COUNCIL OF HIGHER SECONDARY EDUCATION;ODISHA. NATIONAL SERVICE SCHEME BUREAU. PLOT NO. C/2, SAMANTAPUR, BHUBANESWAR:

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1 COUNCIL OF HIGHER SECONDARY EDUCATION;ODISHA. PLOT NO. C/2, SAMANTAPUR, BHUBANESWAR: No. NSS 460(46) /CHSE, Dt From Dr. Ramesh Chandra Behera. Top Priority. Programme Coordinator,NSS. To The Principal,. College / Mahavidyalaya / H.S.School... Unit: Male / Female. Sub:- Release of grant to organise NSS special camping programme. Sir, In inviting a reference to the subject cited above I am directed to inform you that a sum of Rs.11,250/- (Rupees eleven thousand two hundred fifty ) only is released in favour of your institution which is enclosed in shape of an A/C Payee Bank draft (drawn in your favour on State Bank of India, Branch bearing No... Dt.... for conducting NSS Special Camping Programme from to The amount will be spent exclusively on boarding, lodging & transport of Volunteers & Programme Officer. You are therefore, requested to kindly follow the guidelines and instruct your NSS Programme Officer to act accordingly. G U I D E L I N E S NSS Volunteers, 02 non-student volunteers & 01 Programme Officer should participate in the camp and must stay at night in the campsite. 2. Campsite :-The campers should stay in school / club house / community hall etc. of NSS (adopted) village (not in college campus under any circumstances) 3. Camp Environment:- a) The place of stay must be neat and clean. b) The following materials to be displayed in and around of the campsite. i) A fresh banner showing the camp duration, name of village, College address, with NSS logo etc. (The practice of displaying old banner to be avoided). ii) Action photographs of the previous camps/ activities for encouragement of new volunteers. iii) A complete list of volunteers, class, Roll No. etc in a big chart paper. iv) General information of the NSS village- institutions of the village, main festivals, literacy rate, financial condition, name of the dignitaries of the village etc. in a chart paper. v) Project list in a chart paper (Detail work schedule of 7 day camp activities). Contd..P/2.

2 // 2 // 4) Report before one day of commencement of camp (by 5.00 p.m.) The detailed report showing name of the institution with address, name of P.O, list of campers, name of village head, along with contact telephone No., camp duration etc. to be sent to following three quarters through or by fax only. i) Programme Coordinator,NSS, - -nsschseo@rediffmail. com or nsschseo@ nic.in CHSE,Odisha, Fax ii) Head of Office, - -nssbbsr@gmail.com, Fax NSS Regional Centre, iii) S.L.O-Cum-Dy.Secy. to Govt. - -hedsec2010@gmail.com, Fax Deptt. of Higher Education, In case of non receipt of the above cited report by the stipulated date and time it will be treated that camp is not organised. Accordingly a fresh B.D in favour of Secretary,CHSE,Odisha,Bhubaneswar payable at Bhubaneswar should be made and returned to the undersigned immediately. 5) Activities:- a) The camp must go by the project. Innovative programmes like computer literacy, fire fighting, disaster management, kitchen garden etc. be carried out. b) Local Govt. officials / dignitaries / resource persons must be invited to witness the programme and to encourage the villagers & volunteers c) The camp must end in a simple ceremonial way. Certificate of participation should be distributed among the volunteers. 6) Records to be maintained:-attendance register of volunteers, cash book, visitors book, project register, work Register and produce them at the time of visiting officials on demand. 7) Final reporting:- The final report should be furnished to the P.C.NSS within 15 days after completion of the camp as details below:- a) Report duly filled in the proforma ( special camp report proforma to be down loaded from the NSS website- b) Date/Day-wise detailed activities report. c) Xerox copy(s) visitors remarks. d) Action photographs (Indicating name of institution, purpose of the photograph & date on back side of the photograph). e) Volunteers Signatures. f) Utilisation certificate, Expenditure Statement in original along with photocopies of the bills & vouchers. g) Details of S.C/S.T. NSS Volunteers participated. h) Press clippings. 8)Enquiry- For any clarification please contact to the undersigned at Tel.No ,(Mob) The receipt of this letter along with the A/C Payee Bank draft may please be acknowledged immediately. Yours faithfully. Encl: As above. Memo No. 461 /CHSE,Dt Copy forwarded to Concerned NSS Unit Programme Officer / S.L.O-Cum-Dy.Secy. to Govt. Deptt. of Higher Education, Govt. of Odisha, Bhubaneswar-1/ Head of Office, NSS Regional Centre, Govt. of India, Jayadev Vihar,Plot No.754/1, BBSR-13/ concerned institution file/ Guardfile NSS for record & reference.

3 COUNCIL OF HIGHER SECONDARY EDUCATION;ODISHA. PLOT NO. C/2, SAMANTAPUR, BHUBANESWAR: No. NSS 462(32) /CHSE, Dt From Dr. Ramesh Chandra Behera. Top Priority. Programme Coordinator,NSS. To The Principal,. College / Mahavidyalaya / H.S.School... Unit: Male / Female. Sub:- Release of grant to organise NSS special camping programme. Sir, Madam/Sir, In inviting a reference to the subject cited above I am directed to inform you that a sum of Rs.11250/- (Rupees eleven thousand two hundred fifty) only has already been remitted online to your NSS S/B.Account No. from State Bank of India, IRC Village Evening Branch, Bhubaneswar towards organisation of NSS special camping programme from to The amount will be spent exclusively on boarding, lodging & transport of Volunteers & Programme Officer. You are therefore, requested to kindly follow the guidelines and instruct your NSS Programme Officer to act accordingly. G U I D E L I N E S NSS Volunteers, 02 non-student volunteers & 01 Programme Officer should participate in the camp and must stay at night in the campsite. 2. Campsite :-The campers should stay in school / club house / community hall etc. of NSS (adopted) village (not in college campus under any circumstances) 3. Camp Environment:- a) The place of stay must be neat and clean. b) The following materials to be displayed in and around of the campsite. i) A fresh banner showing the camp duration, name of village, College address, with NSS logo etc. (The practice of displaying old banner to be avoided). ii) Action photographs of the previous camps/ activities for encouragement of new volunteers. iii) iv) A complete list of volunteers, class, Roll No. etc in a big chart paper. General information of the NSS village- institutions of the village, main festivals, literacy rate, financial condition, name of the dignitaries of the village etc. in a chart paper. v) Project list in a chart paper (Detail work schedule of 7 day camp activities). Contd..P/2.

4 // 2 // 4) Report before one day of commencement of camp (by 5.00 p.m.) The detailed report showing name of the institution with address, name of P.O, list of campers, name of village head, along with contact telephone No., camp duration etc. to be sent to following three quarters through or by fax only. i) Programme Coordinator,NSS, - -nsschseo@rediffmail. com or nsschseo@ nic.in CHSE,Odisha, Fax ii) Head of Office, - -nssbbsr@gmail.com, Fax NSS Regional Centre, iii) S.L.O-Cum-Dy.Secy. to Govt. - -hedsec2010@gmail.com, Fax Deptt. of Higher Education, In case of non receipt of the above cited report by the stipulated date and time it will be treated that camp is not organised. Accordingly a fresh B.D in favour of Secretary,CHSE,Odisha,Bhubaneswar payable at Bhubaneswar should be made and returned to the undersigned immediately. 5) Activities:- a) The camp must go by the project. Innovative programmes like computer literacy, fire fighting, disaster management, kitchen garden etc. be carried out. b) Local Govt. officials / dignitaries / resource persons must be invited to witness the programme and to encourage the villagers & volunteers c) The camp must end in a simple ceremonial way. Certificate of participation should be distributed among the volunteers. 6) Records to be maintained:-attendance register of volunteers, cash book, visitors book, project register, work Register and produce them at the time of visiting officials on demand. 7) Final reporting:- The final report should be furnished to the P.C.NSS within 15 days after completion of the camp as details below:- a) Report duly filled in the proforma ( special camp report proforma to be down loaded from the NSS website- b) Date/Day-wise detailed activities report. c) Xerox copy(s) visitors remarks. d) Action photographs (Indicating name of institution, purpose of the photograph & date on back side of the photograph). e) Volunteers Signatures. f) Utilisation certificate, Expenditure Statement in original along with photocopies of the bills & vouchers. g) Details of S.C/S.T. NSS Volunteers participated. h) Press clippings. 8)Enquiry- For any clarification please contact to the undersigned at Tel.No ,(Mob) The receipt of this letter may please be acknowledged immediately. Yours faithfully. Encl: As above. Memo No. 463 /CHSE,Dt Copy forwarded to Concerned NSS Unit Programme Officer / S.L.O-Cum-Dy.Secy. to Govt. Deptt. of Higher Education, Govt. of Odisha, Bhubaneswar-1/ Head of Office, NSS Regional Centre, Govt. of India, Jayadev Vihar,Plot No.754/1, BBSR-13/ concerned institution file/ Guardfile NSS for record & reference.

5 COUNCIL OF HIGHER SECONDARY EDUCATION:ODISHA, PLOT NO. C/2, SAMANTAPUR, BHUBANESWAR : SANCTION ORDER. No. NSS 455 CHSE, Dt In anticipation of the approval of CHSE(O) of NSS Advisory Committee sanction is hereby accorded to the payment of Rs.8,52,750/- (Rupees eight lakhs fifty two thousand seven hundred fifty ) only in favour of Principals of 78 institutions having 78 NSS units towards the organisation of Special camping programme from to as per the details mentioned below:- Sl.No. Form of release. Institutions Amount Remarks 1 Through online 32 Rs. 3,43,500/- Annexure- A (E-Transfer) 2 Through A/C Payee 46 Rs.5,09,250/- Annexure- B Bank drafts. 78 Rs.8,52,750/- (Rupees eight lakhs fifty two thousand seven hundred fifty) only. This amount may be met out of the NSS Special Camping Programme grant for the year By Order of the Chairman. S/d. Secretary(I/C) Memo No. 456(5) / CHSE, Dt Copy forwarded to Sr.Asst.Cum-Accnt, NSS Bureau, CHSE, Odisha for favour of information and preparation of an A/C Payee Cheque in favour of YOURSELF and to present the same to the Branch Manager, SBI, IRC Village, Bhubaneswar for online payment in respect of 32 institutions as per Annexure- A & purchase of necessary A/C Payee Bank drafts in favour of 46 institutions as per Annexure- B / The Branch Manager, State Bank of India, IRC Village, Bhubaneswar for favour of information and necessary action/ S.L.O-Cum- Dy.Secy.to Govt., Deptt. Of Higher Education, Govt. of Odisha, Bhubaneswar-1/ Head of Office, NSS Regional Centre, Govt. of India, Plot No.754/1, Jayadev Vihar, Bhubaneswar-13 for information and necessary action/ Guardfile NSS for information. record & reference. Sd/ Secretary(I/C) Spl.