Greater Frenchtown Southside Promotional and Special Event Grant Program. Pre Application Workshop

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1 Greater Frenchtown Southside Promotional and Special Event Grant Program Pre Application Workshop

2 Agenda 1. Overview of the Purpose of the Grant Program 2. Review Eligibility, Criteria & Guidelines 3. Budget Review 4. Post Event Report 5. Applicant Survey

3 FY2019 Changes For Fiscal Year 2019, the CRA Board did not approve funding for Downtown Promotional/Special Event Grants or Downtown Large Event Grants.

4 Purpose of the Grant Program PSE Grant Program The purpose of the program is to provide support to special events that promote the Goals and Objectives of the Greater Frenchtown Southside Community Redevelopment Plan.

5 Eligibility Requirements Must meet definition of a Promotional and/or Special Event Not for profit organizations registered with the Florida Department of State (FDS) Events must be held within one of the Greater Frenchtown/ Southside Community Redevelopment District areas Event must be related to Goals and Objectives of the GFS Redevelopment Plan Event must be open to the public Event must be held between October 1, 2018 and September 30, 2019

6 Eligibility Requirements Continued. Applicant must be current and not in default on any City, County, or CRA loans Facility in which event occurs must not have any outstanding code violations Events cannot be similar in nature to the forprofit business arm of a not for profit organization

7 Program Funds can be used for: Rentals such as equipment, tents, chairs, tables, facilities, portalets, etc. Marketing and promotion including advertising, printing of flyers, banners; Entertainment, performers; Permits, film license; Security, general liability insurance.

8 Program Funds cannot be used for: Religious or political promotional/special events; Promotional and/or Special events that are inconsistent with the Goals and Objectives of the CRA, the City of Tallahassee, or Leon County; Promotional and/or Special events sponsored by the State of Florida, local governments or universities; Events that are not open to the public, either for free or for a fee; Operating expenses of the hosting organization, including salaries or other compensation;

9 Program Funds cannot be used for: Continued Prize money, awards, plaques or certificates; Purchase of tangible personal property; Interest payments or reduction of deficits or loans; Travel expenses; Alcoholic beverages; Taxes, such as Florida State Sales Tax

10 Rules to be aware of. Organizations who have received funding for more than five (5) years will have their requested funding amount reduced by 50% in year 6 and are no longer eligible for funding after year 6. The maximum grant award is $5,000, there is no minimum grant amount. Applicants must score a minimum of 50 points to be eligible for funding.

11 Event Budget (Estimated) Event Budget (Estimated) Expenses Income Rentals Facilities Equipment (Audio/Visual) Portalets Tables and chairs Publicity/Marketing Graphics work Photocopying/Printing Ad - TV, Radio, News Postage Social Media Refreshments Food Gift Bags Entertainment Performers Speakers Kids Entertainment Books/Supplies Miscellaneous Permit(s)/Film License Security Gen. Liability Insurance Technical Support Other Estimated CRA Estimated Admissions Adults Children Other Exhibitors/Vendors Large Booth Medium Booth Small Booth Sale of Items Co-Sponsors/Partners Donor A Grant Income CRA In-Kind Donations/Services Total Expenses Total Income Estimated CRA Estimated Note: Total expenses and income should balance. If there is a profit, be sure to explain how revenue will be used - event sustainability, charity or otherwise. Attach additional sheets if needed.

12 Event Budget (Estimated)

13 Event Budget (Estimated)

14 Event Budget (Estimated)

15 Event Budget (Estimated)

16 You re funded What s next? Insurance Certificate Submitted (only for events held on public property) Agreement executed with CRA Grant Funds Disbursed for PSE awards (Approximately 45 calendar days) Once Event is Held Post Event Report Filed (Submit within 45 days of event)

17 Post Event Report Purpose: To verify terms and conditions of the agreement have been satisfied. A good Post Event Report should Demonstrate delivery of contractual obligations Review overall success Document benefits to the community Show an accurate and final budget Recommendations for future events Due within 45 (calendar) days after the date of your event!

Sheila T. Williams Sheila.Williams@talgov.com 850 891 8355 Sherri Curtis Sherri.

18 Sheila T. Williams Sherri Curtis For information, guidelines and application

19 Workshop Attendee Survey Please take Five (5) Minutes to Answer our Questionnaire

CITY OF TALLAHASSEE COMMUNITY REDEVELOPMENT AGENCY GREATER FRENCHTOWN/SOUTHSIDE DISTRICT PROMOTIONAL/SPECIAL EVENTS GRANT APPLICATION FY2019

CITY OF TALLAHASSEE COMMUNITY REDEVELOPMENT AGENCY GREATER FRENCHTOWN/SOUTHSIDE DISTRICT PROMOTIONAL/SPECIAL EVENTS GRANT APPLICATION FY2019 SECTION I GENERAL INFORMATION Date Official Name of Organization