ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES SPECIAL BOARD MEETING May 23, 2016 Official Agenda 9:45 AM

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1 ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES SPECIAL BOARD MEETING Official Agenda 9:45 AM 1. Call Meeting to Order and Establish Quorum 2. Administer Oath of Office to Newly Elected Trustees 2 3. Request to Consider Approval for the Dedication of an Easement to Center Point Energy at Meridiana Elementary School - Business Action Item 4. Request to Consider Approval for the Dedication of an Easement to Center Point Energy at the CTE Center - Business Action Item 5. Request to Consider Approval of Employment of Personnel - Personnel Action Item Request to Consider Approval of Administrative Appointments - Personnel Action Item A. Assistant Principal - Alvin High School 12 B. Assistant Principal - Shadow Creek High School Adjournment If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section et seq., will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: Texas Government Code Section: Private consultation with the board s attorney Discussing purchase, exchange, lease, or value of real property Discussing negotiated contracts for prospective gifts or donations Discussing personnel or to hear complaints against personnel To confer with employees of the school district to receive information or to ask questions Considering the deployment, specific occasions for, or implementation of, security personnel or devices Considering the discipline of a public school child, or complaint or charge against personnel Considering the standards, guidelines, terms, or conditions the board will follow, or will instruct its representatives to follow, in consultation with representatives of employee groups Excluding witnesses from a hearing. Should any final action, final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed or executive meeting or session, then the final action, final decision, or final vote shall be either: 5 8 (a) (b) In the open meeting covered by the Notice upon the reconvening of the public meeting; or at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall determine.

2 Alvin Independent School District To Agendum Category Resource Personnel AISD Board of Trustees Administer Oath of Office to Newly Elected Trustees Operations Dr. Buck Gilcrease, Superintendent Attachments Rationale Oaths On March 8, 2016, the Board of Trustees voted to approve the Certification of Unopposed Candidates and adopt the Order of Cancellation of the May 7, 2016 Board of Trustee election as each candidate was unopposed. Even though no election was held, the candidates who were declared elected had to follow the protocol of the election calendar, just as if an election had been held, and could not be sworn in until after the last day of the canvassing period (May 18, 2016). Having compiled with all legal and district requirements the Oath of Office will now administered to the new trustees: Tiffany Wennerstrom Position 4 Nicole Tonini Position 5 Budget Implications None Recommendation or Proposed Motion Before entering upon the duties of the office, the newly elected Trustees shall take the Oath of Office and shall file it with the Board President. 2

3 In the name and by the authority of The State of Texas OATH OF OFFICE I, Tiffany Wennerstrom, do solemnly swear (or affirm), that I will faithfully execute the duties of the office of Alvin ISD Trustee Position Four of the State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and laws of the United States and of this State; and I further solemnly swear (or affirm), that I have not directly paid, offered, or promised to pay, contributed, nor promised to contribute any money, or valuable thing, or promised any public office or employment, as a reward for the giving or withholding a vote at the election at which I was elected. So help me God. Affiant SWORN TO and subscribed before me by affiant on this 9th day of June, Signature of Person Administering Oath (Seal) Printed Name Title 3

4 In the name and by the authority of The State of Texas OATH OF OFFICE I, Nicole Tonini, do solemnly swear (or affirm), that I will faithfully execute the duties of the office of Alvin ISD Trustee Position Five of the State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and laws of the United States and of this State; and I further solemnly swear (or affirm), that I have not directly paid, offered, or promised to pay, contributed, nor promised to contribute any money, or valuable thing, or promised any public office or employment, as a reward for the giving or withholding a vote at the election at which I was elected. So help me God. Affiant SWORN TO and subscribed before me by affiant on this 9th day of June, Signature of Person Administering Oath (Seal) Printed Name Title 4

5 Alvin Independent School District To Agendum Category Resource Personnel Attachments Rationale AISD Board of Trustees Request to Consider Approval for the Dedication of an Easement to Center Point Energy at Meridiana Elementary School Business Patrick Miller, Associate Superintendent Student Learning Environment Memo from Jeffery Couvillion, Director of Building Programs Description and Sketch of Easement Center Point Energy will be providing service for Meridiana Elementary School. To obtain gas service it is necessary that Alvin ISD grant a utility easement. District Goal(s) Budget Implications Recommendation or Proposed Motion Fiscal Responsibility and Growth Needs None That the Board approve the dedication of an easement to Center Point Energy and authorize the Superintendent or his designee to execute the final easement agreement. 5

6 Memo Date: May 13, 2016 To: Patrick Miller, Associate Superintendent, Student Learning Environment From: Jeffery Couvillion, Director of Building Programs RE: Natural Gas Easement for Center Point Energy at Meridiana Elementary School Center Point Energy will be providing natural gas service for the new Meridiana Elementary School in Iowa Colony. To obtain service, Alvin ISD must dedicate an approximate 15 wide easement for underground service. Our feed for the site is located on the northwest corner of the site off County Road 48, runs along the north side of the property for approximately 600 and turns south to run for approximately 300 to the meter. Attached for your review is a site plan indicating the approximate location of the proposed easement. The Building Programs Department is requesting that the Alvin ISD Board of Trustees grant the dedication of an easement and authorized AISD Administration to execute the final agreement once the area survey is finalized and the legal description is drafted. Page 1 6

7 Approximate Location of Center PointEnergy GasEasement Approximate Location of Center Point Gas MeterEasement 7

8 Alvin Independent School District To Agendum Category Resource Personnel Attachments Rationale AISD Board of Trustees Request to Consider Approval for the Dedication of an Easement to Center Point Energy at the CTE Center. Business Patrick Miller, Associate Superintendent Student Learning Environment Memo from Jeff Couvillion, Director of Building Programs Center Point Energy will be building and providing service for the new CTE Center in Manvel. To obtain electrical service, Alvin ISD must dedicate easements for the placement of underground service. District Goal(s) Budget Implications Recommendation or Proposed Motion Fiscal Responsibility None The Board approve the dedication of an easement and authorized the Superintendent or his designee to execute the final easement agreement once the area survey is finalized and the legal description is drafted. 8

9 Memo Date: May 10, 2016 To: Patrick Miller, Associate Superintendent, Student Learning Environment From: Jeffery Couvillion, Director of Building Programs RE: Power Easement for the Center Point Energy at the CTE Center Center Point Energy will be building and providing service for the new CTE Center in Manvel. To obtain electrical service, Alvin ISD must dedicate easements for the placement of underground service. Our feed for the site is located on the south side of the site off of Lewis Lane and runs approximately 90 x10 along the east side southeast corner of the building with a 16 x24 easement required for the pad mounted transformer. Attached for your review is a site plan indicating the approximate location of the proposed easement. The Building Programs Department is requesting that the Alvin ISD Board of Trustees grant the dedication of an easement and authorized AISD Administration to execute the final easement agreement once the area survey is finalized and the legal description is drafted. Page 1 9

10 10

11 Alvin Independent School District To Agendum Category Resource Personnel Attachments Rationale AISD Board of Trustees Request to Consider Personnel Items Requested Personnel Personnel/Action Dr. James Buck Gilcrease, Superintendent Allen Roberts, Associate Superintendent Memo related to personnel Requested personnel actions District Goal(s) Teachers and Staff Budget Implications None Recommendation or Proposed Motion That Board approval be granted for requested personnel items as presented 11

12 Alvin Independent School District To Agendum Category Resource Personnel Attachments Rationale AISD Board of Trustees Request to Consider Personnel Items Administrative Appointments Assistant Principal Alvin High School Personnel/Action Dr. Buck Gilcrease, Superintendent of Schools Allen Roberts, Associate Superintendent of Human Resources Memo related to administrative appointments to be distributed prior to the Board Meeting Replacements due to reassignment of administrators or new positions. District Goal(s) Teachers and Staff Academic Performance Fiscal Responsibility Budget Implications None Recommendation or Proposed Motion That Board approval be granted for Assistant Principal Alvin High School 12

13 Alvin Independent School District To Agendum Category Resource Personnel Attachments Rationale AISD Board of Trustees Request to Consider Personnel Items Administrative Appointments Assistant Principal Shadow Creek High School Personnel/Action Dr. Buck Gilcrease, Superintendent of Schools Allen Roberts, Associate Superintendent of Human Resources Memo related to administrative appointments to be distributed prior to the Board Meeting Replacements due to reassignment of administrators or new positions. District Goal(s) Teachers and Staff Academic Performance Fiscal Responsibility Budget Implications None Recommendation or Proposed Motion That Board approval be granted for Assistant Principal Shadow Creek High School 13

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