VICTOR VALLEY UNION HIGH SCHOOL DISTRICT RECEIVE INFORMATION ON STAFF CONFERENCE/WORKSHOP REQUESTS

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2 Meeting of August 19, 2015 FOR: INFORMATION VICTOR VALLEY UNION HIGH SCHOOL DISTRICT TO: RE: MEMBERS OF THE BOARD OF TRUSTEES RECEIVE INFORMATION ON STAFF CONFERENCE/WORKSHOP REQUESTS Background Information: Staff has requested and been approved to participate in staff development activities that are closely correlated to the educational and organizational goals and needs of the District. Current Considerations: Conference activity has been identified as closely related to the mission of the district: Learning for All Whatever it Takes, to insure that information gained will be useful to the instructional and operational goals of the district as a whole. The following conference requests have been submitted. Meghan Singer (replacing Steve Marouf) from Victor Valley High attended AVID Summer Institute in San Diego, CA on June 16-19, Expense: Registration $699; Applicable lodging, meals and mileage funded by Site Title I. Ron Williams from District Office attended Educational Leadership Summit in Lake Arrowhead, CA on June 22, Expense: Registration $170; Applicable lodging funded by Superintendent s Office. Karla Neri, Sonny Militante, and Jaime DeLaCruz from various school sites will attend New Speech- Language Pathologist Cooperative in Apple Valley, CA on multiple dates, August 2015 through May Expense: Registration $100; Applicable mileage funded by Special Education. Ron Williams and Penny Edmiston from District Office will attend Development of a Highly Effective Team in Riverside, CA on August 29, Expense: Registration $75; Funded by Board of Trustees. Angela Mayo and Eugenia Parker from Silverado will attend Veteran Special Education Teachers Series in Apple Valley, CA on September 8, Expense: Registration $100; Applicable meals and mileage funded by Site Title I. Vicki Archer from Silverado will attend UC Conference in Riverside, CA on September 9, Expense: Registration $60; Applicable mileage funded by LCAP. Kevan Loyd from GEC will attend Reducing Chronic Absenteeism Regional Conference in Corona, CA on September 18, Expense: Registration $100; Applicable mileage funded by Site Title I.

3 Gloria McGee from Adult Ed will attend AB86 Regional Planning Summit in Sacramento, CA on September 23-25, Expense: Registration $374; Applicable travel, lodging, meals and mileage funded by Adult Ed. Heather Durant from District Office will attend ELA/ELD Leadership Network Meetings in Rancho Cucamonga, CA on multiple dates, September 2015 through May Expense: Registration $150; Applicable mileage funded by Educational Services. Ron Williams from District Office will attend High Desert Hispanic Chamber of Commerce in Victorville, CA on September 24, Expense: Registration $35; Funded by Board of Trustees. Heather Durant from District Office will attend ELA/ELD Speaker Series in Etiwanda, CA on September 29, Expense: Registration $295; Applicable mileage funded by Educational Services. Maria Morgan, Dr. Joseph Inzunza, Suzanne Birt, Pamela Davis, Ashley Bevans, Connie Ganci and Rama Bassham from Special Ed will attend Woodcock Johnson IV Achievement Training in Apple Valley, CA on September 30, Expense: Registration $0; No cost to district. Ron Williams and Tim Norton from District Office will attend HACU 29 th Annual Conference in Miami Beach, FL on October 9-12, Expense: Registration $458 each; Applicable travel, lodging and meals funded by Superintendent s Office and Board of Trustees. Ron Williams, Tim Norton, Barbara Dew, Lisa Crosby, Penny Edmiston, Jose Berrios, David Wes Gregg, and Jackie Rocha from District Office will attend CSBA Annual Conference in San Diego, CA on December 1-5, Expense: Registration $554; Applicable lodging, meals and mileage funded by Superintendent s Office and Board of Trustees. Ron Williams from District Office will attend AASA National Supt Certification Program in Phoenix, AZ on February 7-10, Expense: Registration $300; Applicable travel, lodging and meals funded by Superintendent s Office. Ron Williams from District Office will attend AASA National Supt Certification Program in San Diego, CA on July 18, Expense: Registration $0; Applicable travel, lodging and meals funded by Superintendent s Office. Financial Implication: Expenses outlined within conference information. Staff Recommendations: For information only. SUBMITTED BY: Dr. Ratmony Yee Assistant Superintendent Educational Services

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5 Meeting of August 19, 2015 FOR: INFORMATION VICTOR VALLEY UNION HIGH SCHOOL DISTRICT TO: RE: MEMBERS OF THE BOARD OF TRUSTEES RECEIVE INFORMATION ON OFF-CAMPUS ACTIVITY REQUESTS Background Information: Requests for Approval of Off-Campus Activities are submitted by the advisor and reviewed by both school site and district administration. Activities are reviewed for educational merit and extracurricular value. Current Considerations: Schools sites and/or specific programs/clubs have submitted the following Off-Campus Activity Requests. Students at Silverado High School will visit Hilton Garden Inn in Victorville, CA on February 6, 2016 to attend Winter Formal. Link Crew students at Silverado High School will visit LA Zoo in Los Angeles, CA on April 5, 2016 to attend their end of year trip. Students at Silverado High School will visit Cerritos Center for Performing Arts in Cerritos, CA on April 15, 2016 to attend Prom. ASB and Yearbook students at Silverado High School will visit Six Flags Magic Mountain in Valencia, CA on May 12, 2016 to attend their end of year trip. ASB Students at Silverado High School will visit Disneyland Convention Center in Anaheim, CA on November 23, 2015 to attend a leadership conference. Financial Implications: The cost of the activity is outlined, as needed, within each off-campus activity request with the funding source identified. Staff Recommendations: For information only. Submitted By: Dr. Ratmony Yee Assistant Superintendent Educational Services Division

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7 Meeting of August 19, 2015 FOR: INFORMATION VICTOR VALLEY UNION HIGH SCHOOL DISTRICT TO: RE: MEMBERS OF THE BOARD OF TRUSTEES Williams Settlement Fourth Quarterly Report for the Fiscal Year Background Information: California Education Code section 1240 requires that the County Superintendent visit all deciles 1-3 schools (Williams monitored schools currently based on the 2012 API) identified in the county and report the results of the finding on a quarterly basis. Current Considerations: The Board of Trustees will receive the Williams Settlement fourth quarterly report for the fiscal year. Financial Implications: None Staff Recommendations: For information only Submitted By: Laurren Francoisse Director Educational Services Reviewed By: Dr. Ratmony Yee Assistant Superintendent Educational Services Division

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24 Victor Valley Union HSD Board Policy Expenditures - Reimbursement Of Expenses BP 3350 Business and Noninstructional Operations It shall be the policy of the Governing Board to reimburse employees and officials of the district for actual and necessary expenses incurred while using private vehicles, or attending authorized meetings or conferences. All expenses shall be reimbursed in accordance with the following: Mileage 1. Actual mileage will be paid for all approved trips. Mileage shall begin at the employee's regular place of work. 2. Travel out of the district must have prior approval of the immediate supervisor before the claim for reimbursement will be honored. 3. District-owned vehicles will be used whenever they are available. Mileage will not be reimbursed for private vehicle usage if a district-owned vehicle is available. If a private vehicle is used in lieu of the district-owned vehicle, actual mileage shall be reimbursed at the current and allowable Internal Revenue Service rate per mile. 4. Employees who work at more than one location in any one day will be paid car allowance if their supervisor approves usage of their private vehicle. 5. All necessary parking, toll, and ferry costs will be reimbursed at full costs upon submission of valid, original, and itemized receipts. 6. When an employee requests to use his/her vehicle as a means of travel to an established destination in lieu of airfare and the request is approved by the supervisor, the reimbursement will be the lesser of: a. The actual mileage times the IRS rate per mile, or b. The air fare, ground transportation, and parking. Meals 1. The district shall reimburse employees for meals while attending approved conferences, meetings, and district-required activities, subject to the following limitations: a. Breakfast - if travel or assignment begins more than two hours prior to the start of the

25 employee's normal workday. b. Dinner - if travel or assignment extends more than two hours beyond the end of the employee's regular workday. c. When meals are included in conference registration, meals will not be reimbursed. d. Room service receipts will not be honored or reimbursed. e. Reimbursement shall be provided in an amount not to exceed $60.00 $80.00 per day when travel extends 60 miles or more from the employee's work site. Valid, original, and itemized receipts are required. Overnight Parameters The following parameters will be considered to determine overnight travel is in the best interest of the employee/organization, including employee safety, or for the sole convenience of the employee. The employee's immediate supervisor will make the decision and give approval for a specified number of nights that will be shown on the Conference Request Form, which is to be completed and approved prior to the commencement of the trip. 1. Driving: The beginning time of the event is such that the employee is required to leave the routine duty station more than two hours prior to the employee's normal work shift or the event is more than 75 miles one way from the routine duty station. Southern California traffic conditions should be taken into consideration but not used as sole justification. 2. The employee's safety must always be a primary consideration. If any combination of event and travel time exceeds 10 hours, it is permissible for the employee to stay one night. Lodging 1. The district shall reimburse all employees for all pre-approved lodging expenses: 2. A copy of the flyer and registration material announcing the event are to be submitted for approval with requisition for registration and a conference request form. All conference requests are to be approved by the employees' immediate supervisor, principal or director, and Superintendent or designee. Conference requests do not require approval by the Board. Other Expenses 1. Entertainment Costs: No separate entertainment costs will be reimbursable. 2. Personal Expense: No personal expense will be reimbursable. 3. Up to 15 percent tips/gratuities and other required expenditures will be reimbursed.

26 4. Alcoholic beverages are not reimbursable. Procedure 1. All expense claims shall be submitted to the Business Office no later than 30 days following the conference. Late reimbursement claims will not be honored. 2. The Transportation Director shall be responsible for the scheduling of vehicles for trips and conferences. Individuals or groups going to the same conference or meeting shall be scheduled to utilize the same vehicle whenever possible. 3. Conference requests must be submitted no later than 20 days prior to the conference. 4. Conference registrations are to be pre-paid when possible. District Credit Cards The distribution of district credit cards will be limited. Credit cards are to be used for expenses that cannot otherwise be affected through the purchase order process. It is required that receipts be submitted immediately for expenditures assessed to credit cards. At no time shall an individual give a credit card that has been issued to him or her to another person. The district has adopted the Department of General Services Cal Card Program. The program requires that each credit card issued will bear the name of the individual to whom it is assigned and is for that person's district use only. No personal expenses may be applied to the district Cal-Cards. Legal Reference: EDUCATION CODE Travel expense Travel expense payment Automobile allowance Student teacher's travel expense Policy VICTOR VALLEY UNION HIGH SCHOOL DISTRICT adopted: June 8, 1982 Victorville, California revised: September 21, 2006 revised: May 21, 2009 revised: May 3, 2012