TRANSPORTATION ALTERNATIVES (TA) PROGRAM WORKSHOP. Call for Projects 2017 and 2018

Transcription

1 TRANSPORTATION ALTERNATIVES (TA) PROGRAM WORKSHOP Call for Projects 2017 and 2018

2 WELCOME! Casual atmosphere Please silence your phones Restrooms: turn right when you leave this room and they will be around the corner to your left, or next to the elevators Two Q&A sessions general and specific Representatives from federal and state agencies are here to help Don t forget to network while you are here!

3 WORKSHOP AGENDA MAY 15, :00 AM to 12:00 PM 9:00 Welcome and introductions 9:10 General TA Program overview 9:30 Application review 9:40 Information from the Bureau of Local Projects 10:00 Project Category overview 10:15 Break 10:30 General Q&A session 11:00 Project Specific Q&A session w/ subject matter representatives 12:00 Dismissed

4 David LaRoche, P.E. Safety/Traffic Engineer Federal Highway Administration INTRODUCTION Subject Matter Representatives Matt Messina State Bicycle & Pedestrian Coordinator KDOT, Bureau of Transportation Planning Bill Legge, P.E. Local Road Engineer KDOT, Bureau of Local Projects Patrick Zollner Deputy State Historic Preservation Officer Kansas State Historical Society

5 GENERAL TA PROGRAM OVERVIEW

6 TRANSPORTATION ALTERNATIVES The TA Program provides funding for programs and projects defined as transportation alternatives, including on- and off-road pedestrian and bicycle facilities, infrastructure projects for improving non-driver access to public transportation and enhanced mobility, community improvement activities, historic transportation and archaeological projects related to transportation; environmental mitigation; safe routes to school projects; and projects for planning, designing, or constructing boulevards and other roadways largely in the right-ofway of former Interstate System routes or other divided highways.

7 TRANSPORTATION ALTERNATIVES MISSION: To improve our Nation s communities through leadership, innovation, and program delivery. VISION: The TA Program creates safe, accessible, attractive, and environmentally-sensitive communities where people want to live, work, and recreate.

8 TRANSPORTATION ALTERNATIVES OVERVIEW OF TA Recently under MAP-21 A 2-year transportation bill Consolidated 3 programs under SAFETEA-LU Now under FAST Act A 5-year bill As a STBG Set-Aside Treated as Federal-aid highway projects Funded through a competitive process 20% cash match ADA & MUTCD compliant

9 TRANSPORTATION ALTERNATIVES CHANGES Performance Measures Document expectations for future performance Annual reporting Accountability and transparency SRTS is incorporated No longer its own set-aside, requires 20% cash match

10 AVAILABLE FUNDING ± $18 M NATIONAL $835 Million $850 Million Distributed to states based on pop. Sub-allocated Pop. < 5,001 Pop. 5, ,000 Pop. > 200,000 ± $18 Million ± $11 Million 2017 ± $5.5 Million based on pop. ± $5.5 Million for any area in the state (not in a TMA) ± $7 Million 2018 KANSAS ± $3.5 Million based on pop. ± $3.5 Million for any area in the state (not in a TMA) * No competition with KC or Wichita metro regions.

11 FUNDING LIMITATIONS STANDARD TA PROJECT No set max $ amount KDOT 80% (max) Local 20% (min) Responsible for nonparticipating costs, costs over the federal award amount SRTS PHASE 1 $15,000 Max KDOT $12,000 (80%) Local $3,000 (20%) Responsible for nonparticipating costs, costs over the federal award amount SRTS PHASE 2 $500,000 Max KDOT $400,000 (80%) Local $100,000 (20%) Responsible for nonparticipating costs, costs over the federal award amount

12 ELIGIBLE PROJECT SPONSORS Local governments Regional transportation authorities (RTPOs) Transit agencies Natural resource or public land agencies School districts, local education agencies, or schools (only for Safe Routes to School projects) Tribal governments Any other local or regional governmental entity with responsibility for oversight of transportation or recreational trails Non-profit agencies are no longer eligible Project Sponsors* *This does not preclude you from working with non-profit agencies. Nonprofits are no longer eligible Project Sponsors but may partner with eligible sponsors and must follow proper procurement procedures and put out an RFP for goods/services.

13 ELIGIBLE PROJECTS Bicycle and Pedestrian Safe Routes to School Scenic and Environmental Historic Preservation and Archaeological Activities

14 ELIGIBLE PROJECTS KDOT TA Project Eligibility 1. Must relate to surface transportation project (or recreational trails) Scenic & Environmental Historic & Archaeological Bicycle & Pedestrian Safe Routes to School 2. Must fit within the TAP definition 3. Must be sponsored by eligible entities 4. Must be selected through a competitive process Projects should benefit the general public, not only a private entity.

15 TIMELINE Call for TA Applications Host TA Workshop Submit applications by Project Site Visits July through September Project Scoring Committee October Project Selection Board November Awards announced November

16 PROJECT ADMINISTRATION Bureau of Local Projects (BLP)

17 PROJECT ADMINISTRATION All Projects will be Administered by KDOT unless Local Public Authority has been Certified to Administer State and Federal Projects. Currently only 7 Cities have been Certified to Administer Projects. Current Call-for-Projects Schedule will not allow new LPAs to be Certified for this Round of Projects.

18 PROJECT READINESS Work required to be performed prior to Construction letting Project Request Form (1302) BLP Website Hire Consultant to develop project plans* - Recommend KDOT Certified Designer Acquire ROW* Relocate Utilities* Execute Agreement Are there any Railroad Tracks in or near the Project? Have any of the tasks identified with asterisks been performed prior to application?

19 PROJECT DEVELOPMENT PROCESS Award Letter Received - Submit Project Request Form (1302) BLP Website 2 months post award Hire Consultant to develop project plans 4 months post award Submit Plans for Review Field Check, Office Check, Final Check, PS&E based on project schedule 24 months total, maximum Environmental Review by KDOT ESS 3 months maximum post Field Check Plans Acquire ROW Must Follow Uniform Act, acquired 4 mo. Prior to Letting Relocate Utilities Relocated or Plan for Relocation 4 mo. Prior to Letting Execute Agreement Returned to KDOT 4 mo. Prior to Letting Obtain Permits - Acquired 4 mo. Prior to Letting Letting RECOMMENDED SCHEDULE

20 TYPIC AL PROJECT SCHEDULE

21 FEDERAL FISCAL YEAR Federal Fiscal Year (FFY) runs from October 1 to September 30. Projects Programmed for a Particular FFY must be obligated no later than September 7 of that FFY. Obligation Requirements NEPA Document Completed Design Summary Document (DSD) Plans Complete ROW Acquired Utilities Relocated Agreements Executed Permits Obtained

22 APPLICATION REVIEW

23 APPLICATION FORM

24 APPLICATION FORM

25 APPLICATION FORM

26 DOCUMENTATION Required documents list in Guidance Incomplete applications Resolutions and letters of support Please be clear and concise GOAL: Paint a picture as you tell us your story.

27 DOCUMENTATION A. NARRATIVE about the proposal, existing conditions, etc. B. DETAILED MAP & PHOTO(S) C. SKETCH PLAN D. ITEMIZED BREAKDOWN (BUDGET) E. TIME SCHEDULE F. OFFICIAL ENDORSEMENT(S) A. Operations and Maintenance for 20 years (10 years for SRTS) G. LETTER OF SUPPORT (from MPO, KSHS, Byways Committee, etc., if applicable) H. NARRATIVE about the public input process and support

28 CERTIFICATION

29 DEADLINE RECEIVED OR POSTMARKED BY JULY 7, :00PM LOCAL TIME. 5 paper copies of your completed, signed application; and 1 PDF copy of your completed, signed application (as one complete PDF, not multiple files) loaded onto a flash drive or CD TA PDF

30 COMPLETENESS Project is eligible Sponsor is eligible Application is complete Received or postmarked by deadline (July 7, 2017, 4:00pm local time) *No ed submissions will be accepted.

31 COMPREHENSIVE REVIEW Category Low Score High Score Project Delivery and Maintenance Multiple Components 0 10 Estimated Budget -5 5 Project Potential, Readiness Site Visit Score 0 15 Total

32 SITE VISIT We plan to visit each project site Please designate no more than 1-2 people to guide the Visitors around your site & answer questions about your project Visits will be held July through September 2017 Visitors scores will be averaged for each project s final Site Visit score Visits will be short and schedules tight

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34 TOPICS TO DISCUSS AND REVIEW DURING SITE VISITS Is the project sponsor familiar with KDOT s Local Public Authority responsibilities? Has a representative of the sponsor attended a workshop or training? Do they have all the required forms and documents? Is this project included in any other planning documents? If so, which ones? Is this project in an MPO area? If so, does the MPO support this project? Does this project require acquisition of right of way? Do they have a letter of support from the property owner? Is the project within KDOT ROW? If so, does the associated district support the project? Will we need any special agreements? Discuss cost estimates.

35 TOPICS TO DISCUSS AND REVIEW DURING SITE VISITS (CONTINUED) Discuss requirements for federal funds including the reimbursement process, project design, 90-day closeout after project completion, certified testing during construction, DBE, Buy America, etc. Does the sponsor understand the reimbursement process? Can they provide proof that they are prepared/capable to pay all costs up front? Does the sponsor have a plan for maintenance and operations costs? Does the sponsor have a good track record using federal funds, meeting deadlines, and closing out projects? Has the sponsor had any issues with project design or construction in the past? Is there anything that causes concern for proper fiscal management or implementation of the project? Are there any items that are being proposed that would not eligible for funding?

36 CATEGORICAL REVIEW Based on project category Historic and Archaeological Scenic and Environmental Bicycle and Pedestrian Safe Routes to School Questions geared to type and scale of project No project in any category can score higher than 50 points

37 CATEGORICAL REVIEW PROJECT CATEGORIES

38 RAW SCORE COMPREHENSIVE + CATEGORICAL = RAW SCORE Your total score out of 100 possible points NOTE: this is not the only criteria that we will use to select projects; it is only one part of the competitive decision-making process All projects that applied from all categories will be sorted by raw score The sorted list will be used in the next two phases of project selection

39 OVERVIEW OF PROCESS

40 PROJECT SCORING COMMITTEE Made up of subject matter experts and multiple levels of KDOT staff Will discuss all projects and proposed budgets, discuss site visit concerns, deliberate if projects are recommended for full or partial funding, whether projects are able to be done in phases, etc. Will make a recommendation to Project Selection Board (PSB)

41 PROJECT SELECTION BOARD Reviews raw scores and recommendations from the PSC Considers other factors (equitable state-wide distribution, amount of funds requested vs. amount of funds available, etc.) Makes final decision as to which projects are selected for funding

42 WHAT S NEXT? We will notify awarded Project Sponsors first in November 2017; all others soon thereafter We will work with Project Sponsors on the required agreements for funding, DUNS/SAM numbers, procurement and RFP process (as applicable), and all other KDOT administrative tasks required to be able to be reimbursed with the awarded funds Project Sponsors will be assigned a KDOT staff contact for project development and completion

43 CATEGORY SPECIFIC OVERVIEW

44 BICYCLE AND PEDESTRIAN Evaluation will be based upon relationship to the transportation system and project characteristics (this does not include not Safe Routes to School programming). Relationship to Transportation System. Project Characteristics.

45 SCENIC AND ENVIRONMENTAL Evaluation will be based on estimated user base near project and a variety of project characteristics. Project Usage. CHOOSE ONE METHOD Characteristics.

46 SAFE ROUTES TO SCHOOL Phase 1 = Planning Phase 2 = Construction All SRTS projects will be evaluated based upon current issues, planning process, timeline, and letters of support. Phase 1 also evaluated on plan Phase 2 also evaluated on evidence of long term local commitment and initiative for all 5Es

47 SAFE ROUTES TO SCHOOL SRTS PHASE 1 Current Issues. Planning Process. Timeline. Letter of Support.

48 SAFE ROUTES TO SCHOOL Current Issues. SRTS PHASE 2 Planning Process. Initiatives for All 5 Es. Resolution of Points of Conflict. Evidence of Long Term Community Commitment.

49 HISTORIC AND ARCHAEOLOGICAL Relates to surface transportation. Results in historic preservation consistent with the Secretary of the Interior's Standards for Preservation Projects. Provides a public (rather than private) benefit. Project Usage. Historical Importance. Characteristics.

50 Bicycle and Pedestrian Funding, Design, and Environmental Review: Addressing Common Misconceptions overview/misconceptions.cfm MORE INFORMATION Delivering Safe, Comfortable, and Connected Pedestrian and Bicycle Networks: A Review of International Practices publications/global_benchmarking/index.cfm Kansas Historical Society Kansas Department of Transportation Kansas Department of Wildlife, Parks, and Tourism National Center for Safe Routes to School has resources and guidance for developing a successful and effective program Transportation Alternatives Program Guidance (FHWA)

51 15 MINUTE BREAK

52 GENERAL Q & A

53 THANK YOU! If you are leaving now, thanks for coming and have a safe trip home! Washrooms: turn right when you leave this room and they will be around the corner to your left If you are staying for the Category Specific Q&A, please congregate near the signs on the side walls for the category of your project

54 PROJECT SPECIFIC Q & A

55 David LaRoche, P.E. Safety/Traffic Engineer Federal Highway Administration PROJECT SPECIFIC Q & A Subject Matter Representatives Matt Messina State Bicycle & Pedestrian Coordinator KDOT, Bureau of Transportation Planning matthew.messina@ks.gov Bill Legge, P.E. Local Road Engineer KDOT, Bureau of Local Projects bill.legge@ks.gov Patrick Zollner Deputy State Historic Preservation Officer Kansas State Historical Society pzollner@kshs.org