Following is a list of the business to be conducted by the Board of Education at the above mentioned meeting:

Transcription

1 BOARD AGENDA REGULAR BOARD MEETING MIDWEST CITY DEL CITY PUBLIC SCHOOLS JUNE 9, :00 P.M. MID-DEL BOARD OF EDUCATION, BOARD ROOM 7217 S.E. 15 TH ST. MIDWEST CITY, OK Following is a list of the business to be conducted by the Board of Education at the above mentioned meeting: I. Opening Exercises A. Call to Order and roll-call recording of members present and absent B. Flag Salute II. Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items: A. Approval of the agenda B. Vote to approve Minutes of the May 12, 2014, Regular Board Meeting and Minutes of the May 16, 2014, Special Board Meeting. C. Vote to approve the following items: 1. Monthly Financial and Investment Report for month ending May 31, 2014: a. Treasurer s Report b. Encumbrances c. Warrant Register d. Lease Revenue 2. School Activity Funds: a. Transfers within Bank b. Addenda c. Income and Expense Sub-Accounts Information for FY15 3. Blanket position salary reserves report FY Blanket position salary reserves report FY D. The following depository bank for various funds for the fiscal year: FNB Community Bank of Midwest City, Midwest City, Oklahoma.

2 E. Vote to approve out-of-state or overnight travel requests: 1. Board approval was given at the March 10, 2014, Regular Board Meeting for Midwest City High School cheerleaders and the pom squad to attend the cheer camp and dance camp at Great Wolf Lodge in Grapevine, TX, on May 26-29, 2014, with expenses to be paid from School Activity Funds, Project Code 879-Cheerleading and Project Code 921-Pom. Approval is being requested for a revision in the funding as follows: School Activity Funds, Project Code 879-Cheer will pay for the bus, Midwest City High School Cheer Booster Club will pay for the camp deposit and registration and all other expenses to be paid by personal funds. Confirmation 2. Board approval was given at the April 14, 2014, Regular Board Meeting for Steven Jackson, Mid-Del Technology Center, to attend Cisco Unified Phone System Training in Denver, CO, on May 31-June 8, 2014, with expenses to be paid from Fund 12, Project Code 032. Approval is being requested for a revision of the date/place due to a cancellation of the original training dates. The training has been rescheduled for June 22-27, 2014, to be held in Irving, TX. 3. Linda Sharp, Parkview Elementary, to attend the Sing-a-bration Conference in Lewisville, TX, on July 10, Expenses to be paid as follows: School Activity Account, Project Code 826 and personal funds. 4. Jay Rotrock, Fleet Supervisor, and Sam Stone, Route Supervisor for Transportation Department, to attend the School/Student Transportation Conference in Reno, NV, on July 25-31, Expenses to be paid by Transportation Fund 11, Project Code Midwest City High School Teachers Stephanie Bailey, Kim Pankhurst, Greg Miller, Butch Schovanec, Chris Treu and Elizabeth Taylor to attend the NMSI Summer Institute in Irving, TX, on July 21-25, Expenses to be paid by NMSI. 6. Del City High School Teachers Derek Hall, Phylis Love, Renee Bell, Amber Emerson, Jennifer Sheehan and Lori Strong to attend NMSI AP Summer Institute in Irving, TX, on July 21-25, Expenses to be paid by NMSI. 7. Dr. Pam Deering and Kathy Dunn, Administration, to attend the STAR Data meeting with Oklahoma Legislators and Administrators in Vancouver, Washington, on July 22-25, Expenses to be paid as follows: Dr. Deering s expenses to be paid from General Fund, Project Code 000 and Kathy Dunn s expenses to be paid from Professional Development, Project Code 311. F. Vote to approve the following contracts/service agreements for the school year: 1. E-rate Consultant Contract with Kellogg and Sovereign Consulting, LLC, for the E-rate Year 18 application to be filed in The proposed contract for is $19, with $15, in pre-funding services plus $4, in post-funding services, which is contingent upon Priority 2 funding, and will be paid from General Fund, Project Code

3 2. Annual Career Technology Aerospace/STEM Cooperative Agreement and Mid- Del Technology Center. The cost is $1, to be paid from Mid-Del Technology Center, Fund 12, Project Code Renewal of the Maintenance Agreement with Image Works of Oklahoma and the Mid-Del Technology Center for the FY The amount remains the same as last year for a total cost of $17, to be paid from Mid-Del Technology, Building Fund 23. Image Works of Oklahoma (IWO) is the sole source vendor for maintenance for the Mid-Del Technology s Graphic Communications and Adult Education. 4. Renewal of Cisco VoIP Phone System License and Support Agreement for FY with Chickasaw Telecom, Inc. in the amount of $54, to be paid from Bond Fund 32, Project Code Blanket fuel purchase orders in increments not to exceed $65, to Petroleum Traders Corp. for the Transportation Department and blanket purchase orders in increments not to exceed $40, to Petroleum Traders Corp. for the Maintenance Department for the FY Expenditures for the Transportation Department are to be paid from the Transportation Budget, Project Code 053, General Fund 11 and expenditures for the Maintenance Department are to be paid from the Maintenance Budget, Project Code 052, General Fund Agreement with Pitney Bowes for the mail handling machine for the fiscal year. This agreement is for the Pitney Bowes Mail Handling Machine Connect+3000 Series WOW plus accessories, which applies postage and tracks postage costs on our entire district s outgoing U.S. mail. This monthly fee is $1, to be paid quarterly in the amount of $3, for a total annual cost of $12, Expenditures are to be paid from Warehouse Budget, Project Code 055, General Fund 11. This is the first year of a 5 year renewable agreement. 7. Service contract with Kone, Inc. for the FY district-wide elevators and wheel chair lifts for testing, inspecting, and maintenance services at various sites. The monthly cost will be $2, for a total annual cost of $27, Expenditures are to be paid from the Maintenance Dept., Building Fund 21, Project Code 052. This is a U.S. Communities Cooperative Supply Services Contract # Gas Sales Agreement with Constellation as the third party natural gas provider used at various sites throughout the Mid-Del School District for FY Expenditures are to be paid from General Fund 11 and/or Building Fund 21. Mid-Del Schools will be responsible for paying all transportation costs directly to ONG. 9. Lease/Maintenance Agreements for FY with Xerox for multiple copiers and printers for use in Career Technology Programs at Mid-Del Technology Center, Business and Industry Services Center, and Tinker Skills Center. The total estimated cost will be $1, monthly, with 3

4 approximately $5, in additional charges. The total annual cost will be $28, and will be paid from Fund 12, Project Codes 032, 441, 433, and 776. Estimated decrease in cost is $3, This is the third year of a five year agreement with Xerox. 10. Contract with Firetrol Protection Systems for the FY district-wide fire alarms and hood duct/ansul systems for testing and inspecting and maintenance at various sites and blanket purchase orders in increments of $15, to be paid from the Maintenance Dept., Building Fund 21, Project Code 052. This is the first year of a 2 year renewable contract. 11. Contract with Firetrol Protection Systems, Inc. for the FY districtwide fire sprinkler system for testing, inspecting, and maintenance on fire extinguishers at various sites. Expenditures are to be paid by blanket purchase orders in the amount of $4, from the Maintenance Dept., Building Fund 21, Project Code 052. This is the first year of a 2 year renewable contract. 12. Contract with U.S.A. Fire Extinguisher Co., for the district-wide fire extinguishers services for testing, inspecting, and maintenance at various sites, and the approval of blanket purchase orders in increments of $10, Expenditures are to be paid from the Maintenance Department Building Fund 21, Project Code 052. This is the first year of a 2 year renewable contract. 13. Contract with Xerox to provide copiers and maintenance services throughout the district and services for the print shop in the amount of $49, per month, and additional impression charges in the amount of $3, per month for a monthly total of $52, Total annual cost of the contract is $634, This is the fourth year of a five year renewable contract. Expenditures are to be paid from District General Fund 11 and/or District Building Fund Contract with Sodexo Management, Inc. for FY The total annual cost is $2,721, with $122, to be paid from Technology Center Building Fund 23 and the remainder of $2,598, to be paid from the District Building Fund 21 and/or District General Fund 11. The terms and conditions of this contract are the same as FY Renewal of Munis and VersaTrans software, licenses and system support contracts for FY with Tyler Technologies, Inc. Total cost for renewal will be $88, with $78, for Munis to be paid from Bond Fund 32, Project Code 000 and $10, for VersaTrans to be paid from General Fund, Project Code Renewal of the FY Oklahoma State School Boards Association Membership. 17. Renewal of the FY contract with Frontline Technologies for the Aesop Customer Agreement. The estimated annual cost is $15, and is to be paid from General Fund, Project Code Renewal of the FY contract with Frontline Technologies for the Veritime Customer Agreement. The estimated annual cost is $12, and is to be paid from General Fund, Project Code

5 19. Contract with Mid-Del Youth & Family Center, Inc. for FY to provide counseling services for students as referred by Mid-Del counselors. Total cost not to exceed $8, to be paid from General Fund, Project Code 000. G. Vote to approve appointment/designation of the following persons to serve in the capacities stated and perform the duties as provided by law, for the school year: 1. Dr. Pam Deering, Superintendent of Mid-Del Schools, to sign contracts, applications, state and federal grants and programs including E-Rate, Impact Aid and Title VII, and to execute any and all instruments relating to the operation of the Midwest City-Del City Public Schools. 2. Rhonda Frizzell, Minute Clerk and Diane Nelson, Deputy Minute Clerk 3. Kay Medcalf as School District Treasurer and Jacqueline Woodard as Assistant Treasurer 4. Purchasing Officer, Kay Medcalf 5. Encumbrance Clerk, Katie Bourisaw 6. Central Office Custodian of School Activity Funds, Rebecca Brodt 7. Central Office Counter signers of School Activity Funds, Kay Medcalf, Jacqueline Woodard, Donna Carlberg, and Dr. Pam Deering 8. Child Nutrition Custodians and Counter Signers of School Activity Funds, Kevin Ponce, Teri Walker, Kay Medcalf, Jacqueline Woodard, and Dr. Pam Deering 9. Worker s Compensation Counter Signers, Karen Blue, Kay Medcalf and Dr. Pam Deering 10. Kay Medcalf, Chief Financial Officer, to sign Fiscal Services as designee to sign credit applications, payroll garnishments, and all other payroll related items that include processing tax forms and death benefits. H. Vote to approve attorney services and fees on an as needed basis for FY15 from the following firms: 1. Dasovich Law Office 2. Rosenstein, Fist & Ringold 3. The Center for Education Law 4. Larry Lewis I. Vote to approve legal services provided by The Center for Education Law for the school year at an estimated annual cost of $20,000.00, and to incur blanket purchase orders in amounts up to $10, to be paid by the General Fund (11) and Technology Fund (12). J. Vote to approve a purchase order to the Oklahoma Employment Security Commission in the amount of $20, to cover expenses associated with unemployment claims for non-certified personnel for the school year. This expense to be paid from General Fund, Project Code

6 K. Vote to approve a purchase order to the Oklahoma Employment Security Commission in the amount of $20, to cover expenses associated with unemployment claims for certified personnel for the school year. This expense is to be paid from General Fund, Project Code 000. L. Vote to approve the purchase of Property, Casualty, Excess Workers Compensation, School Board Legal Liability, Student Malpractice Insurance, Pollution Liability and Position Bonds for from OSIG (Oklahoma Schools Insurance Group-Travelers and United Educators Insurance Company), United Educator s Insurance Company, Midwest Employer s Casualty, Western World Insurance Group, Travelers Insurance Company, American Casualty Company and Nautilus Insurance Company. M. Vote to approve Mid-Del Technology Center s Marketing Plan. N. Vote to approve Homecoming date change for Del City High: Del City High School October 10, 2014 DCHS vs. Altus III. Recognitions A. Carl Albert Middle School, Tanner McAfee, Doodle4Google Award Dr. Kirk B. Carl Albert High School Baseball Team State Championship Mr. Bachman C. Dr. Pam Deering named the 2014 OASA District #7 Superintendent of the Year Mr. Porter IV. Information A. Public Participation B. Superintendent s Report Dr. Deering C. Construction Update Dr. Twidwell D. Mid-Del Technology Center Update Mr. Allen V. Vote to approve or not approve revisions to Policy J-13, Distribution of Student Expectations Policies, Procedures, and Safety Guidelines and Policy J-29, Student Discipline Philosophy. Dr. Twidwell and Mr. Bachman VI. Call for Public Hearing for the purpose of accepting comments and for holding an open discussion, including answering of questions regarding the Proposed Budget, Midwest City-Del City Public School District, I-52, Oklahoma County. The Public Hearing is to be held at the Regular Meeting of the Board of Education at 7:00 P.M., on the 9 th day of June 2014, in the Boardroom at 7217 Southeast 15 th Street, Midwest City, OK. Ms. Medcalf 6

7 VII. Vote to approve or not approve the Budget for the Midwest City-Del City Public School District, I-52, Oklahoma County. Ms. Medcalf VIII. Vote to approve or not approve the School Spirit Visa Check Card (Debit Card) Program Agreement for FY with the Oklahoma Educators Credit Union allowing them to issue to their members a check card with the District s logo. In return, OECU agrees to pay 5% of the interchange fee for each qualifying transaction on all cards to the Mid-Del School District. Ms. Medcalf IX. Board to consider and take action on a motion approving the renewal of the leasepurchase for the fiscal year ending June 30, 2015, as required under the provisions of the Sublease Agreement dated March 1, 2012, by and between the District and the Oklahoma County Finance Authority. Ms. Medcalf X. Vote to approve or not approve the lease renewal with Midwest City Memorial Hospital Authority, a public trust, referred to as lessor, and Independent School District No. 52 of Oklahoma County, Oklahoma, referred to as Lessee for the Artz Place facility for FY The amount of the lease remains at $62, payable in monthly installments of $5, Ms. Medcalf XI. Vote to approve or not approve bids and requests to purchase as follows: Ms. Medcalf A. One year proposal from Jostens to furnish senior graduation announcements, diploma covers, inserts, caps, gowns, hoods and class rings for the school year for Carl Albert High School, Del City High School, Midwest City High School, and Administration. B. Custodial supplies (toilet paper, paper towels, soap and trash bags) for the school year, Mid-Del Bid Project #1430 from various vendors. The cost is $164, to be paid as follows: $162, from General Fund 11 and $2, from Mid-Del Technology Center Fund 12. C. Purchase of an online subscription to Mastery Connect with the Northwest Evaluation Association (NWEA) Item Bank to be used for the development of academic assessments for students in grades 5, 7, 8, and Total cost for Mastery Connect for grades 5, 7, 8, and 9-12 is $68, with $61, to be paid from Bond Fund 33, Project Code 000 and $6, to be paid from Title II, Project Code 541. Mastery Connect is the sole source vendor for the selected benchmark assessment system and item bank. D. Purchase of site licenses for the iobservation Full Package Protocol plus Library of Video Resources for 24 Mid-Del school sites and the district administrative team. The cost for iobservation online evaluation system for the school year was $45, paid by the General Fund, Project Code 000. The cost for site and district administrators to use the Marzano Teacher and Leader Instructional/Evaluation Models during the school year is $42, for 24 site licenses and is to be paid from the General Fund, Project Code

8 E. Purchase of 15 FrontRow Pro Digital Systems for Tinker Elementary from Video Reality. The total cost is $25, to be paid from the DoDEA Grant, Project Code 779. F. Purchase of one ipad cart and 10 ipads for each Mid-Del secondary school from Apple Computer, Inc. The cost for the ipads is $50, and the cost for the ipad carts is $22, Total cost is $72, to be paid from FY15 ACE Technology Funds, Project Code 361. G. Purchase of ACT Aspire for an online subscription for the ACT Aspire Periodic benchmarks and teacher tools for grades 3-10 for the school year. Total cost is $35, to be paid by Bond Fund 33, Project Code 000. H. Purchase of the renewal for Achieve 3000 for FY This online reading program will be available to students from all five Middle Schools and to 4 th and 5 th graders from all 15 Elementary Schools. Total cost is $174, with products and services to be paid by Bond Fund 33, Project Code 000 and Professional Development to be paid by Title IA, Project Code 511. I. Purchase of the renewal for STAR Early Literacy, STAR Math, and STAR Reading from Renaissance Learning for FY The total cost is $113, to be paid as follows: cost for products and services will be $102, to be paid from Bond Fund 32, Project Code 000 and the cost for Professional Development will be $10, to be paid by Title II, Project Code 541. XII. Vote to approve or not approve the contract between Supplemental Health Care Workforce Solutions and Mid-Del Schools for contracted Speech Language Pathology providers for the remainder of FY Due to the inability to fill current positions for the school year, Special Services is in need of additional contract services. We are requesting an increase in the contract for another $10, in hourly rates to cover services through the end of the Extended School Year session. The total estimated cost for these services will not exceed $110, for the entire school year. Expenses are to be paid from Special Services Flow-Through Fund, Project Code 621 and Impact Aid, Project Code 592. The additional contract amount will not exceed $10, Mr. Hinton XIII. Vote to approve or not approve Open Transfer Applications for FY Mrs. Newnam XIV. Vote to approve or not approve the following vendors for Child Nutrition Department s food, supplies and services for FY and blanket purchase orders exceeding $15, for the Child Nutrition Department for food, supplies and services to be paid by Child Nutrition Fund 22. Mr. Ponce A. Auto-Chlor (chemicals) $20,000 increments B. Hiland Dairy (milk and juice) $250,000 increments C. Costley Enterprise CiCi s Pizza (food) $100,000 increments D. Bimbo-Earthgrains/Sara Lee (bread) $50,000 increments E. Great Plains Bottling Co. (beverages) $40,000 increments 8

9 F. Vinyard Produce Company (produce) $100,000 increments G. Blue Bell Creameries (food) $15,000 increments H. Charley s Pest Control (chemical and service) $15,000 increments I. U.S. Foods Prime Vendor (food) $400,000 increments J. U.S. Foods Prime Vendor (non-food) $100,000 increments K. U.S. Foods Prime Vendor (commodities) $200,000 increments L. Wallace Packaging (paper and supplies) $25,000 increments M. Harvey Sales (first aid kits and service) $40,000 increments N. Oswalt Restaurant Supply (small kitchen equipment) $15,000 increments O. U.S. Foods (cookies, muffins & SMART snacks) $50,000 increments XV. XVI. Vote to approve or not approve U.S. Food Service as the Prime Vendor distributor for delivery of commodity processing products listed below for FY : Mr. Ponce A. Advance/Pierre Foods (beef, pork, peanut butter) B. Jennie-O Turkey Stores (turkey) C. Tyson Foods (chicken) D. GoldKist (chicken) E. Lamb Weston (potato) F. ConAgra Foods (cheese) G. Schwan s Food (cheese) H. Land-O-Lakes (cheese) I. Michael Foods (eggs) J. Bosco Food Co. (cheese) K. Red Gold (tomato) L. Basic American (potato) M. Simplot (potato) N. JTM Food Group (pork) O. Peterson Farms (apples) P. Alpha Foods Co. (cheese) Q. McCain s Foods (potato) R. Nardone Brothers (cheese) S. S.A. Piazza (cheese) T. Integrated (cheese) U. MCI/Los Cabos (cheese) V. Rich s (cheese) W. Tasty Brand (cheese) X. Asian Solutions (chicken) Y. Trident (fish) Z. Quantum Foods (beef) Vote to approve or not approve the renewal of the School Resource Officer Mutual Cooperation Agreement with the City of Midwest City for FY The monthly cost is $5, per month for a total annual cost of $50, Terms of agreement are the same as the fiscal year. Expenditures are to be paid from General Fund 11, Administration 000. Dr. Twidwell 9

10 XVII. XVIII. XIX. XX. Maintenance A. Vote to approve or not approve the following change orders and bids/requests to purchase for the Maintenance and Construction Department: Mr. Bryan 1. Change Order #1 to Dustin Puckett, dba Harris House Moving Contractors for the relocation of eight (8) portable buildings from various sites throughout the district. Contractor agrees to include relocation of two (2) double room portable buildings from Steed Elementary School for redistribution as follows: One (1) to Del City High School and one (1) to the Mid-Del Maintenance Department. Change Order #1 further stipulates the exclusion of two (2) double room portable buildings, which are currently located at Traub Elementary School, from the existing contract and agreement. Change Order #1 effects a total net change of $0.00 in the Contract Sum, Building Fund 21, Project Code 000. Vote to approve or not approve an increase in the Mid-Del Technology Adult Education Tuition for FY15 from $1.50 per clock hour to $2.00 per clock hour effective July 1, Mr. Allen Vote to approve or not approve contract with Select Force, Inc. for employee drug testing and Department of Transportation (DOT) wellness services for Mid-Del Schools for FY The services will include: annual DOT physicals for school bus drivers, pre-employment five panel drug screening, DOT drug screening, post-accident DOT screening, random DOT screening and suspicion screening (breath alcohol as well as a five panel drug screening). The cost is not to exceed $20, for the Transportation Department and is to be paid from Transportation Fund, Project Code 053. The cost for Human Resources is not to exceed $15, to be paid from General Fund, Project Code 000. Mr. Mendenhall Human Resources A. Vote to approve or not approve all actions recommended in the Human Resources Reports. Mr. Mendenhall 1. Certified 2. Non-Certified 3. Child Nutrition 4. Transportation B. Vote to approve or not approve the recommendation for Regional Director. Mr. Mendenhall C. Vote to approve or not approve the recommendations for Secondary Principals. Mr. Mendenhall XXI. New Business 10

11 XXII. Adjourn This agenda was posted at the Board of Education Center, 7217 S.E. 15 th Street, Midwest City, Oklahoma, on June 5, 2014, at 9:20 A.M. in accordance with the Open Meeting Law. Minute Clerk The next Board Meeting is scheduled for July 14,

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