Local Public Agency Program. Statewide Planning Partner Meeting February 8, 2019
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1 Local Public Agency Program Statewide Planning Partner Meeting February 8, 2019
2 Who Are We? Julie Stotlemeyer, P.E., Assistant State Design Engineer LPA Program, Policy Laura Ellen, P.E., Design Support Engineer Districts: Northeast, Central, St. Louis, Southeast Programs: BRO, BEAP, FLAP, STBG SU, Consultant Services Andrew Seiler, Transportation Planning Specialist Districts: Northwest, Kansas City, Southwest Programs: TAP, TEAP, STBG LU, CMAQ Rod Braman, Intermediate Planning Technician Technical support, Website, Training, Consultant & Bid Advertisements
3 Local Public Agency Partners Federal-State-LPA Partnership
4 LPA Strategic Vision Develop a Continuous Improvement Team LPA Advisory Committee Develop a MoDOT/FHWA Certification Program LPA Basic Training Improve the Missouri LPA Manual Engineering Policy Guide 136 Develop a Program and Project Management Tool Statewide Management System (SMS)
5 LPA Advisory Committee Members Staggered Three Year Terms Balance of City, County, Urban, Rural, RPC, MPO, Consultants Quarterly Meetings Streamline LPA Process Disseminate Information Provide Feedback
6 LPA Basic Training Started in 2012 to meet FHWA requirements Required for all project sponsors and consultants public agency On-line/video training Approximately 4 5 hours Certification good for 2 years
7 Person In Responsible Charge 23 CFR Full time employee of LPA OR Elected Official Administer Project Familiarity of Day to Day Operations Decision Making, Scope Changes Site Visits Financial Transactions Contract Oversight LPA Basic Training
8 LPA Basic Training Course Objectives Objective 1 Understanding Federal-Aid Program Objective 2 Learn how to start your project Planning Your Project Application Writing Tips Getting Started Consultant Services Objective 3 Learn how to successfully deliver your projects NEPA Designing Your Project Right of Way Bidding Your Project Objective 4 Learn how to build, inspect & close out your project Construction Inspection & Documentation Project Reviews & Audits Resources Available to You
9 Project Milestones PE Obligation Utility Obligation ROW Obligation Construction Obligation Planning EPG 136.1/3 NEPA EPG Design EPG 136.7/9 ROW EPG Construction EPG /11 Audits EPG Consultant Services EPG 136.4
10 LPA Manual MoDOT Engineering Policy Guide (EPG) LPA: 136 Local Public Agency Policy Introduction Certification and Training Federal Aid Basics Consultant Selection & Contracts Non Infrastructure Environmental & Cultural Requirements Design Land Acquisition Plans, Specifications & Estimate (PS&E) Bid Advertisement & Project Award Construction Figures, Glossary, Links Policy Changes Roles & Responsibilities Key Steps Flow Charts
11 LPA Manual MoDOT Engineering Policy Guide (EPG) LPA: 136 Local Public Agency Policy Introduction Certification and Training Federal Aid Basics Consultant Selection & Contracts Non Infrastructure Environmental & Cultural Requirements Design Land Acquisition Plans, Specifications & Estimate (PS&E) Bid Advertisement & Project Award Construction Figures, Glossary, Links Policy Changes Training Opportunities Technician Certification
12 LPA Manual MoDOT Engineering Policy Guide (EPG) LPA: 136 Local Public Agency Policy Introduction Certification and Training Federal Aid Basics Consultant Selection & Contracts Non Infrastructure Environmental & Cultural Requirements Design Land Acquisition Plans, Specifications & Estimate (PS&E) Bid Advertisement & Project Award Construction Figures, Glossary, Links Policy Changes Reasonable Progress Policy Invoicing and Reimbursement Federal Funding Programs Eligibility Selection, & Programming
13 LPA Manual MoDOT Engineering Policy Guide (EPG) LPA: 136 Local Public Agency Policy Introduction Certification and Training Federal Aid Basics Consultant Selection & Contracts Non Infrastructure Environmental & Cultural Requirements Design Land Acquisition Plans, Specifications & Estimate (PS&E) Bid Advertisement & Project Award Construction Figures, Glossary, Links Policy Changes Consultant Qualification Solicitation & Selection (QBS or On call) Contracts & Contract Management
14 LPA Manual MoDOT Engineering Policy Guide (EPG) LPA: 136 Local Public Agency Policy Introduction Certification and Training Federal Aid Basics Consultant Selection & Contracts Non Infrastructure Environmental & Cultural Requirements Design Land Acquisition Plans, Specifications & Estimate (PS&E) Bid Advertisement & Project Award Construction Figures, Glossary, Links Policy Changes Volunteer & Work by Local Forces Purchasing
15 LPA Manual MoDOT Engineering Policy Guide (EPG) LPA: 136 Local Public Agency Policy Introduction Certification and Training Federal Aid Basics Consultant Selection & Contracts Non Infrastructure Environmental & Cultural Requirements Design Land Acquisition Plans, Specifications & Estimate (PS&E) Bid Advertisement & Project Award Construction Figures, Glossary, Links Policy Changes NEPA Section 106, T&E, 404, 4f, 6f, etc. CE, CE2, EA, EIS, ROD
16 LPA Manual MoDOT Engineering Policy Guide (EPG) LPA: 136 Local Public Agency Policy Introduction Certification and Training Federal Aid Basics Consultant Selection & Contracts Non Infrastructure Environmental & Cultural Requirements Design Land Acquisition Plans, Specifications & Estimate (PS&E) Bid Advertisement & Project Award Construction Figures, Glossary, Links Policy Changes Roadway Bridges ADA Utilities Public Hearings
17 LPA Manual MoDOT Engineering Policy Guide (EPG) LPA: 136 Local Public Agency Policy Introduction Certification and Training Federal Aid Basics Consultant Selection & Contracts Non Infrastructure Environmental & Cultural Requirements Design Land Acquisition Plans, Specifications & Estimate (PS&E) Bid Advertisement & Project Award Construction Figures, Glossary, Links Policy Changes Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970
18 LPA Manual MoDOT Engineering Policy Guide (EPG) LPA: 136 Local Public Agency Policy Introduction Certification and Training Required Submittals & Clearances Federal Aid Basics Bid Proposal & Required (and Restricted ) Provisions Consultant Selection & Contracts Non Infrastructure Environmental & Cultural Requirements Design Land Acquisition Plans, Specifications & Estimate (PS&E) Bid Advertisement & Project Award Construction Figures, Glossary, Links Policy Changes
19 LPA Manual MoDOT Engineering Policy Guide (EPG) LPA: 136 Local Public Agency Policy Introduction Certification and Training Federal Aid Basics Consultant Selection & Contracts Non Infrastructure Environmental & Cultural Requirements Design Land Acquisition Plans, Specifications & Estimate (PS&E) Bid Advertisement & Project Award Construction Figures, Glossary, Links Policy Changes Contractor Qualification Bid Advertisement & Opening Concurrence in Award
20 LPA Manual MoDOT Engineering Policy Guide (EPG) LPA: 136 Local Public Agency Policy Introduction Certification and Training Federal Aid Basics Consultant Selection & Contracts Non Infrastructure Environmental & Cultural Requirements Design Land Acquisition Plans, Specifications & Estimate (PS&E) Bid Advertisement & Project Award Construction Figures, Glossary, Links Policy Changes Project Diaries Buy America Change Orders Closeout Documentation
21 LPA Manual MoDOT Engineering Policy Guide (EPG) LPA: 136 Local Public Agency Policy Introduction Certification and Training Federal Aid Basics Consultant Selection & Contracts Non Infrastructure Environmental & Cultural Requirements Design Land Acquisition Plans, Specifications & Estimate (PS&E) Bid Advertisement & Project Award Construction Figures, Glossary, Links Policy Changes Standard Forms & Boilerplates Definitions Other Resources
22 LPA Manual MoDOT Engineering Policy Guide (EPG) LPA: 136 Local Public Agency Policy Introduction Certification and Training Federal Aid Basics Up to Date Revisions to Manual, Forms, Processes Consultant Selection & Contracts Non Infrastructure Environmental & Cultural Requirements Design Land Acquisition Plans, Specifications & Estimate (PS&E) Bid Advertisement & Project Award Construction Figures, Glossary, Links Policy Changes
23 Project Timeline TASK Project Programming Consultant Contract Executed PE Obligation Preliminary Plans NEPA Classification Section 106 Clearance Right of Way Plans Approval Right of Way Obligation or Notice to Proceed Right of Way Clearance Utility Agreements Plans Specifications & Estimate (PS&E) Utility Obligation PS&E Approval Environmental Clearance Utilities Clear Construction Obligation Construction Advertisement Date Letting Date (21 Days After Advertisement) Construction Contract Awarded YEAR 1 YEAR 2 MONTHS
24 LPA Goal Obligate Federal Funding On Time On Budget Comply with Federal & State Law
25 How Can You Help? LPA Basic Training Meet with Cities & Counties Facilitate project prioritization Help develop Scope Assist with Project Applications Keep Projects Moving
26 QUESTIONS?
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