Canada's oil resources before export is a viable opportunity that ra0 ü Dirlt$ i..1 A,cinrrn As.ci. i i Rtc Ooptd. i-l DlflÐs tlr/\ jci Fire n Dir,Fl J L-r hirdo ing i l Fianner! P0.s0 {r i4gr l.l Oihrrr: H Agen Dato;.fl in"cam lj Agorrda Plerement: flõ KITIMAT - VALUE ADDED Page 185 of 212

186 Agenda Item # 10.2 t/) Kitimat views as the least controversial and best option to gain tidewater access to international markets from Canada's west coast. Presently, four value-added megaprojects are proposed for the Kitimat area: Kitimat Clean Refinery (U UU&lL nelglgan-ca), Pacific Future Energy Refinery (wr, vw.pacjfiçfutureeneruyçqm), LNG Canada (ww\ry.lnqcanada.ca), and Kitimat LNG ( Kitimat is supportíve of these projects provided they are able to mitigate potential negative environmental impacts. Kitimat encourages all of Canada to work together to protect our environment and strengthen our economy. Kitimat encourages citizens, organizations, and First Nations, regional, and local governments to visit wtww.kitimat.ca/value-added to find information and resources to support adding value to Canada's natural resources. For more information contact Kitimat Mayor, Phil Germuth at mayel@kitimat.ca. Together, we can add value to our nation by adding value to our natural resources. Quofes: It only makes sense to add value to Canada's naturalreso,rces before expofting them to foreign markets; it is in the óesf rnferesfs of all Canadians. Value-added industrial development helps bolster our economy at the same time as reducing nsks fo our environment - it is win-win. PhilGermuth Mayor of Kitimat Kitimat's slogan is "A Maruel of Nature and lndustry". This motto recognizes our past and presenf assefs of pristine natural environments and world class industrial operations. This motto also reflects our present sfance on economic development; Ktimat is in favour of industrial development, as long as the development does nof pose a significant threat to our natural environments. PhilGermuth Mayor of Kitimat Operating in the global economy, it is natural that industry will seek profit first and foremost. Therefore, it is essentr,a/ that all levels of government work together to ensure that citizens' best interesfs are protected. Canada, its provinces, F/rsf Nations, and regional and local governments must start cottaborating to implement appropriate policies and regulations to guarantee our naturalresources are being utitized in an economically and environmentally sustainable manner. PhilGermuth Mayor of Kitimat -30- Media contact Josh Marsh Business and Comm unications Officer District of Kitimat imarsh@kitimat.ca KITIMAT - VALUE ADDED Page 186 of 212

187 Agenda Item # 10.2 IË E G.FJIVH 3/s An Open Letter to Canada Adding Value to Our Country by Adding Value to Our Jlfrc 1 2 zut û,f.:."1r.: ri.:,; Canada, we must seize every opportunity to process, refine, and add value to our natural resources before exporting to foreign markets. The District of Kitimat, BC (Kitimat) appeals to the nation, including First Nations, government, and business leaders, to identifu and pursue opportunities to add value to our nation's natural resources. Kitimat believes that value-added resource development is critical to the vitality and prosperity of our nation. Value-added resource development boosts local, regional, and national economies, and at the same time reduces risks to our natural environments. This is generally true for all natural resource industries such as oil and gas, forestry, mining, fisheries, and agriculture. Adding value to natural resources attracts investment, delivers additional tax revenue, captures a greater percentage of the inherent economic value of each product, and preserves and creates both direct and indirect employment. Adding value to natural resources often reduces environmental risks associated with transporting products, minimizes waste by utilizing a greater percentage of products, and ensures processing occurs under Canada's world class environmental regulations. It is with these sentiments that Kitimat supports the Government of Canada's recent dismissal of the Enbridge Northern Gateway project, and supports a proposed crude oil tanker moratorium for the Northwest BC coast provided that the moratorium excludes refined products. Kitimat believes the environmental risks associated with tidewater shipping of crude oil outweigh potential economic benefits. Kitimat supports value-added opportunities across the nation that benefit our economy at the same time as reducing environmental risks, including proposed oil refineries and LNG terminals in the Kitimat region. Kitimat encourages all levels of government-federài, provincial, First Nations, regional, and localto start a serious conversation about value-added resource opportunities for the benefit of their jurisdictions and constituents. Governments must start collaborating to adopt policies and implement regulations that will facilitate and stimulate value-added resource development. Kitimat encourages all of Canada to work together to protect our environment and strengthen our economy. Together, we can add value to our nation by adding value to our natural resources. For more information or to lend your support to this initiative visit kitimat.calvalue-added or contact Mayor Phil Germuth at ma) or@kitimat.ca. Respectfully Phil Germuth Mayor of Kitimat 6^# KITIMAT - VALUE ADDED Page 187 of 212

188 Agenda Item # 10.2 ti"*i;, KITIMAT - VALUE ADDED Page 188 of 212

189 Agenda Item # 10.3 o^ñ'y0 RHGHilVffiM DËr x g 2fl16 /j CLGA Town qf 9nnftherr North Central Local Government Association Decernber 8, 2016 Dear Fellow Community Leader, As we celebrate the holiday season and prepareþr the opportunities and challenges that 2017 wíll bring, I wanted to connect directþ with you. Like the communities we represent, your local government association (NCLGA) punches well above its weight. A key to our success is thøtwe're always trying to do better, and we recognize thøt we can become much better at communicating our efforts to you. The coming year will include more in-person interactions with NCLGA representatives in your boørdrooms, council chambers and bqtond. As well, we will be complementing our digital communications wíth direct, hard copy newsletters whichwe currently plan to issue on a quarterly basis. Your NCLGA Team is a þurteen member board comprised of representatives from the North Coast across to the Alberta border and from 100 Mile house to the Yukon. Every Regional District has an appointed member on our board, as well as several elected membersfrom local governments throughout the region. I encourage you to connect with your board members regularþ, ask questions and provide feedback. I want to briefly point out three of our main areøs of focus, as outlined in our løst digítal newsletter ødvocacy, collaboration and aboriginal inclusion. The NGLGA in an advocacy meetlng with the Premier and her northern caucus, CAO fj DiriDs Di/CS tl Diriq) Admin Asli. Ll Fire Rec. Coorci. Ll Ajr Mgr tl Uir/Flhi tr Btctg ins f.i Planner Ü PCSO ü Agen Date n ln-canl n Ât:enda Placemont: ti Other;!J.æ-jA** NCLGA - DEC 8 Page 189 of 212

190 Agenda Item # 10.3 r1 3 ADVOCACY: As an organization, we deliberatelyþcus on "partnership" rather than "protest" when workingwith senior levels of government and other stakeholders. This disarming approach høs allowed the NCLGA to open doors þr our members and successfttlly work through several kqt íssues and resolutions. The NCLGA regularly works with decision makers at all levels throughout the year. These meetings include industry executives, cabinet ministers, opposition MLAs and the Premier. During the past UBCM convention alone, for example, your NCLGA team had 25 separate meetings on issues specific to northern BC. Our advocacy work has recentþ led to several partnerships and MOU's with organizations who share our enthusiasmþr promoting northern communities. REGIONAL COLLABORATION: The NCLGA region is unique and one of the most strategically important places on the globe; it accounts for 80% of BC's overall exports, B0% of its agricultural lands, most of Canada's current, large scale resource development projects, and the largest tract of unsettled First Nation treaty lands in North America. It is also home to some of the most pristine, culturally rich, and environmentally significant locations in the world. The challenge, often, is that we only account for 6.8% of BC's population. Our relatively small and dispersed communities, combined with the uniqueness of our region and vast geography makes collaborøtion essential to building a heølthy and prosperous future. The NCLGA helped facilitate and co-ghaired the lirst ever Northern Mayors & chairs Roundtable The NCLGA is the only nonpartisan organizatíon positioned to bring all communities and stakeholders in the regíon together andwe're taking that responsibility very seriously. For example, the NCLGA has created the Norliern lotbe,r.endownenl "Fund In just two years, it already sits at 8307,000 with the interest to go specijìcaþ toward initiatíves that support regional collaboration. We plan to grow the fund exponentiaþ over the coming years to help alleviate the tax payer costs of collaboration in such a geographically expansive ørea. It is worth noting that your area association is the only organizatíon of its kind to establish such øfund. I would like to stress that we established this endowmentfund without increasing NCLGA rnembership dues in nearly a decade, and our conference fees hmte yçrv rcd stcady at an all-inclusí've the Ia'vttest of an, related conferences attended by northcrn community leaders. NCLGA - DEC 8 Page 190 of 212

191 Agenda Item # 10.3 v3 ABORIGINAL INCLUSION AND RECONCILIATION: Approximately 16% of us who call northern BC home are aboriginal, a number that is more than three tímes higher than any other area association in BC. Infact, sixty percent of BC's aboriginal populøtion líves within the NCLGA area (which íncludes afull third of First Nation governments in the Province). Members of the Nation2Natlon organiz ng team. The NGLGA is an active participant and supporter of these inltlatives. More than eleven residential schools operøted in northern BC over a period spanníng 120 years. The broader public is only now starting to understand the ramifications of the Residential School System ønd its endemíc impøct on northern cornmunities. lí/ith reconciliation as a foundatíonal starting point, the NCLGA is working hard with aboriginal organizations, key stakeholders and all levels of government to ensure that all of us who call northern BC home are respected as neighbors, partners and responsible stewards. You will see and hear much rnore on the above themes and our broader work throughout Lasþ, I lookforward to seeing all of you at the NCLGA convention in Terracefrom May 2nd to 5'h. Attendance has been increasing exponentially over the past three years and this year's planning committee has put together afantastíc agenda with new themes andfresh topics. We are expecting this to be the largest NCLGA conference ever. You canfind out more details at wvtw.nclga.ca. Sincerely, /),,\tlt).\)t /ro-r rr'' '- li ' u-', V' L øur ey -Anne Ro o denbur g NCLGA President NCLGA - DEC 8 Page 191 of 212

192 Agenda Item # ".lta -A - NCLGA - DEC 8 Page 192 of 212

193 Agenda Item # 10.4 þttfo-e- Smithers Town Council Decemb er 9, 20L6 Dear Mayor and Council, DEC I u 2fit n Ð 1/, ti "fbwr of Smithers It is with concern that I see the Smithers Town Council seeking "requests for proposals" for "Smithers Arts & Culture Centre Pre-Feasibility Study" in the December 7,201,6lnterior News paper. I sat on Smithers Council as final commitments were made on the second sheet of ice without the participation of the Village of Telkwa or the Regional District in planning or their taxpayer financial participation. Smithers is a Town of 5 thousand that may service as many as LZ thousand. To undertake any new "community" project, all three communities need to be part of the planning and process from the start including financial participation and commitment. This will also enhance any and all grant applications at all levels of government. As we watch the "needed" airport upgrade and expansion balloon from 4 million to 6.1"7 million, and now 8.1,7 million (and tenders for construction have not even gone out) I have to speak up and hope the tax payers are paying attention. The "scope of work" in the Arts& Culture Centre proposal, includes all the proposed users, but nothing on the financial responsibility. B years ago when Town spent over $75, on a feasibility study for the second sheet of ice with a combined facility; the first concept including all the users and their wish list, was at29 million dollars. A Town of 5 thousand taxpayers cannot afford to develop facilities for a community of L2 thousand unless all the users are committed financial participants. Before Council goes any further with this "wish", change the name to the "Bulkley Valley" Arts & Culture Centre pre-feasibility study. Have the \2,000 community citizens it will serve participating in the planning, including the ultimate cost and debt servicing. The Regional District and Village of Telkwa citizens deserve this from the start. The alternative is to have the facility not be a financially viable project. {/" /r^/e 17 i5a'( S r^ "t -r'\ Su m ß / ßÅô ü Dlr/De er I ",ní" Dr,'ùe Dir/Õ3 n DirÂ,Vö Adht n Aesl E Fire Ree, Õoord, tl Ar Mgr tj Di/FIN n Btdg tns n Planner n pcso tr Ágen Date n h-cam tr Agencla PiâÇement: tl Other: NORTHRUP - ARTS & CULTURE CENTRE Page 193 of 212

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195 Agenda Item # 10.5 VICE PRESIDENT, STRATEGIC PLANNING AND COMMUNITY ENGAGEMENT British Columbia Ferry Services Inc. Suite Blanshard Street Victoria, BC V8W 0B7 Tel (250) December 19, 2016 Mr. Taylor Bachrach Mayor, Town of Smithers 1027 Aldous Street PO Box 879 Smithers, BC. V0J 2N0 Via E mail: Mayor@Smithers.ca Dear Mayor Bachrach: Re: Letter to M Corrigan of 29 Nov 16, Your file Thank you for your letter to Mr. Corrigan concerning BC Ferries Northern Services schedules. Mr. Corrigan has asked me to contact you on his behalf. BC Ferries understands the role our services play in economic activity of the northern regions of our province. We are constantly reviewing our service to ensure we operate as efficiently as possible while remaining within the terms of our contract with the Government of British Columbia. The contract specifies, among other things, the minimum service levels (in terms of # of round trips) BC Ferries must provide each year. Determining minimum service levels is the purview of the provincial government. BC Ferries is free to exceed the minimum at our choice, which we do under certain circumstances, usually when there is a neutral or positive financial return. This year the strong traffic outlook for the Northern region has led us to schedule five (5) additional round trips above contract for summer 2017: Prince Rupert to Port Hardy & return May May Jun Sep Oct 3 4 BC FERRIES Page 195 of 212

196 Agenda Item # 10.5 Page 2 The first three sailings are prior to the summer schedule and the last two are after the summer schedule, effectively partially extending our peak season service for These sailings are published on our website and available for reservations. BC Ferries is pleased to provide these additional sailings above contract though we recognize these sailings are not permanent additions to Northern service levels. A decision to change contract minimum service levels rests with the provincial government and, should you be seeking permanent changes, we respectfully request that you pose the requests to them. We trust this information is of help. Please don t hesitate to contact us if there any questions or concerns. Yours truly, Mark Collins VP, Strategic Planning & Community Engagement cc. M. Corrigan, CEO, BC Ferries BC FERRIES Page 196 of 212

197 Agenda Item # 10.6 Invitation to participate in #ExploreBCbyBus campaign This province-wide campaign entices British Columbians to seek out local destinations using BC Transit. Launched in the summer of 2016, the campaign concept was developed to be transferable to any season. Your community is invited to participate in the 2017 winter campaign. 1. Five communities are featured in the campaign one community from each of our five regions. 2. Local Destination Marketing Organizations, (tourist bureaus) will be asked by our contractor to suggest local destinations on or near bus routes in your region. As a local government, you may choose to collaborate with your local DMO to identify the destinations. 3. Social media influencers (those with large followings) will be used to blog and post on social media about trips they took on transit in your region. We ask the local DMOs to help secure accommodation for the social media influencer. The influencers are paid through our provincial marketing budget. Your community will be featured on the ExploreBCbyBus website, a microsite of the bctransit.com site. The features include a day exploration map and the social media influencers blog and visuals. The campaign will run in March BENEFITS: Campaign targets 25 to 34 year olds (millennials) and those with an adventurer spirit Increase social media interest in destinations within your community and local transit Provincial campaign promotes five featured communities and leverages local communities participating through DMO and LGP RESULTS: In summer 2016, the supporting social media and advertising activities on Facebook, Twitter and Instagram drove over 17,500 clicks to the #ExploreBCbyBus microsite, produced 2.5 million impressions on BC Transit social media channels, and resulted in over 800,000 users reached. With awareness of transit, brings behavioural change to explore using the bus. EXPLORE BC BY BUS CAMPAIGN Page 197 of 212

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199 Agenda Item # 10.6 From: Fudge, Chris [mailto:chris_fudge@bctransit.com] Sent: Tuesday, December 20, :40 PM To: Leslie Ford Subject: #ExploreBCbyBus Campaign Hi Leslie, I m pleased to let you know that Smithers has been identified as one of 5 potential communities to participate in BC Transit s 2017 #ExploreBCbyBus winter campaign. This is a province wide initiative that asks British Columbians to seek out local destinations using BC Transit. You community will be featured on the ExploreBCbyBus web-site and will feature a day exploration map and a blog with contributions from social media influencers. The campaign will run in March If you would be interested in having Smithers participate in this campaign, please let me know by return as soon as possible. More details are included in the attached information sheet. Feel free to let me know if you have any questions. Chris Chris Fudge Senior Regional Transit Manager BC Transit 520 Gorge Road East, Victoria, BC, V8W 2P3 T: C: F: chris_fudge@bctransit.com EXPLORE BC BY BUS CAMPAIGN Page 199 of 212

200 Page 200 of 212

201 Agenda Item # 10.7 ry Clbo'3s UßCM fril ir,i lü' i H d. December 1.9,201,6?,,,..,, Mayor Bachrach and Council Town of Smithers Box879 Smithers, BC, VOI2N0 OHIVE 0Ëü 2? zan RE: 20L6/1,7 (Fall) Regional Community to Community Forum - Funding Approval Frnsr NRlorvs Suunnrr Regional Community to Community Forum Administration provided by UBCM and First Nations Summit Funding provided by the Ministry of Community, Sport & Cultural Development & Indigenous and Northern Affairs Canada Please direct all correspondence to Local Government House 525 Government Street Victoria, BC, V8V 0AB lgps@ubcm.ca Dear Mayor and Council, Thank you for submitting an application for the (Fa11) Community to Community (C2C) forum program. We have reviewed your submission and, on behalf of the First Nations Summit and Union of BC Municipali9es, are pleased to advise that we have approved your application in the amount of $5, A cheque in the amount of $ , or 50/o of the total approved amount will follow shortly. The remainder of the grant wilt Ue available once we have received the final report and financial summary for your event(s). Funding for this program is provided by the Ministry of Community, Sport & Cultural Development and Indigenous & Northern Affairs Canada and is administered by the UBCM and First Nations Summit. The general Terms & Conditions of this grant are attached. In addition, in order to satisfy the terms of our contribufon agreements, we have the following requirements: 1) The funding is to be used solely for the purpose oí orgarizing and holding a Community to Community Fõrum(s); 2) The event(s must be held before March 31,2017: 3) The event(s) must include participation by elected officials from both the local governmentãnd Fiist Nation. 4) 5) 6) The grant funds must be matched in cash or in-kind; The final report form, available on the UBCM and First Nation Summit websites, mustbe completed and submitted to UBCM, with all required attachments, within 30 days of the completion of your event and no later than April28,2017; An_y unused funds mustbe returned to UBCM within 30 days following the event. Ci\.O l ] Djrills DirlCS Ll ljir,wo,{dritin Asst L,i iii.r.r Rec. Coc rd. ll Ajr ivlgr l Ì llirii:llrl [l qr,i,, r",-., /J. '.) I I Pl ;r',tgr t-l Pr.;5tJ I l..t;.r,;,1.-l.',,,r,.,,,,-r,', -ú;-ß- _ Ll,rrl,Ìl'l C2C FORUM FUNDING Page 201 of 212

202 Agenda Item # 10.7,/, We congratulate you for responding to this opportunity to build relations with neighbouring First Nations and/or local governments and wish you a very successful event. If you have any questions, please contact Local Government Program Services at (250) or lgps@ubcm.ca Sincerely, Danyta Welch Policy & Programs Officer cc: Anne Yanciw, CAO,Town of Smithers Enclosure C2C FORUM FUNDING Page 202 of 212

203 Agenda Item # 10.8,,1 tñp 'b9 Local Government Program Seryices... p rog ra m s to a d d ress p rov i nci a I - loca I gove rn me nt sh a red p ri o ri ti es UBCM December 19,2016 Mayor Bachrach and Council Town of Smithers Box879 Smithers, BC, VOI2N0 l ;tf:(*leüvem) teü Z? 2ü1fi Te', r æf,srr; i-ih, :rs Admin stration provided by UBCM Funding provideci by Prov nce of B.C. rr BRITISH Corunaem For program nformat on, visit the Funding Programs sect on at: Re: 20L6 Age-friendlv Community Plannins & Proiects Grant (Age-friendly Assessment and Action Plan) Dear Mayor and Council, Thank you for providing a final report and financial summary above noted project. We have reviewed your submission and reporting requirements have been met. The final report notes a total expenditure of.fi19, Based on this, a cheque in the amount of $5, wtllbe issued shortly under separate cover. This cheque represents final payment of the grant and is based on the reported expenditure minus the initial payment of $1"4, made in January 201,6. I would like to congratulate the Town of Smithers for undertaking this project and responding to the opportunity to support the creation of an age-friendly community. Sincerely, for the all LGPS Secretariat Local Government House 525 Government Street Victoria, BC, VBV 0AB lgps@ubcm.ca Phone: (250) Danyta Welch Policy & Programs Officer cc: AlisonWøtson, Planner, Town of Smithers C 10 ü ùirlcs fl ;idni i ;,\ssf l-i Rec. Ccorcl ij Di,,,tls Ar ütlgr Lf Ll Dir;FllrJ tlir,,'vto l-t Bltlg lrrs t:iitj l.l )1 n ;el f f,\):jo tl Ägen Da{e; 'þnü,i IJata. PJar; ;flr n l,l {..jílryr: 2016 AGE-FRIENDLY GRANT Page 203 of 212

204 2016 AGE-FRIENDLY GRANT Page 204 of 212 Agenda Item # 10.8

205 Agenda Item # 10.8 lt tl ÕâbCI"3s UBCM December 1.9,201,6 Mayor Bachrach and Council Town of Smithers Box879 Smithers, BC, VOJ 2N0 flr lf ' r H..å!'!r ** I iohüve Ð[{: 2 2?0i6 RE Funding Approval Forum - Frnsr Nnnons Suururr Regional Community to Community Forum Administration provided by UBCM and First Nations Summit Funding provided by the Ministry of Community, Sport & Cultural Development & Indigenous and Northern Affairs Canada Please direct all correspondence to: Local Government House 525 Government Street Victoria, BC, VBV lgps@ubcm.ca Dear Mayor and Council, Thank you for submitting an application for the 201,6117 (Fall) Community to Community (C2C) forum program. We have reviewed your submission and, on behalf of the First Nations Summit and Union of BC Municipalities, are pleased to advise that we have approved your application in the amount of $5, A cheque in the amount of $2,500.00, or 50% of the total approved amounç will follow shortly. The remainder of the grant wilt be available once we have received the final report and financial summ ary for your event(s). Funding for this program is provided by the Ministry of Communify, Sport & Cultural Development and Indigenous & Northern Affairs Canada and is administered by the UBCM and First Nations Summit. The general Terms & Conditions of this grant are attached. In addition, in order to satisfy the terms of our contribution agreements, we have the following requirements: 1) The funding is to be used solely for the pu{pose of. organizing and holding a Community to Community Forum(s); 2) s must be held 3) The event(s) must include participation by elected officials from both the local governmentãnd First Nation. 4) s) 6) The grant funds must be matched in cash or in-kind; The final report form, available on the UBCM and First Nation Summit websites, mustbe completed and submitted to UBCM, with all required attachments, within 30 days of the completion of your event and no later than ApriI28,2017; Any unused funds must be returned to LIBCM within 30 days following the event. Cr1l.O [] Ditlijs ll;r/cs tl Dir,WO.,\dririli ìsst. L.l i:ire Rec. CoorrJ. LJ Alr ivler t I Dírii-'lf! l,l Êi, t,l"',- l-. ì Pii:r;rer t_l r't:iu I I Â,:,;,11,'.,,,",,,,,..,,, -r^.ß_ 2016 AGE-FRIENDLY GRANT Page 205 of 212