AEFLA Regional Network Meeting. October CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction

Transcription

1 AEFLA Regional Network Meeting October 2018 CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson,

2 Agenda CDE Updates Grant Deliverables Due Dates Announcements Conferences Networking AEFLA Regional Network Meeting October

3 CDE Update AEFLA Regional Network Meeting October

4 CDE Update Paperless Grant Budget and ECR submission All Grantees must update attendance monthly at a minimum (mandatory grant requirement) AEFLA Regional Network Meeting October

5 CDE Update: Collecting Social Security Numbers (1) FAQ s for California WIOA Title II Agencies state: It is recommended that agencies collect SSN from the students willing to provide it SSN s will not be required for students to receive instruction and services from WIOA Title II agencies. If the student does not wish to provide SSN, the student is not required to If the local agency does not wish to initiate the process of asking students for this information, it is not required to Link: WIOA FAQs AEFLA Regional Network Meeting October

6 CDE Update: Collecting Social Security Numbers (2) FAQ s for California WIOA Title II Agencies state: If agencies do use student SSN s, they need to ensure that they have each student complete a signed consent form granting their permission for the agency to share this information. The CDE posted guidance on this issue through CDE Management Bulletin, which includes a sample consent form. It available at this link: AEFLA Regional Network Meeting October

7 CDE Update: Collecting Social Security Numbers (3) The Voluntary SSN Authorization is available in 16 languages at the following CDE Webpage: doc.aspx?docid= AEFLA Regional Network Meeting October

8 CDE Update: Collecting Social Security Numbers (4) Students that do not volunteer a SSN number will be administered a Core Employment and Earnings Follow-up Survey CASAS will provide a list of students to be surveyed in the 2nd and 4th Quarters after exit More details and guidance about the survey to follow soon. AEFLA Regional Network Meeting October

9 Grant Deliverables Due Dates AEFLA Regional Network Meeting October

10 Grant Deliverables Due Dates (1) October 31, 2018 At least one EL Civics COAAP submitted Professional Development Plan First Quarter Data Integrity Report Quarter 1 Expenditure Claim Report Note: Agencies can check if deliverables have been received by going to AEFLA Regional Network Meeting October

11 Grant Deliverables Due Dates (2) Direct all questions about the Professional Development Plan to CALPRO Phone: October 31, 2018 AEFLA Regional Network Meeting October

12 Grant Deliverables Due Dates (3) Technology and Distance Learning Plan Required for All Agencies Due on January 31, 2019, submit online Requires a planning team Start planning early Find it at: Contact: or support@otan.us AEFLA Regional Network Meeting October

13 Grant Deliverables Due Dates (4) Integrated English Literacy and Civics Education Plan Required for All WIOA 243 Funded Agencies Due on April 30, 2019, submit online Get more information at CASAS California Accountability Web page AEFLA Regional Network Meeting October

14 Grant Deliverables Due Dates (5) Mandatory CDE Training Requirements CASAS Implementation and California Accountability trainings must be completed by January 31 st, Trainings are held Face to Face (F2F) and online Trainings which satisfy the AEFLA requirements are designated on the training registration Web page AEFLA Regional Network Meeting October

15 Grant Deliverables Due Dates (6) Mandatory CDE Training Requirements Agency staff that has previously completed CASAS Implementation Training (Initial & Beyond) may take the following courses to meet the current requirement: California Assessment Policy CASAS etests Online Implementation AEFLA Regional Network Meeting October

16 Grant Deliverables Due Dates (7) Face to Face Accountability and TE Training Sites Oct. 1 Bakersfield Adult School (AEBG/AEP) Oct. 2 Fresno Adult School (WIOA II) Oct Sacramento County Office of Education Oct Baldwin Park ACE Access and register for Face to Face or Online Training at AEFLA Regional Network Meeting October

17 Announcements AEFLA Regional Network Meeting October

18 Announcements: Local Assessment Policy All agencies must develop and address all 7 requirements of Local Assessment Policy template. The Local Assessment Policy must be signed, updated annually and kept on file at the agency. At a minimum, the local policy must adhere to Assessment Policy Guidelines posted at the following URLs: The Local Assessment Policy must be made available to the CDE upon request. AEFLA Regional Network Meeting October

19 Announcements: Update Contact Information on OTAN Login to the California Adult Education Online Application and Reporting site Select Agency Contacts in the top bar Go into each link to check and update your agency s contact information New text: For technical support, call OTAN at (916) or support@otan.us AEFLA Regional Network Meeting October

20 Announcements: AEFLA Regional Network Meetings Program Specialists (PS) hold AEFLA/WIOA Network meetings monthly Sept-Nov & Jan-May face-to-face and online. It is important for at least one representative of each agency to attend these network meetings. These meetings are an opportunity for school administrators, program coordinators, and lead teachers involved in ESL/Integrated EL Civics, ABE and ASE programs to meet and discuss hot topics and share their knowledge and experience AEFLA Regional Network Meeting October

21 Announcements: AEFLA Regional Network Meetings continued Although PS serve specific regions, participants can attend any meeting that is convenient. Register for meetings at: Find the slides for current and past network meetings at: AEFLA Regional Network Meeting October

22 Announcements: EL Civics Network Meetings October 3, 1-2pm November 7, 1-2pm December 5, 1-2pm Register at AEFLA Regional Network Meeting October

23 Conferences AEFLA Regional Network Meeting October

24 Conferences: CASAS Summer Institute 2019 Join your colleagues June 11-13, Hyatt Regency, Orange County, CA Registration opens October, 2018, only online Highlights: attend the most up-to-date training and workshops: TOPSpro Enterprise (TE) etests Implementation and Accountability Training learn about pertinent issues such as CASAS Listening Standards, CCRS, ELPS, IELCE and computer-based testing network with other adult education providers For more information visit AEFLA Regional Network Meeting October

25 Conferences continued EL Civics Conferences Pasadena City College January 18, 2019 Charles A. Jones Career & Ed. Center February 1, 2019 North Orange County Com. College February 22, 2019 Fresno Adult School March 8, 2019 Registration will open on the CASAS website on November 1, 2018 AEFLA Regional Network Meeting October

26 Conferences continued - ACSA - San Jose, November CATESOL State Conference - Anaheim, December 6-9, TESOL International Convention - Atlanta, March 12-15, COABE - New Orleans, March 30-April 3, CCAE State Conference - San Diego, April 24-26, 2019 AEFLA Regional Network Meeting October

27 Networking AEFLA Regional Network Meeting October

28 Networking: Employment Outcomes Monthly Attendance -Is your agency currently reporting attendance in TE at least monthly? Data Privacy -Is your agency currently asking students to provide SSN when enrolling in your program? -How are you incorporating the consent form within your enrollment/registration process? AEFLA Regional Network Meeting October

29 Networking: Employment Outcomes continued Core Employment and Earnings Follow-up Survey -For students that don t provide a SSN, how are you (will) you incorporating information about the survey into your orientation and enrollment process? -How are (will) teachers incorporating this information in their classes? -What have you found to be successful in informing students about this follow-up survey? AEFLA Regional Network Meeting October

30 Reflection What will you do with the information from this meeting? What are you going to share with Administrators? Teachers? TOPSpro Enterprise staff? Others? AEFLA Regional Network Meeting October