January 30, 2017 Dickinson Economic Development Corporation, Special Meeting 6:30 p.m.

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1 January 30, 2017 Dickinson Economic Development Corporation, Special Meeting 6:30 p.m.

4 AGENDA ITEM 1

5 Dickinson Economic Development Corporation Meeting CALL TO ORDER Pledge of Allegiance Given by: ROLL CALL

6 DICKINSON ECONOMIC DEVELOPMENT CORPORATION MEETING ATTENDANCE LIST MEETING DATE: January 30, 2017 Special Meeting BOARD PRESENT ABSENT Darrell Carney Mike Reinschmidt Libby Moreno Robert Donley Chris Tucker Mark Martelli Marty Hodgins MAKE NOTE ON RECORDING: THE FOLLOWING ALSO ARE IN ATTENDANCE: Economic Development Coordinator, Angela Forbes Mayor, Julie Masters Councilman, Wally Deats

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12 Dickinson Economic Development Corporation Agenda Item Data Sheet MEETING DATE January 30, 2017 TOPIC: BACKGROUND: Dickinson Economic Development Corporation s Sponsorship For 2017 Red, White & Bayou Crawfish And Texas Music Festival. During the budget preparation for Fiscal Year , the Board decided to consolidate the funding for the sub-line items under ED Grants and Projects into one line item. This included the $10, sponsorship for Red, White & Bayou Crawfish and Texas Music Festival Red, White & Bayou Crawfish and Texas Music Festival generated approximately $15,000 that will be awarded to local nonprofits that serve the Dickinson community, and it also generated an economic impact of approximately $141,800 in one day. Since the City is in full planning mode for the 2017 Festival which is scheduled for Saturday, May 20, 2017, it is important for the City to know which sponsorships have been approved. I would appreciate approval from the Board for the $10, sponsorship for this year s Festival. RECOMMENDATION: Staff recommends approval of the $10, sponsorship. ATTACHMENTS: Copy of 2017 Red, White & Bayou Crawfish and Texas Music Festival Sponsorship Packet 2016 Event Recap 2016 Grant History Financials FUNDING ISSUES Not applicable Not budgeted Full Amount already budgeted. SUBMITTING STAFF MEMBER EXECUTIVE DIRECTOR APPROVAL Angela R. Forbes, Interim Executive Director APPROVAL YES NO ACTIONS TAKEN READINGS PASSED OTHER 1 st 2 nd 3 rd PAGE 1 OF 1

13 Saturday, May 20, 2017 FM 517 & Highway 3 Dickinson, Texas The 8 th Annual Sponsorship Packet Celebrating 8 Years of Great Food, Fun, and Music!

14 Red, White & Bayou Crawfish & Texas Music Festival What is Red, White & Bayou Crawfish & Texas Music Festival? Red, White & Bayou Crawfish & Texas Music Festival, or RW&B, is a festival hosted by the City of Dickinson, Texas, designed to bring our community together and raise money for local non-profit organizations. Now celebrating its 8 th year, RW&B features great entertainment, like our 2016 headliner, Kevin Fowler, and delicious crawfish and other treats. Attendees can also spend time shopping the numerous arts & crafts vendors or enjoy some of the family friendly activities like our inflatable obstacle course, zip-line, or the crowd-favorite mechanical bull! When and Where is RW&B? The 8 th Annual Red, White & Bayou Crawfish & Texas Music Festival will be held on the grounds and streets surrounding Dickinson City Hall on Saturday, May 20, 2017 from 11:00 AM to 11:00 PM at the intersection of Highway 3 and FM 517 in Dickinson. How Much Does it Cost to Attend? Adult tickets are $5 until 7:00 PM the day of the festival; After 7:00 PM, adult tickets will be $10. Children 12 and under are FREE! Kid s activity wristbands, the all-access pass to the activities and games in the Kids Area, are $15. What s so Special about THIS year? 2017 is our 8 th annual celebration! For 8 years, RW&B has given Dickinson and the surrounding community a great opportunity to come out and celebrate everything Dickinson has to offer. Each year, thousands of people come out to join in on the fun, and we are working hard to make sure 2017 is our best event to date! What Impact does RW&B Have on the Community? RW&B remains focused on having a big impact on local businesses. In 2016, RW&B had a one-day economic impact of $141,815* in direct and indirect spending. (*The 2016 Festival experienced significant rain.) Where Do the Proceeds from RW&B Go? The proceeds from RW&B go right back to our local community. Each year, we select local organizations to receive grants from the proceeds of the Festival to help support projects and programs in the Dickinson community. For 2016, we had $15,000 in grant funds available. Where Can I Get More Information? You can visit our website: You can like us on Facebook. Or give us a call: Call Angela at or Call Julie at

15 Sponsorship Dear Friends, Neighbors and Business Owners, Red, White & Bayou Crawfish and Texas Music Festival is growing and we need your support! In 2016, the Festival experienced a significant amount of rain, but we kept the gates open, attendees came out, and our entertainers went on to play fantastic sets despite the rain! Despite the rain, more than 3,500 people came out to RW&B to jam to our great entertainers, play in the kid zone, shop the more than 90 vendor tents, and eat thousands of pounds of crawfish and other treats. We even had enough proceeds to be able to offer $15, in grants and that was mainly because of our wonderful sponsors! RW&B was organized to bring our community together, to raise funds for local non-profits and to market and promote the City of Dickinson and our region. And there is no better way to promote our great City and region than by partnering with our local businesses and residents to put on the best Festival possible. Therefore, we would like to take this opportunity to invite local businesses and individuals to join with the City of Dickinson to support the Red, White & Bayou Festival. Sponsorship provides your business with direct access to potential customers from the area and promotes your business involvement in the community. In this packet, you will find a number of sponsorship opportunities for you or your business to consider. All of the instructions and forms are provided in the packet as well. Remember, Red, White & Bayou strives to be a family fun event, with great music, activities, and food that will promote our community, raise funds for local non-profits, and keep our patrons coming back year after year. But, we cannot accomplish all of this without the help and support of our neighbors, friends and local businesses. Please consider joining the Red, White & Bayou Festival team and help make 2017 our best Festival to date! Sincerely, Julie M. Robinson Red, White & Bayou Committee Chair It s our 8 th Anniversary this year! Help us celebrate everything Dickinson has to offer!

16 Sponsorship Opportunities & Benefits DIAMOND SPONSOR $25,000 $9,000 CASH MINIMUM Logo Recognition as Event Named Sponsor Logo Recognition on Event Website Homepage and Hyperlink to Company webpage Promotion of Company in ALL Event Publicity, including Media Interviews Logo Recognition on Event T-Shirts Logo Recognition on Event Posters and Flyers Premier Placement of Company- Provided Exhibit Booth on Event Day Company-Provided Stage Banner Displayed Recognition in Event Day Scripts Participation by Company Representative in Introduction of 1 Entertainment Act 14 Free Event Tickets 14 Free Event T-Shirts 14 Beverage Tickets PLATINUM SPONSOR $10,000 $2,500 CASH MINIMUM Logo Recognition on Event Website Homepage and Hyperlink to Company webpage Logo Recognition on Event T-Shirts Logo Recognition on Event Posters and Flyers Premier Placement of Company- Provided Exhibit Booth on Event Day 1 Company Provided Banners Displayed Recognition in Event Day Scripts 12 Free Event Tickets 12 Free Event T-Shirts 12 Beverage Tickets GOLD SPONSOR $5,000 $1,000 CASH MINIMUM Logo Recognition on Event Website Homepage and Hyperlink to Company webpage Logo Recognition on Event T-Shirts Logo Recognition on Event Posters and Flyers Premier Placement of Company- Provided Exhibit Booth on Event Day Recognition in Event Day Scripts 10 Free Event Tickets 10 Free Event T-Shirts 10 Beverage Tickets

Sponsorship Opportunities & Benefits SILVER SPONSOR $2,500 Name Recognition on Event Website Homepage Name Recognition on Event T-Shirts Name Recognition on Event Posters and Flyers Premier Placement

17 Sponsorship Opportunities & Benefits SILVER SPONSOR $2,500 Name Recognition on Event Website Homepage Name Recognition on Event T-Shirts Name Recognition on Event Posters and Flyers Premier Placement of Company- Provided Exhibit Booth on Event Day Recognition in Event Day Scripts 8 Free Event Tickets 8 Free Event T-Shirts 8 Beverage Tickets BRONZE SPONSOR $1,000 Name Recognition on Event Website Homepage Name Recognition on Event Posters and Flyers Premier Placement of Company- Provided Exhibit Booth on Event Day 6 Free Event Tickets 6 Free Event T-Shirts 6 Beverage Tickets COMMUNITY SPONSOR $500 Name Recognition on Event Website Homepage 4 Free Tickets 4 Free T-Shirts 4 Beverage Tickets For any questions related to any sponsorship package or to discuss a customized sponsorship package, please contact either: Julie Robinson at (281) or jrobinson@ci.dickinson.tx.us Stephanie Russell at (281) or srussell@ci.dickinson.tx.us Angela Forbes at (281) or aforbes@ci.dickinson.tx.us

Red, White & Bayou Crawfish & Texas Music Festival Sponsorship Agreement Company Name: Address: State: ZIP: Contact Information Name: Title/Position: Phone: Email: Authorized Signature: Date:

18 Red, White & Bayou Crawfish & Texas Music Festival Sponsorship Agreement Company Name: Address: State: ZIP: Contact Information Name: Title/Position: Phone: Authorized Signature: Date: Sponsorship Levels (Please select one) Diamond Sponsor - $25,000 Platinum Sponsor - $10,000 Gold Sponsor - $5,000 Silver Sponsor - $2,500 Bronze Sponsor - $1,000 Community Sponsor - $500 Custom, for the amount of: Please direct any questions about sponsorship or this form to Julie Robinson at (281) or jrobinson@ci.dickinson.tx.us. Picnic Table Sponsor Sign me up for tables ($250 per table) Method of Payment (circle one): Check Cash Credit Card Please send payment with completed sponsorship agreement form. Company logo for promotional materials may be sent in a high resolution file to Angela Forbes at aforbes@ci.dickinson.tx.us no later than February 17, 2017 to ensure inclusion on all promotional materials. Mail Payment To: Red, White & Bayou Checks should be made payable to c/o City of Dickinson Red, White & Bayou State Highway 3 Please write Sponsor 2017 Dickinson, TX in the memo line, if possible If you would like to pay by credit card, please be sure to include a daytime phone number and we will contact you to complete your sponsorship payment. Only sponsorship commitment forms received by February 17, 2017 will guarantee recognition as an event sponsor in appropriate advertising and publicity.

7th Annual Red, White & Bayou Crawfish & Texas Music Festival Saturday, May 21, 2016 Event Recap The 7 th Annual Festival was a Success!

In addition to Kevin Fowler, four additional Texas bands took the stage throughout the day: William Clark Green, The Rankin Twins, 3Peace, and

The Festival also featured some of the Dickinson area s finest vendors offering product sales, a Kid Zone with rides and activities for kids of

General Admission 3,160 Vendors 250 Volunteers/Staff 100 Economic Impact 79% of adults survey respondents came by car Modal party size = 2 69%

Impact Estimate Revenue Financial Impact Expenditures Sponsorships 70,500 Children's Activities 9,820 Admission Ticket Sales 17,715

19 7th Annual Red, White & Bayou Crawfish & Texas Music Festival Saturday, May 21, 2016 Event Recap The 7 th Annual Festival was a Success! The City was excited to have Kevin Fowler headline this year s Festival again. In addition to Kevin Fowler, four additional Texas bands took the stage throughout the day: William Clark Green, The Rankin Twins, 3Peace, and Curtis Poullard and The Creole Zydeco Band. The Festival also featured some of the Dickinson area s finest vendors offering product sales, a Kid Zone with rides and activities for kids of all ages, the always-popular crawfish races, and some of the best crawfish on the Gulf Coast! Total Attendance topped 3,510! General Admission 3,160 Vendors 250 Volunteers/Staff 100 Economic Impact 79% of adults survey respondents came by car Modal party size = 2 69% of attendees came from the Dickinson Area 47% of survey respondents attended last year $94,500 Direct Spending Estimate $141,800 Total Spending Impact Estimate Revenue Financial Impact Expenditures Sponsorships 70,500 Children's Activities 9,820 Admission Ticket Sales 17,715 Entertainment/Logistics 53,824 Children's Activity Bracelets 4,205 Food & Drink 8,089 Beverage Sales 20,610 Grounds Maintenance 11,900 Merchandise Sales 623 Insurance & Permits 5,727 Vendor Payments 11,460 Miscellaneous 3,053 Publicity 15,117 Transportation/Parking 1,757 Total Revenue $ 125,113 Total Expenditures $ 109,287 Net Income: $15,800

Grant History Year Organization Amount 2010 Grant Recepients 2012 Grant Recipients 2013 Grant Recipients 2014 Grant Recipients 2015 Grant Recipients North Galveston County Chamber $5,000 Keep

20 Grant History Year Organization Amount 2010 Grant Recepients 2012 Grant Recipients 2013 Grant Recipients 2014 Grant Recipients 2015 Grant Recipients North Galveston County Chamber $5,000 Keep Dickinson Beautiful $5,000 MI Lewis $5,000 DISD Education Foundation $5,000 Total 2010 Grants $20,000 Dickinson ISD Education Foundation $2,000 M. I. Lewis Social Service Center $2,000 Texas EquuSearch $2,000 Keep Dickinson Beautiful $2,000 Friends of the Dickinson Public Library Total 2012 Grants $2,350 $10,350 DCPAAA $7,550 DISD Education Foundation $3,200 M. I. Lewis Social Service Center $4,325 Dickinson Historical Society $2,577 Total 2013 Grants $17,652 Keep Dickinson Beautiful $3,810 Dickinson Historical Society $5,058 MI Lewis $7,500 Dickinson Festival of Lights $13,000 Galveston County Food Bank $500 Bay Area Habitat for Humanity $2,095 Assistance League of Bay Area $2,095 Total 2014 Grants $34,058 MI Lewis $10,000 Dickinson Historical Society $8,000 HUGHES ROAD ELEMENTARY SCHOOL PTO $3,230 Dickinson Festival of Lights $10,540 DCPAAA Total 2015 Grants $3,230 $35,000 Total Grants to Date $117,060

21 FY Financials as of 9/30/16 Account # Description FY16 Actuals REVENUE EVENT SPONSORSHIPS 70, ADMISSION TICKET SALES 17, KID'S ACTIVITY BRACELET SALES 4, BEVERAGE TICKET SALES 20, MERCHANDISE SALES FOOD VENDOR BOOTHS 4, NON-FOOD VENDOR BOOTHS TOTAL REVENUE 6, , EXPENDITURES GRANTS*** 34, BANK SERVICE CHARGES ROOM EXPENSES MOONWALKS, BOUNCY HOUSE, ETC 9, ENTERTAINERS/PERFORMERS 46, STAGE RENTAL 2, STAGE SOUND 4, BEVERAGES 5, ICE 1, VOLUNTEER FOOD & DRINK 1, FENCING 6, LIGHT RENTALS 2, TENTS 2, INDEPENDENT WEATHER OBSERVER TABC LICENSE WEATHER INSURANCE 4, EVENT SHIRTS 1, MISC. SUPPLIES PRINT - FLYERS, POSTERS, ETC. 1, PRINT ADVERTISEMENT 4, DIGITAL ADVERTISEMENTS 7, WEBSITE 1, DISD BUS SHUTTLE 1, MISCELLANEOUS EXPENSES , TOTAL EXPENDITURES BEGINNING FUND BALANCE 46, REVENUE - EXPENDITURES (18,231.90) ENDING FUND BALANCE 28, ***Grants from 2015 Event were paid in FY2016 from Fund Balance.

FY 2015-2016 Balance Sheet as of 9/30/16 ASSETS Cash - RW&B Operating Account 27,851.33 Accounts Receivable 2,186.18 LIABILITES & EQUITY Liabilities TOTAL ASSETS 30,037.

22 FY Balance Sheet as of 9/30/16 ASSETS Cash - RW&B Operating Account 27, Accounts Receivable 2, LIABILITES & EQUITY Liabilities TOTAL ASSETS 30, Due to Other Funds 2, Total Liabilities 2, Equity Beginning Fund Balance 46, Net Income (18,231.90) Total Equity 28, TOTAL LIABILITES & EQUITY 30,037.51

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33 ADJOURN TIME: MOTION: SECOND: VOTE

Livonia Anniversary Committee, Inc.

Livonia Anniversary Committee, Inc. Sponsor of Livonia Spree PO Box 51430 Livonia, Michigan 48151 Michigan s Finest City to Live, Learn, Work and Play www.livoniaspree.com Dear Livonia Supporter: Let me