Please note that because of its proximity to Portland airport, participants flying in may take advantage of the hotel s free airport shuttle.

Transcription

1 October 6, 2008 Dear Leader: Enclosed please find registration materials for the 2008 Fall Kiwanis Family Growth Summit and Board Meeting (a.k.a. Tri-K) to be held at the Holiday Inn Portland Airport the weekend of November 7 9, A longstanding Pacific Northwest tradition, the Kiwanis Family Conference is special because it provides the opportunity for all three Board of Trustees of the Pacific Northwest (Kiwanis, Key Club and Circle K) to meet together. It is always a great weekend of Kiwanis Family fellowship and camaraderie! As in the past, we are asking that all of you call the Holiday Inn Portland Airport directly to make your room reservations. The number is We have negotiated a Kiwanis rate of $94.00 (+ tax) Single or Double. Our Group Booking Code is KIW. Please make certain that you use this code and identify yourself as being part of the Kiwanis conference in order to receive this rate. This will also insure that the gets credit for your room. That s very important because much of the extensive meeting room space that we use for this meeting is provided to us on a reduced fee basis provided that we are able to meet our room block commitments to the hotel. Without the credit given to the district for filling these rooms, we will have to pay some hefty meeting room rental fees which will eventually translate into higher event registration fees and/or district dues! In order to guarantee and secure a room at the Kiwanis rate, you need to make your reservations by Tuesday, October 21 st. After that, the hotel may or may not be able to provide a room at the Kiwanis rate depending on availability. Please note that because of its proximity to Portland airport, participants flying in may take advantage of the hotel s free airport shuttle. Your Conference Registration Form, with payment and meal options marked, needs to be back to us at the Office by Friday, October 31 st. Dinner on Friday is on your own but the weekend will kickoff with the Kiwanis Board

2 Meeting beginning at 7:00 PM on Friday. I know that many of you will plan to travel after work on Friday but please try to join us by 7:00 PM. It s a really important part of Governor Wendy s plans for the weekend! You will not need to be at the hotel any earlier than that unless, of course, you are a member of the Finance Committee, Past Governor s Committee, PNW Kiwanis Foundation Board member or the TAG Team. See the enclosed schedule for those meeting times. A highlight of the Kiwanis Family weekend this is year is the Growth Summit which will take place on Saturday. See the attached flyer for details. Lt. Governors should especially note the individuals in their division who are encouraged to attend and extend an invitation to them to join us! They should plan on attending the Maximizing Kiwanis Service forum Saturday morning at 8:00 a.m. and then join all of us in The 3 A s to Achieving Growth in the afternoon. Dress for the weekend is Business or Kiwanis Casual except for the Saturday Night Banquet. To get us ready for our convention travel next year, the dress for the Banquet will be Tacky Tourist! Governor Wendy will be offering prizes for the best (tackiest) costumes. In conjunction with the Banquet, we will also be holding a White Elephant Auction to benefit the Outreach Fund and help our CKI and Key Club counterparts defray the cost of this weekend. Please bring an item for the auction and join in the fun. Remember, one person s trash is often somebody else s treasure! (Note unsold items that are not reclaimed will not be donated to charity or tossed!) Gary and Rebecca join me in looking forward to seeing all of you at what promises to be the most exciting and interesting Kiwanis Family Conference ever! See you in Portland! Sincerely, Cleve Parker Secretary & Treasurer Enclosures

3 KIWANIS FAMILY GROWTH SUMMIT WHO SHOULD ATTEND? Lt. Governors Division Growth Teams Club Presidents Club Membership Growth Teams Service Leadership Programs & Students WHY SHOULD YOU ATTEND? In order for us to serve the children of the world, we need more hands to do more service and this Growth Summit will inspire you to make it all happen! WHY GROW? The Pacific Northwest has lost 3,208 members which approximates at 384,960 service hours since BAD NEWS GOOD NEWS The DOOM LOOP MEMBERSHIP LOSS BREAK THROUGH!!! ZOOM The DOOM LOOP MEMBERSHIP LOSS GAIN BUDGET DEFICIT INCREASE DUES BUDGET DEFICIT SURPLUS INCREASE DUES VALUE BRUTAL FACTS From 2004/5 to 2006/7 Pacific Northwest increased in average (29.4) club size by 1.1 member. THE PLAN Grow Existing Clubs Increase new members joining Decrease existing members leaving Open New Clubs Open more new clubs Open larger new clubs Adequately support new clubs STRATEGIES FOR GROWTH Join us to learn the strategies for growth.

4 PACIFIC NORTHWEST DISTRICT OF KIWANIS INTERNATIONAL KIWANIS FAMILY GROWTH SUMMIT KEY CLUB, CIRCLE K AND KIWANIS Holiday Inn Portland Airport November 7-9, 2008 KIWANIS AGENDA FRIDAY - November 7 8:30 a.m. - 12:00 Noon Finance & Fund-raising Committee Salon B 12:00 Noon - 5:00 p.m. Registration & Store Open Mt. St. Helens 1:00 p.m. - 4:00 p.m. PNW Kiwanis Foundation Board Salon B 1:00 p.m. - 5:00 p.m. Past Governors Committee Hammons Boardroom 1:00 p.m. - 4:00 p.m. Growth Team Cascade (Planning for Zone Conferences) 7:00 p.m Board Meeting Salon C SATURDAY - November 8 7:45 a.m. - 5:00 p.m. Store Open Mt. St Helens (Only open during Breaks) 7:00-8:00 a.m. Kiwanis Family Breakfast Atrium (Kiwanis, Key Club & CKI) 8:30 a.m - 12:00 Noon Lt. Governor Workshops Salon C 8:30 9:30 a.m. All You Need To Know About Reporting 9:30 10:15 a.m. Education & Training Workshop 10:30 11:00 A.M. Zone Conference Workshop 11:00 12:00 Noon Risk Management Workshop Rev. 10/08/2008

5 SATURDAY - November 8 - continued 8:00 a.m - 12:00 Noon Maximizing Kiwanis Service Cascade (For Master Builders & Division Growth Teams) 12:00 Noon - 1:00 p.m. Luncheon Atrium 1:00 p.m. 4:00 p.m. Kiwanis Family General Session Salons B, C, D The 3 A s to Achiving Growth (Kiwanis, Key Club and CKI) 1:00 p.m. 1:45 p.m. The 3 A s Part 1 -- Assessment 2:00 p.m. 2:45 p.m. The 3 A s Part 2 Action 3:00 p.m. 3:45 p.m. The 3 A s Part 3 Addition 4:00 p.m. - 5:00 p.m. Kiwanis Family Joint Service Project Atrium CKI Book Bag Project/Kiwanis Hour Project Kiwanis, Key Club & CKI 6:00 p.m. No-Host Social Atrium Kiwanis, Key Club & CKI 7:00 p.m. Kiwanis Family Team Banquet Salons B, C & D Keynote: Alan Penn, Kiwanis International Trustee White Elephant Auction to benefit Outreach Fund Dress: Tacky Tourist SUNDAY - November 9 Have a safe journey home! Rev. 10/08/2008

6 TRI-K GROWTH CONFERENCE November 7-9, 2008 FRIDAY, November 7, 2008 Time Salon A Salon B Salon C Salon D Cascade Mt Bachelor Hammons Boardroom A.M. 7:00 Mt St Helens 7:30 8:00 8:30 8:30 11:45 9:00 FINANCE 9:30 MEETING 10:00 10:30 11:00 11:30 P.M. 12:00 12:30 1:00 1:00 4:00 1:00 4:00 1:30 PNW GROWTH TEAM PAST 2:00 FOUNDATION Planning for Zone Conf GOVERNORS 2:30 Anyone interested in being part of the team is welcome MEETING 3:00 3:30 4:00 Norm Olson 4:30 Regional Trustee System 5:00 5:30 Presentation 6:00 Practice 6:30 7:00 7:00 p.m.? 7:00 p.m.? 7:00 pm? 7:00 p.m.? 7:30 8:00 KEY CLUB PNW Kiwanis BOARD PAST LT. GOVERNORS 8:30 BOARD MEETING CKI BOARD MEETING MEETING MEETING 9:00 9:30 10:00 10:30 11:00

7 TRI-K GROWTH CONFERENCE November 7-9, 2008 SATURDAY, November 8, 2008 Time Salon A Salon B Salon C Salon D Cascade Mt Bachelor Hammans Boardroom Mt St Helens 7:00 a.m. Breakfast 8:30 8:30 11:45 8:30 9:30 ALL YOU NEED TO KNOW ABOUT REPORTING Presenter: Marcia Jensen 8:30 11:45 8:30 11:45 MAXIMIZING KIWANIS SERVICE 9:00 For: Lt. Governors For: CKI 9:30 9:30 10:00 9:30 10:00 Master Builders & BOARD KEY CLUB BOARD EDUCATION & Training DISTRICT CHAIRS & For: Division Builder Team MEETING MEETING WORKSHOP PROGRAM M b Presenter: Duffy Mike How to prepare for Building, Recruiting & Retention of Membership For: Lt. Governors Meeting w/ Gov. Wendy 10:00 Break Membership 10:15 10:15 11:00 For: MASTER BUILDER 10:30 ZONE CONFERENCE WORKSHOP Presenter: Lyla S /Offi Tjoelker For: Lt. Governors 11:00 11:00 11:45 & DIVISION TEAM RISK MANAGEMENT WORKSHOP and New Presenter: Denis Saprio Team Members 11:30 For: Lt. Governors 12:00 Noon Lunch Served in Atrium 1:00 p.m. Reserved 1:00 1:45 pm for General Session Reserved for Key Club THE 3 A s to ACHIEVING GROWTH Part I Assessment CKI Presenters: BOARD 1:45 2:00 Break 2:00 2:45 pm General Session Part 2 Action Presenters: 2:45 Break 3:00 3:00 3:45 pm General Session Part 3 Addition Presenters: 4:00 4:00 5:00 PM CKI Book Bag Project / Kiwanis Hour Project (Everyone ATRIUM) 5:00 Free Time 6:00 Reserved for 7:00 Key Club 6:00 7:00 pm Social 7:00 PM Reserved for CKI Board Dinner Entertainment Guest Speaker: KI Trustee Alan Penn Auction DIRECTORS

8 TRI-K GROWTH CONFERENCE November 7-9, 2008 SUNDAY, November 9, 2008? Time Salon A Salon B Salon C Board Room Room D Room E Room E Room E A.M. 7:00 a.m. 7:00 Reserved 7:30 for Reserved for 8:00 Key Club Reserved for 8:30 Kiwanis Board Meeting CKI 9:00 BOARD 9:30 (only if needed) 10:00 10:30 11:00 11:30 P.M. 12:00 12:30 1:00 1:30 2:00 2:30 3:00 3:30 4:00 4:30 5:00 5:30 6:00 6:30 7:00 7:30 8:00 8:30 9:00 9:30 10:00 10:30 11:00

9 Holiday Inn Portland Airport 8439 N.E. Columbia Boulevard Portland, OR Phone: Fax:

10 Holiday Inn Portand Airport Directions From the South 1. Travel North on I-205 N / VETERANS MEMORIAL HWY. 2. Take the KILLINGSWORTH ST / US-30 BY-PASS W exit- EXIT 23B. 0.2 miles 3. Merge onto NE COLUMBIA BLVD / US-30 BYP. 0.1 miles 4: Turn SLIGHT RIGHT onto NE COLUMBIA BLVD. 0.4 miles 5: End at 8439 NE Columbia Blvd; Portland, OR From the North 1. Travel on I-205 S / Veteran s Memorial Highway SALEM. 2. Take the KILLINGSWORTH ST / US-30 BY-PASS W exit- EXIT 23B. 0.3 miles 3. Turn RIGHT onto NE COLUMBIA BLVD / US-30 BYP. <0.1 miles 4. Turn SLIGHT RIGHT onto NE COLUMBIA BLVD. 0.4 miles 5. End at 8439 NE Columbia Blvd; Portland, OR Holiday Inn Portland Airport Phone: NE Columbia Blvd Fax: Portland, OR

11 From the East 1. Travel on I-84 W. 2. Merge onto I-205 N / VETERANS MEMORIAL HWY via EXIT 9 on the LEFT toward SEATTLE. 1.5 miles 3. Take the KILLINGSWORTH ST / US-30 BY-PASS W exit- EXIT 23B. 0.2 miles 4. Merge onto NE COLUMBIA BLVD / US-30 BYP. 0.1 miles 5. Turn SLIGHT RIGHT onto NE COLUMBIA BLVD. 0.4 miles From the West 6. End at 8439 NE Columbia Blvd; Portland, OR Travel on I-84 E / US-30 E toward PORTLAND AIRPORT / THE DALLES. 6.8 miles 2. Merge onto I-205 N / VETERANS MEMORIAL HWY via EXIT 8 toward SEATTLE / PORTLAND AIRPORT. 1.5 miles 3. Take the KILLINGSWORTH ST / US-30 BY-PASS W exit- EXIT 23B. 0.2 miles 4. Merge onto NE COLUMBIA BLVD / US-30 BYP. 0.1 miles 5. Turn SLIGHT RIGHT onto NE COLUMBIA BLVD. 0.4 miles 6. End at 8439 NE Columbia Blvd; Portland, OR

12 PNW Leadership Jacket Kiwanis Blue with a PNW Red Lining and a Detachable Hood. Men s XS-XL (Indicate Size) $55.00 = Men s XXL $56.00 = Men s XXXL $58.00 = Men s XXXL $60.00 = Women s XS-XL (Indicate Size) $58.00 = Women s XXL $60.00 = Check here for pickup at the Tri-K Conference at no charge. or Shipping = $10.00 TOTAL= Indicate Desired Text: Lt. Governor Chair Past Governor (no year) Program Director DELIVERY AT FALL BOARD MEETING. ORDER BY OCTOBER 20, METHOD OF PAYMENT NOTE: Credit Cards will be processed in U.S. Dollars Credit Card No.: Visa MasterCard Check: # Expiration Date / Signature CONTACT INFORMATION Name Phone Street City/State Zip Order forms may be mailed or faxed to your PNW Office Team at the following: PNW Kiwanis Office - P.O. Box Beaverton, OR Telephone: (503) Fax: (503)

13 Urgent: Dated Reply Needed! KIWANIS FAMILY CONFERENCE November 7-9, 2008 Holiday Inn Portland Airport 8439 N.E. Columbia Boulevard Portland, Oregon REGISTRATION FOR ONE TEAM MEMBER AND GUEST Name(s) of Person(s) attending: Title (div.) If not attending, check here and return form to the Office. TEAM MEMBER REGISTRATION (All meals included)...$ (Current Officers, Lt. Governor s, Chairs, and Past Governors only) Please check meals you will attend: Saturday Breakfast Saturday Kiwanis Family Luncheon Kiwanis Family Banquet Please let the Office know of any special dietary needs. PARTNER OR GUEST REGISTRATION...$25.00 Please check meals you will attend: Saturday Breakfast $15.00 $ Saturday Kiwanis Family Luncheon $25.00 $ Kiwanis Family Banquet $35.00 $ Please let the Office know of any special dietary needs. GRAND TOTAL: $ Credit Cards processed in US dollars. Canadian residents may use exchange rate of 1.05 CDN to 1.0 US if paying by Canadian cheque. NOTE: Credit Cards will be processed in U.S. Dollars METHOD OF PAYMENT Visa MasterCard Check: No Expiration Date / / Signature ACCOMMODATIONS ROOM RESERVATION CUT-OFF DATE IS TUESDAY, OCTOBER 21, 2008 Rooms must be booked directly through the: Holiday Inn Portland Airport: PLEASE IDENTIFY YOURSELF AS A KIWANIAN to receive Kiwanis group rate and to help the avoid meeting room rentals! CODE: KIW Send copy to Office, P.O. Box 747, Beaverton, OR Questions? Call (503) , To fax your registrations: (503) SEND MEAL INFORMATION TO DISTRICT OFFICE BY FRIDAY, 10/31/2008 CALL Holiday Inn FOR LODGING

14 DISTRICT SHIRT ORDER FORM Show your PNW leadership and pride by wearing your own red polo shirt that is beautifully embroidered with a 2 full color logo with your title text centered underneath. PA C I F I C N O R T H W E S T Board of Trustees XS-XL (Women s Men s ) $37.00 x = indicate quantity & size 2XLarge (Women s Men s ) $38.00 x = indicate quantity & size 3XLarge (Men ONLY) $40.00 x = 4XLarge (Men ONLY) $42.00 x = TOTAL = Indicate Desired Text: Board of Trustees Chair Past Governor (no year) Program Director DELIVERY AT FALL BOARD MEETING. ORDER BY OCTOBER 20, METHOD OF PAYMENT NOTE: Credit Cards will be processed in U.S. Dollars Credit Card No.: Visa MasterCard Check: # Expiration Date / Signature CONTACT INFORMATION Name Phone Street City/State Zip Order forms may be mailed or faxed to your PNW Office Team at the following: PNW Kiwanis Office - P.O. Box Beaverton, OR Telephone: (503) Fax: (503)

15 Lt. Governor Mileage Expense Report Name Title (Division) TO DISTRICT BOARD MEETINGS AND CONVENTIONS Lt. Governor Training Hood River, OR Miles round-trip X $0.315 [60510] Fall Board Portland, OR Miles round-trip X $0.315 [60520] Mid-Winter Board Bellingham, WA Miles round-trip X $0.315 [60530] Convention Medford, OR Miles round-trip X $0.315 [60700] Signature TOTAL Date Return the completed form within 10 days of the end of the event to the Secretary: FOR DISTRICT USE ONLY: Account No. Approved By P.O. Box 747, Beaverton, Oregon Fax: Amount Paid Date Issued Check # $