THE SCHOOL DISTRICT OF PALM BEACH COUNTY 2017 PROCEDURES FOR HURRICANE PREPAREDNESS

Transcription

1 THE SCHOOL DISTRICT OF PALM BEACH COUNTY 2017 PROCEDURES FOR HURRICANE PREPAREDNESS

2 TABLE OF CONTENTS PROCEDURES FOR HURRICANE PREPAREDNESS...3 EMERGENCY NUMBERS - AFTER HOURS...4 HURRICANE CONDITIONS/CODES...5 RETURN TO WORK CATEGORIES...6 SCHOOL CENTERS...7 SHELTER SITES...7 A. Seasonal Procedures...7 B. Pre-Storm Preparations...7 C. Opening of Shelters...8 D. Site Manager Responsibilities and Duties...8 E. Shelter Assignments of School District Personnel...9 F. Assignment of Personnel from Other Agencies...9 G. Shelter Locations...9 H. Shelter Capacities...9 I. Occupant Information...9 J. Protection of School Property...10 K. Animals...10 L. Substance Abuse...10 M. Communications...10 N. Post-Storm Procedures...10 O. Reporting Damage...11 P. Repairing Damage...11 Q. Payroll...11 R. Return to Full Operations...11 NON-SHELTER SITES...12 A. Seasonal Procedures...12 B. Pre-Storm Preparations...12 C. Post-Storm Procedures...13 D. Reporting Damage...13 E. Repairing Damage...14 F. Return to Full Operations...14 SCHOOL FOOD SERVICE...15 FACILITIES MANAGEMENT...51 A. Attachment A: Emergency Procedures Letter...57 B. Attachment A1: Hurricane Notification...59 C. Facilities Mgmt: Response Category List...60 D. Facilities Mgmt: Contact List

3 TRANSPORTATION...77 AREA OFFICES...80 OFFICE OF COMMUNICATIONS...81 SCHOOL POLICE...84 INFORMATION TECHNOLOGY DIVISION...85 THE EDUCATION NETWORK (T.E.N.)...91 PURCHASING/CONSTRUCTION PURCHASING/WAREHOUSE...92 ERP PEOPLESOFT FUNCTIONAL TEAM...95 RISK & BENEFITS MANAGEMENT...98 APPENDIX A APPENDIX B APPENDIX C APPENDIX D FACILITIES SERVICES DISASTER ORGANIZATIONAL CHART

4 PROCEDURES FOR HURRICANE PREPAREDNESS The Palm Beach County School District has recognized the need to prepare procedures for hurricane preparedness. Cooperation between various departments and other agencies in the County is of prime importance to ensure the welfare of displaced individuals who would be victims of a hurricane disaster. This Guide, as prepared by the School Police Department, sets out certain goals and responsibilities of School District Departments and School Centers. Included are guidelines/plans for the following: School Centers School Food Service Facilities Management Transportation Area Offices Communications School Police Information Technology Division The Education Network (T.E.N.) Purchasing/Construction & Warehouse PeopleSoft Functional Team Risk & Benefits Management 3

5 EMERGENCY NUMBERS AFTER HOURS BUILDING AND SCHOOL EMERGENCIES All calls will be received by School Police Emergency Communications Center: (561) or PX For weather-related changes in District operations, call the District s Emergency Information Line for recorded messages: (561) Toll free number for Western and Southern Palm Beach County: (866) Employee Emergency Hotline Number: (561) Toll free number for employees living in Western and Southern Palm Beach County: (877) REMEMBER, TRUE EMERGENCIES DIAL 911 ADMINISTRATIVE EMERGENCY NUMBERS To contact a Palm Beach School District Administrator: Call School Police Emergency Communications Center (561) or PX Emergency Communications Center will make the call for you! 4

6 HURRICANE CONDITIONS/CODES Hurricanes normally develop slowly. This can be used to our advantage by providing an opportunity for operating agencies to prepare a response for the expected emergency situation. HURRICANE GLOSSARY NORMAL Day-to-day operations. WATCH WARNING LANDFALL First indication that a geographical area may be threatened by hurricane conditions within 48 hours. Factors indicate that a hurricane is expected to strike a geographical area within 36 hours. Hurricane to strike. Evacuation orders have been issued. Hurricane Conditions Actions Off-Season Season Watch Warning Landfall All Clear Day-to-day operations outside hurricane season (Dec. 1 - May 31) Day-to-day operations during hurricane season (June 1 - Nov. 30) Tropical Storm (TS) or Hurricane Watch has been set for area that includes Palm Beach County. TS or hurricane conditions are possible within 48 hours. TS or Hurricane Warning has been set for area that includes Palm Beach County. TS or hurricane conditions are expected within 36 hours or less. Projected landfall within hours. Evacuation orders have been ordered for designated areas. Weather conditions have passed from immediate Palm Beach County area. Gale force winds are not present. Review and update organizational plans. Arrange for maintenance/repair of equipment and replenishment of required supplies. Conduct Training. Keep informed of location of tropical storms and hurricanes. Equipment and supplies pre-deployed or prepared for deployment as required. Prepare to take immediate action to activate organizational plans. Ensure organizational hours. Personnel have been briefed and family responsibilities have been stabilized. Coordinate with Emergency Management as required. Complete all preparatory actions. Personnel report to areas assigned for the storm. Full activation of hurricane procedures. Key personnel will report to designated areas to begin disaster assessment and clean-up when able to move about safely. 5

7 HURRICANE PREPAREDNESS RETURN TO WORK CATEGORIES The following categories will be used to announce return to work schedules: HURRICANE RESPONSE TEAM Category "A" Recovery Center Team Facilities Services Environmental Conservation Services Data Center Personnel Building Code Services School Based Head Custodians Food Service Administration Transportation Administration Purchasing (designated Personnel) School Based Administrator (one per school) Academic Leadership Team School Police (dispatcher, security systems, and police officers) SCHOOL READINESS TEAM - Category "B" Transportation Supervisors/Mechanics All School District Custodians Designated Area Office Personnel Food Service Managers GENERAL ADMINISTRATION Category "C" All FHESC Personnel except T-Bargaining Unit Employees All 12-month Employees SCHOOL BASED PERSONNEL & SUPPORT - Category "D" T-Bargaining Unit Employees All non 12-month Employees Bus Drivers and Bus Attendants SACC (After Care) Employees Food Service Cafeteria Staff 6

8 SCHOOL CENTERS SHELTER SITES For Action: Facility Coordinator and School Center Personnel, Date: June 1, 2017 EMERGENCY MANAGEMENT PROCEDURES This procedure is to be used on notification that a school site must be readied to assist in a community emergency. Every school has the potential of being designated as an emergency shelter when it is determined by the Superintendent to be in the best interest of the community. Appendix A lists the Palm Beach County schools designated as Mass Shelters for the 2017 Hurricane Season. Employees will be notified by the Principal/Designee of their Category (A, B, C, D) for return to work after a storm. Categories: A- report immediately upon All Clear advisory B- report when notified by media, , district Web site or phone call C- report when notified by media, , district Web site or phone call D- report when notified by media, , district Web site or phone call A. SEASONAL PROCEDURES At least once a week during hurricane season (June 1 November 30), exercise emergency generators in accordance with manufacturer s instructions. Check oil and water levels, refilling as necessary, and verify adequate fuel reserves. Check battery powered emergency lights for operation. B. PRE-STORM PREPARATIONS Notification of school centers will be accomplished by public broadcast using the ParentLink system and by black box (if during school day). When an official Hurricane Watch has been issued for Palm Beach County and upon notification by the Office of the Superintendent, it is the responsibility of each Principal, assisted by assigned personnel, to be prepared to take the following precautions: 1. Close and fasten windows just as we do for tornadoes. 2. Close and secure hurricane shutters 3. Store all portable items inside the building. Consider such items as garbage cans, cartons, tin cans, loose boards, and portable playground equipment. 4. Secure or take down and store awnings. 5. Take down and secure wind screens and batting cages/big Bubbas. 7

9 6. Remove flags from flag poles and advertising banners from all chain link fences and structures. 7. Store all books, papers, and other equipment as far as possible from windows or areas subject to damage or entry of water. Store these items above the floor in plastic covering, if possible, to protect them from water damage due to minor flooding. 8. In the area of the school that serves as the shelter, move all equipment except the televisions to a secure location. Since the televisions provide information/entertainment for the shelter occupants, leave them connected to T.E.N., which will transmit as long as power is available. 9. In all non-shelter areas, move audio-visual, computer equipment, and other expensive appliances to a secure, central location without windows. If equipment has to be left in an area that may receive water damage, cover it with plastic. 10. Start and test emergency generators to ensure they are operational. Fill fuel tanks servicing the generator. Check lubricating oil and battery water. 11. Turn off all gas and electrical appliances, except as required in designated emergency shelters. 12. Check battery powered emergency lights for operation. 13. Take any additional precautions considered necessary for the protection of the particular facility and site. 14. Ensure that the telephone numbers and instructions for contacting appropriate departments are available to personnel for implementation of post-storm procedures. 15. Locate and make available: a. Flashlights and batteries b. Hand-held radios (including chargers and extra batteries) c. Golf Carts (including chargers) d. Cellular telephones (including chargers) e. Small generators for battery chargers, if possible 16. Fill water storage containers. 17. Distribute working flashlights to personnel who will remain at building. 18. Ensure that necessary personnel are available to perform their assigned duties (i.e. shelter manager, custodians, cafeteria manager). 19. Disconnect or disable the school s automatic call/answer phone system. C. OPENING OF SHELTERS Generally, the Emergency Operations Center (EOC) activates the shelters when weather factors indicate that a hurricane is expected to strike the Palm Beach County area within twenty-four (24) hours. Upon direction by the Chief of School Police, the School Police dispatchers will notify Principals, Food Service Director/Designee and School Police Officers to respond to each shelter as it is opened. It is the responsibility of the Principal/Designee to open the buildings at the hour designated. 8

10 D. SITE MANAGER RESPONSIBILITIES AND DUTIES 1. The building administrator or designee shall respond to the school center when contacted by School Police to ensure that all appropriate school center staff have responded to the site and that shelter staff have access to designated shelter areas and the cafeteria/kitchen. 2. The Shelter Manager and Facility Coordinator will conduct a pre-inspection Shelter Facility Survey (see Appendix B). 3. The Facility Coordinator will secure areas and equipment not to be used by the shelter staff 4. The Facility Coordinator and the Shelter Manager will establish a work schedule for Food Service and Custodial Staff. E. SHELTER ASSIGNMENTS OF SCHOOL DISTRICT PERSONNEL 1. Shelter Manager: Responsible for overall supervision of shelter activities. 2. Shelter Supervisor: Responsible for supervision of shelter activities as directed by the Shelter Manager. (May be County or School District staff) 3. Staff: Custodial and cafeteria staff will be assigned at each school. Each shelter will be assigned at least one custodian per every 500 projected occupants. Each shelter shall have one Food Service Coordinator plus one worker per 500 projected occupants. 4. Police: School Police Officers will be assigned to shelters by the School Police Department. 5. Fill water storage containers 6. Volunteers: Other persons will be accepted on a non-pay, volunteer basis. NOTE: Costs incurred by the School District will be reimbursed by FEMA and/or the Palm Beach County Division of Emergency management. F. ASSIGNMENT OF PERSONNEL FROM OTHER AGENCIES The Palm Beach County Division of Emergency Management will assign persons to carry out functions for which they are especially trained, as follows: Shelter Supervisors and Volunteers Paramedics/Nurses G. SHELTER LOCATIONS The specific areas of a school center to be used as a shelter have been determined by the Palm Beach County Division of Emergency Management and are not negotiable. Please view Appendix C, Map of 2017 Shelters. H. SHELTER CAPACITIES Shelter capacities are determined by the Palm Beach County Division of Emergency Management and shall not be exceeded unless approved by the EOC. 9

11 I. OCCUPANT INFORMATION It is the responsibility of the Shelter Manager to handle the registration of shelter occupants. Occupant information shall not be disseminated without the consent of the Shelter Manager. The Shelter Manager will be responsible for all media questions and comments. J. PROTECTION OF SCHOOL PROPERTY The Shelter Manager will be responsible to ensure that School District property is protected at all times during all stages of the emergency. K. ANIMALS Pets are not permitted in shelters. This is a health requirement that must be followed. Exceptions are Seeing-eye dogs, Service animals or police work dogs. L. SUBSTANCE ABUSE Substance abuse products are not permitted in emergency shelters. Violators of this rule will be isolated under School Police or medical protection as appropriate. M. COMMUNICATIONS 1. Telephone - The primary means of communications shall be the telephone unless lines are disabled. 2. Radio a HAM Radio Operator will be assigned to each shelter. They will bring their own radios that are to be connected to the available antenna system placed in each shelter by the School District. Because of the twenty-four (24) hour job and positioning of radio antennas, HAM Operators should be extended every courtesy of both space and security in a separate area. HAM Operators should request assistance directly from the Division of Emergency Management or another shelter operator. 800 MHz radios will also be made available. 3. Cellular Telephones Cellular telephones have been made available to the Superintendent and selected staff for emergency use. N. POST-STORM PROCEDURES The Emergency Operations Center determines the closing of shelters. In cases of heavy damage where shelters are needed for an extended period of time, the EOC will work with the School District to consolidate as many shelters as possible, so that school centers can return to normal. A damage assessment must be made of the entire facility. It must be checked thoroughly with particular attention to the following: 1. Availability of water; 2. Availability of electricity and/or gas; 3. Functioning of sanitation systems; 4. Functioning of air conditioning systems; 5. Functioning of boilers; 6. Roof leaks; 7. Fallen trees; 10

12 8. Fallen electrical wires DO NOT TOUCH; 9. Damaged windows and doors; 10. Damaged water lines and plumbing fixtures; 11. Flooding in general areas; 12. Flooding in buildings and on the grounds; 13. Classrooms or other areas, identified by number or name, that are usable; 14. Estimated earliest date that classes or work can resume. O. REPORTING DAMAGE 1. The Facility Coordinator and Shelter Manager will conduct a joint post-inspection Survey. Damages caused by occupants or clean-up costs are paid by Palm Beach County Division of Emergency Management. 2. The Facility Coordinator shall prepare a list of damages for Facilities Services representatives who should visit the facility during the first daylight hours following the cessation of storm winds. a. Show exact locations on the listing when identifying areas where damage has occurred. 3. The Facility Coordinator and the Shelter Manager will complete the Shelter Facility Survey (Appendix B). 4. TELEPHONE DAMAGE REPORTS a. Call the Damage Control Center and report all damages in the event a representative from Facilities Services does not appear at this site. Damage Control: (561) P. REPAIRING DAMAGE Damages shall be repaired as required by separate Support Services procedures. Q. PAYROLL A completed payroll form will be compiled by School District Employees and submitted to their appropriate department as soon as possible. R. RETURN TO FULL OPERATIONS Employees not needed for damage assessment or clean up should monitor local media sources for information about District operations. Also available for use is the District s Emergency Information Line that will have updated/recorded messages about weather related changes in the District s operations. District Emergency Information Line.. (561) Toll free number for Western and Southern Palm Beach County... (866)

13 Employee Emergency Hotline Number... (561) Toll free number for employees living in Western and Southern Palm Beach County... (877) SCHOOL CENTERS NON-SHELTER SITES For Action: School Center Personnel, Date: June 1, 2017 EMERGENCY MANAGEMENT PROCEDURES The purpose of this procedure is to provide instructions for protection from hurricanes. While most preparations for a hurricane involve common sense actions, the following guidelines are provided as an aid for School Center Personnel to use. These are not allinclusive and must be supplemented by additional actions depending upon the particular building site. Employees will be notified by the Principal/Designee of their Category (A, B, C, D) for return to work after a storm. Categories: A- report immediately upon all clear advisory B- report when notified by media, , district Web site or phone call C- report when notified by media, , district Web site or phone call D- report when notified by media, , district Web site or phone call A. SEASONAL PROCEDURES At least once a week during hurricane season (June 1 November 30), exercise emergency generators in accordance with manufacturer s instructions. Check oil and water levels, refilling as necessary, and verify adequate fuel reserves. Check battery powered emergency lights for operation. B. PRE-STORM PREPARATIONS Notification of school centers will be accomplished by public broadcast or by black box (if during school day). 12

14 When an official Hurricane Watch has been issued for Palm Beach County and upon notification by the Office of the Superintendent, it is the responsibility of each Principal, assisted by assigned personnel, to be prepared to take the following precautions: 1. Close and fasten windows just as we do for tornadoes. 2. Store all portable items inside the building. Consider such items as garbage cans, cartons, tin cans, loose boards, and portable playground equipment. 3. Secure or take down and store awnings. 4. Take down and secure wind screens and batting cages/big Bubbas. 5. Remove flags from flag poles and advertising banners from all chain link fences and structures. 6. Store all books, papers, and other equipment as far as possible from windows or areas subject to damage or entry of water. Store these items above the floor with plastic covering if possible, to protect the items from water damage due to minor flooding. 7. Move audio-visual, computer equipment, and other expensive appliances to a secure central location without windows. If equipment has to be left in an area that may receive water damage, cover it with plastic. 8. Start and test emergency generators to ensure they are operational. Fill fuel tanks servicing the generator. Check lubricating oil and battery water. 9. Turn off all gas and electrical appliances, except as required in designated emergency shelters. 10. Turn off boilers in facilities not serving as designated shelters. 11. Check battery powered emergency lights for operation 12. Take any additional precautions considered necessary for the protection of the particular facility and site. 13. Ensure that telephone numbers and instructions for contacting appropriate departments are available to personnel for implementation of post-storm procedures. 14. Direct employees to leave all school facilities not designated as shelters unless approved by the Superintendent. C. POST-STORM PROCEDURES When the All Clear signal is officially announced after the hurricane, Principals/Designees and at least one (1) custodian shall report to their facility for damage assessment. The entire building must be checked thoroughly with particular attention to the following: 1. Availability of water; 2. Availability of electricity and/or gas; 3. Functioning of sanitation systems; 4. Functioning of air conditioning systems; 5. Functioning of boilers; 6. Roof leaks; 7. Fallen trees; 8. Fallen electrical wires DO NOT TOUCH; 9. Damaged windows and doors; 13

15 10. Damaged water lines and plumbing fixtures; 11. Flooding in general areas; 12. Flooding in buildings and on the grounds; 13. Classrooms or other areas, identified by number or name, that are usable; 14. Estimated earliest date that classes or work can resume. D. REPORTING DAMAGE 1. Damage Lists a. Prepare a list of damages for Facilities Services representatives who should visit the facility during the first daylight hours following the cessation of storm winds. b. Show exact locations on the listing when identifying areas where damage has occurred. 2. TELEPHONE DAMAGE REPORTS a. Call the Damage Control Center and report all damages in the event a representative from Facilities Services does not appear at this site. Damage Control: (561) E. REPAIRING DAMAGE Damages shall be repaired as required by separate Support Services procedures. F. RETURN TO FULL OPERATIONS Employees not needed for damage assessment or clean up should monitor local media sources for information about District operations. Also available for use is the District s Emergency Information Line that will have updated/recorded messages about weather related changes in the District s operations. District Emergency Information Line.. (561) Toll free number for Western and Southern Palm Beach County... (866) Employee Emergency Hotline Number... (561) Toll free number for employees living in Western and Southern Palm Beach County.. (877)

16 Item Duties and Responsibilities SCHOOL FOOD SERVICE For Action: Designated Staff, Date: June 1, 2017 DISASTER (HURRICANE) SHELTER PROCEDURES 1. On May 1st the School Food Service Manager will verify that there is a set of working keys for the kitchen available in the front office for all schools. 2. The SCHOOL FOOD SERVICE Manager or Designee shall be approved by the Director of SCHOOL FOOD SERVICE. A manager from another school may be requested to serve as a Designee or in conjunction with the School Manager. 3. Managers at shelter sites, or the approved Designee, will report to work upon being called. a. When a school is opened as a shelter, SCHOOL FOOD SERVICE will provide food for up to three (3) days Sysco will deliver the food to accomadate those 3 days. Accurate inventories must be kept, School Food Service will be reimbursed for the food used. If the shelter needs to remain open past the third day, SFS will assist where feasible. The Manager or Designee will be present as long as the shelter is open. The Manager or Designee may request volunteer assistance from those who have sought shelter in the school. b. On the last market order for the school year, each SCHOOL FOOD SERVICE Manager is asked to, if not already in stock, order and store the following items for utilization during a hurricane: Low Capacity 1000 Item High Capacity case Paper Plates case Paper Plates case 12 oz. Paper Bowls case 12 oz. Paper Bowls case 12 oz. Paper Cups case 12 oz. Paper Cups case Luncheon Napkins case Luncheon Napkins case Plastic Spoons case Plastic Spoons case Plastic Garbage Bags case Plastic Garbage Bags case Hot Cups case Hot Cups Roll Plastic Wrap Roll Plastic Wrap

17 c. SCHOOL FOOD SERVICE will have available in the storeroom at each designated shelter the following items: 2-30-quart stock pots and lids (for soup) 1 - manual can opener 4-5-gallon beverage dispensers (for milk and tea) 2 - coffee pots 2 - flashlights 8 - D size batteries 4 - Full Size Air mattresses with Sheet set 1 - Radio AM/FM/TV W/USB The items list above should be labeled and grouped together in the food service storeroom prior to leaving for Summer Break. d. Commodity foods will be part of the inventory. e. The SCHOOL FOOD SERVICE Site Managers will check in the delivery and keep the original invoices. Keep a copy of the invoice and submit the original to the SCHOOL FOOD SERVICE office as soon as possible. f. A completed, accurate inventory of School Food Service food and other supplies used will be made as soon as the emergency is over. The Manager is to prepare a report showing the amounts and cost of purchased and/or commodity food used and the amount of nonfood supplies used during the period the school was used as a shelter. All foods chemicals and paper goods will be included for reimbursement. The inventory will be submitted to the School Food Service Department when requested. h. SCHOOL FOOD SERVICE is responsible for the preparation of an itemized bill that indicates the total amount of food and non-food items used. A report showing the amounts and types of commodity food used will be submitted to the proper authority. i. When the all clear message is announced, managers must call the Field Specialist to let them know what time the shelter will be closing and when they will be leaving. j. Document all time on the Time & Attendance Report and make sure you include the employee ID number for all staff members who worked. Any changes or further instructions on how the payroll is to be processed will come from SCHOOL FOOD SERVICE Department as directed by the School District. k. SFS will utilize a stroke sheet to record meals at all meal sessions. Upon the completion of each meal session, meal counts will be communicated to SFS administration. Shelter Managers will work with school administration to organize meal service times, locations. It is preferred that all meal service be conducted through the serving lines. 16

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21 HURRICANE SHELTER SITES Atlantic High School 5,750 - RED CROSS PRIMARY 2455 W. Atlantic Ave. Delray Beach, FL Andrew Braker ( ) Atlantic High 9280 Neptune Basin Ct. Boca Raton, FL , Judy Lohmann ( ) Rolling Green Elementary 137 SE 27 th Avenue Boynton Beach, FL Angela Newbold ( ) Atlantic High 130 NW 13 th Avenue, Delray Beach, FL Boca Raton Comm. High 3, N.W. 15 th Ct. Boca Raton, FL (561) Carolina Duncan ( ) Boca Raton High 404 N.W. 16 th Avenue, Boynton Beach, FL Ana Morales ( ) Boca Raton High 4130 NW 88th Ave. Apt #205 Coral Springs, FL Boynton Beach High School 2, Park Ridge Blvd. Boynton Beach, FL (561) Quinn Whiteside ( ) Boynton Beach High 5265 Cannon Way D, West Palm Beach, FL Home, Cell Shawn Tyree ( ) Congress Middle 907 Ocean Drive, Boynton Beach, FL Marc Annicchiarico ( ) Village Academy 8203 Ambach Way, Hypoluxo, FL

22 Dr. Mary McLeod Bethune Elemementary Ave. U Riviera Beach, FL (561) Julia Diaz-Torres ( ) Dr. Mary McLeod Bethune st Drive North, Palm Beach Gardens, FL home Virginia Studstill ( ) Dr. Mary McLeod Bethune 1500 W. 14th Street, Riviera Beach, FL Rebecca Young Lamar ( ) Dr. Mary McLeod Bethune 1511 W. 13th Street, Riviera Beach, FL Forest Hill High School 2,398 RED CROSS PRIMARY 6901 Parker Ave. West Palm Bch, FL (561) Monica Narsiff ( ) SFS Office 713 Wright Drive, Lake Worth, FL Jennifer Jennings ( ) Highland Elem Lake Worth, FL Cindy Packard ( ) Palmetto Elem 808 Macy Street, West Palm Beach, FL Shareny Giles ( ) Greenacres Elem 4800 Serafica Drive, Lake Worth, FL Jhonelle Morgan ( ) - Greenacres Elem 5315 Eadie Place, West Palm Beach, FL Independence Middle Greenway Drive Jupiter, FL (561) Virginia Krukowski ( ) - Marsh Point Elementary th Terrace North, Palm Beach Gardens, FL cell Anesia Sherman ( ) - Jupiter Middle th Ave, Lake Work, Fl

23 Charell Jones ( ) Jupiter Middle 3017 Ave M, Riviera Beach, Fl Pauline Brown ( ) Jupiter Middle 742 West 6 th St, Riviera Beach, Fl Marla Jones ( ) Jupiter Middle 318 N Sapodilla Ave Apt #3 West Palm Beach, Fl Jezebel Rodriguez ( ) Jupiter Middle nd St, Jupiter Fl John I. Leonard High - 4, th Ave. N. Greenacres, FL (561) Sherri Arbisi ( ) John I Leonard High 184 Cordoba Circle Royal Palm Beach, FL (561) Jeff Rains ( ) John I Leonard High th Avenue N. Lake Worth, FL Mary Merkel ( ) John I Leonard High 4077 Dale Road West Palm Beach, FL Lake Shore Middle 2,800 RED CROSS PRIMARY 425 W. Canal St., N. Belle Glade, FL (561) Vera Canty ( ) - Pioneer Park 1528 Jordan Blvd., Pahokee, FL Wakisha Page ( ) - Pioneer Park 657 NW 14 th Street, Belle Glade, FL Kristina Mitchell 905 Belle Glade

24 Pahokee Middle Larrimore Road Pahokee FL (561) Barbara Johnson ( ) Pahokee Middle 512 SE 2 nd Street Belle Glade, FL (561) Barbara Rolle ( ) - Wellington Landings 101 Runyon Village, Belle Glade, FL Jonathan Leon ( ) Pahokee Middle 582 Ranchero Road Apt 1, Belle Glade, FL Palm Beach Central High 4,590 RED CROSS PRIMARY 8499 W. Forest Hill Wellington, FL (561) Casaundra Hechler ( ) SFS Office 1203 Riverside Drive, Greenacres, FL Jenifer Quick ( ) Wellington High Balsam Drive, Royal Palm Beach, FL Tanzanika Cunningham ( ) Wellington High 1084 Crassula Ct. #C, Wellington, FL Palm Beach Gardens High 4,560 RED CROSS PRIMARY 4245 Holly Drive PB Gardens, FL (561) Joyce Grishaber ( ) - PBGHS Monet Terrace Palm Beach Gardens, Fl Alex Daniels ( ) Palm Beach Gardens High 1208 W. 32 nd Street, Riviera Beach, FL Annie Rudolph ( ) - Dr. Mary McLeod Bethune 1018 Indian Trace, #301, Riviera Beach, FL ,

25 Park Vista High School - 3, Jog Road Lake Worth, FL (561) Grace-Ann Ferguson ( ) SFS Office 4793 Via Bari, Lake Worth, FK Yolanda Garcia ( ) Park Vista High 99 Plantation Boulevard Lake Worth, FL Elizabeth Cardona ( ) Park Vista High 5942 Lincoln Circle Lake Worth, FL Blanca Pira ( ) Park Vista High 7426 Ashley Shore Circle, Lake Worth, FL Seminole Ridge High - 3, Seminole Pratt Whitney Road Loxahatchee, FL (561) Beverly Roker ( ) Wellington Landings 111 Sugarwood Crescent Royal Palm Beach, FL Dynashia Lewis ( ) Wellington Landings 1185 Benoist Farms Road West Palm Beach, FL Denise Dent ( ) Wellington Landings 1944 South Club Drive Wellington, FL Nadege Francoeur ( ) Seminole Ridge High 231 Shirley Drive, Pahokee, FL (561) West Boca Raton High - 3, Glades Road Boca Raton, FL (561) Louis Velotta ( ) West Boca High 8957 S.W. 21 st Ct., Apt. G Boca Raton, FL

26 Christina Tropeano ( ) Loggers Run Middle Handel Place Boca Raton, FL Maria Varela ( ) West Boca High Ramita Trail Boca Raton, FL Kathy Hawxhurst ( ) West Boca High Kettle Creek Way, Boca Raton, FL West Gate Elementary Loxahatchee Drive West Palm Bch, FL (561) Blasina Mansfield ( ) West Gate Elementary E.Trafalgar Dr. Loxahatchee, FL , Sandra Belcher ( ) West Gate Elementary 2956 Chickamquqa Dr., West Palm Beach, FL

27 Cold Cereal Graham Crackers Fruit Cup Coffee Tea Milk Turkey Ham & Cheese Wrap Side Managers Choice Fruit Cup Iced Tea Lemonade Pizza Wedge Vegetable Fruit Cup Coffee Iced Tea The School District of Palm Beach County, Florida School Food Service Hurricane Menu Day 1 Day 2 Day 3 Breakfast Breakfast Breakfast Cold Cereal Graham Crackers Fruit Cup Coffee Tea Milk Cold Cereal Graham Crackers Fruit Cup Coffee Tea Milk Lunch Lunch Lunch Turkey & Cheese Wrap Side Managers Choice Fruit Cup Iced Tea Lemonade Italian Wrap Side Managers Choice Fruit Cup Iced Tea Lemonade Dinner Dinner Dinner Turkey Ham & Cheese Wrap Corn Fruit Cup Coffee Iced Tea Turkey & Cheese Wrap Sweet Green Peas Fruit Cup Coffee Iced Tea Breakfast meals will be consistent throughout the event. Lunch and Dinner meals prior to the storm arriving and upon opening of the shelter may change to due to various reasons such as the day of the week the shelter opens, utilization of existing foods that are perishable, availability of power and/or generator capability, and delivery changes. 26

28 Lunch Menu Items Sandwich Varieties Sides Fruit Dinner Menu Items Cold Sandwiches Acceptable Substitutions Muffin Platter (yogurt, cheese stick and fruit muffin), Peanut Butter Platter (peanut butter cup, cheese stick, graham crackers, apple slices), Salad Cup, Carrot & Celery sticks, graham crackers, cheese stick, chips, IW Baked Goods, yogurt Flavored applesauce, pearsauce, mixed fruit cup, diced peach cup, diced pear cup, fresh fruit if available Acceptable Substitutions Chicken Tenders, Corndog, Beef Burrito, Jamaican Beef Patty Hamburger/Cheeseburger, Chicken Patty Sandwich Hot Vegetables If there is no power to prepare hot vegetables, this item will be substituted with another fruit serving. Additional items needed on hand: Instant sweet & unsweet tea, sugar, sweet & low, stirrers, garbage bags, wipes, cups, plates, napkins, utensils, coffee pots, beverage dispensers Additional items that may be in stock that can be used in place of or in addition to menu items: Poptarts, cinnamon rolls, donuts, sliced bread and bagels, fruit muffins, yogurt, peanut butter cups, cheese sticks fresh fruit, 100% fruit juice 27

29 Publix Stores with Generators 1. Countyline Plaza 500 North U.S. Highway 1 Tequesta, Chasewood Plaza 6330 W Indiantown Road Jupiter, Abacoa Plaza 5500 Military Trail Jupiter, Bluff s Square Shopping Center 4060 South U.S. Highway 1 Jupiter, Jupiter Square Shopping Center 95 U.S. Highway 1 Jupiter, Jupiter Farms Village Indiantown Road Jupiter, Sea Plum Town Center 123 Honeybell Way Jupiter, The Shoppes of Jonathan s Landing Alternate A1A Jupiter, Mirasol Walk 6251 P G A Blvd Palm Beach Gardens, Oakbrook Square Shopping Center North U.S. Highway 1 Palm Beach Gardens, Garden Square North Military Trail Palm Beach Gardens, Promenade Shopping Plaza 9900 Alternate A1A Palm Beach Gardens, Gardens Town Square 4200 Northlake Boulevard Palm Beach Gardens, Legacy Place Shopping Center Legacy Avenue Palm Beach Gardens, Frenchman s Crossing Hood Road & Alternate A1A Palm Beach Gardens, Northlake Promenade Shoppes 374 Northlake Boulevard Lake Park, Publix at Riviera Beach Blue Heron Boulevard and Lake Shore Drive Riviera Beach, Publix on Palm Beach 265 Sunset Avenue Palm Beach, Southdale Shopping Center 828 Southern Boulevard West Palm Beach,

30 20. Village Commons Shopping Center 831 Village Boulevard West Palm Beach, Crosstown Plaza 2895 N. Military Trail West Palm Beach, Shoppes at Ibis Northlake Boulevard West Palm Beach, Shoppes at Andros Isle 8989 Okeechobee Boulevard West Palm Beach, Paradise Place 4075 North Haverhill Road West Palm Beach, Palm Beach Plaza 6820 Okeechobee Boulevard West Palm Beach, Polo Grounds Mall 890 South Military Trail West Palm Beach, Crestwood Square Southern Boulevard Royal Palm Beach, The Crossroads at Royal Palm Beach 1180 Royal Palm Beach Boulevard Royal Palm Beach, Publix at the Acreage 7050 Seminole Pratt Whitney Road Loxahatchee, Courtyard Shops at Wellington Wellington Trace Wellington, The Groves at Royal Palm 127 South State Road 7 Wellington, Town Square at Wellington West Forest Hill Boulevard Wellington, Riverbridge Centre 6790 Forest Hill Boulevard Greenacres, Publix Atlantis 4849 South Military Trail Greenacres, Greenwood Shopping Center 1700 South Congress Avenue Palm Springs, Town and Country Shopping Center 1910 Lake Worth Road Lake Worth, Nassau Square 7745 Lake Worth Road Lake Worth, Town Commons 8899 Hypoluxo Road Lake Worth, Woods Walk Plaza 9855 Lake Worth Road Lake Worth, Lantana Plaza Shopping Center 5970 South Jog Road Lake Worth, Publix at Lake Worth Dixie Highway and North 2nd Avenue Lake Worth, Lantana Shopping Center 1589 W Lantana Road Lantana,

31 43. Fountains of Boynton 6627 West Boynton Beach Boulevard Boynton Beach, Meadows Square 4753 North Congress Avenue Boynton Beach, FL Boynton Plaza 111 North Congress Avenue Boynton Beach, Sunshine Square Shopping Center 501 SE 18th Avenue Boynton Beach, Aberdeen Square 4966 Le Chalet Boulevard Boynton Beach, Aberdeen 8340 Jog Road Boynton Beach, Quantum Village 1005 NW 22nd Avenue Boynton Beach, Canyon Town Center Boynton Beach Boulevard and Lyons Road Boynton Beach, Valencia Square Woolbright Road and Jog Road Boynton Beach, Whitworth Farms Hagen Ranch Road Boynton Beach, Village Square 3775 Woolbright Road Village of Golf, The Plaza at Delray 1538 South Federal Highway Delray Beach, Delray Square Shopping Center 4771 West Atlantic Avenue Delray Beach, Shops of San Marco South Jog Road Delray Beach, Village of Oriole Plaza 7375 West Atlantic Avenue Delray Beach, Addison Centre South Jog Road Delray Beach, North Delray Commons 555 NE 5th Avenue Delray Beach, Westwinds of Boca 9846 Glades Road Boca Raton, Mercado Real 1001 South Federal Highway Boca Raton, The Reserve at Boca Raton 9720 Clint Moore Road Boca Raton, West Boca Plaza South State Road 7 Boca Raton, Polo Club Shoppes 5050 Champion Boulevard Boca Raton, Boca Valley Plaza 7431 North Federal Highway Boca Raton,

32 66. Woodfield Plaza 3003 Yamato Road Boca Raton, Palmetto Park Square 1339 West Palmetto Park Boca Raton, Lakeside Square at Logger s Run West Palmetto Park Road Boca Raton, Boca Village Square Saint Andrews Boulevard Boca Raton, Garden Shops at Boca Powerline Road and Palmetto Park Road Boca Raton, FL Publix at Spanish River 4141 North Federal Highway 31

33 HURRICANE RESPONSE It is important that after a Hurricane the District returns to normal operations as soon as possible. Hurricane response teams have been formed to facilitate the return to normal operations. Each department has established hurricane response category groups to make the return to work a smooth transition. ALL CLEAR Weather conditions have passed from immediate Palm Beach County area and Gale force winds are not present. When the all-clear advisory is issued the following actions will be accomplished by Public Affairs: 1. The Chief Public Information Officer and Public Affairs will report to the School District Emergency Operations Center 2. The Chief Public Information Officer will, in coordination with other Department Chiefs, prepare and issue information regarding employees reporting back to work using the ABCD category system HURRICANE RESPONSE CATEGORY GROUPS School Food Service has established the following hurricane response category groups. 1. HURRICANE RESPONSE TEAM Category A A. Food Service Administration 1) Team Leaders 2) Field Specialists 3) Designated Coordinators 4) Designated Equipment Team Members 5) Designated Support Staff 2. SCHOOL READINESS TEAM Category B A. Food Service Managers, SFS Central Office Staff (12 month) and Graduated Interns (report to previously assigned school) 3. All other 12 Month Employees Category C 4. SCHOOL BASED PERSONNEL AND SUPPORT Category D A. All other SFS Office personnel (non 12 month) B. SFS Cafeteria employees (non 12 month) C. Non-Graduated Interns (non 12 month) 32

34 FROM THE All CLEAR ADVISORY UNTIL RETURN TO NORMAL Twice a day, Public Affairs will facilitate media conferences from the Emergency Operations Center. The following methods will be used to communicate with district employees and the public regarding the status of School District facilities and the reopening of schools: 1. News releases will be used for all media. 2. Chief Public Information Officer and IT will assist Superintendent in issuing Once Voice telephone messages to parents and employees. 3. The Chief Public Information Officer will be available for live interviews. 4. The Public Affairs Website, will have the latest information. 5. T.E.N. (channel 19 on most cable systems) will provide continuous updates including regular live status reports and crawls across the bottom of the screen. 6. The School District Emergency Information Line (561) or toll free (866) for west and south Palm Beach County and below will have the latest information in English, Spanish and Creole. 7. Public Affairs Specialists will provide live updates on Spanish and Creole television and radio. 8. All schools and departments should have an Emergency Phone Tree in place to facilitate communications. (The principal/department head calls the first person on the list, that person calls the next, etc. This process continues until contact is made with as many employees as possible.) EMERGENCY NUMBERS AFTER HOURS BUILDING AND SCHOOL EMERGENCIES 1. All calls will be received by School Police emergency Communications Center or PX Weather related changes in district operations call the District s Emergency information line for recorded messages (561)

35 The School District of Palm Beach County School Food Service Department HURRICANE RECOVERY TEAMS Teams Team Members Area 1 Jeannie Gallatin Robin Mullins Area 2 Ruthie Proctor Doreen Booth-Goodwin Area 3 Lynn Granda Rhonda Tesch Area 4 Barbara Montesano Doris Kinney Area 5 Corey Sweeney Cassi Hechler Area 6 Betsy Montante Grace-Ann Ferguson Area 7 Debbie Hart Crystal Perez Area 8 Pat McAleney Debbie Hardman Alternate: Food Service Manager if conditions allow, report to their schools, access and report to Recovery Team. When the all clear is given they may go home. All Team Members are required to report to the School Food Service (SFS) Administration office at their normal time when contacted by SFS or when the media announces that category A employees are to report back to work. Discussion Meetings will be at 10:00AM & 2:00PM. Our recovery strategy will be developed at this first meeting depending on the severity and track of the storm. 34

36 Hurricane Recovery Communications Procedures Communication will be one of our biggest challenges during and after a Hurricane. We will continue to use conventional communication methods as long as the phones are working. Please keep the enclosed phone list with you at all times during the storms. After the Hurricane passes please listen to the media for announcements concerning when the Hurricane Response Categories are to report to work. Allison Monbleau, Dave Trogdon and Lori Dornbusch will report to the SFS Office as soon as possible after the storm. They will assess the situation and establish an action plan. Provided phone service is working they will contact the Team Leaders and they will contact their team members with the plan of action. Please listen to the media and return to work according to the announcements regarding the Response Team Category. Following a Hurricane and the media announces that Hurricane Response Category A personnel should return; category A personnel please report to the SFS Office at your normal scheduled time. The first day back we will have a meeting at the School Food Service Office to take roll and implement our recovery plan. If you cannot make the 10:00 a.m. meeting someone will be at the office all day to coordinate information. Dave Trodgon will be at the Emergency Operations Center or the District s Command Center for Recovery. We will gather again at 2:00 p.m. to assess our recovery efforts and adjust our plans if necessary. The District with input from Allison will determine when the other Recovery Categories will be asked to return to work. 35

37 SCHOOL FOOD SERVICE ADMINISTRATION PHONE LIST Adam Charles Royal Palm Beach B Adam.charles@palmbeachschools.org Alcina Aybar Lake Worth B Alcina.aybar@palmbeachschools.org Alex Nikolis Tequesta N/A B Alexander.Nikolis@palmbeachschools.org Allison Monbleau Wellington A Allison.monbleaua@palmbeachschools.org Amy Shaffer Jupiter A Amy.Shaffer@palmbeachschools.org Angelica Alvarez West Palm Beach B Angelica.alvarez@palmbeachschools.org Artavia Vickers Riviera Beach B Artavia.Vickers@palmbeachschools.org Barbara Montesano Palm Beach Gardens N/A A Barbara.Montesano@palmbeachschools.org Barry Katz Royal Palm Beach A Barry.katz@palmbeachschools.org Benjamin Freedman Boynton Beach N/A A Benjamin.Freedman@palmbeachschools.org Betsy Montante Boca Raton A Betsy.montante@palmbeachschools.org Casronell Courtney West Palm Beach B Casronell.courtney@palmbeachschools.org Cassi Hechler Greenacres N/A A Casaundra.hechler@palmbeachschools.org Chantal Gellermann Lake Worth N/A A Chantal.gellermann@palmbeachschools.org Charlene Young Lake Worth N/A B Charlene.young@palmbeachschools.org Cindy Menke Boca Raton B Cindy.menke@palmbeachschools.org Clarissa Verduzco Belle Glade B Clarissa.Verduzco@palmbeachschools.org Connie Dinolfo Wellington A Connie.dinolfo@palmbeachschools.org Corlette Brooks Lake Worth A Corlette.brooks@palmbeachschools.org Crystal Perez Royal Palm Beach A Crystal.perez@palmbeachschools.org Dandre Dunkley Royal Palm Beach A Dandre.dunkley@palmbeachschools.org Dave Trogdon West Palm Beach A Dave.trogdon@palmbeachschools.org Dawn Boike West Palm Beach B Dawn.boike@palmbeachschools.org Debbie Hardman Port St. Lucie N/A A Deborah.hardman@palmbeachschools.org Debbie Hart West Palm Beach N/A A Debbie.hart@palmbeachschools.org Denise Cargill Hobe Sound A Denise.cargill@palmbeachschools.org Doreen Goodwin Palm Beach Gardens N/A A Doreen.goodwin@palmbeachschools.org 36

38 Doris Kinney Lantana A Doris.kinney@palmbeachschools.org Eddy Faubla Wellington N/A B Eddy.faubla@Palmbeachschools.org Edward Graham (DJ) Jupiter N/A A Edward.graham@palmbeachschools.org Francesca Stevens North Palm Beach B Francesca.stevens@palmbeachschools.org Frank(Corey) Sweeney Port St. Lucie A Frank.Sweeney@palmbeachschools.org Grace Ann Ferguson Greenacres A Grace-ann.ferguson@palmbeachschools.org Heidi Schwab Lake Worth A Heidi.schwab@palmbeachschools.org Jamie Brown Palm Springs B Jamie.brown@palmbeachschools.org Jamie McCarthy Boynton Beach N/A A Jamie.mccarthy@palmbeachschools.org Jeannie Gallatin Jupiter A Jeannie.gallatin@palmbeachschools.org Jeannine Rizzo Royal Palm Beach N/A A Jeannine.rizzo@palmbeachschools.org Jennifer Rosebrook Jupiter A Jennifer.rosebrook@palmbeachschools.org John Jones Royal Palm Beach A John.jones@palmbeachschools.org John Sanchez Lake Worth A John.sanchez@palmbeachschools.org Joseph Hinkofer Lantana N/A A Joe.hinkofer@palmbeachschools.org Kaila Sands Loxahatchee N/A B Kaila.sands@palmbeachschools.org Kim Rawn Loxahatchee A Kim.rawn@palmbeachschools.org Kizzy Manual West Palm Beach N/A B Kizzy.manual@palmbeachschools.org Kristen Zaugg Jupiter Kristen.zaugg@palmbeachschools.org Kristine Torsiello N/A A Kristine.zaugg@palmbeachschools.org Lazaro Perez West Palm Beach A Lazaro.perez@palmbeachschools.org Lisa Andrew Royal Palm Beach B Lisa.andrew@palmbeachschools.org Lori Dornbusch Palm Beach Gardens A Lori.dornbusch@palmbeachschools.org Lynn Granda Jupiter A Lynn.granda@palmbeachschools.org Maggie Prieto N/A A Magdalena.prieto@palmbeachschools.org Mario Potosme West Palm Beach A Mario.Potosme@palmbeachschools.org Mike Persaud Lake Worth N/A B Mike.persaud@palmbeachschools.org Monica Narsiff Lake Worth Monica.narsiff@palmbeachschools.org Nannette Sweeting Wellington N/A A Nannette.sweeting@palmbeachschools.org 37

39 Nicole James West Palm Beach B Nicole.James@palmbeachschools.org Pat McAleney Stuart A Patricia.mcaleney@palmbeachschools.org Paula Triana Palm Beach A Paula.triana@palmbeachschools.org Pete Wood Royal Palm Beach A Peter.wood@palmbeachschools.org Rhonda Tesch West Palm Beach A Rhonda.tesch@palmbeachschools.org Robert Canane Loxahatchee B Robert.canane@palmbeachschools.org Roberta Sinclair Boca Raton 0563 A Roberts.sinclair@palmbeachschools.org Robin Mullins Jupiter A Robin.mullins@palmbeachschool.org Robyn Riley Palm Beach Gardens N/A A Robyn.riley@palmbeachschools.org Ruth Proctor Palm Beach Gardens A Ruth.proctor@palmbeachschools.org Shane Stoneham Okeechobee A Shane.stoneham@palmbeachschools.org Stanley Bean Boca Raton A Stanley.bean@palmbeachschools.org Stephen Brooker West Palm Beach A Stephen.Brooker@palmbeachschools.org Steve Harman Greenacres A Steve.Harman@palmbeachschools.org Steven Bonino North Palm Beach A Steve.bonino@palmbeachschools.org Tina Rock West Palm Beach A Tina.rock@palmbeachschools.org Tom Occhipinti Palm Beach Gardens A Thomas.occhipinti@palmbeachschools.org Wendy Felton Palm Springs A Wendy.felton@palmbeachschools.org 38

40 39

41 MEMORANDUM TO SFS OFFICE TO: FROM: RE: SFS Office Allison Monbleau Hurricane Prep Procedures Since this is the beginning of the season, I wanted to take the time to put a few things in writing so we will have them handy. 1. All the Visquene and trash bags are being stored in the Warehouse. We will distribute these at our pre-hurricane meeting that we have before each storm. 2. When prepping for the storm we will now turn off, cover and unplug our computers, monitors and printers. 3. Remove any items from the floor and in front of windows. 4. Close your office door if applicable. 5. Close blinds in your office and turn off lights. 6. Field Specialists charge all digital cameras and take home. Tech team charge office cameras (2) and place in disaster safe with extra batteries for all cameras. 7. Print Time and Attendance (from SharePoint) and keep with your Hurricane Manual for time tracking upon return. 8. Print Directions to Schools and put with hurricane manual. 9. Bring your hurricane manual home with you. 10. Take ice from the ice machine if needed 11. If you are a category A for recovery, please make sure you have an SD1 key for the gates at schools. If you do not have a key, please see Kris. 12. Verify that you have an A1 key for non electronic entry to our building. If you do not have a key, please see Dave. 13. Category A staff will be reporting back to the office at 10:00 am or 2:00 pm depending on when the All Clear is given. Category D staff will report back to the office when directed by the District. 14. Fill gas tanks on County vehicle. The Equipment Team will be responsible for parking the vehicles in proper locations. 40

42 SAMPLE PRE-STORM Dear Managers: It s that time of year again. Just a few things for you to do before you leave today: Place all perishable food items from reach-ins and milk boxes in the walkin cooler. Place a bag of ice in the walk-in freezer. Turn off, UNPLUG and cover your computer with a large garbage bag. Make sure you secure the area outside your kitchen (milk crates, bread trays, etc.) Take an inventory of all food and non-food items. If you have a county vehicle make sure it is topped off with fuel. Take direction from School Food Service regarding food deliveries and cancellations. Print copies of Time and Attendance sheet from School Food Service Hurricane Manual and place on your desk for post storm recording if needed. Bring a copy of the School Food Service Hurricane Manual home with you. The Managers of schools that will be shelters may need to receive food delivery if they are not the official manager on duty. 1. After danger of the storm passes and the district s Category A personnel are called, we will begin the task of evaluating schools in teams of two and reporting back to the district SFS personnel will meet at The office at 10:00am or 2:00pm depending on the time the all clear is given. 2. Please follow the district s direction for returning to school, listening to the radio and Television to get the up-to-date information. 3. In the event that we should need your individual assistance, we may be calling you to report to your school. This will be done on an as needed basis. 4. Please DO NOT report to your school until you are told to do so either by your Field Specialist or by hearing it on the TV or radio. Any district employee may call the Hotline or to get a status report. 5. All milk, juice, ice cream and bread orders will be suspended for Tuesday. Wednesday and Thursday is an unknown. 41

43 6. There will be no Sysco delivery this week. Sysco will deliver this week s order next week, Sept. 6 & 7. The following week s order for Sept. 13 & 14 will be cancelled. This will require you to make changes in the menu. Please follow the regular procedure for all menu changes. Below is a post-severe weather checklist. After danger of the storm passes and the district s Category B personnel are called, managers and manager interns will be required to report to work when notified. Managers will be required to check on their schools and relay this information to their Field Specialist. Only people who are told to report will be paid. Please listen to radio and TV (if possible) to receive messages regarding returning to work. The district hotline number is if you need information. After checking your school, please contact your Field Specialist. If you are leaving the area and will not be able to get to your school after the storm, please contact your Field Specialist prior to leaving to notify them. Please remind your employees that they are Category D. Please place all orders as normal. If there is no school, there will be no deliveries. Stay safe and we will hope for the best. As always, you all are the greatest and we appreciate your dedication. Thank you for your dedication and help during times like this. Please do not hesitate to call if we can be of service to you or your staff. Be safe, 42

44 Post-Severe Weather Checklist For Emergency Recovery Teams School: Date: Completed By: Time: Task Were you able to access the campus? Yes No Is there any structural damage to equipment or facilities? Yes Is there any visable damage to the school? Yes No No Does the site have power? Yes No Is the generator running? Yes No Is the freezer running? Yes No Temp.? Is the cooler running? Yes No Temp.? Was the bag of ice melted? Yes No Any signs of vandalism/looting? Yes No Is the phone working? Yes No Is A/C functioning (cooling? fan blowing? Etc.) Yes No At what number can School Food Service contact you? Notes: 43

45 SAMPLE POST STORM Hello Everyone: We hope everyone survived the storm in reasonably good condition. Hopefully, if you don t currently have power, you will have it soon. Below we are passing along answers to questions that many of you have been asking. All School Food Service employees, Category D, will report for their regular hours when announced to do so by the school district. Please listen to the news or call the district hotline at or toll free from the South County and Glades area at Milk Borden will begin delivering milk on Tuesday. You do not need to place any orders. In the beginning you may not get the flavors that you normally get, but that will straighten out in a few days. Bread We have arranged 2 bread orders for schools. Elementary schools will receive 2 orders of 15 loaves of bread and 50 packs of hamburger buns. Secondary schools will receive 2 orders of 15 loaves of bread and 75 packs of hamburger buns. When the first order arrives, have an order ready to give to the bread man. You will receive the 2 nd order in a few days and then the order that you gave to the bread man will be delivered. Juice Will be delivered Tuesday and Wednesday. The product may be partially frozen. Produce All orders that have been called in to produce companies have been cancelled. When we have definite day to start school, you will be instructed to replace your orders. SYSCO Orders will be delivered on Wednesday for those schools that have lost food and have chosen to accept a delivery. 44

46 SAMPLE LETTER FROM USDA Food & Nutrition RE: EXCEPTIONS FOR NATURAL DISASTERS I am writing to remind district s food service offices, that when your area is impacted by a storm (such as Tropical Storm Fay), hurricane or other natural disaster or emergency; Food and Nutrition Management has the authority to approve service of meals without milk if needed immediately on an emergency basis. In addition, if the impact of the disaster is severe enough to require your district to modify the claiming of meals by category, we will be able to request a USDA waiver approval on your behalf. Please contact me or your area contact person in this office and let us know how we may assist you during natural disasters or other emergencies. We are here to serve you and look forward to hearing from you, as needed. Sincere Wishes for a Safe Hurricane Season, Robin Safley Program Administrator Food, Nutrition and Wellness FL Dept. of Agriculture and Consumer Services (850)

47 SAMPLE WAIVER Robin Safley Program Administrator Food, Nutrition and Wellness FL Dept. of Agriculture and Consumer Services 600 South Calhoun Street, Suite 120 (850) Dear Robin: Please consider this a request for a waiver to feed all children in Palm Beach County free meals regardless of status for a time frame determined by the USDA. Along with the waiver that Palm Beach County School District requested for serving free meals to all students regardless of status, we would like to also request the following waivers: 1. Temporary waiver of requiring all five components for a reimbursable meal from the day that classes resume through the end of the following week. 2. Temporary waiver for secondary schools to not be required to provide Offer vs. Serve from the day that classes resume through the end of the following week. 3. Temporary waiver to extend meal service times from the day that classes resume through the end of the following week. This storm has crippled our community. As of Wednesday, October 26 th, 6,000,000 homes are still without power. The estimate from Florida Power & Light is that many of these homes will be without power for three weeks. Since Palm Beach County was 43.5% economically needy prior to the storm, we believe that many households will require extra assistance. The following is additional information regarding our situation that you may need in order to process our request: 46

48 1. Rosters - It is our procedure to print rosters twice a month. In most cases these rosters should be safe in the manager s office. However, the rosters in many cases will be of no use. Currently, only 32 schools have power. The School District is tentatively planning to open schools the latter part of next week (maybe). Many schools will not be operational at that time, so students will be reassigned throughout the District making rosters ineffective. Also, due to the fact that school has only been in session a little more than a week, we have many students that are not correctly assigned to his/her school yet. Normally the managers would find the student s status through our computer that links to our central database, however many schools are without power and can not access this information. 2. Applications - We scan our meal applications into the Rocket Scan Database. The original copies are stored by batch in our office, but with no power, we cannot access specific student information. We are also in the peak of processing. Without power at the schools we cannot communicate status information. 3. Cold Meals - At this point the product supply is very limited. We are working with them to bring products from out of the state, therefore, it is anticipated that upon re-entry to schools, cold meals can be provided. 4. Applications Available? We have blank applications at our central office. Currently, our internal mail system is not operational so extra applications cannot be sent to the schools. Also, due to the gasoline shortage, many parents will not be able to travel to pick up or fill out an application. 5. Accessible Schools As of Thursday, October 27 th, only 32 of our schools have power. 6. How will students be assigned to schools? Pahokee, Belle Glade, South Bay, Boca, Boynton Beach, Lake Worth, Lantana, West Palm Beach, Wellington, and Royal Palm Beach sustained the most amount of damage at schools. It is believed that the students at these schools will be relocated, or partially relocated to other schools. The exact plan has not been determined. 7. Projected Opening The School District is attempting to open schools the latter part of next week (maybe tentative). Please let me know if I can provide you with any other information. Sincerely, Allison Monbleau Director of School Food Service Palm Beach County School District AOM: MP 47

49 SCHOOL FOOD SERVICE DEPARTMENT VENDOR LIST Company Contact Name Address Bus. Phone Cell Phone Administrator A & Associates Andrew Luchey 951 Sansbury Way West Palm Beach, Lori Dornbusch Evelyn@associatestaffing.com A & Associates Anna-Marie 951 Sansbury Way West Palm Beach, Lori Dornbusch Advanced Case Parts Ward Hude 4100 N. Powerline Road, Suite 200 Pompano Beach, FL Dave Trogdon SERVICE@ADVANCEDCASEPARTS Airway Cleaning Tim Greene 4200 Peters Rd. Ft. Lauderdale, FL Dave Trogdon tim@airwayscleaning.com PCI Postal Center International Sasha Chirinos 3406 SW 26 th Terrace Ft. Lauderdale, FL Denise Cargill sashad@surfpci.com Borden Dairy of Florida Borden Dairy of Florida Borden Dairy of Florida Borden Dairy of Florida Borden Dairy of Florida Borden Dairy of Florida John Rodweller Billy Hawkins 1969 West 9 th Street Riviera Beach, FL Ave G. SW Winter Haven, FL Heidi Schwab John.rodweller@bordendairy.com Fla Acc t Mgr Heidi Schwab Billy.hawkins@bordendairy.com John Sheahan Fla S. Op Mgr Heidi Schwab Vince Porter Fla N. Op Mgr Heidi Schwab Ricky Dow Fla Op Mgr Heidi Schwab Mike Arsenault Fla Sales Dir Heidi Schwab Erneston Produce Brianna Willis 1220 Ortega Road WPB, FL Lori Dornbusch eproduce@aol.com Erneston Produce FSR-Food Service Refrigeration, Inc Dan Erneston Lisa Benco 1220 Ortega Road WPB, FL SW 31 st Ave., Pompano Beach, FL , ext Jimmy Gray Lori Dornbusch Dave Trogdon eproduce@aol.com ORDER@FSREFRIG.COM

50 Fast Signs Ken Baxter Heidi Schwab Flowers Baking Company of Miami LLC Frozen Treats (Ice Cream & Juice) Heartland School Solutions Heartland School Solutions Hulett Environmental Svc. Image One JMB Mr. Ice Machine Milo Food Service Equipment Dist. Inc. John Castellucia Jim Craven Josh Weaver 1780 NW Miami Court Miami, FL NE 6th Ave Miami, FL Heidi Schwab Jim Heidi Schwab Robyn Riley X 8 Susan Brady Robyn Riley Susan.Brady@ehps.com Jim Triplet Andy Savitt Martha Ann or Jeff Tim Matthews Mike Milo 7670 Okeechobee Blvd. West Palm Beach, FL Benjamin Rd., Suite 301 Tampa, FL th Avenue North Lake Worth, FL N. Military Trail West Palm Beach, FL Via Hermosa WPB, FL Ext. 210 or Jim s Cell Lori Dornbusch Denise Cargill runette@bugs.com jim@bugs.com andys@image-1.com tobinf@image-1.com Dave Trogdon jmbrep@bellsouth.net Dave Trogdon TMATTHEWS@MRICEMACHINES.COM Dave Trogdon 'MFSE@comcast.net' QVS SYSCO SYSCO SYSCO West Gate Sheet Metal Julie Clarke Jason Boekholder Gloria Steib Jeffrey Dettman Mike Wood 238 Industrial Park Dr. Soddy Daisy, TN Martin Luther King Blvd. Riviera Beach, FL Martin Luther King Blvd. Riviera Beach, FL Martin Luther King Blvd. Riviera Beach, FL Old Dixie Hwy. Riviera Beach, FL Dave Trogdon Heidi Schwab Boekholder.jason@sef.sysco.com Heidi Schwab Gloria.steib@sef.sysco.com Heidi Schwab Dettman.jeffrey@sef.sysco.com Dave Trogdon 49

51 USDA Food and Nutrition Management (FNM) Emergency Contact Lisbeth C. Rytlewski North Florida Representative Florida Department of Education National School Lunch Program Ext Work: Home: Cell: Fax:

52 FACILITIES MANAGEMENT For Action: Director/Designated Staff, Date: June 2017 EMERGENCY MANAGEMENT PROCEDURES This Departmental Procedure supports the District's Procedures for Hurricane Preparedness. Senior Project Administrators, General Managers, Facilities Management Administrators and Facilities Management Coordinators will implement necessary actions in support of this plan. See Attachment B, List of Personnel and Contact information, and Attachment C, List of employees by their Call Back Category. 1. Tropical Storm/Hurricane Watch (Weather factors indicate that a geographical area may be threatened by tropical storm/hurricane conditions within the next 48 hours.) a. Facilities Management Coordinators meet with the Director and the Facilities Management Administrators in the Emergency Operations Center (EOC) as directed after the implementation of the Tropical Storm/Hurricane Watch. The following issues will be evaluated: i. Review current situation. ii. Identify special concerns (Red Cross shelters, schools, work areas, equipment and materials at risk). iii. iv. Review Hurricane Warning and All Clear procedures. Call in any personnel or vendors needed to support preventative actions. v. Alert the Emergency/Disaster Contractor as to the District s status. b. Implement Disaster Plan i. Emergency Call-Down Duties -- The District Office will make determinations as to our status. Upon their direction, Call-Down Duties are as follows: Chief Operating Officer to Chief of Facilities Managerment, to Directors of Maintenance and Plant Operations, Environmental and Conservation Services and Building Code Services to General Managers to Senior Project Admibnistrators (SPAs) and Facilites Management Administrators (FMAs) to Facilities Management Coordinators (FMCs) to Task Leaders and Support Operations Leaders. ii. iii. iv. Staff at all levels shall implement this plan and be prepared to respond. Notify all staff of their Response Category (Attachment C). When the call-down is received, any person not listed in Attachment C is a Category C employee. If necessary, suspend routine work in order to ensure that areas at risk are rendered safe in accordance with the severity of the threat. Priority should be given to loose items outside facilities. 51

53 v. Ensure all personnel are informed of the threat and their responsibilities, and follow through on actions for Hurricane Warning and All Clear phases. vi. Monitor situation and notify the Director of problems. Ensure all dispatched personnel remain in radio/telephone contact. Dismiss personnel as soon as preparations are complete and release is authorized. vii. Coordinate the dispersal of essential recovery vehicles. viii. Verify availability of critical materials. ix. Fuel and secure vehicles and generators. x. Once direction is received (in any form) from the Director of Maintenance and Plant Operations, all contractors will be notified by phone and that a "watch" is in effect and that necessary precautions and/or emergency plans should be implemented. This request shall be in writing, dated, and a copy filed in the Contract File at the Maintenance and Plant Operations department, in case future proof may be required. See Attachment A Emergency Procedures Letter and Attachment A1 Hurricane Notification Letter. xi. Senior Project Administrators (SPAs), Facilities Management Administrators (FMAs) and/or Facilities Management Coordinators (FMCs) should take dated pre-storm digital images of their sites and the construction taking place. xii. All mobile phones shall be left on and monitored until advised otherwise by the District Office. xiii. All Category A Employees must make sure they have the supplementary School District Security badge entitled "Essential Employee for Emergency Response" issued by School Police. 2. Tropical Storm/Hurricane Warning (Weather factors indicate that a hurricane is expected to strike a geographical area within 36 hours.) a. The General Managers, Senior Project Administrators (SPAs), Facilities Management Administrators (FMAs), Engineers, Architects, and Facilities Management Coordinators (FMCs) shall coordinate the complete button-up actions at school center areas of risk and Maintenance and Plant Operations' buildings. b. All mobile phones shall be left on and monitored until advised otherwise by a representative of the District Office. c. At the Main Office of Maintenance and Plant Operations, all paperwork, books, etc., shall be stored in the designated area. d. File cabinets and files should be moved away from the windows and into a centralized area, secured by draping sheets of Visqueen over them, and taping the Visqueen down with duct tape. Room shall be allowed for personnel to move freely within the space. e. SPAs, FMAs and FMCs shall inform contractors on their assigned projects that an emergency warning is in effect for this area and request the contractor 52

54 to take all precautions not yet implemented to safeguard the site, buildings and grounds for all on-going major repairs. i. Should a contractor fail to take necessary precautions, it should without delay be informed in writing of its failure. To safeguard existing facilities from damages, the appropriate SPA, FMA or FMC shall notify the contractor that the SDPBC will affect those actions it feels necessary. ii. SPAs, FMAs and FMCs shall take dated digital images of areas to document the contractors' non-performance and the pre-disaster condition. g. Secure District s vehicles, tractors and specialized equipment in a way and method as necessary to assure they will be available for dispersal as needed to assist in recovery efforts after the storm. Bucket Trucks Dump Truck High Lift Loaders Knuckle Boom Stump Grinder Tractors, Various Trucks h. Large vehicles (dump, trash and stake body trucks) should be given shelter consideration, space permitting. Owing to weight and size- factors, these vehicles should withstand full-force conditions, but would be better protected if stored inside a facility. i. Smaller equipment, such as sweepers, chippers, trenchers, etc., will be stored in shop area where possible. j. Release all personnel as directed by the Director of Maintenance and Plant Operations. k. Recovery Safety Teams will be instructed to take District vehicles home. 3. All Clear (Danger from the hurricane has passed.) a. When the All Clear signal is announced, all Maintenance and Plant Operations' Category A and B personnel will report to work as soon as possible, if the announcement is made during normal duty hours on a workday. If an employee is unable to report to his/her designated work location, he/she should report to the nearest work location. If the announcement is made at any other time, personnel will wait for guidance through local radio, television or phone. Category C to return to work when directed to do so. i Category A Personnel will report to Fulton-Holland Educational Service Center (FHESC) Emergency Operations Center (EOC), to initiate damage assessment and recovery actions. In the event that the FHESC is not available, the alternate site (Palm Beach Central HS) will be announced and a vehicle will be provided to transport any materials needed to the new site. 53

55 ii Task leaders will report to their respective shop areas and establish radio communication with FHESC Emergency Operations Center. iii Category B Personnel will report to their respective duty areas unless directed to go elsewhere by local radio, television or their supervisors b. Recovery Safety Assessment - Team assignments will be based on personnel available at duty areas. i. Each Team will organize and conduct a survey of their assigned schools. Facilities Services and the Building Department will provide additional personnel resources if needed. ii. A Team will be assigned to work with the debris monitoring firm. c. A Contractor Monitoring Team will be assembled to monitor all contractor activity. i. The Administrator in charge will provide each team with the following: a. Camera b. Keys for each facility c. Damage Assessment Forms d. Digital tape recorder e. Flashlight f. Packet containing all necessary forms g. Detailed instructions on how to complete a Damage Assessment Form d. Environmental and Conservation Services (ECS) Office i. When water damage is observed by the Building Assessment Teams, this water damage will be reported to the ECS to determine appropriate remediation. ii. If chemical spills are observed, these spills will be reported to the ECS for appropriate cleanup and regulatory reporting. iii. If asbestos building materials are discovered damaged, this damage will be reported to the ECS for regulatory reporting. iv. The Utility Section shall take all necessary actions before and after the storm to assure adequate fueling throughout the District, and trash collection at shelters and schools. *In addition, the ECS staff will provide support to the Building Assessment Teams as needed.* 1 Safety assessment forms will be filled out for each facility and transmitted verbally or hand carried to the District Emergency Operations Center (EOC). 2 The EOC will determine what facilities are ready for occupancy. 3 The EOC will refer any safety issues to the Building Department. 4 The EOC will recommend projects to the Chief of Support Operations. 5 The EOC will transmit FEMA form to PBCSD FEMA Coordinator. 6 Schedule necessary inspections with the Building Department. 54

56 4. Implement Clean-Up Plan a. Concept - Response priorities are: safety concerns first, damage mitigation second, life safety systems, mechanical systems and clean-up actions last. Additionally, some personnel may be formed into specialty teams (i.e., heavy equipment trades, grounds, and labor). Routine or scheduled actions will be temporarily suspended during the emergency. Extensive use of overtime may be required. b. Operations - All activity will be coordinated from the EOC in order to enhance internal and external communications. Telephone problems are expected. The use of cellular phones, two-way radios, FAX, and will supplement emergency communication networks. i The standard School District work order process will be used to record all inputs received. One work order will be used per school. If the work order system is not available, documentation will be handwritten and ii loaded into the system at a later date. All requests received will be entered by the EOC. EOC personnel will coordinate these requirements with the Director. Each input will be assessed for action priority and given to the appropriate Area/Zone Team for resolution and monitoring. Facilities Management Coordinators may take immediate action for any emergency call that could affect safety or loss of life. iii Each Area Team will designate where their people will assemble while waiting for instructions c. Once an Area/Zone Team is assigned a work order, they will notify and assemble staff for action. Personnel from one area may be required to support teams from other areas. Facilities Management Coordinators/Task Leaders will control and monitor the operations. Personnel will be dispatched in groups of two or more. Whenever possible, normal procedures will be followed to reflect time and material charges. If necessary, written records will be maintained until the data can be loaded on the work order system. d. Vehicles - Department personnel will operate at least one (1) radio- equipped vehicle with one (1) person calling in every one-half (1/2) hour for a change of assignment or to follow-up on tasks. Each vehicle will be fitted with suitable first-aid/safety equipment and necessary tools/ equipment to complete the job. Safety - Safety is paramount. No one is expected to assume additional risk to person or equipment beyond normal day-to-day levels. Individuals in charge will be held responsible to ensure employees follow safety standards, including the wearing of personal protective equipment. 5. Resume routine schedule and actions when directed. 6. A Hurricane Post Recovery Team will be formed to complete the following: a. Attend FEMA kickoff meeting b. Accompany FEMA on all site visits 55

57 c. Assist with writing of Project Work Sheets d. Manage all repairs e. Maintain all files pertaining to the disaster f. Administer all contracts g. Ensure FEMA compliance h. Assist with insurance reimbursement Attachments: A. Draft Emergency Preparedness Letter for Contractors and Vendors (Adjust the draft letter as needed to suit actual circumstances.) B. Draft Hurricane Warning Letter (Adjust the draft letter as needed to suit actual circumstances.) C. Employee Emergency Response Category List D. Employee Contact List 56

58 Attachment A VIA FACSIMILE <<Facsimile>> Facilities Management Emergency Procedures date, 2017 Use Current District Letterhead. Adjust this letter to suit the actual situation. «Name» «Company» «Address» «Address2» «City» Re: Emergency Procedures Dear <<Salutation>>: In response to Bulletin No. of the School District of Palm Beach County, a copy of the 2015 Procedures for Hurricane Preparedness has been forwarded to you via . Upon written notification of an emergency, the following Emergency Procedures for all projects under construction will be implemented: If the emergency is related to a storm: 1. Tie down or otherwise secure all construction material that could be moved by high winds and/or water. 2. Remove from the site to a place of proper disposal or otherwise secure all debris and trash. 3. Protect any areas of a project where wind driven rain could possibly cause damage to stored equipment or material, finished surfaces or installed equipment. 4. Lower boom on any crane on the site or remove from the site. Secure any temporary electric service or other utility connections. 5. Secure any scaffolding or temporary support structures that would not be able to withstand hurricane force winds. 57

59 6. Secure or remove from the site any roofing materials or other building materials stored on the roofs. Every effort shall be made to make all projects as watertight as possible. If the emergency is not related to a storm: The School District will notify you and issue instructions for your construction site, commensurate with the emergency. This letter is sent to all Facilities Management contractors presently working on a School District project. It is your responsibility to forward the 2017 Procedures for Emergency Preparedness to any subcontractor(s) or suppliers you have hired for the project(s). If you have any questions regarding this request, please give me a call. Sincerely,, Director Facilities Management 58

60 Attachment B VIA FACSIMILE <<Facsimile>> Facilities Management Hurricane Notification date, 2017 Use Current District Letterhead. Adjust this letter to suit the actual situation. «Name» «Company» «Address» «Address2» «City» Re: Hurricane Notification Regarding Major Repair Vendors Dear <<Salutation>>: Current projections indicate that Palm Beach County will be impacted by Hurricane. Your attention is directed to contract provisions between your company and the School District of Palm Beach County related to extreme weather conditions, as well as those that address protection of persons and property. Please implement the required precautions in keeping with the Hurricane Procedures we have established. We trust that you will institute these and any other measures necessary to eliminate the potential for damage if the storm arrives at your project site. Thank you for your prompt cooperation and attention to this matter. Please call me at (561) if you have any questions. Sincerely,, Director Facilities Management 59

61 FACILITIES MANAGEMENT EMERGENCY RESPONSE CATEGORY Badge Type Last First Name Job Title Dept Emergency Category A Abalo Osniel Tech Drafting Chief M&PO Emergency Category B Aguilera Leonel Custodian M&PO Emergency Category A Alerte Douby Tech Elec Equip Fire Alarm M&PO Emergency Category A Alfonso Hiram Tech Window Lock Repair M&PO Emergency Category A Alfonso Oscar Plasterer M&PO Emergency Category A Allemeier Andrew Mech Sheet Metal M&PO Emergency Category A Aloi David Electrician M&PO Emergency Category A Alomairi Al (Dhirar) Leader Support Operations M&PO Emergency Category A Alomairi Dhirar Leader Support Operations M&PO Emergency Category A Alvarado M Enrique Mechanic Building II M&PO Emergency Category A Alvarez Larry Mechanic Building II M&PO Emergency Category A Amarescu Jeffrey Carpenter M&PO Emergency Category A Angelora Rita Rep Maintenance Service M&PO Emergency Category A Arancibia Francisco Technician Mechanical Sr M&PO Emergency Category B Arcila Luis Custodian M&PO Emergency Category A Armbruster Glen Administrator Projects Sr M&PO Emergency Category A Ashworth Robert Tech Electric/Electron Sr M&PO Emergency Category A Atchley Scott Carpenter M&PO Emergency Category A Avery Sabra Mgr Financial Applications M&PO Emergency Category A Backhus Stephen Dir Maint & Plant Operations M&PO Emergency Category A Baez Ernesto Mechanic Building II M&PO Emergency Category A Bair Ralph Tech AV Electronic Equip M&PO Emergency Category A Baird Dale Tech AV Electronic Equip M&PO Emergency Category A Baker James Electrician M&PO Emergency Category A Banaszewski Dorothy Coor II Faclities Mgmt M&PO Emergency Category A Bannin Belinda Leader Work Resp Task M&PO Emergency Category A Bannin Christopher Tech Landscape Sites Sr M&PO Emergency Category A Barney Tanjenicka Rep Maintenance Service M&PO Emergency Category A Bauer Newlin Carpenter M&PO Emergency Category A Beam Timothy Carpenter M&PO Emergency Category A Bean Jimmie Mechanic Building I M&PO Emergency Category A Bell Llewellyn Plumber M&PO Emergency Category A Bethea Terry Technician Mechanical Sr M&PO 60

62 Emergency Category A Bevan Clifford Tech HVAC Repair M&PO Emergency Category A Bevan Warren Welder M&PO Emergency Category A Bingham Jesse Leader Work Resp Task M&PO Emergency Category A Black Mark Tech Pest Control M&PO Emergency Category A Bock Douglas Foreperson Landscape Gen M&PO Emergency Category A Bock Ronald Worker Maintenance M&PO Emergency Category A Bolano Jorge Tech HVAC Repair M&PO Emergency Category A Bowen James Leader Support Operations M&PO Emergency Category A Boynton Michael Carpenter M&PO Emergency Category A Briggs Dana Rep Maintenance Service M&PO Emergency Category A Brisson Yvon Painter M&PO Emergency Category A Brito Pedro Tech Irrigation Systems M&PO Emergency Category A Brow Joseph Mech M&PO Equp III M&PO Emergency Category A Brown Hezekiah Operator M&PO Equip II M&PO Emergency Category A Brown Kenneth Foreperson Multi Task M&PO Emergency Category A Brown Lewis Electrician M&PO Emergency Category A Brown Miriam Rep Maintenance Service M&PO Emergency Category A Burgos Ever Carpenter M&PO Emergency Category A Burgos Karen Tech Fac Mgmt Support M&PO Emergency Category A Burnett David Foreperson Grounds M&PO Emergency Category A Bustos Miguel Carpenter M&PO Emergency Category A Butler Larry Operator Const Equip I M&PO Emergency Category A Bynes Arthur Foreperson Grounds M&PO Emergency Category A Byrd Gurney Coor Area Custodial M&PO Emergency Category A Cabrera David Coor II Faclities Mgmt M&PO Emergency Category B Cadahia Vera Arelys Custodian M&PO Emergency Category A Camille Cheneque Mechanic Building II M&PO Emergency Category A Caraballo Benjamin Electrician M&PO Emergency Category A Carcache Nelson Foreperson Multi Task M&PO Emergency Category A Carino Russell Electrician M&PO Emergency Category A Carpenter Samuel Carpenter M&PO Emergency Category A Carralero Carl Carpenter M&PO Emergency Category A Chapman Ronald Leader Work Resp Task M&PO Emergency Category A Chardon Aida Tech Fac Mgmt Support M&PO Emergency Category A Chastine Bernard Asst Grounds M&PO Emergency Category A Chischilly Angelo Painter M&PO Emergency Category A Christie Wesley Coor II Faclities Mgmt M&PO 61

63 Emergency Category A Clark Leisha Admin Assistant Non-Conf 1 M&PO Emergency Category A Coker Lawrence Plumber M&PO Emergency Category A Corbiere Alicia Tech Fac Mgmt Support M&PO Emergency Category A Costain Edward Carpenter M&PO Emergency Category A Cotter Amanda Leader Work Resp Task M&PO Emergency Category A Cox Clifton Worker Maintenance M&PO Emergency Category A Crespo-Davis Christina Mgr Utilities Energy M&PO Emergency Category A Crivaro Dennis Technician Maintenance III M&PO Emergency Category A Crosby Michael Plumber M&PO Emergency Category A Cruz Jorge Plumber M&PO Emergency Category A Cruz Ayala Plutarco Tech Fence Repair Install M&PO Emergency Category B Cruz-Rivera Luis Custodian M&PO Emergency Category B Cueto Mayumi Custodian M&PO Emergency Category A Curry Paul Mechanic Building I M&PO Emergency Category A Dare Deborah Rep Maintenance Service M&PO Emergency Category A Dare Jeffrey Leader Support Operations M&PO Emergency Category A David Laine Electrician M&PO Emergency Category A Davis Ben Carpenter M&PO Emergency Category A Davis Christina Mgr Utilities Energy M&PO Emergency Category B Del Rosario Humberto Custodian M&PO Emergency Category A Desautel John Worker Maintenance M&PO Emergency Category A DeStefanis Mark Tech Electric/Electron Sr M&PO Emergency Category A DeYounks Aaron Technician Mechanical Sr M&PO Emergency Category A Dickerson Terry Carpenter M&PO Emergency Category A Dominguez Miguel Operator M&PO Equip II M&PO Emergency Category A Dominy Harold Technician Mechanical Sr M&PO Emergency Category A Dorvilier Herold Tech Elec Equip Fire Alarm M&PO Emergency Category A Dunning James Worker Maintenance M&PO Emergency Category A East Rohan Tech Fac Mgmt Support M&PO Emergency Category A Edwards Octavius Mech Sheet Metal M&PO Emergency Category A Edwards Samuel Plasterer M&PO Emergency Category A Elder Gregory Carpenter M&PO Emergency Category A Ellis Robert Electrician M&PO Emergency Category A Esparza Hector Plumber M&PO Emergency Category A Esplin Ian Administrator Program Data M&PO Emergency Category A Etienne Victoria Mechanic Building II M&PO Emergency Category A Everman Katy Tech Fac Mgmt Support M&PO 62

64 Emergency Category A Falana Charles Mechanic Building II M&PO Emergency Category A Falcon Stephan Coor Area Custodial M&PO Emergency Category A Ferguson Gail Rep Maintenance Service M&PO Emergency Category A Fernandez Ambioris Coor Area Custodial M&PO Emergency Category A Fernandez Gerardo Painter M&PO Emergency Category A Fernandez Ricardo Painter M&PO Emergency Category A Fernandez Uvaldo Carpenter M&PO Emergency Category A Figueroa Anibal Asst Grounds M&PO Emergency Category A Figueroa Arturo Mechanic Building II M&PO Emergency Category A Figueroa Jorge Tech Pest Control M&PO Emergency Category A Fitzpatrick Patrick Carpenter M&PO Emergency Category A Fix Christopher Tech Window Lock Repair M&PO Emergency Category A Florestal Smith Operator M&PO Equip II M&PO Emergency Category A Ford Lee Helper Trades M&PO Emergency Category A Fort Michael Carpenter M&PO Emergency Category A Forte John Carpenter M&PO Emergency Category A Foster Sherwin Mechanic Building II M&PO Emergency Category A Fraser Derrick Tech Irrigation Systems M&PO Emergency Category A Fratus Steven Carpenter M&PO Emergency Category A Fritz Mark Tech Electric/Electron Sr M&PO Emergency Category A Gabrieli Claudio Tech Window Lock Repair M&PO Emergency Category A Gainwell David Technician Mechanical Sr M&PO Emergency Category A Galvez Danilo Carpenter M&PO Emergency Category A Garcia Angelino Gen Mgr Facilities Projects M&PO Emergency Category A Garcia Jesus Technician Mechanical Sr M&PO Emergency Category A Garcia Rafael Tech Irrigation Systems M&PO Emergency Category A Gaulden Mark Plumber M&PO Emergency Category A Genaro David Carpenter M&PO Emergency Category A Genaro David Foreperson Multi Task M&PO Emergency Category A Girardi Randy Roofer M&PO Emergency Category A Glover Aaron Plumber M&PO Emergency Category A Gomez-Montiel Lino Carpenter M&PO Emergency Category A Gonzalez Freddy Mechanic Building I M&PO Emergency Category A Gonzalez Isaac Mechanic Building II M&PO Emergency Category A Gonzalez Luis Mechanic Building II M&PO Emergency Category A Gonzalez Yelena Trainer Maintenance M&PO Emergency Category A Graddy Paige Rep Maintenance Service M&PO 63

65 Emergency Category B Greco Dominic Custodian M&PO Emergency Category A Green Antony Mechanic Building I M&PO Emergency Category A Gunderman Michael Plumber M&PO Emergency Category A Guthart Suzanne Coor II Faclities Mgmt M&PO Emergency Category A Gutierrez Brian Tech Elec Equip Fire Alarm M&PO Emergency Category A Hall Shannon Carpenter M&PO Emergency Category B Hammond Ajani Custodian M&PO Emergency Category A Hammond Gregory Technician Mechanical Sr M&PO Emergency Category A Hanford Billy Plumber M&PO Emergency Category A Hanford Ralph Operator Const Equip I M&PO Emergency Category A Hayes Patrick Tech Electric/Electron Sr M&PO Emergency Category A Hedges Barry Carpenter M&PO Emergency Category A Hemminger Chad Carpenter M&PO Emergency Category A Henry Demetrios Electrician M&PO Emergency Category A Hernandez Eduardo Worker Maintenance M&PO Emergency Category A Herring Randall Foreperson Multi Task M&PO Emergency Category A Herrington Rodney Roofer M&PO Emergency Category A Hubert Frederick Mechanic Building I M&PO Emergency Category A Hughes Daniel Coor II Faclities Mgmt M&PO Emergency Category A Hughes Kenneth Tech HVAC Repair M&PO Emergency Category A Ibarra Enrique Worker Construction M&PO Emergency Category A Iglesias Lucrecia Rep Maintenance Service M&PO Emergency Category A Ingram Raymond Leader Support Operations M&PO Emergency Category A Jackson James Foreperson Multi Task M&PO Emergency Category A Jean Wisner Electrician M&PO Emergency Category A Jelks Dionne Analyst Statistical M&PO Emergency Category A Jenkins George Leader Support Operations M&PO Emergency Category A Jenkins James Leader Support Operations M&PO Emergency Category A Jennings Robert Roofer M&PO Emergency Category A Jernigan Steven Leader Support Operations M&PO Emergency Category B Jique Irma Custodian Lead M&PO Emergency Category A Johns Charles Carpenter M&PO Emergency Category B Johnson Alicia Custodian M&PO Emergency Category A Johnson Charles Roofer M&PO Emergency Category A Johnson James Roofer M&PO Emergency Category A Johnson James Tech HVAC Repair M&PO Emergency Category A Johnson Jimmy Mechanic Building I M&PO 64

66 Emergency Category A Jones Julius Plasterer M&PO Emergency Category A Jones Keith Tech Elec Equip Fire Alarm M&PO Emergency Category A Jones Timothy Foreperson Multi Task M&PO Emergency Category A Jordon William Technician Mechanical Sr M&PO Emergency Category A Karwacki Edmund Carpenter M&PO Emergency Category A Kelly Carey Architect District M&PO Emergency Category A Kessler Steven Mechanic Building II M&PO Emergency Category A Knopick Robert Tech Elec Equip Fire Alarm M&PO Emergency Category A Knowles Randy Technician Mechanical Sr M&PO Emergency Category A Kroll David Mechanic Building II M&PO Emergency Category A LaCroix John Electrician M&PO Emergency Category A LaParche Monty Coor Area Custodial M&PO Emergency Category A Lawson Luther Tech Window Lock Repair M&PO Emergency Category A Lemes-Ramon Raul Tech Pest Control M&PO Emergency Category A Lewis Clarence Mechanic Building II M&PO Emergency Category A Lewis Luke Operator M&PO Equip I M&PO Emergency Category A Little Freddie Carpenter M&PO Emergency Category A Lopez Fredy Painter M&PO Emergency Category A Lopez Osvaldo Mechanic Building II M&PO Emergency Category A Lorenzo Jorge Tech Irrigation Systems M&PO Emergency Category A Lucas Thomas Foreperson Landscape Gen M&PO Emergency Category A MacCallum Brian Tech HVAC Repair M&PO Emergency Category B Machin Valdes Diolexis Custodian M&PO Emergency Category A MacKendrick Keith Mechanic Building II M&PO Emergency Category A Manchester Scott Leader Support Operations M&PO Emergency Category A Mann Andrew Operator Const Equip I M&PO Emergency Category A Mann Rickie Leader Work Resp Task M&PO Emergency Category A Mark Stephen Technician Mechanical Sr M&PO Emergency Category A Marshall Stacey General Manager, Fac Maint M&PO Emergency Category A Martinez Miguel Plumber M&PO Emergency Category A Martinez Guillermo Plumber M&PO Emergency Category A May Robert Tech HVAC Repair M&PO Emergency Category A Mayor Jorge Carpenter M&PO Emergency Category A McClendon Johnnie Operator M&PO Equip I M&PO Emergency Category A McCloud Arthur Carpenter M&PO Emergency Category A McMillon Micheal Technician Mechanical Sr M&PO Emergency Category A Mendelson Harvey Plumber M&PO 65

67 Emergency Category A Michaud Carolyn Admin Assistant Non-Conf 1 M&PO Emergency Category A Mineo Joseph Mechanic Building II M&PO Emergency Category A Mitchell Jonathan Carpenter M&PO Emergency Category A Mitchell Ralph Worker Maintenance M&PO Emergency Category A Mollineaux John Carpenter M&PO Emergency Category A Monjaraz Kris Mechanic Building I M&PO Emergency Category A Montes De Oca Rene Tech Pest Control M&PO Emergency Category A Morejon Susej Analyst Financial Senior M&PO Emergency Category A Morse Adrian Inspector Construction M&PO Emergency Category A Mottley Doris Rep Maintenance Service M&PO Emergency Category A Navarro Israel Operator M&PO Equip II M&PO Emergency Category A Needs Steve Technician Mechanical Sr M&PO Emergency Category B Nelson Celia Custodian M&PO Emergency Category A Nelson Erika Rep Maintenance Service M&PO Emergency Category A Nichols Talley Carpenter M&PO Emergency Category A Nickens Thomas Tech Landscape/Sites M&PO Emergency Category A Nyre James Carpenter M&PO Emergency Category A OBear Ross Mechanic Building II M&PO Emergency Category A Ortiz Virgilio Carpenter M&PO Emergency Category A Osborne Michael Operator M&PO Equip I M&PO Emergency Category A Pagan Hector Worker Construction M&PO Emergency Category A Palma John Leader Work RespTask M&PO Emergency Category A Parkinson John Worker Construction M&PO Emergency Category A Payne Byron Leader Support Operations M&PO Emergency Category A Peeples Richard Coor II Faclities Mgmt M&PO Emergency Category A Perez Adrian Tech HVAC Repair M&PO Emergency Category A Perez Jorge Mechanic Building II M&PO Emergency Category A Perez Juan Carpenter M&PO Emergency Category A Perez Garcia Rogelio Plumber M&PO Emergency Category A Peterkin Vincent Foreperson Landscape Gen M&PO Emergency Category A Pickering James Coor II Faclities Mgmt M&PO Emergency Category A Pierre Fred Plasterer M&PO Emergency Category A Pillot Jose Coor Area Custodial M&PO Emergency Category A Pinto William Coor II Faclities Mgmt M&PO Emergency Category A Plaster Ben Plumber M&PO Emergency Category B Plaud Carmen Custodian M&PO Emergency Category A Pollard George Tech Electric/Electron Sr M&PO 66

68 Emergency Category A Porter Murphy Worker Maintenance M&PO Emergency Category A Powe James Mechanic Building I M&PO Emergency Category B Prieto Marilyn Custodian M&PO Emergency Category B Puron Lourdes Custodian M&PO Emergency Category A Rawls Handy Electrician M&PO Emergency Category A Reeves Derrick Technician Mechanical Sr M&PO Emergency Category A Reeves Marybeth Leader Project Task M&PO Emergency Category A Riggs Randall Plumber M&PO Emergency Category A Ritchie Dennis Tech Elec Equip Fire Alarm M&PO Emergency Category A Rivera Nereida Mgr FHESC Building M&PO Emergency Category A Rivera Pierola Manuel Mechanic Building II M&PO Emergency Category A Robertson Keith Tech HVAC Repair M&PO Emergency Category A Rochelle Robert Tech Window Lock Repair M&PO Emergency Category A Rodriguez Antonio Leader Work RespTask M&PO Emergency Category A Rodriguez Karen Rep Maintenance Service M&PO Emergency Category A Rodriguez Marcelino Technician Mechanical Sr M&PO Emergency Category A Rogers Jeffrey Tech Electric/Electron Sr M&PO Emergency Category A Rolle Isaac Electrician M&PO Emergency Category A Romero Ventura Tech HVAC Repair M&PO Emergency Category A Rose Forest Electrician M&PO Emergency Category A Ruesta Ruben Welder M&PO Emergency Category A Rush David Tech HVAC Repair M&PO Emergency Category A Rush Donald Electrician M&PO Emergency Category A Saenz Ismael Tech Irrigation Systems M&PO Emergency Category A Sanchez Luis Tech Pest Control M&PO Emergency Category A Sanchez Samuel Foreperson Multi Task M&PO Emergency Category A Schwarz Timothy Carpenter M&PO Emergency Category A Sears Jeffery Leader Support Operations M&PO Emergency Category A Sill Keith Tech Electric/Electron Sr M&PO Emergency Category A Simmonds Beverlyn Tech Fac Mgmt Support M&PO Emergency Category A Simmonds John Leader Work Resp Task M&PO Emergency Category A Simmons Anthony Worker Maintenance M&PO Emergency Category A Simmons Douglas Tech HVAC Repair M&PO Emergency Category A Simmons Joseph Technician Mechanical Sr M&PO Emergency Category A Singletary Craig Administrator I Facilities Mgt M&PO Emergency Category A Sisson Tyler Mechanic Building I M&PO Emergency Category A Skoblicki Michael Carpenter M&PO 67

69 Emergency Category A Smith Charles Mechanic Building II M&PO Emergency Category A Smith Kenneth Coor Area Custodial M&PO Emergency Category A Snipe Mikell Mechanic Building I M&PO Emergency Category A Sosa Felix Worker Maintenance M&PO Emergency Category A Southard Joseph Worker Maintenance M&PO Emergency Category A Stancavage Zigmund Leader Support Operations M&PO Emergency Category A Stell Martin Foreperson Multi Task M&PO Emergency Category A Stell Martin J Foreperson Multi Task M&PO Emergency Category A Sterner George Tech HVAC Repair M&PO Emergency Category A Sweet Patrick Tech HVAC Repair M&PO Emergency Category A Swingle Candice Rep Maintenance Service M&PO Emergency Category A Taylor Hilary Technician Mechanical Sr M&PO Emergency Category A Taylor Wilburn Electrician M&PO Emergency Category A Telfair Willie Tech Landscape/Sites M&PO Emergency Category A Tesch Brian Technician Mechanical Sr M&PO Emergency Category A Thomas Heath Tech Electric/Electron Sr M&PO Emergency Category A Thomas Melville Carpenter M&PO Emergency Category A Thomas Robert Tech Fence Repair Install M&PO Emergency Category A Thomas Trevor Foreperson Custodial IV M&PO Emergency Category A Tiddens David Carpenter M&PO Emergency Category A Torres Jose Tech Electric/Electron 2 M&PO Emergency Category A Towns Alfonso Plumber M&PO Emergency Category A Townsend Donald Mech M&PO Equp III M&PO Emergency Category A Traficante Theresa Rep Maintenance Service M&PO Emergency Category A Trinidad Jose Plumber M&PO Emergency Category A Trochet Kenneth Coor II Faclities Mgmt M&PO Emergency Category A Truong Thanh Technician Mechanical Sr M&PO Emergency Category A Upthegrove Russell Tech Irrigation Systems M&PO Emergency Category A Urbina Edwing Tech HVAC Repair M&PO Emergency Category A Vargas Juan Mechanic Building II M&PO Emergency Category A Varner Danielle Tech Fac Mgmt Support M&PO Emergency Category A Vazquez-Pando Jose Mechanic Building II M&PO Emergency Category A Verner Dale Carpenter M&PO Emergency Category B Victores Mariluz Custodian M&PO Emergency Category A Villa Gustavo Tech HVAC Repair M&PO Emergency Category A Villalobos Daniel Mechanic Building II M&PO Emergency Category B Villalobos Daniel Custodian M&PO 68

70 Emergency Category A Villanueva Orlando Tech Elec Equip Fire Alarm M&PO Emergency Category A Wagner Kevin Coor I Faclities Mgmt M&PO Emergency Category A Wagner Linda Admin Assistant - Conf 2 M&PO Emergency Category A Wally James Coor II Faclities Mgmt M&PO Emergency Category A Wata James Electrician M&PO Emergency Category A Watson Percy Leader Support Operations M&PO Emergency Category A Whalen Erica Rep Maintenance Service M&PO Emergency Category A Whalen Scott Leader Support Operations M&PO Emergency Category A Will Andrew Worker Construction M&PO Emergency Category A Willey Scott Tech Electric/Electron Sr M&PO Emergency Category A Williams Mark Carpenter M&PO Emergency Category B Wilson Lazaiah Custodian M&PO Emergency Category A Wims Charlie Tech Fence Repair Install M&PO Emergency Category A Woodall David Plumber M&PO Emergency Category A Woodley Ronald Leader Work Resp Task M&PO Emergency Category A Woodruff Timothy Administrator Projects Sr M&PO Emergency Category A Worthen Johnny Coor Area Custodial M&PO Emergency Category A Wright Daniel Leader Support Operations M&PO Emergency Category A Wright Daniel Leader Support Operations M&PO Emergency Category A Yokota Linda Analyst Human Resource Sr M&PO Emergency Category A Zapata Hermogenes Tech Pest Control M&PO 69

71 FACILITIES MANAGEMENT CONTACT LIST Last Name First Name Job Title Team PX # Office Phone Abalo Osniel Chief Drafting Technician BEMP Aguilera Leonel Custodian FHESC Electrical: Fire Alerte Douby Electronic Equip F/A Tech Alarms/Intercoms Alfonso Hiram Window Lock Repair Tech Zone Teams: Lock and Window Alfonso Oscar Plasterer Trade Services: Roofing Allemeier Andrew (Dale) Sheet Metal Mechanic Trade Services: Sheet Metal Aloi David Electrician Electrical: Generators Alomairi Al (Dhirar) Wk Response Task Ldr Trade Services Alvarado Enrique Building Mechanic II Mechanical: HVAC South Alvarez Larry Building Mechanic II FHESC Amarescu Jeffrey Carpenter Zone Teams 11 & 12: Zone Angelora Rita Maintenance Services Rep Mechanical: HVAC Arancibia Francisco EMS Technician Utilities Arcila Luis Custodian Building Services: Custodial Armbruster Glen Sr. Projects Administrator Ashworth Robert Wk Response Task Ldr Zone Teams 3 & 10: Zone Atchley Scott Carpenter Zone Teams 11 & 12: Zone Avery Sabra Financial Applications Mgr Finance Backhus Steve Director Administration Baez Ernesto Building Mechanic II Trade Services: Roofing Bair Ralph Electronic Equip AV Tech Electrical: Fire Alarms/Intercoms Baird Dale Electronic Equip AV Tech Electrical: Fire Alarms/Intercoms Baker James (Mike) Electrician Zone Teams 3 & 10: Zone Banaszewski Dorothy Facilities Mgmt Coordinator II Bannin Belinda Wk Response Task Leader Finance: Vendor Services Bannin Chris Landscape Sites Sr Tech Building Services: Playground Barney Tanjenicka Maintenance Services Rep Call Center Bauer Newlin (Chuck) Carpenter Zone Teams 4 & Beam Timothy Carpenter Zone Teams 7 & 8: Zone 8 Bean Jimmie Trades Helper Trade Services: Roofing Bell Llewelllyn(Larry) Plumber Zone Teams 11 & 12: Zone Bethea Terry Mechanical Sys Sr Tech Mechanical: HVAC Central Bevan Clifford HVAC Repair Technician Mechanical: HVAC Crestwood Bevan Warren Welder Trade Services: Sheet Metal Bingham Jesse Senior Parts Manager Finance: Logistics Black Mark Pest Control Technician Building Services: Playground Bock Doug Landscape Gen FP Building Services: Playground Bock Ronald Trades Helper Electrical: Generators Bolano Jorge HVAC Repair Technician Mechanical: HVAC North Bowen Jim Wk Response Task Ldr Trade Services: Roofing Boynton Michael Carpenter Zone Teams 11 & 12: Zone Briggs Dana Inventory Control Tech Finance: Logistics Brisson Yvon Painter Zone Teams 1 & 2: Zone Brito Pedro Irrigation Systems Tech Mechanical: Irrigation Bromley James Maintenance Worker Compliance Assessment Brow Joseph M&PO Mech Equipment Op III Trade Services: Athletic Fields Brown Hezekiah Equipment Operator II Building Services: Playground Brown Kenneth Multi-Task Foreperson Zone Teams 3 & 10: Zone Brown Lewis Electrician Zone Teams 6 & 9: Zone Work Cell 70

72 Brown Miriam Maintenance Services Rep Call Center Burgos Ever Carpenter Zone Teams 6 & 9: Zone Burgos Karen Fac Mgmt Support Tech Finance Burnett David Grounds Foreperson Bullding Services: Asphalt Bustos Miguel Carpenter Zone Teams 3 & Butler Larry Equipment Operator II Trade Services: Tree Trimming Bynes Arthur Grounds Foreperson Trade Services: Pest Control Byrd Gurney Area Custodial Coordinator Building Services: Custodial Cabrera David Facilities Mgmt Coordinator II Zone Teams 1 & Cadahia Arelys Custodian Building Services: Custodial Camille Cheneque Building Mechanic II Zone Teams 1 & 2: Zone Caraballo Benjamin Electrician Zone Teams 7 & 8: Zone Carcache Nelson Multi-Task FP/ IAQ Mechanical: HVAC Central Carino Russell Electrician Electrical: Generators Carpenter Samuel Carpenter Zone Teams 1 & 2: Zone Carralero Carl Carpenter BEMP Chapman Ronald Wk Response Task Ldr/ F/A Electrical: Fire Alarms/Intercoms Chardon Aida Fac Mgmt Support Tech Finance: Vendor Services Chastine Bernard Grounds Assistant Mechanical: Irrigation Chischilly Angelo Painter Zone Teams 1 & 2: Zone 2 Christie Wesley Facilities Mgmt Coordinator II Zone Teams 6 & Clark Leisha Secretary I FHESC Coker Lawrence Plumber Zone Teams 6 & 9: Zone Corbiere Alicia Utility Analyst Utilities Costain Edward Carpenter Zone Teams 7 & 8: Zone Cotter Amanda Wk Response Task Leader Finance: Vendor Services Cox Clifton Grounds Assistant Trade Services: Tree Trimming Crivaro Dennis Carpenter Building Services: Playground Crosby Michael (Scott) Plumber Zone Teams 1 & 2: Zone Cruz Jorge (Alex) Plumber Electrical: Fire Alarms/Intercoms Cruz-Ayala Plutarco Fence Repair Inst Tech Trade Services: Fencing Cruz-Rivera Luis Custodian FHESC Cueto Mayumi Custodian (0.50) Building Services: Custodial Curry Paul Painter Zone Teams 3 & 10: Zone Dare Deborah (Debbie) Maintenance Services Rep Call Center Dare Jeff Sheet Metal/Welding FP Trade Services: Sheet Metal Daszczynski Steve HVAC Repair Technician Mechanical: HVAC North David Laine Electrician Zone Teams 3 & 10: Zone Davis Ben Carpenter Zone Teams: Lock and Window Davis Christina Utilities Manager Utilities Del Rosario Humberto Custodian FHESC DeSautel John Maintenance Worker Zone Teams 7 & 8: Zone 8 DeStefanis Mark Wk Response Task Ldr Zone Teams 7 & 8: Zone DeYounks Aaron Mechanical Sys Sr Tech Zone Teams 4 & 5: Zone Dickerson Terry Carpenter Zone Teams 4 & 5: Zone Dominguez Miguel M&PO Equipment Operator I Building Services: Playground Dominy Harold Mechanical Sys Sr Tech Mechanical: Plumbing Dorvilier Herold Electronic Equip F/A Tech Electrical: Fire Alarms/Intercoms Dunning James Trades Helper Electrical: Generators East Rohan Fac Mgmt Support Tech Finance Edwards Octavius Sheet Metal Mechanic Trade Services: Sheet Metal Edwards Samuel Plasterer Trade Services: Roofing

73 Elder Greg Carpenter Trade Services: Roofing Ellis Bob Electrician Zone Teams 6 & 9: Zone Ellison Frank Carpenter Zone Teams 1 & 2: Zone Esparza Hector Plumber Zone Teams 4 & 5: Zone Esplin Ian Program Data Administrator Administration Etienne Victoria Building Mechanic II Mechanical: HVAC North Everman Katy Fac Mgmt Support Tech Finance: Vendor Services Falana Charles Building Mechanic II Zone Teams 7 & 8: Zone 8 Falcon Stephan Area Custodial Coordinator Building Services: Custodial Ferguson Gail Maintenance Services Rep Zone Teams: Lock and Window Fernandez Ambioris (Amby) Area Custodial Coordinator Building Services: Custodial Fernandez Gerardo Painter Zone Teams 3 & 10: Zone Fernandez Ricardo Painter Zone Teams 7 & 8: Zone 7 Fernandez Uvaldo Carpenter Trade Services: Concrete Figueroa Anibal Grounds Assistant Building Services: Playground Figueroa Arturo Building Mechanic II Mechanical: HVAC North Figueroa Jorge Pest Control Technician Trade Services: Pest Control Fitzpatrick Patrick (Gerry) Carpenter Zone Teams 4 & 5: Zone Fix Christopher Window Lock Repair Tech Zone Teams: Lock and Window Florestal Smith M&PO Equipment Operator II Trade Services: Tree Trimming Ford Lee Trades Helper Zone Teams 11 & 12: Zone 12 Fort Michael Carpenter Zone Teams 3 & 10: Zone Forte John Carpenter Zone Teams 3 & 10: Zone Foster Sherwin Building Mechanic II Zone Teams 6 & 9: Zone Fraser Derrick Irrigation Systems Tech Mechanical: Irrigation Fratus Steve Carpenter Trade Services: Concrete Fritz Mark Multi-Task Foreperson Zone Teams 11 & 12: Zone Gabrieli Claudio Window Lock Repair Tech Zone Teams: Lock and Window Gainwell David Mechanical Sys Sr Tech Mechanical: HVAC South Galvez Danilo Carpenter Zone Teams 1 & 2: Zone Garcia Angel Sr. Projects Administrator Garcia Jesus (Junior) Mechanical Sys Sr Tech Mechanical: HVAC South Garcia Rafael Irrigation Systems Tech Mechanical: Irrigation Gaulden Mark Plumber Zone Teams 7 & 8: Zone Genaro David Multi-Task Foreperson Zone Teams 4 & 5: Zone Genero David A Carpenter Zone Teams 4 & 5: Zone Girardi Randy Roofer Trade Services: Roofing Glover Aaron Plumber Zone Teams 3 & 10: Zone Gomez-Montiel Lino Carpenter Zone Teams 6 & Gonzalez Freddy Building Mechanic I Zone Teams 6 & 9: Zone Gonzalez Isaac Building Mechanic II Zone Teams 4 & 5: Zone Gonzalez Luis Building Mechanic II FHESC Gonzalez Yelena Maintenance Trainer Centralized Services: Training Graddy Paige Maintenance Services Rep Finance: Logistics Greco Dominic Custodian (Rover) Building Services: Custodial Green Antony Building Mechanic I Zone Teams 4 & 5: Zone Gunderman Michael Plumber Zone Teams 3 & 10: Zone Guthart Suzanne Facilities Mgmt Coordinator II Finance: Logistics Gutierrez Brian Electronic Equip F/A Tech Electrical: Fire Alarms/Intercoms Hall Shannon Carpenter Zone Teams 1 & 2: Zone Hammond Ajani Custodian Building Services: Custodial Hammond Gregory Mechanical Sys Sr Tech Mechanical: HVAC West Hanford Billy Plumber Zone Teams 11 & 12: Zone

74 Hanford Ralph M&PO Equipment Operator II Building Services: Playground Hayes Patrick Electrician/Generators Electrical: Generators Hedges Barry Carpenter Trade Services: Roofing Hemminger Chad Carpenter Zone Teams 3 & 10: Zone Henry Demetrios Electrician Zone Teams 11 & 12: Zone Hernandez Eduardo M&PO Equipment Operator I Mechanical: Irrigation Herring Randall (Randy) Multi-Task Foreperson Electrical: Fire Alarms/Intercoms Herrington Rodney Roofer Trade Services: Roofing Hubert Frederick Painter Zone Teams 7 & 8: Zone Hughes Daniel Facilities Mgmt Coordinator II Mechanical: HVAC Hughes Kenneth HVAC Repair Technician Mechanical: HVAC Ibarra, Jr. Enrique Construction Worker Mechanical: HVAC North Iglesias Lucrecia (Lucy) Maintenance Services Rep Finance: Logistics Ingram Raymond (Guy) Wk Response Task Ldr Zone Teams 7 & 8: Zone Jackson James (Bob) Multi-Task Foreperson Zone Teams 1 & 2: Zone Jean Wisner Electrician Zone Teams 7 & 8: Zone Jelks Dionne Statistical Analyst Finance: Logistics Jenkins George (Sam) Support Operations Leader Zone Teams 4 & 5: Zone Jenkins James Wk Response Task Ldr Zone Teams 3 & 10: Zone Jennings Robert Roofer Trade Services: Roofing Jernigan Steven Wk Response Task Ldr Zone Teams 1 & 2: Zone Jique (Espinoza) Irma Lead Custodial FHESC Johns Charles Carpenter Trade Services: Roofing Johnson Alicia Custodian Building Services: Custodial Johnson Charles Roofer BEMP Johnson James B Roofer Trade Services: Roofing Johnson James W (JJ) HVAC Repair Technician Mechanical: HVAC Central Johnson Jimmy Building Mechanic I Zone Teams 3 & 10: Zone 10 Jones Julius Plasterer Trade Services: Roofing Jones Keith Electronic Equip F/A Tech Electrical: Fire Alarms/Intercoms Jones Timothy (Tim) Multi-Task Foreperson Zone Teams 3 & 10: Zone Jordan William (Bill) Mechanical Sys Sr Tech Mechanical: HVAC Central Karwacki Edmund Carpenter Zone Teams 3 & 10: Zone Kelly Carey District Architect Kessler Steve Building Mechanic II Zone Teams 3 & 10: Zone Knopick Robert Electronic Equip F/A Tech Electrical: Fire Alarms/Intercoms Knowles Randy Mechanical Sys Sr Tech Mechanical: HVAC Central Kroll David Building Mechanic II Trade Services: Landscape Insp LaCroix John Electrician Zone Teams 11 & 12: Zone LaParche Monty Area Custodial Coordinator Building Services: Custodial Lawson Luther Window Lock Repair Tech Zone Teams: Lock and Window Lemes-Ramos Raul Pest Control Technician Trade Services: Pest Control Lewis Clarence Building Mechanic II Zone Teams: Lock and Window Lewis Luke Equipment Operator I Trade Services: Tree Trimming Little Freddie Carpenter Zone Teams: Lock and Window Lopez Fredy Painter Zone Teams 6 & 9: Zone Lopez Osvaldo Building Mechanic II Zone Teams 6 & 9: Zone 6 Lorenzo Jorge Irrigation Systems Tech Mechanical: Irrigation Lucas Tom Landscape Gen FP/Sites Trade Services: Landscape Insp MacCallum Brian HVAC Repair Technician Mechanical: HVAC North Machin Valdes Diolexis Custodian Building Services: Custodial MacKendrick Keith Building Mechanic II Zone Teams 4 & 5: Zone 4 73

75 Manchester Scott Wk Response Task Ldr Zone Teams 6 & 9: Zone Mann Andrew Const Equipment Operator I Trade Services: Tree Trimming Mann Rickie Wk Response Task Ldr Zone Teams: Lock and Window Mark Stephen Mechanical Sys Sr Tech Mechanical: HVAC Crestwood Marshall Stacey Facilities Mgmt Admin I Centralized Services Martinez Miguel Plumber Mechanical: Irrigation Martinez-Hernandez Guillermo Plumber Zone Teams 7 & 8: Zone May Robert HVAC Repair Technician Mechanical: HVAC Central Mayor Jorge Carpenter Zone Teams 4 & 5: Zone McClendon Johnnie M&PO Equipment Operator I Building Services: Playground McCloud Arthur Carpenter Zone Teams 11 & 12: Zone McMillon Michael Mechanical Sys Sr Tech Mechanical: HVAC North Mendelson Harvey Plumber Mechanical: Plumbing Michaud Carolyn Secretary I Utilities Mineo Joe Building Mechanic II Zone Teams 4 & 5: Zone Mitchell Jonathan Carpenter Zone Teams 4 & 5: Zone Mitchell Ralph Trades Helper Zone Teams 11 & 12: Zone 11 Mollineaux John Carpenter Zone Teams 6 & 9: Zone Monjaraz Kris Building Mechanic I BEMP Montes de Oca Rene Pest Control Technician Trade Services: Pest Control Morejon Susej Senior Financial Analyst Finance Morse Adrian Construction Inspector BEMP Mottley Doris Maintenance Services Rep Finance: Logistics Navarro Israel M&PO Equipment Operator II Mechanical: Irrigation Needs Steve Mechanical Sys Sr Tech Mechanical: HVAC Central Nelson Celia Custodian FHESC Nelson Erika Maintenance Services Rep Call Center Nichols, Sr. Talley Carpenter BEMP Nickens Thomas Landscape Sites Tech Trade Services: Landscape Insp Nyre Jim Carpenter Zone Teams 3 & 10: Zone O'Bear Ross Building Mechanic II Compliance Assessment Ortiz Virgil Carpenter Building Services: Playground Osborne Michael M&PO Equipment Operator I Trade Services: Tree Trimming Padron Carmen Custodian (0.50) Building Services: Custodial Pagan Hector Construction Worker Bullding Services: Asphalt Palma John Wk Response Task Ldr Mechanical: HVAC North Parkinson John Construction Worker Mechanical: HVAC South Payne Byron Wk Response Task Ldr Zone Teams 4 & 5: Zone Peeples Richard Facilities Mgmt Coordinator II Zone Teams 3 & Perez Adrian HVAC Repair Technician Mechanical: HVAC North Perez Jorge Building Mechanic II Electrical: Fire Alarms/Intercoms Perez Juan (John) Carpenter Zone Teams 6 & 9: Zone Perez Garcia Rogelio Plumber Mechanical: Plumbing Peterkin Vincent Landscape General FP Trade Services: Tree Trimming Pickering James Facilities Mgmt Coordinator II Building Services Pierre Fred Plasterer Trade Services: Roofing Pillot Jose Area Custodial Coordinator Building Services: Custodial Pinto William (Bill) Facilities Mgmt Coordinator II Zone Teams 11 & Plaster Ben Plumber Zone Teams 7 & 8: Zone Plaud Carmen Custodian FHESC Pollard George Elec Electronic Sys Sr Tech Electrical: Elevators Porter Murphy Grounds Assistant Trade Services: Athletic Fields Powe James Building Mechanic I Mechanical: HVAC Central

76 Prieto Marilyn Custodian FHESC Puron Lourdes Custodian (4-Hour) Pew Center Rawls Handy Electrician Zone Teams 1 & 2: Zone Reeves Derrick Mechanical Sys Sr Tech Mechanical: HVAC Crestwood Reeves Mary Beth Project Task Leader Riggs Randall Plumber Zone Teams 4 & 5: Zone Ritchie Dennis Electronic Equip F/A Tech Electrical: Fire Alarms/Intercoms Rivera Nereida (Nellie) District Center Manager Administration Rivera-Pierola Manuel Building Mechanic II Zone Teams: Lock and Window Robertson Keith HVAC Repair Technician Mechanical: HVAC Central Rochelle Robert Window Lock Repair Tech Zone Teams: Lock and Window Rodriguez Antonio (Tony) Wk Response Task Ldr Mechanical: Irrigation Rodriguez Edwin Electronic Equip AV Tech Electrical: Fire Alarms/Intercoms Rodriguez Karen Maintenance Services Rep Call Center Rodriguez Marcelino EMS Technician Utilities Rogers Jeffrey Electrician Electrical: Generators Rolle Isaac Electrician Electrical: Fire Alarms/Intercoms Romero Ventura HVAC Repair Technician Mechanical: HVAC Central Rose Forest Electrician Zone Teams 4 & 5: Zone Ruesta Ruben Welder Trade Services: Sheet Metal Rush David HVAC Repair Technician Mechanical: HVAC North Rush Donald Electrician Zone Teams 4 & 5: Zone Saenz Ismael Irrigation Systems Tech Mechanical: Irrigation Sanchez Luis Pest Control Technician Trade Services: Pest Control Sanchez Samuel Multi-Task Foreperson Zone Teams 7 & 8: Zone Schwarz Timothy Carpenter Zone Teams 7 & 8: Zone Sears Jeffrey Support Operations Leader Zone Teams 11 & 12: Zone Sill Keith Electrician/ Generators Mechanical: HVAC Central Simmonds Beverlyn Fac Mgmt Support Tech Centralized Services Simmonds John Wk Response Task Ldr/PM Mechanical: HVAC Central Simmons Anthony M&PO Equipment Operator I Building Services: Playground Simmons Douglas HVAC Repair Technician Mechanical: HVAC South Simmons Joe Mechanical Sys Sr Tech Mechanical: HVAC North Singletary Craig Facilities Mgmt Admin I Zone Teams Sisson Tyler Building Mechanic I Compliance Assessment Skoblicki Michael Carpenter Zone Teams 7 & 8: Zone Sloyer Marshall Electric/Electronic Tech I Building Services Smith Charles Building Mechanic II Zone Teams 11 & 12: Zone 11 Smith Kenneth Area Custodial Coordinator Building Services: Custodial Snipe Mikell Building Mechanic I Zone Teams 11 & 12: Zone Sosa Felix Grounds Assistant Mechanical: Irrigation Southard Joseph Maintenance Worker Compliance Assessment Stancavage Zigmund (Richard) Support Operations Leader Zone Teams 6 & 9: Zone Stell Martin (Jimmy) Multi-Task Foreperson Zone Teams 6 & 9: Zone Sterner George HVAC Repair Technician Mechanical: HVAC North Sweet Patrick HVAC Repair Technician Mechanical: HVAC South Swingle Candice Maintenance Services Rep Call Center Taylor Hilary Mechanical Sys Sr Tech Mechanical: HVAC Central Taylor Wilburn (Sandy) Electrician FHESC Telfair Willie Landscape/Sites Tech Trade Services: Landscape Insp Tesch Brian Mechanical Sys Sr Tech Mechanical: Plumbing

77 Thomas Heath Elec/Electronic Sys Sr Tech Electrical: Fire Alarms/Intercoms Thomas Melville Carpenter Zone Teams 11 & 12: Zone Thomas Robert Fence Repair Tech Trade Services: Fencing Thomas Trevor Custodial Foreperson IV FHESC Tiddens David Carpenter Trade Services: Concrete Torres Jose (Joe) Electric/Electronic Tech II Trade Services: Towns Alfonso Plumber Zone Teams 1 & 2: Zone Townsend Donald M&PO Equipment Mech III Building Services: Equip. Repair Traficante Theresa Maiintenance Services Rep Finance: Logistics Trinidad Jose Plumber Mechanical: Plumbing Trochet Ken Facilities Mgmt Coordinator II Truong Thanh Mechanical Sys Sr Tech Mechanical: HVAC Central Upthegrove Russell Irrigation Systems Tech Mechanical: Irrigation Urbina Edwing HVAC Repair Technician Mechanical: HVAC North Varela Gloria Secretary I - Confidential Support Operations Vargas Juan Building Mechanic II Zone Teams 7 & 8: Zone Varner Danielle Fac Mgmt Support Tech Vazquez-Pando Jose Building Mechanic II Mechanical: HVAC North Verner Dale Carpenter Trade Services: Concrete Victores Mariluz Custodian FHESC Villa Gustavo HVAC Repair Technician Trade Services: Sheet Metal Villalobos Daniel Building Mechanic II Trade Services: Sheet Metal Villalobos-Monroy Daniel Custodian (0.50) Building Services: Custodial Villanueva - Rivera Orlando Electronic Equip F/A Tech Electrical: Fire Alarms/Intercoms Wagner Karen Admin Assistant - Confidential Administration Wagner Kevin Facilities Mgmt Coordinator I Call Center Wally James Facilities Mgmt Coordinator II Zone Teams 4 & Wata James Electrician Electrical: Generators Watson Percy Support Operations Leader Mechanical: HVAC Central Whalen Erica Maintenance Services Rep Call Center Whalen Scott Wk Response Task Ldr Zone Teams 1 & 2: Zone Will Andrew Construction Worker Mechanical: HVAC Central Willey Scott Electrical Foreperson Electrical: Fire Alarms/Intercoms Williams Mark Carpenter Zone Teams 11 & 12: Zone Wilson Lazaiah Custodian (0.50) Building Services: Custodial Wims Charlie Fence Repair Tech Trade Services: Fencing Woodall David (Joe) Plumber Zone Teams 6 & 9: Zone Woodley Ronald Wk Response Task Ldr Zone Teams Woodruff Timothy Sr. Projects Administrator BEMP Worthen Johnny Area Custodial Coordinator Building Services: Custodial Wright Daniel (Boone) Multi-Task Foreperson Zone Teams 11 & 12: Zone Yokota Linda Human Resources Sr Analyst Finance: Payroll Zapata Hermogenes Pest Control Technician Trade Services: Pest Control

78 TRANSPORTATION For Action: Director/ General Managers/ Area Managers/ Transportation Team Leaders/ Senior Coordinators/ Transportation Maintenance Supervisors/ Forepersons Date: June 1, 2017 EMERGENCY MANAGEMENT PROCEDURES Palm Tran has primary responsibility for providing bus service associated with hurricanes or other emergencies. A. Director of Transportation Services 1. When the hurricane warning is issued, be available for duty. 2. When the evacuation order is issued, remain in office to coordinate use of school buses, if necessary, in support of Palm Tran. 3. During the hurricane, stay safe. 4. When the All Clear signal is issued, assess damage, coordinate use of buses if needed, and initiate activities to clean-up. B. General Managers, Area Managers, Transportation Team Leaders and Senior Coordinators 1. When the hurricane warning is issued, be available for duty. 2. When the evacuation order is issued, be available to contact drivers and assign work, if required, in support of Palm Tran. 3. During the hurricane, stay safe. 4. When the All Clear signal is issued, be available to contact drivers and assign work if required in support of Palm Tran. C. Transportation Maintenance Supervisors and Shop Forepersons Hours prior to a hurricane: a. Monitor and clean the Transportation Facility areas. b. Fuel all buses and support vehicles. c. Request fuel delivery from fuel vendor(s). 77

79 2. 48 Hours prior to a hurricane: a. Continue monitoring Transportation Facility areas. b. Secure all loose materials and containers inside the office/shop. c. Fuel Facilities Services Vehicles. d. Prepare to stage buses around the shop and fuel island areas. (Place the newest units to the inside.) e. Identify location of generator to be used for power supply for Fuel Island and secure. f. Continue the fueling of all vehicles. g. Request final fuel delivery from vendor(s) Hours prior to a hurricane: a. Park service vehicles and wrecker inside the shop with other critical vehicles. b. Move all containers inside and secure. c. Fuel only vehicles not previously done Hours prior to a hurricane: a. Conduct a final walk-around and lock-up Facility. D. Post-Storm Procedures: (All Clear/Facilities Safe to Occupy) Director of Transportation Services 1. Will be in direct contact with the Office of Communication and Engagement and School Police Liaison assigned to Emergency Operation Center (EOC). 2. Recall staff when the All Clear is given. 3. Provide augmentation school bus support to Palm-Tran as directed by the EOC. Category A Staff 1. All Category A personnel must report to work when directed to do so by the Director of Transportation Services once the District s All Clear has been given. Personnel shall report to their normal place of duty or an area designated by Transportation Leadership. See the attached Transportation Services Emergency Response Category List. 78

80 2. Transportation Team Leaders will conduct a damage assessment of their assigned dispatch operations facilities. If power is not available, cellular phones or two-way radios will be utilized for communication. All individuals with two-way radios will utilize the East Transportation Facility radio frequency, unless directed to another assigned frequency by leadership. 3. Transportation Maintenance Supervisors will conduct a damage assessment of their assigned maintenance facilities. If power is not available, cellular phones or two-way radios will be utilized for communication. All individuals with two-way radios will utilize the East Transportation Facility radio frequency, unless directed to another assigned frequency by leadership. 4. Facility damage assessment reports will be consolidated and provided to the Transportation Administration Facility (East Transportation Facility). 5. All supervisory staff assigned to Transportation Services shall maintain a current telephone roster for all of their assigned employees. Category B Staff The Director of Transportation Services will recall all Category B employees as required to meet any school bus augmentation requirements in support of the Emergency Operation Center (EOC). Personnel shall report to their normal place of duty or an area designated by Transportation Leadership. See the attached Transportation Services Emergency Response Category List. Category C Staff The Director of Transportation Services will recall all Category C employees as required to meet any administrative requirements in support of the Transportation Services. Personnel shall report to their normal place of duty or an area designated by Transportation Leadership. See the attached Transportation Services Emergency Response Category List. Category D Staff The Director of Transportation Services will recall all Category D employees as required to meet any school bus transportation requirements in support of the Recovery Operations. Personnel shall report to their normal place of duty or an area designated by Transportation Leadership. See the attached Transportation Services Emergency Response Category List. 79

81 AREA OFFICES For Action: Area Superintendents, Date: June 1, 2017 EMERGENCY MANAGEMENT PROCEDURES This procedure is to be used when Palm Beach County receives notification of a tropical storm or hurricane watch for this area. A. Pre-Storm Preparations 1. When a hurricane watch is issued, Regional Superintendents will remain in contact with the Superintendent regarding early release of students, if in school. 2. Regional Superintendents will be prepared to issue any special instructions to School Principals to include After School, Community School Activities, etc. 3. When a hurricane warning is issued, the School Police Communications Center will become the central focal point for all communications to or from the Superintendent. Regional Superintendents will provide all necessary assistance to the Superintendent of Schools. B. Post-Storm Procedures 1. When the All Clear is officially announced after the hurricane, Regional Superintendents should: a. Report to their respective areas and offices to assess damage. b. Report results of damages and conditions that could cause further damage by telephone or Fax to the Damage Control Center. Damage Control Center: Telephone: (561)

82 DEPARTMENT OF COMMUNICATIONS AND ENGAGEMENT Chief Strategic Communications Officer June 1, 2017 EMERGENCY MANAGEMENT PROCEDURES This procedure is to be used when Palm Beach County receives notification of a tropical storm or hurricane watch for this area. A. Pre-Storm Preparations 1. Tropical Storm or Hurricane Watch: Tropical storm or hurricane conditions are possible within 48 hours. When a tropical storm or hurricane watch is issued, the following actions will be accomplished by the Department of Communications: a. The Chief Strategic Communications Officer will remain in contact with the Superintendent regarding closing of schools or early release of students, if in school. b. The following methods will be used to communicate with District Employees and the public regarding closing of schools: i. A media release will be issued to all media. ii. The Chief Strategic Communications Officer and/or Communications Manager will be available to the media for live interviews. iii. The District s website and Emergency Banner will have the latest information at: www. palmbeachsc hools.org iv. The latest information will be updated on the District s Facebook and Twitter accounts. v. An emergency ParentLink phone call and/or text message will be sent to all employees and all parents by the Department of Communications. (Individual schools are NOT to send a ParentLink call to parents and staff as these emergency notifications will be communicated by the District.) vi. T.E.N. (Comcast Digital Cable channel 234) will provide continuous updates, including regular live status reports and crawls across the bottom of the screen. vii. The Department of Communications will provide emergency information and updates in English, Spanish, and Creole through the District s main telephone number, or toll free viii. Communications specialists will provide updates to Spanish and Creole television and radio outlets. ix. Principals and Department Heads will receive an , which should be forwarded to all staff. Please provide this information to staff that do not have access. 81

83 2. Tropical Storm or Hurricane Warning: Tropical storm or hurricane conditions are expected within 36 hours or less. When a tropical storm or hurricane warning is issued, the following actions will be accomplished by the Office of Communications: a. The Chief Strategic Communications Officer will provide all necessary assistance to the Superintendent. b. The following methods will be used to communicate with District employees and the public: i. A media release will be issued to all media. ii. The District s website and Emergency Banner will have the latest iii. information at: T.E.N. (Comcast Digital Cable channel 234) will provide continuous updates, including regular live status reports and crawls across the bottom of the screen. iv. The latest information will be updated on the District s main Website, Facebook, and Twitter accounts. v. The Department of Communications will provide emergency information and updates in English, Spanish, and Creole through the District s main telephone number, or toll free vi. vii. viii. An emergency ParentLink phone call and/or text message will be sent to all employees and all parents by the Department of Communications. (Individual schools are NOT to send a ParentLink call to parents and staff as these emergency notifications will be communicated by the District.) Communications specialists will provide updates on Spanish and Creole television and radio. As a hurricane approaches, the Chief Strategic Communications Officer will participate in a final phone conference with other members of the Emergency Operations Team. B. Post-Storm Procedures 1. All Clear: Weather conditions have passed from immediate Palm Beach County area. Gale force winds are not present. When the All Clear advisory is issued, the following actions will be accomplished by the Office of Communications: a. The Chief Strategic Communications Officer, Communications Manager and Communications Specialists will report to the School District Emergency Operations Center. b. The Chief Strategic Communications Officer will, in coordination with other Chiefs, prepare and issue information regarding employees reporting back to work using the A, B, C, D category system. i. All school and district staff have been assigned a category by their supervisor: A Hurricane Response Team B School Readiness Team C Report when notified by media, , District website, phone call and/or text message. All 12-month employees and all FHESC personnel, except bargaining unit employees. D All others report School Based Personnel & Support 82

84 2. From the All Clear Advisory Until Return to Normal: a. Twice a day, the Department of Communications will facilitate media conferences from the Emergency Operations Center. b. The following methods will be used to communicate with District employees and the public regarding the status of School District facilities and reopening of schools: i. News release will be issued to all media. ii. Chief Strategic Communications Officer, Communications Manager and IT will assist the Superintendent in issuing ParentLink messages to parents and employees. iii. The Chief Strategic Communications Officer and/or Communications Manager will be available for live interviews. iv. The District s website and Emergency Banner will have the latest information at: v. The latest information will be updated on the District s Facebook and Twitter accounts. vi. An emergency ParentLink phone call and/or text message will be sent to all employees and all parents by the Office of Communications. (Individual schools are NOT to send a ParentLink call to parents and staff as these emergency notifications will be communicated by the District.) vii. T.E.N. (Comcast Digital Cable channel 234) will provide continuous updates, including regular live status reports and crawls across the bottom of the screen. viii. The Department of Communications will provide emergency information and updates in English, Spanish, and Creole through the District s main telephone number, or toll free ix. Communications specialists will provide updates on Spanish and Creole television and radio. x. All schools and departments will have an Emergency Phone Tree in place to facilitate communications with key personnel. (The principal/department head calls the first person on the list, that person calls the next, etc. This process continues until contact is made with all or as many employees as possible.) 83

85 SCHOOL POLICE For Action: Department Personnel, Date: June 1, 2017 EMERGENCY MANAGEMENT PROCEDURES This procedure is to be used when Palm Beach County receives notification of a tropical storm or hurricane watch for this area. A. Pre-Storm Preparations 1. The Chief of School Police has been designated as the School District Liaison with Emergency Management and will respond to the Emergency Management Operations Center when a hurricane watch is given or when agreed upon by the Chief of School Police and the Director of Emergency Management. 2. During the hurricane watch and warning period, the Chief of School Police will maintain frequent contact with the Superintendent. 3. Upon notification by the Chief of School Police, the School Police Communications Operators will notify the Facility Coordinators, Food Service Director/designee and School Police Officers to respond to each shelter as it is ordered opened by the American Red Cross B. Post-Storm Procedures 1. After the All Clear is sounded, it is possible that only Police Officers and emergency personnel will be allowed on the streets. In this instance, the Chief of School Police will coordinate School District needs with the Police and emergency personnel. 2. Once the All Clear is given, the School Police Department will be available to assist in District recovery operations. 84

86 INFORMATION TECHNOLOGY DIVISION EMERGENCY MANAGEMENT PROCEDURES For Action: Chief Information Officer/Designated Staff Date: May 2017 A. Pre-Storm Preparations: Hurricane conditions are a possibility and may threaten area within 48 to 72 hours. IT Leadership (CIO, Directors and Managers) 1. Directors and Managers will communicate with the IT team under the direction of the Chief Information Officer (CIO) and will relay emergency planning information to the team members in an accurate and timely fashion. 2. IT Leadership will allocate the necessary manpower to assist the designated areas with the increased demand related to the weather conditions. 3. IT Leadership will review the plan for needed action, should the storm escalate to the next level. 4. All IT Leadership: 5. Will Review and re-familiarize staff with the detailed hurricane plan. de.pdf 6. Confirm that up-to-date emergency contact information has been recorded for all IT staff. 7. IT Leadership will ensure that all team members know the emergency phone chain should the need arise for fast deployment of information or personnel and reporting to the CIO. 8. IT Leadership will communicate backup and computer preparation plans to all schools and Area Offices. IT Operations 1. Ensure that all schools have the latest recommended IT related preparation procedures and supporting documentation for hurricane seasonal readiness during Pre-Storm Preparation period. 2. Personal Computers: a. Communicate to school techs to ensure that any critical files that are required to be backed up are stored in your school or department s mapped network drive. Schools should contact their ITSA or STST if assistance is needed. b. PRIORITY SHOULD BE GIVEN TO KNOWN FLOOD PRONE AREAS. NOTE: If equipment is moved, the connections must be tagged in a fashion that will allow it to be returned to its original location and configuration. c. At the close of the last normal work day, before leaving, users should protect computers that are located near windows or on the floor in areas that may be prone to flooding: i. Unplug the electrical cord after the system is turned off. This includes all cables. (Remember to mark or tag cables and jacks to allow reinstallation.) ii. Move as much equipment as possible away from outside windows. 85

87 Also cover with plastic or vinyl material if in an area has the potential for water damage. iii. Remove equipment from top shelves and place it on tables or shelves - NOT on the floor. Also cover with plastic or vinyl material if in an area has potential for water damage. iv. Secure Laptop carts and any other mobile devices. Also cover with plastic or vinyl material if in an area has potential for water damage. 3. School Servers: a. a. All district school servers are managed centrally. Please do not poweroff or cover with plastic unless directed to do so by IT Staff. 4. IT Team Members will ensure that ALL FHESC backups are complete including extra off- site copies, as applicable. IT Operations, Infrastructure and Applications Departments 1. Coordinate plans with user departments. a. IT will communicate with department heads to coordinate the production systems processing schedule and the emergency plan. b. IT Managers will communicate with staff regarding processing changes and possible implementation of emergency procedures. 2. Implement Revised Processing Schedule. a. Departments will deliver critical production processing schedule revisions to the applicable IT team sufficiently. The time needed will vary depending on school district business requirements including PeopleSoft check printing process, FTE schedules, or outside agencies. Upon review and approval, all Mainframe processing revisions will be distributed to the Data Center Manager. b. The Data Center will schedule and run all critical jobs and secure output as required. i. Schools and departments will be notified by if the mainframe systems or other systems will be closed prior to the normal evening shutdown time. ii. IT will continue to communicate with department heads regarding processing schedules. B. Hurricane Watch: Hurricane conditions are a real possibility and may threaten area within 48 hours or less. IT Leadership 1. CIO will coordinate a division-wide communication to all IT personnel. 2. IT Leadership will proceed with the implementation of the warning procedures as detailed or modified in the hurricane meeting with the CIO. 3. IT Leadership will suspend all normal work orders and processing as needed to refocus all energies on the hurricane and its possible impact on Support 86

88 Services. 4. IT Managers, with IT Director or CIO approval, will coordinate a production processing shutdown schedule as needed to ensure a timely shutdown. 5. IT Managers will re-allocate the needed manpower to make certain that FHESC backups are all complete, secure and sent to an off-site location. IT Applications/Infrastructure/Operations 1. Arrange Meeting and/or Communicate a. IT Leadership or designee(s) will communicate with the Managers and team leaders not later than one (1) hour following implementation of the hurricane watch. b. IT Leadership will call a meeting as soon as possible of Directors, Managers and Team Leads to coordinate communications and activities. 2. Implement Hurricane Plan a. Each Manager or designee(s) will implement established checklists. b. As necessary, staff will suspend routine work orders to ensure areas at risk are rendered safe in accordance with severity of threat. c. IT Leadership will ensure all IT personnel are informed of the threat and follow- up on actions for the hurricane warning and all-clear phases. d. Team Leads will monitor preparations and notify Managers of problems. Staff need to remain accessible via telephone contact and Managers will dismiss personnel with the appropriate IT Director approval. e. Staff will coordinate the relocation of essential recovery systems and data to designated sites. f. Information Technology staff will charge and activate all District emergency cellular phones and coordinate deployment through the Chief of School Police. g. Fuel all District vehicles. Managers or designees will plan relocation or authorize take home of District vehicles as necessary. Data Center 1. Mainframe: a. IT Leadership or designee(s) will review all district critical processes with team. b. A predetermined time will be set to start processing disaster recovery backups and other changes as needed. c. A predetermined time will be set to complete processing. d. All files open it is recommended that all files opened will be for read only. e. Updates entered into the system after 6:00 a.m. will not be backed up and will be lost if it is necessary to restore the system. f. Files will be closed immediately after the Superintendent s instructions to dismiss staff. However, EDW will be available if information is needed. g. Staff will start the disaster recovery shutdown process, depending on 87

89 the weather conditions. h. notification of system availability sent to Service Desk for communication to end users. i. Complete system shutdown, as directed by an IT Director or CIO, and secure computer room according to hurricane preparation checklist (13.2 of Operations Manual). j. Notify CIO and IT Directors of system shutdown. Staff are then to exit the building(s). k. Notify School Police upon exit of IT staff and school police will regularly monitor the Data Center until IT staff return onsite. 2. Servers in the Data Center: a. IT Leadership reviews District critical systems and applications. b. IT Staff coordinate backups and sending of tapes or transmitting of data off-site. c. IT Staff coordinate shutdown of systems, as directed by an IT Director or CIO, while following the predefined checklist. 3. Secure the IT Division: a. Secure all vital documents held in paper format in a high, dry location. Secure digital copies at off-site DR facilities. b. Coordinate with vendor to ensure all backup tapes are moved to secure facility. Coordinate transfer of applicable systems and/or applications to off-site DR facilities. c. Secure building work storage areas and all loading docks. d. notification of system availability sent to Service Desk for communication to end users. e. Notify CIO and IT Directors of completion. Staff are then to exit the building(s). f. Notify School Police Tech Services upon exit of IT staff and School Police Tech Services will regularly monitor the Data Center until IT staff return onsite. C. Hurricane Warning: Hurricane conditions are a real possibility and will threaten area in less than 36 hours. IT Leadership 1. The IT Managers/Team will proceed with the implementation of the warning procedures as detailed in the Information Technology Hurricane Plan or as modified by the CIO or designee. 2. Service Desk: Record emergency phone message. 3. Division: Secure all vehicles. Relocate vehicles as identified by IT Management. Secure building work storage areas and all loading docks. 4. Division: Release all remaining personnel as directed by an IT Director or the 88

90 CIO. D. Post-Storm Procedures: After the All clear, facility safe to enter. IT Leadership 1. IT directors will be in direct contact with the CIO and will recall staff when the All Clear is given. The IT phone tree and/or other methods will be used to initiate staff notification. 2. Under the direction of the IT Managers or designee(s), the team will focus their energies to restoring systems on a priority basis. Category A Staff 1. Report to Duty - When the District s All Clear is announced, all Category A personnel will report to their normal work location, or area designated by IT Leadership, as soon as safely possible. Personnel should wait for guidance through local radio and television stations or by telephone/text message from their supervisor. a. IT Leadership will report to FHESC or a designated area to set up a Damage Control Center (DCC) to determine restoration processes based on damage assessment. b. The Managers or designees and other Category A staff will report to their designated area with the staff assigned to that location to initiate damage assessment. c. The DCC will establish communications with all Building Assessment Teams and serve as a link between the teams, Facilities Services, DCC and major vendors. 2. Damage Assessment a. It is anticipated that the DCC will be receiving calls for damage reports and work support needed. These requests will be compiled, prioritized and documented in a work order tracking system. b. The Damage Assessment Teams will report to the DCC when the survey of their assigned area is complete. All assessments and reports will be reviewed and prioritized. 3. Implement Recovery Plan a. Category B, C and D staff will be called back to work by their Manager or designee once an all clear has been designated by the Superintendent and a recovery plan identified by the DCC. b. Concept: Response priorities are safety concerns first, damage limitation second and cleanup actions last. Routine or scheduled actions will be assigned to fit existing needs. Additionally, some personnel may be assigned to specialty teams. c. Operations: Telecommunication problems may be expected. Use of available services, i.e. cellular phones, two-way radios, fax and will 89

91 supplement any emergency communication network. d. Dispatch: Once a Manager/Team Lead or designee is assigned a work order, they will notify and assemble a crew for action. Crews may be required to support other crews. Managers will monitor and control the actions of their staff. e. Safety: Safety is paramount. No one is expected to assume an additional risk to themselves or to equipment beyond normal day-to-day levels. Individuals in charge will be held responsible to ensure safety standards, including the wearing of personal protective equipment. 4. Resume Schedule: Resume routine schedule and actions when directed. 90

92 THE EDUCATION NETWORK (T.E.N.) EDUCATIONAL BROADCAST SERVICES (E.B.S.) For Action: T.E.N. Manager and Designated Personnel, Date: June 1, 2017 EMERGENCY MANAGEMENT PROCEDURES The Education Network (T.E.N.) can reach all school shelter sites in Palm Beach County over the INTERNET based VBrick system, available on any computer. The address is: Signals can also be seen at the Fulton-Holland Educational Services Center (FHESC) using the same address, or viewing Comcast Channels 234 and 235. T.E.N. Master Control has access to Local Network Channels, cable and satellite channels for rebroadcasting emergency information. Reports from these services will be transmitted, as long as power is on to all school shelter sites, TEN and FHESC. Information may also originate live from the FHESC or from T.E.N. and be transmitted to school shelter sites. A. Pre-Storm Preparations 1. Designated personnel report to T.E.N. a. Switch programming to weather services or local channels. b. Prepare exterior of building. 2. Conditions of Broadcast. a. When a warning is issued, T.E.N. Internal Channels (23, 25, 26 as well as webcast channels 1, 3, and 4) will begin emergency broadcast. These are also available on new VBrick Internet delivery system at or TEN website: TEN Webpage b. T.E.N. will also broadcast on Comcast channels 234 and 235, ATT Uverse channel 99. c. If T.E.N. does not lose power, transmission of emergency and weather information, as well as entertainment programming for children in the shelters will continue to be broadcast throughout the storm to all sites except where electrical outages occur. d. Transmission from T.E.N. will continue throughout the storm except in extraordinary conditions. T.E.N. will remain on the air as long as power is available. e. Should power go out, as soon as power is restored, information to school shelter sites can resume. B. Activities During Hurricane 1. Stay safe/transmit signals. 2. Monitor emergency broadcast transmission. C. Post Storm Procedures 1. Resume normal broadcasting as soon as possible, getting out district updates from Office of Communications that relate to transportation and reopening of school sites, and any other related update information. 2. Assess damage at T.E.N. 3. Evaluate and prepare repair schedule for equipment and sites. 91

93 PURCHASING/CONSTRUCTION PURCHASING/WAREHOUSE For Action: Purchasing Director and Designated Personnel, Date: June 1, 2017 The following timelines and assignments are to be used when a Tropical Storm or Hurricane Watch/Warning has been issued for Palm Beach County. EVENT ACTION RESPONSIBILITY Storm Impact Within 72 Hours Ensure notification rosters are up to date. Contact the following people with contact information for pertinent emergency services contractors: Steve Backhus, Director, Maintenance and Plant Operations Ph: Cell: Tim Woodruff Sr. Project Administrator Ph: Cell: Rusty Everman Facilities Management Coordinator Ph: Cell: Craig Singletary Facilities Management Administrator/Zones Ph: Cell: Stacie Marshall Facilities Management Administrator/Zones Ph: Cell: Director, Managers, Sr. Purchasing Agents, Construction Purchasing, All Staff Storm Impact Within 48 Hours Secure equipment and cover with plastic. Remove items from window areas and secure inner offices, if possible. Activate Emergency "P" Cards. All Staff Renee Murray Storm Impact Within 24 Hours "All Clear" Secure all areas and leave to handle personal preparations Return to FEMA Coordination Office as conditions permit. Bring Emergency Procedures Manual. All Staff Category "A" "All Clear" Notify Category "B" staff to return to work Category "A" "All Clear" Notify Category "C" staff to return to work Category "B" 92

94 Department of Purchasing/Construction Purchasing/Warehouse Primary Contact: Darci Garbacz (561) PX Alternate Contacts: Genell McMann (561) PX Mark Moon (561) PX Home: (561) Cell: (561) Home: (772) Cell: (772) Home: (561) Cell: (772) Cell: (561) Warehouse Contacts: Mark Moon (561) PX Patrick Speights (561) PX Victor Toomer (561) PX Construction Purchasing Contacts: (561) Mark Moon PX Home: (561) Home: (561) Cell: (772) Cell: (561) Cell: (786) Cell: (561) Cell: (772) Cell: (561)

95 The following classifications will be used in determining the return to work response and identify those individuals in each category. Category A These individuals (listed below) will return to work as soon as conditions permit following the All Clear announcement. They are responsible for beginning the recovery and assessment phase following a hurricane. NAME TITLE ASSIGNMENT Darci Garbacz Director FCO Genell McMann Manager, Purchasing FCO Mark Moon Manager, Construction Purch & Warehouse FCO Patrick Speights Warehouse Supervisor FCO Victor Toomer Supply Warehouse Foreperson FCO Dennis Messerli Purchasing Agent FCO Helen Stokes Purchasing Agent FCO Mimi Perez Construction Purchasing Technician FCO Dick Hardman Sr. Purchasing Agent FCO Category B These individuals (listed below) will return to work within hours following the All Clear announcement. They will be available to assist in the recovery and assessment. They will also begin restoring the Department for continued operation. NAME TITLE ASSIGNMENT Karen Adducci Purchasing Agent PURCH Michelle Thissell Purchasing Agent PURCH Cindy Rand Adm. Asst. to Director PURCH Jackie Walsh Purchasing Agent PURCH Morris Simpson Purchasing Agent PURCH Justin Jaksa Purchasing Agent PURCH Debby Boutet Document Analyst PURCH Wendy Martin Document Analyst PURCH Category C These individuals (listed below) will report to work as soon as possible after the All Clear announcement. They will be available to assist in any recovery effort and will ensure continuity of operations. All other staff members of Purchasing 94

96 ERP PeopleSoft Functional Team For Action: ERP Director and Designated Personnel, Date: June 1, 2017 The following timelines and assignments are to be used when a Tropical Storm or Hurricane Watch/Warning has been issued for Palm Beach County. EVENT ACTION RESPONSIBILITY Storm Impact Within 48 Hours Contact each business area supported and determine if any unusual processes need to be performed prior to take down of the system. All Staff Storm Impact Within 48 Hours Secure equipment and cover with plastic. Remove items from window areas and secure in inner offices, if possible. All Staff Storm Impact Within 24 Hours Secure all areas and leave to handle personal preparations All Staff "All Clear" Return to FEMA Coordination Office as Category "A" conditions permit. Bring Emergency Procedures Manual. "All Clear" Notify Category "B" staff to return to work Category "A" "All Clear" Notify Category "C" staff to return to work Category "B" 95

97 Department of ERP/PeopleSoft Functional Team Primary Contact: Sarah Munguia (561) Cell: (561) PX Alternate Contacts: Esperanza Torres (561) Cell: (561) PX

98 The following classifications will be used in determining the return to work response and identify those individuals in each category. Category A These individuals (listed below) will return to work as soon as conditions permit following the All Clear announcement. They are responsible for beginning the recovery and assessment phase following a hurricane. NAME TITLE ASSIGNMENT Sarah Munguia Director ERP Category B These individuals (listed below) will return to work within hours following the All Clear announcement. They will be available to assist in the recovery and assessment. They will also begin restoring the Department for continued operations. NAME TITLE ASSIGNMENT Wendy Phillips Functional Specialist ERP Ron Horan Functional Specialist ERP Ken Kohler Functional Specialist ERP Jena Melby Functional Specialist ERP Hope Torres Functional Specialist ERP Category C These individuals (listed below) will report to work as soon as possible after the All Clear announcement. They will be available to assist in any recovery effort and will ensure continuity of operations. All other staff members of ERP Department 97

99 RISK & BENEFITS MANAGEMENT For Action: Director and Designated Personnel, Date: June 1, 2017 Primary Contact: Linda King (561) PX: Cell: (772) Alternate Contact: Dianne Howard (561) PX: Cell: (561) The following classifications will be used in determining the return to work response and identify those individuals in each category. Category A NAME TITLE ASSIGNMENT Linda King Risk & Safety Manager EOC; FCO Category B None Category C All staff members of RBM Category D None A. Before Storm Season: 1. Contact property broker and request coordination for a pre-loss meeting to be scheduled before storm season to share contacts and exchange expectations for the upcoming 98

100 hurricane season. Property broker, claims representatives, carrier representatives, adjuster and forensic accounting team to attend with District representatives. The insurance carrier contact list is below. 2. A pre-loss planning binder has been issued to all members of the emergency team (Program Management, M&PO, and ECS), to provide additional details on insuranceeligible damages. Please note that a pre-loss planning binder was prepared that has additional details/sections for reference. 3. Ensure department employee phone numbers are up-to-date, including emergency contacts. B. Property Insurance 1. Effective December 31, 2014, the following limits apply: a. Property deductible for a named windstorm and named storm flood is 5% of values per campus/location subject to $500,000 minimum (including vehicles), plus a $10 million corridor deductible. The $10 million corridor deductible is applied only one time per policy year. b. It should be noted that if a non-named wind event occurs, the deductible is $500,000 per campus/location per occurrence (including vehicles) c. Please note that the property program has specific limits for additional costs/damages for debris removal, replacement of trees, business interruption, and flood. Therefore, details on these types of losses are important to provide to Risk Management for claim filing. d. Based on the above, a threshold of 2.5% of values or $5 million is used to trigger notification to the property program adjuster. Once the District reaches 5% of values or $5 million, the property program adjuster will begin adjusting services for a named windstorm event. e. Please consult the pre-loss planning binder for details on specific 2.5% calculations per schools, as well as, contact numbers and details for reporting or policy provisions. f. The property program adjuster and staff have agreed on a format for logging details on repairs from damage. C. Equipment Breakdown This coverage only applies if an object (e.g., steamer, chiller, elevator, to name a few), destroys itself after power is turned back on. When in doubt if the equipment destroyed itself, equipment should be preserved for inspection and Risk Management notified to file a claim. D. Flood Insurance 1. The School District purchases flood insurance for almost 130 buildings that are located in A & V zones. Please see the pre-loos binders for a list of building that are covered. 2. The deductible for this coverage is $50,000 per building, with a maximum coverage of $500,000 per building. Only large buildings are covered (small restroom or storage buildings 4,000 square foot or less are not covered. Coverage is also available for loss avoidance measures (sandbags, pumps, etc.). Also fixtures, machinery and certain equipment is considered part of the building for loss purposes (i.e. awnings and canopies, carpet permanently installed, central air units, elevators, fire sprinkler systems, and walk-in freezers to name a few). 99

101 C. When Warning is Issued 1. Risk Management will make contact with property broker, who will notify claims lead person and adjuster as to shelter plans, and provide an update of any necessary contact information. 2. Update department employee phone number contact list to include alternate contacts for evacuation. 3. Provide sufficient copies of the night and on-call employee Workers Compensation guide to the emergency response team coordinator. Include reminders and instructions to follow; as well as medical facilities that will be available during the recovery period to treat employees for injuries that may occur. 4. Secure equipment and cover with plastic. Remove items from window areas and secure inner offices, if possible. 5. Within 24 hours of storm impact, staff may be released to handle personal preparations. Director and Manager to take emergency contact numbers to communicate damage assessment estimate. D. When All Clear is Issued 1. Manager to report to District EOC to support recovery. 2. Director or Manager to call other staff back at appropriate time (Category C). E. Claim Processing 1. Report to property insurance agent the initial damage assessment dollar amount for Palm Beach County Schools once the report has been filed with County officials. 2. If above $5 million, but less than $7.5 million, an information file will be set up for the event, but adjusters will not be assigned. 3. If above $7.5 million, an active claims file will be opened, and an adjuster will be assigned to monitor the damage valuations. 4. Once the initial claim is sent to the property broker, claims or carrier representative, ongoing information need only be communicated to the adjuster and forensic accountant. A list of District contacts for claim processing, in priority order, should be supplied to the broker. 5. Other claims (flood, equipment breakdown or master builders risk) will also need to be filed with the appropriate carrier. 6. Create a list of personnel who will need access to the database for claims management. This information will be given to the broker so that access and passwords can be established for the secure internet claims system. Property Adjuster Forensic Accountant Specialized Loss Adjusting Division Matson, Driscoll & Damico, LLP York Risk Specialists, Inc. Joe Hunnius, CPA 100 Pavonia Ave. Suite Hammond Drive NE, Building 14 Jersey City, NJ Atlanta, GA Office: (201) Phone : (404) Fax: (201) 222Fax: (201) Fax: ( 404) Paul Schaetzie, Exec General Adjuster jhunnius@mdd.com Mobile: (201) paul.schaetzle@yorkrsg.com Claims Administrator Ryan Turner Specialty 100

102 Property Agent/Broker Todd Mannschreck, VP, Claims The Beacon Group 1100 Walnut, Suite Broken Sound Pkwy., N.W. Ste. 500 Kansas City, MO Boca Raton, FL Office: (816) Don Dresback, Exec. VP Office: (561) , ext Intermediary Richard S Wurst, VP Ryan Turner Specialty Office: (561) , ext Glenridge Connector, Suite rwurst@beacongroupinc.com Atlanta, GA Meghan Whoriskey Fax: (770) Phone: (561) , ext. 120 Maria Healy, Senior VP Property Division Phone: (678) Insurance Carrier Mobile: (404) Chubb North American Claims maria.healy@rtspecialty.com One Beaver Valley Road, Suite 4E Tricia A. Phelps, CIC Wilmington, DE Phone: (678) Joseph E. Smith, SVP Mobile: (404) Complex & Multinational Property tricia.phelps@rtspecialty.com Phone: (302) Fax: (302) joseph.smith2@chubb.com Flood Insurance Broker/Carrier The Beacon Group/ Assurant Ins Broken Sound Pkwy., N.W. Ste. 500 Boca Raton, FL Don Dresback, Exec. VP Office: (561) , ext ddresback@beacongroupinc.com Richard S Wurst, VP Office: (561) , ext rwurst@beacongroupinc.com Meghan Whoriskey Phone: (561) , ext

103 Appendix A 2017 SHELTERS CAPACITY Atlantic Community High 5837 Bethune Elementary 530 Boca Raton High 3,218 Boynton Beach High 2,075 Forest Hill High School 2,531 Independence Middle 526 John I Leonard High 4,704 Lake Shore Middle 2,872 Pahokee M/S 888 Palm Beach Central High 3,914 Palm Beach Central (Spec Needs) 250 Palm Beach Gardens High 5,267 Park Vista High 5,395 Seminole Ridge High 4,459 West Boca High 3,535 West Gate Elementary 473 (updated 5 /1/17)

104 103 APPENDIX B

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112 APPENDIX B Name of Facility Address Name of Facility Rep and/or Operator Phone # Opening Inspection Areas to Inspect When Opening the Facility/Shelter (Check yes, no, not applicable (NA) or unknown (U). Specific areas needing correction and those responsible for making them should be noted under "Comments". Take pictures of pre-existing damages) Yes No NA U Comments Areas to Inspect Are indoor and outdoor walking surfaces free of trip and fall hazards (e.g. uneven sidewalks, unprotected walkways, loose/missing tiles, wires, etc...)? Are the routes to exits relatively straight and clear of obstructions (e.g. blocked, chained, obstructed)? Are all emergency exits properly identified and secured, and there are at least two exits per floor? Are illuminated exit and exit directional signs visible from all aisles? Are all kitchen equipment and bathroom fixtures in working order? Is there an emergency evacuation plan posted and an identified meeting place? Are there guidelines for directing occupants to an identified assembly area away from the building once they reach the ground floor? Are there any site specific hazards (e.g. hazardous chemicals and machinery)? If so, describe them. Is the facility neat, clean and orderly? Are the following utility systems in good working order: electricity, water, sewage system, HVAC? Are fire extinguishers and smoke detectors present, inspected and properly serviced with current inspection tags? If power fails, is automatic emergency lighting available for exit routes, stairs and restrooms? Is there a back-up power source? Are first aid kits readily available and fully stocked? Where? Will occupants of the building be notified that an emergency evacuation is necessary by a public address system or alarm? Are floors and walls free of damage? Is the parking area free of damage? SHELTER ONLY: Are there accessible parking spaces? SHELTER ONLY: Is there at least one entrance to the building accessible for people with mobility issues with signage identifying the location of the accessible entrance? SHELTER ONLY: Is there at least one accessible restroom? SHELTER ONLY: Are there routes without steps available to access service delivery areas, restrooms and showers? Can service be provided in an area that can be accessed by routes without steps? Any Damage or Additional Comments American Red Cross Printed Name & Title Signature Date Facility Rep/Operator Printed Name & Title Signature Date 111

113 Name of Facility Address Name of Facility Rep and/or Operator Phone # Closing Inspection This is to certify that the above listed Facility controlled, owned or operated by the above listed Facility Rep and/or Operator was used temporarily by the American Red Cross DR# as an emergency disaster facility from to. This facility is hereby returned by the American Red Cross in satisfactory condition less the following listed deficiencies: Please attach photos of deficiencies American Red Cross Printed Name & Title Signature Date Facility Rep/Operator Printed Name & Title Signature Date 112

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