Tuesday, February 16, :15pm 4:00pm

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1 District Board Tuesday, February 16, 3:15pm 4:00pm 111 Seventh Street N Room 405 La Crosse, WI AGENDA 1) Vision 2020 Facilities Update - Wade Hackbarth a) Summary of Referendum Project... Page 2 b) Graphs of... Page 3 2) Subcommittee Update Angie Lawrence 3) Financial Reports Wade Hackbarth a) Department Summary... Page 5 b) Auxiliary Services Reports... Page 7 c) Capital Projects Reports... Page 12 & Facilities Committee 1 February 16,

2 Summary of Referendum Project through January 31, Referendum Project Status Estimated Project Completion Date Original Project Scope (a) Original Design & Construction Contingency (b) Original Project (a + b) Approved Adjustments Adjusted Project (d) Encumbrances Paid (e) Balance Available Per Adjusted Project (d - e) Truck & Heavy Equipment Facility Complete 4/15/2014 $3,872,671 $252,329 $4,125,000 $851,527 $4,976,527 $0 $4,976,527 $4,976,527 $ % % of Used Parking Ramp Complete 4/28/2014 $4,573,051 $301,949 $4,875,000 ($121,573) $4,753,427 $0 $4,753,427 $4,753,427 $ % Horticultural Education Center Complete 10/5/ $1,475,413 $94,587 $1,570,000 $1,750,000 $3,320,000 $118,473 $3,156,221 $3,274,694 $45, % Kumm Center In Progress 12/31/ $9,455,775 $619,225 $10,075,000 ($1,130,000) $8,945,000 $5,648,664 $1,072,610 $6,721,274 $2,223, % Coleman Center In Progress 8/15/ $24,923,098 $1,611,902 $26,535,000 ($600,000) $25,935,000 $7,731,885 $16,788,368 $24,520,254 $1,414, % Integrated Technology Center Substantially Complete 1/1/ $30,621,901 $1,998,099 $32,620,000 ($749,954) $31,870,046 $2,588,834 $26,626,141 $29,214,975 $2,655, % $74,921,909 $4,878,091 $79,800,000 $0 $79,800,000 $16,087,856 $57,373,295 $73,461,151 $6,338, % & Facilities Committee 2 February 16,

3 Summary of Referendum Project Truck and Heavy Equipment Facility through January 31, Balance Available $0 0% Balance Available $4,976, % Adjusted Project - $5,000,000 Parking Ramp through January 31, Balance Available $0 0% Balance Available $4,753, % Adjusted Project - $4,775,000 Horticultural Education Center through January 31, Balance Available $45,306 1% Balance Available $3,274,694 99% Adjusted Project - $3,470,000 & Facilities Committee 3 February 16,

Summary of Referendum Project Kumm Center through January 31, Balance Available $2,223,726 25% $6,721,274 75% Balance Available Adjusted Project - 10,075,000 Coleman Center through January 31,

4 Summary of Referendum Project Kumm Center through January 31, Balance Available $2,223,726 25% $6,721,274 75% Balance Available Adjusted Project - 10,075,000 Coleman Center through January 31, Balance Available $1,414,746 5% Balance Available $24,520,254 95% Adjusted Project - $26,535,000 Integrated Technology Center through January 31, Balance Available $2,655,071 8% Balance Available $29,214,975 92% Adjusted Project - $29,945,000 & Facilities Committee 4 February 16,

5 Department Summary Report For the Seven Months Ending January 31, Department Actual Balance % Used District Board/President District Board - Rasch, Lee $78, $59, $18, % President - Rasch, Lee 387, , , % Foundation and Alumni - Swenson, Mike 493, , , % District Board/President 958, , , % Instructional Instructional Services Admin - Stanford, Roger 286, , , % Business Division - Brown, Gary 3,683, ,088, ,595, % RLC's - Business - Brown, Gary 512, , , % Integrated Technologies Div. - Gamer, Josh 5,396, ,036, ,359, % Human Services Division - Neefe, Diane 963, , , % Nursing - Krieg, Barb 2,076, ,224, , % Allied Health - Campo, Darlene 1,535, , , % Public Safety Services - McElroy Hooper, Kellie 1,456, , , % Health Education - Miksis, Joan 1,370, , , % General Studies & Services - Strauss, Douglas 4,688, ,701, ,986, % RLC's - General Studies - Strauss, Douglas 153, , , % Adult Learning - Olson, Doreen 349, , , % Academic Excellence - Dryden, Tracy 1,030, , , % Regional Learning Center Admin - Brave, Jennifer 939, , , % Business and Industry Services - Balacek, Patti 1,872, , ,207, % Instructional 26,315, ,355, ,960, % Student Services Student Develop & Success - Vujnovich, Denise 269, , , % Learner Support and Transition - Dull, Chad 2,807, ,619, ,187, % Library Services - Edwards, Ron 536, , , % Counseling Services - BrandauHynek, Ann 1,384, , , % Career Services - Kelsey, Barb 398, , , % Veteran Services - Helgeson, Jackie 215, , , % Security/Student Activity - McNeeley, Shelley 800, , , % Admissions - Registration - Peterson, Sandy 536, , , % Financial Aid - Grandall, Jerolyn 439, , , % Student Services 7,389, ,056, ,332, % Strategic Effectiveness Strategic Effectiveness - Thornton, Amy 184, , , % 410 -Marketing & Communications - Lemon, Julie 991, , , % Research - Thornton, Amy 310, , , % Grant Administration - Daykin, Rande 310, , , % Recruitment - Hether, Deb 352, , , % Engagement - Reyburn, Kari 113, , , % Strategic Effectiveness 2,264, ,199, ,064, % & Facilities Committee 5 February 16,

6 Department Summary Report For the Seven Months Ending January 31, Department Actual Balance % Used Finance - Operations Lunda Center - Murphy, Dan 205, , , % Finance - Operations Admin - Hackbarth, Wade 243, , , % Sustainability- Havlik, Shannon 193, , , % Business Services - Otto, De Anne 303, , , % Cashier's Office - Vonderohe, Marsha 467, , , % Payroll - Kramer, Sharon 177, , , % Computer - Telecom Services - Mathew, Bruce 2,262, ,426, , % Human Resources - Heath, John 800, , , % Physical Plant - McHenry, Jay 2,420, ,194, ,226, % Custodial - Dahl, Julie 1,755, ,026, , % Shipping and Receiving - Wignes, Dave 168, , , % Controller - Schmidt, Amy 2,514, ,631, , % Finance - Operations 11,511, ,673, ,838, % Freezes Freezes - Schmidt, Amy (446,034.00) (446,034.00) 0.00% Freezes (446,034.00) (446,034.00) 0.00% Federal Grants Federal Grants - Various 3,055, ,658, ,397, % Federal Grants 3,055, ,658, ,397, % State Grants State Grants - Various 1,472, , , % State Grants 1,472, , , % Online Expansion 901-Online Expansion 225, , , % 225, , , % 52,747, ,287, ,459, % & Facilities Committee 6 February 16,

7 Enterprise Fund Board Report For the Seven Months Ending January 31, ENTERPRISE TOTAL YTD Prior Yr -YTD $4,139,629 $4,393,007 $4,433,546 $3,151,290 $3,022,304 $4,354,400 Salaries $680,593 $719,277 $722,300 $453,619 $433,134 $791,439 Fringe Benefits $276,501 $297,362 $261,895 $168,907 $141,503 $299,009 Cost of Goods Sold $1,879,211 $2,194,322 $2,449,974 $1,728,573 $1,524,204 $2,179,895 Other $1,591,430 $2,070,989 $1,970,020 $793,909 $797,827 $1,426,134 $4,427,735 $5,281,950 $5,404,188 $3,145,009 $2,896,668 $4,696,477 Enterprise Profit/(Loss) ($288,106) ($888,943) ($970,642) $6,281 $125,636 ($342,077) CAMPUS SHOP Book Sales $1,896,671 $2,043,030 $2,207,002 $1,851,810 $1,667,454 $2,003,500 Supply Sales $158,270 $182,582 $227,260 $150,450 $165,611 $200,000 Resale Receipts $79,403 $52,085 $28,879 $24,470 $15,090 $50,000 $2,134,343 $2,277,697 $2,463,141 $2,026,730 $1,848,155 $2,253,500 Salaries $176,588 $179,978 $193,771 $117,137 $116,016 $204,033 Fringe Benefits $59,725 $63,677 $66,164 $39,177 $40,399 $67,391 Cost of Goods Sold $1,504,219 $1,807,969 $2,044,181 $1,494,725 $1,306,196 $1,774,895 Other $117,995 $103,389 $114,508 $75,417 $72,895 $107,181 $1,858,526 $2,155,012 $2,418,624 $1,726,456 $1,535,506 $2,153,500 Profit/(Loss) $275,818 $122,684 $44,517 $300,274 $312,649 $100,000 & Facilities Committee 7 February 16,

8 Enterprise Fund Board Report For the Seven Months Ending January 31, YTD Prior Yr -YTD UNION MARKET Cafeteria Sales $409,335 $422,288 $415,511 $234,592 $236,856 $450,000 Cafeteria Meal Plan Sales $208,648 $205,134 $207,291 $131,035 $128,529 $210,000 Catering/Other $189,058 $221,643 $214,740 $68,031 $75,554 $235,000 $807,041 $849,066 $837,542 $433,658 $440,939 $895,000 Salaries $368,339 $377,614 $378,343 $242,490 $228,433 $414,501 Fringe Benefits $152,139 $155,858 $132,025 $87,116 $79,122 $153,805 Cost of Goods Sold $374,993 $386,353 $405,793 $233,848 $218,008 $405,000 Other $49,443 $46,118 $44,162 $26,311 $24,207 $56,500 $944,913 $965,944 $960,322 $589,766 $549,769 $1,029,806 Profit/(Loss) ($137,872) ($116,878) ($122,780) ($156,108) ($108,830) ($134,806) DAY CARE CENTER Facilities Rental Income $34,358 $38,521 $41,533 $24,117 $24,721 $41,800 Child Care Tuition $0 $0 $0 $0 $0 $0 Miscellaneous $38,512 $9,035 $0 $0 $0 $0 $72,870 $47,556 $41,533 $24,117 $24,721 $41,800 Salaries $0 $0 $0 $0 $0 $0 Fringe Benefits $0 $0 $0 $0 $0 $0 Other $53,187 $25,792 $17,010 $7,557 $12,396 $23,200 Food - Resale $0 $0 $0 $0 $0 $0 $53,187 $25,792 $17,010 $7,557 $12,396 $23,200 Profit/(Loss) $19,683 $21,763 $24,523 $16,560 $12,325 $18,600 & Facilities Committee 8 February 16,

9 Enterprise Fund Board Report For the Seven Months Ending January 31, YTD Prior Yr -YTD WELLNESS CENTER Memberships Fees $25,244 $21,036 $22,530 $13,680 $12,833 $24,000 Student Govt/Other $146,271 $149,332 $162,808 $92,511 $89,409 $158,500 $171,515 $170,368 $185,338 $106,191 $102,242 $182,500 Salaries $102,854 $107,327 $95,637 $62,172 $59,692 $99,541 Fringe Benefits $51,466 $55,603 $39,772 $28,630 $11,389 $51,800 Other $32,383 $26,293 $29,246 $17,625 $13,969 $31,159 $186,703 $189,222 $164,655 $108,427 $85,050 $182,500 Profit/(Loss) ($15,188) ($18,854) $20,683 ($2,236) $17,192 $0 VENDING Commissions $30,184 $28,715 $30,050 $15,566 $13,933 $30,700 $30,184 $28,715 $30,050 $15,566 $13,933 $30,700 Vending $23,976 $14,897 $16,334 $6,735 $6,534 $21,000 Vending-Student Use $4,367 $10,413 $1,898 $2,395 $80 $9,700 $28,342 $25,310 $18,232 $9,130 $6,614 $30,700 Profit/(Loss) $1,842 $3,405 $11,818 $6,436 $7,320 $0 & Facilities Committee 9 February 16,

10 Enterprise Fund Board Report For the Seven Months Ending January 31, YTD Prior Yr -YTD RESIDENCE HALL Commissions $1,913 $1,966 $2,169 $1,655 $922 $3,500 Dorm Rent Receipts $735,347 $765,444 $810,266 $503,889 $530,598 $838,500 Dorm Rent - Breaks $967 $15,457 $4,175 ($1,185) $120 $37,000 Dorm Security Deposit $0 $0 $0 $0 $0 $0 Dorm Rent Forfeiture/Damage $19,654 $30,336 $11,182 $2,670 $18,658 $25,000 Cost Reimbursements $16,727 $25,390 $26,677 $26,865 $27,809 $27,500 Miscellaneous Other $0 $174 $3,093 $146 $3,123 $500 $774,609 $838,769 $857,562 $534,040 $581,229 $932,000 Salaries $32,812 $54,358 $54,549 $31,820 $28,994 $73,364 Fringe Benefits $11,289 $22,448 $25,250 $13,984 $10,593 $26,013 Noninstructional Supplies $83 $176 $0 $0 $0 $500 Noninstr Dup/Prnt/Graphics $1,394 $1,021 $1,808 $1,317 $1,254 $1,000 General Expense $60 $10,794 $2,161 $663 $988 $12,000 Other Contracts and Services $35,685 $23,406 $30,918 $10,584 $5,992 $30,000 Lease Expense $951,668 $662,597 $0 $0 $0 $0 Interest Expense $33,353 $341,054 $608,086 $349,094 $345,255 $600,000 Utilities $69,467 $71,950 $86,664 $37,029 $55,380 $97,500 Depreciation Expense $132,392 $274,219 $413,214 $241,038 $239,470 $410,523 Other $2,986 $2,525 $6,267 $3,658 $4,622 $5,000 Agent, Legal and Other Fees $120 $374,810 $7,424 $5,560 $5,560 $6,100 $1,271,310 $1,839,358 $1,236,341 $694,748 $698,108 $1,262,000 Profit/(Loss) ($496,701) ($1,000,589) ($378,779) ($160,707) ($116,879) ($330,000) & Facilities Committee 10 February 16,

11 Enterprise Fund Board Report For the Seven Months Ending January 31, YTD Prior Yr -YTD TOMAH JOB CENTER Facilities Rental Income $22,485 $22,473 $18,380 $10,987 $11,084 $18,900 $22,485 $22,473 $18,380 $10,987 $11,084 $18,900 Other Contracts and Services $4,780 $4,480 $3,933 $2,177 $2,477 $3,200 Depreciation Expense $11,574 $11,568 $11,571 $6,748 $6,748 $11,571 $16,354 $16,048 $15,504 $8,925 $9,225 $14,771 Profit/(Loss) $6,132 $6,425 $2,876 $2,062 $1,859 $4,129 LA CROSSE JOB CENTER Facilities Rental Income $126,582 $158,363 $0 $0 $0 $0 $126,582 $158,363 $0 $0 $0 $0 Other $34,613 $31,782 ($81) $0 $0 $0 Depreciation Expense $33,484 $33,480 $0 $0 $0 $0 Loss on Disposal of Assets $0 $0 $573,582 $0 $0 $0 $68,097 $65,262 $573,501 $0 $0 $0 Profit/(Loss) $58,486 $93,101 ($573,501) $0 $0 $0 & Facilities Committee 11 February 16,

12 Project # Project Name Land and New Construction Actual Amount Borrowed Western Technical College Capital Projects Report-Current Projects As of 1/22/ Amount Transferred Proposed Transfers Future Borrowings Actual to Date Estimated Future Costs Projected Cost C14010 La Crosse Property Acquisitions , , , C15002 Viroqua Addition (Link)-Phase 2 600, , , , , C17005 La Crosse Property Acquisitions/Footprint-FY ,000, ,000, ,000, ,000, Land and New Construction 600, , ,000, ,614, , ,265, ,600, , (Over) / Under Remodeling & Site Improvements C15001 Viroqua Remodeling-Phase 2 1,600, , ,808, , ,536, ,808, C15003 Viroqua Roof 500, (70,000.00) , , , C15007 Viroqua Exterior Fit-Out Phase 2 700, , , , , , C15008 Viroqua Site Work-Phase 2 150, , , , , , C14011 Auto/Diesel Center-paving 200, (63,815.24) , , , C15010 Parking Lot B & Canopy System - 900, , , , , C15012 Admin Center-HVAC Control System - 55, , , , C15500 Coleman Roofing - 1,200, ,200, , , ,050, , C16010 Admin Center-HVAC Upgrade 300, , , , C16011 Sparta EVOC Track Renovation 200, , , , C16015 Parking Lot H ,200, ,200, ,200, ,200, C16020 Integ Tech Courtyard Site Work ,400, ,400, ,400, ,400, C th Street-Badger to Pine St ,300, ,300, ,300, ,300, C16035 Admin Center-3rd Floor Remodel , , , , C16504 Child Care Center-Air Handler - 80, , , , , C99160 Minor Remodeling Projects-FY16-247, (112,000.00) - 135, , , , C99170 Minor Remodeling Projects-FY17 500, (300,000.00) , , , C99175 Exterior Signage-FY17 150, , , , C99166 Professional Services-FY16 150, , , , , , C99176 Professional Services-FY17 250, , , , Remodeling & Site Improvements 4,700, ,271, ,900, ,871, ,529, ,191, ,721, , & Facilities Committee 12 February 16,

13 Capital Projects Report-Current Projects As of 1/22/ Project # Project Name Actual Amount Borrowed Amount Transferred Proposed Transfers Future Borrowings Actual to Date Estimated Future Costs Projected Cost (Over) / Under Equipment Projects C15005 Viroqua Equipment-Phase IT Equipment 100, , , , , Furnishings 100, , , , , C15005 Viroqua Equipment-Phase 2 200, , , , , , C14300 Horticulture Education Ctr-Furnishings/Equip 5842-IT Equipment 17, , , , , Furnishings 30, , , , , Instructional Equipment 120, , , , , C14300 Horticulture Educ Ctr-Furnishings/Equip 167, , , , , C14400 Kumm Ctr-Furnishings/Equip 5842-IT Equipment - 200, , , , Furnishings - 500, , , , Instructional Equipment - 500, , , , C14400 Kumm Ctr-Furnishings/Equip ,200, ,200, ,200, ,200, C14500 Coleman Phase 1-Furnishings/Equipment 5842-IT Equipment 230, , , , Furnishings 650, , , , , C14500 Coleman Ph 1-Furnishings/Equipment 880, , , , , C14502 Coleman Phase 2-Furnishings/Equipment 5842-IT Equipment 55, , , , , Furnishings 550, , , , , Non-Instructional Equipment - 50, , , , C14502 Coleman Ph 2-Furnishings/Equipment 605, , , , , , C14600 Integrated Tech-Furnishings/Equipment 5842-IT Equipment 110, , , , , , Furnishings 630, , , , , , Instructional Equipment 900, (50,000.00) 900, ,750, , ,087, ,750, C14600 Integrated Tech-Furnishings/Equipment 1,640, (50,000.00) - 955, ,545, ,120, ,424, ,545, C15450 Lunda Center Technology 5842-IT Equipment 300, , , , , Professional Services - 45, , , , C15450 Lunda Center Technology 300, , , , , , & Facilities Committee 13 February 16,

14 Project # Project Name Actual Amount Borrowed Western Technical College Capital Projects Report-Current Projects As of 1/22/ Amount Transferred Proposed Transfers Future Borrowings Actual to Date Estimated Future Costs Projected Cost C15521 Phone System 5842-IT Equipment 40, (5,083.26) , , , C15521 Phone System 40, (5,083.26) , , , (Over) / Under C16036 Admin Ctr-3rd Floor Remodel-Furniture & Equip 5843-Furnishings & Equipment , , , , C16036 Admin Ctr-3rd Floor Remodel-Furniture & , , , , C99155 Signage-Exterior-FY Non-Instructional Equipment 150, , , , , C99155 Signage-Exterior 150, , , , , C99161 Minor Furnishings & Equipment-FY IT Equipment - 5, , , , Furnishings - 28, , , , , Non-Instructional Equipment C99161 Minor Furnishings & Equipment-FY16-33, , , , , C99171 Minor Furnishings & Equipment-FY IT Equipment Furnishings , , , , Non-Instructional Equipment C99171 Minor Furnishings & Equipment-FY , , , , C99164 Security Equipment-FY IT Equipment 80, , , , , Non-Instructional Equipment 20, , , , C99164 Security Equipment-FY16 100, , , , , C99174 Security Equipment-FY IT Equipment - 100, , , , Non-Instructional Equipment - 50, , , , C99174 Security Equipment-FY , , , , Equipment Projects 4,082, , , ,505, ,695, ,551, ,093, ,645, , All Current Projects 9,382, ,359, , ,405, ,181, ,415, ,551, ,966, , Note: $35,000 transferred from Equipment Fund reserve balance & Facilities Committee 14 February 16,

Federal Fiscal Year 2019 North Texas SBDC RFP Appendix III: Financial Management and Budget Guidance 1. Financial Basis of the Program

Federal Fiscal Year 2019 North Texas SBDC RFP Appendix III: Financial Management and Budget Guidance 1. Financial Basis of the Program The SBDC Program is funded through a Cooperative agreement with the