81 st RSC Yellow Ribbon DTS Authorization for Family Members

Transcription

1 81 st RSC Yellow Ribbon DTS Authorization for Family Members

2 Purpose To provide DTS guidance to all personnel attending 81st RSC Yellow Ribbon (YR) events and using the 81st RSC for travel funding and approval through the Defense Travel System (DTS).

3 DTS Authorizations for Dependent 1. Login to DTS 2. Create authorization 3. Lodging 4. Trip Summary 5. Per Diem Entitlements 6. Accounting Codes 7. Preview Trip 8. Other Authorizations 9. Pre Audit Trip 10. Digital Signature **All family members who are approved to travel require or will require an authorization.

4 Step 1: Login to DTS Verify that web browser has most up to date requirements to access DTS. CAC required, Use up to date or updated

5 Step 2: Create Authorization (1) Click Official Travel (2) Select Authorization/Orders under Official Travel drop down tab. Next: Select Create New Authorization/Order (3) Select Create New Authorization / Order

6 Step 2: Create Authorization Click here

7 Step 2: Create Authorization (1) Select Starting location: Residence (2) Select departure date (3) Select E Invitational (4) Select Training Attendance (5) Click here (6) Click here

8 Step 2: Create Authorization (5) Click here (1)Type in first/last name (2)Select relationship (3)Add birthday (4) Click here (6) Click here

9 Step 2: Create Authorization (2) Click here Your Child (1) Click here

10 Step 2: Create Authorization (1) Verify Dependent name and Birthdate (2) Select Other and Time (3) Enter location Davenport, FL and trip date (4) Click here

11 Step 2: Create Authorization (1) Verify TDY location (2)Select Residence for ending point (3) Enter return date (4) Select Other and Time (4) Check here (4) Click here

12 Step 3: Lodging Lodging thru DTS is NOT authorized. Yellow Ribbon Staff will make reservation for all attendees. Skip This Hotel

13 Step 4: Trip Summary (1) Select Per Diem Entitlements (2)Click here

14 Step 5: Per Diem Entitlements Lodging and meals are provided at no expense to attendees. Edit each day to reflect correct Per Diem. (1) You may see this popup window. It depends on the TDY location. Click OK to continue (2) Click here

15 Step 5: Per Diem Entitlements Lodging and meals are provided at no expense to attendees. Edit each day to reflect correct Per Diem. (1) Select last day of the TDY (2) Enter 0 (2) Click here

16 Step 5: Per Diem Entitlements Lodging and meals are provided at no expense to attendees. Edit each day to reflect correct Per Diem. Meals Provided: Saturday- Breakfast, Lunch & Dinner, Sunday- Breakfast. (2) Click here again (1)Verify that Lodging cost is 0

17 Step 5: Per Diem Entitlements Lodging and meals are provided at no expense to attendees. Edit each day to reflect correct Per Diem. (2) Check meals provided per MOI (1) Select Provided (3) Click here

18 Step 5: Per Diem Entitlements Lodging and meals are provided at no expense to attendees. Edit each day to reflect correct Per Diem. (2)Verify that Lodging cost is 0 (1)Repeat steps in previous slide to add provided meals: Saturday: All 3 meals Sunday: Breakfast (3) Click here

19 Step 6: Accounting Codes Select appropriate Line of Accounting (LOA) from Cross Org LOA AGR Enlisted and Officers Civilian Family members TPU Enlisted TPU Officer 18 DHR YR TDY 18 DHR YR TDY 18 DHR YRE ADT 18 DHR YRO ADT

20 Step 6: Accounting Codes AGR Enlisted and Officers Civilian Family members TPU Enlisted TPU Officer 18 DHR YR TDY 18 DHR YR TDY 18 DHR YRE ADT 18 DHR YRO ADT (2) Verify expenses and amount (1) Verify LOA (3) Click here

21 Step 7: Preview Trip (1) Review your trip detail on this screen (2) Click here

22 Step 8: Other Authorizations (1) Click Step 13: Other (1) Click link Authorizatio (4) Type: Meals Provided Saturday: Breakfast, Lunch & Dinner. Sunday: Breakfast. ns Other (see remarks below) (6) Click here (3) Click: Add (5) Copy and paste: Subject to the availability of funds. Objective cannot be satisfactorily accomplished less expensively by correspondence, Secure Video Teleconferencing, Teleconferencing, Web-based communications or other appropriate means (JFTR/JTR C4000, Item 3b/C4405, Item 3b).

23 Step 8: Other Authorizations (Continued) Name: XXXXXXXX, Date of Birth: 00/00/00, Passport number:, Dependent of: XXXXXXXXXXXXXXXX,ME 00, XXX XX 0000, YOUR UNIT, is permitted travel on or about: 03/31/17 by military aircraft on a space available basis, from: RES: COLUMBIA,SC to NEW ORLEANS,LA and return to: RES: COLUMBIA,SC on: 04/02/17. DEPENDENT TRAVEL. Transportation is authorized only on travel days. No per diem authorized for XXXXXXXXXXXXXXXXXXXXX. (1) Type as shown (2) Click here

24 Step 9: Pre Audit Trip (1)Click to select reason code L8 (2) Type as shown (3) Click here

25 Step 10: Digital Signature YELLOW RIBBON (1) Select Yellow Ribbon (2) Click here to submit

26 QUESTIONS PLEASE CONTACT 81 st RSC Yellow Ribbon Team Donna McGhee Office: (803) Norris Thomas Office: (803) Katherine Wilkins James Martin