Woodinville Fire & Rescue

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1 Woodinville Fire & Rescue REGULAR MEETING (SPECIAL DATE) OF THE BOARD OF FIRE COMMISSIONERS Headquarters Station 31, Woodinville-Snohomish Road NE Call to Order/Flag Salute/Roll Call Approval of Agenda in Content and Order Tuesday, September 18, :00 p.m. PRELIMINARY AGENDA Public Comments (please limit comments to 3 minutes or less) Board Business Items 1. Oath of Office: Commissioner Mike Millman 2. Staff Report NORCOM Financial Participation 3. Staff Report Benefit Charge Vendor Contract 4. Fire Chief s Report 5. Consent Agenda a. Approval of Minutes from the August 7, 2018 regular meeting b. Approval of General Vouchers and Capital Vouchers 6. Reports and Requests from the Commissioners/Good of the Order 7. Executive Session (if needed) 8. Adjournment

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8 Oath of Office Commissioner, Position 4 I, STATE YOUR NAME, having been duly elected to the office of Woodinville Fire & Rescue, Commissioner, Position 4, do solemnly swear that I will faithfully and impartially discharge the duties of this office as prescribed by law and to the best of my ability, and that I will support and maintain the Constitution of the State of Washington and of the United States of America.

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10 Woodinville Fire & Rescue M E M O R A N D U M DATE: September 18, 2018 TO: FROM: Roger Collins, Chair Board of Fire Commissioners Greg Ahearn, Fire Chief SUBJECT: # NORCOM Financial Participation 2019 Background Each year Woodinville Fire & Rescue (the District ) receives notice from the North East King County Regional Public Safety Communication Agency ( NORCOM ) advising participating agencies on the programs and objectives contained in NORCOM s proposed budget, changes in the User Fee formula, and the required financial participation for each Principal and Subscriber for the following year. For 2019, participating agencies have been advised that there are no changes in the Calls for Service calculation. Impact to user fees is primarily due to individual agency changes based on allocation of calls in the Functional Distribution Model. There have been no changes in objectives for Fiscal Impact The attached Revenue Detail for NORCOM s Operating Fund shows the District s 2019 allocation as $182,764, a $337 or 0.2 percent increase from the District s $182,764 allocation in Staff is including a request for this amount in the District s 2019 budget. Requested Action As per the NORCOM Interlocal Agreement, to which the District is a party, the Board is required to provide NORCOM with a Resolution approving the District s allocation for NORCOM s budget. Recommendation Staff recommends that the Board adopt Resolution as presented. The Finance Committee agrees with Staff s recommendation that the Board adopt Resolution

11 Roger Collins, Chair Board of Fire Commissioners September 18, 2018 Page 2 of 2 PROPOSED MOTION I move that the Board of Fire Commissioners accept staff s recommendation and adopt Resolution , A RESOLUTION AUTHORIZING THE DISTRICT S ALLOCATION FOR THE NORTH EAST KING COUNTY REGIONAL PUBLIC SAFETY COMMUNICATIONS AGENCY ( NORCOM ) BUDGET, as presented. GSA/mm Attachment

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18 Woodinville Fire & Rescue M E M O R A N D U M DATE: September 18, 2018 TO: FROM: Roger Collins, Chair Board of Fire Commissioners Joan S. Montegary, Chief Administrative Officer SUBJECT: # Benefit Charge Vendor Contract for Background Interface Systems Management Consultants ( Contractor ) has been the vendor for Woodinville Fire & Rescue ( WF&R ) for performing all tasks relating to the calculation and notification of benefit charges since Mr. Neil Blindheim is the primary contact for the Contractor. The current administration has worked with Mr. Blindheim since 2010 and has found him to be extremely helpful and responsive to questions and requests. Fiscal Impact The attached Agreement is for an amount not to exceed $22,000. This amount represents a zero increase from the contract for Payments to this contractor over the last few years have been as follows: 2017 $17, $16, $16, $17, $17, $16, The costs include taxpayer notice printing, folding, mail preparation and postage. Additionally, all districts are allocated costs on a weighted average basis for the following: mailing software update, professional liability E&O insurance policy and FTP site for file uploads and downloads. Alternatives Interface Systems Management Consultants is the only vendor that provides this type of service the calculation and notification of benefit service charge for fire districts. Interface Systems Management Consultants is, therefore, a sole source vendor. Requested Action Staff recommends that the Board approve and sign the Agreement for Consulting Services Relating to the Computation of Services Concerning Benefit Charge Amounts.

19 Roger Collins, Chair September 11, 2018 Page 2 of 2 The Finance Committee recommends approval of the Agreement with Interface Systems Management Consultants. Attachment /jsm PROPOSED MOTION I move that the Board of Fire Commissioners authorize the Board Chair to sign the Agreement for Consulting Services Relating to the Computation of Services Concerning Benefit Charge Amounts between Woodinville Fire & Rescue and Interface Systems Management Consultants in an amount not to exceed $22,

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Woodinville Fire & Rescue M E M O R A N D U M DATE: September 18, 2018 TO: FROM: Roger Collins, Chair Board of Fire Commissioners Gregory Ahearn, Fire Chief SUBJECT: Fire Chief s Report September 18,

24 Woodinville Fire & Rescue M E M O R A N D U M DATE: September 18, 2018 TO: FROM: Roger Collins, Chair Board of Fire Commissioners Gregory Ahearn, Fire Chief SUBJECT: Fire Chief s Report September 18, 2018 Fire Chief s Report/Activities I am pleased to present the following summary of District activities since the Board s last regular meeting: Incidents The District responded to 214 incidents since the last Board meeting. Of significance, we sent units to a 2 nd alarm fire in Kirkland (L31 and E33); they were on scene for several hours. Deployments Wildland season has wrapped up and all members are back from their deployments. Captain Langan, Firefighter Plush and Firefighter VanVactor recently returned from their deployment to Hawaii as part of Washington State Task Force 1 for the most recent hurricane (Olivia). Lieutenant D Ambrosia and Firefighter Plush had been deployed earlier on WATF-1 to Hawaii for hurricane Lane. Budget The Budget Performance Report for the month ended June 30, 2018 is attached to this report. Staff has no concerns with the 2018 budget at this time. WSRB Visit The Washington Survey and Rating Bureau was on site on August 23. We are awaiting word back on the results. I will advise the Board as soon as we hear back from the WSRB. State Auditor Our annual audit has been scheduled and the State Auditor s Office will be on site starting October 2. Personnel The District is in need of hiring one firefighter to replace an upcoming retirement in mid Chiefs interviews for the entry-level firefighter position were held on September 12.

25 Roger Collins, Chair Board of Fire Commissioners September 18, 2018 Page 2 of 2 We ve hired our new CSO/PIO Catherine Breault. Ms. Breault comes to us from Snohomish County. Her first day is October 2, and she will be orienting with CSO/PIO Weed. Once a transition is complete (on or about October 16), CSO/PIO Weed will become Firefighter Weed and report to BC Riddell on D-Shift. After 30 years of service, Firefighter David Leggett is retiring from the District on September 30. New Ladder 31 Lieutenant Merritt and Fleet Manager Paul Spencer are at the Pierce Factory in Appleton, Wisconsin at the pre-construction meeting. Our new ladder remains on schedule and is slated to be completed in late April or early May of Community Relations Past Events The Pancake Breakfast was a big success with over 1,300 in attendance. Thank you for volunteering! CSO Weed taught at Northshore School District Summer Institute, presenting information on search and rescue after an earthquake or other significant incident. On Patriot s Day, September 11, crews were welcomed by students on the steps of Woodinville High School. This is an annual event. GSA/jsm

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SENATE, No STATE OF NEW JERSEY. 217th LEGISLATURE INTRODUCED FEBRUARY 8, 2016

SENATE, No STATE OF NEW JERSEY. 217th LEGISLATURE INTRODUCED FEBRUARY 8, 2016 SENATE, No. 0 STATE OF NEW JERSEY th LEGISLATURE INTRODUCED FEBRUARY, 0 Sponsored by: Senator ANTHONY R. BUCCO District (Morris and Somerset) SYNOPSIS Mandates basic training for certain newly-appointed