The J.E.A.Crake Foundation Sackville, N.B. Table of Contents. The J.E.A. Crake Foundation: History and Statement of Purpose

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1 Table of Contents A B C I II III IV V VI VII VIII IX X XI XII XIII XIV XV XVI The J.E.A. Crake Foundation: History and Statement of Purpose General Guidelines:.E.A Crake Grants to Mount Allison Schedule of Crake Deadlines J.E.A. Crake Award (TRHS) J.E.A. Crake Scholarship J.E.A. Crake Performance Award in Drama J.E.A. Crake Performance Award in Fine Arts J.E.A. Crake Performance Award in Music J.E.A. Crake Lecture in Classics J.E.A. Crake Doctoral Fellow in Classics J.E.A. Crake Classics Department Grant J.E.A. Crake Scholarship for Summer Study in Greece, Italy or the Mediterranean J.E.A. Crake Drama Fellow J.E.A. Crake Drama Graduate in Residence J.E.A. Crake Drama Associates / Theatre Workshop Fund J.E.A. Crake Student Fellowships for Creative and/or Research Projects J.E.A. Crake Faculty awards for Creative and/or Research Projects J.E.A. Crake Foundation William B. Sawdon Award J.E.A. Crake Arts Internships XVII J.E.A. Crake Teaching Awards XVIII J.E.A. Crake Humanities Projects December 2013

2 XIX XX XXI J.E.A. Crake Concert J.E.A. Crake Bursary for International Student J.E.A. Crake Bursary December 2013

3 A. THE CRAKE FOUNDATION: HISTORY AND STATEMENT OF PURPOSE The J.E.A. Crake Foundation Inc. is a private charitable foundation n which has as a primary goal the provision of support for those engaged in study, teaching and scholarship in the Humanities particularly but not exclusively, at Mount Allison University. Assistance is also given to the Anglican Church and to the type of local charities and institutions which Dr. Crake supported during his lifetime. Dr. John Ernest Alexander Crake was Professor of Classics at Mount Allison University from 1946 to Seven years before his death in 1983 he founded the Crake Institute which began a program of support for projects which reflected his concern for the Humanities (particularly Classics), scholarship, Mount Allison and the Anglican Church. The Crake Foundation continues and builds upon the work undertaken by the Institute. Dr. Crake was born in Toronto in 1911, and attended university there, Oxford and Johns (Photo from The Allisonian, 1972) Hopkins. He taught at Dartmouth College and at Trinity College School where he served as a cadet training officer until taking up a commission as a lieutenant with the Lorne Scots Regiment. He spent some months training recruits and then went overseas to London, where he was with the historical section in London, from 1942 until Following the war he joined the faculty of Mount Allison as Josiah Wood Professor of Classics and Head of the Classics Department, serving in this capacity for the next thirty years. Dr. Crake taught Latin, Greek and Roman History, and served as a faculty member on the Board of Regents and as Secretary of Senate. He was a valued member and president of the Classical Association of Canada, and a member of the editorial committee of its journal, Phoenix. He was a faithful member of St. Paul s Anglican Church, Sackville, where he served for many years as Warden, Treasurer and Lay Reader. Address: J.E.A. Crake Foundation, Box 6304, Sackville, NB E4L 1G6

4 B. GENERAL GUIDELINES: J.E.A CRAKE MOUNT ALLISON GRANTS 1. The J.E.A. Crake Foundation provides funding for projects which enhance study, teaching and scholarship in the Humanities, which the Foundation understands to be the following: Canadian Studies, Classics, Drama, English, Fine Arts, History, Modern Languages, and Literatures, Music, Philosophy, Religious Studies and Women's and Gender Studies. 2. Ongoing Foundation projects are administered through established University Committees or through collegial departmental processes. Exceptions are: XV (Sawdon Award), XVI (Arts Internships), XVII (Teaching Awards) and XIX (PA Concert) which are administered by committees set up expressly for the purpose. The Scholarships and TRHS Awards (I and II ) and Bursaries (XX,XXI) are administered by the Financial Aid and Awards Counsellor. 3. One-time grants (XVIII Crake Humanities Projects) are administered by the Dean of Arts who will inform holders of their administrative and fiscal responsibilities. (See information sheet for XVIII Crakej Humanities Project Funding). 4. Funding is for projects which clearly serve as enrichment and not for those projects which the Foundation understands to be the normal responsibility of the University. 5. Proposals should include a clear statement of the anticipated participation of, and benefit to students, a description of the project, and a budget which includes information on other grants applied for and/or received. 6. The Foundation does not contribute to endowments or other on-going funds. 7. Funding for faculty research and creative activity will be considered only in the context of the already established J.E.A.Crake Faculty Awards for Creative and/or Research Projects administered by the Senate Committee on Research and Creative Activity. 8. It is expected that funds will be spent in the fiscal year (University) in which they are received, unless otherwise noted. If there are funds remaining in accounts for the ongoing projects at May 1, the Foundation will provide only the amount needed to bring the total to the appropriate level. 9. There will be an annual report to the Foundation on each project and if it is evident that the terms and conditions have not been met, funding for that project or program will be reduced or withdrawn. DECEMBER /2

5 10. Proposals for new funding, increased funding for established projects, or for suggested changes to terms, conditions, and procedures of established projects, must be received by the Foundation by November 30. General Guidelines (continued) UNIVERSITY PROCEDURES 1. Proposals for funding of new projects, and recommended changes to funding and/or procedures related to on-going projects or program will be submitted to the Dean of Arts by November 1. See #4 above. 2. Annual reports for established projects will be submitted to the Dean of Arts by May 20. See #7 and #8 above. A report for a one-time or limited-term project will be submitted to the Dean of Arts by May 20 for every year in which the project is funded. See #7 and #8 above. 3. Please note that continuation of funding for any on-going Crake grant is contingent upon evidence that the terms and conditions are met each year. Thus it is important that those responsible for administering each grant understand the stated conditions and procedures. 4. The Controller will report on the status of all Crake accounts as of May 1. It is the responsibility of those who have signing authority for these accounts to speak to the Controller concerning any problems well in advance of this date. DECEMBER /2

6 DECEMBER /2

7 C. SCHEDULE OF CRAKE DEADLINES FOR APPLICATIONS, REPORTS, etc. November (as indicated by the Dean) Internal application deadline - to Dean of Arts November 30 - Foundation application deadline Receipt by the Foundation of: requests for funding for new projects; requests for continuation of funding for limited-term projects, requests for increases and/or changes to terms and conditions and procedures for on-going projects, December 31 - Notification concerning new projects and of level of support for the following established projects Replies to requests for new projects - XVIII Crake Lecture (Classics) - VI Fellowships for Creative and/or Research Projects (Students, summer) - XIII Scholarship for Summer Study in Italy, Greece or the Mediterranean - IX Graduate in Residence (Drama) - XI Faculty Awards for Creative and/or Research Projects - XIV Crake Humanities Projects (as applicable) - XVIII Crake Concert XIX International Student Bursary - XX for the academic year beginning the following July 1.) Mount Allison Bursary XXI for the academic year beginning the following July 1). January 2 - Deposits for: One half Scholarships plus one half Awards (TRHS) - I, II Performance Awards (Drama, Fine Arts, Music) - III, IV, V One half Doctoral Fellow in Classics plus one half Drama Fellow VII, X Scholarship for Travel in Italy, Greece or the Mediterranean. - IX W.B. Sawdon Award (for student journalism) - XV Teaching Awards - XVII Crake Humanities Projects (as applicable) - XVIII May 2 -Deposits for: Fellowships for Creative and/or Research Projects (students, summer) - XIII Faculty Awards for Creative and/or Research Projects - XIV Crake Humanities Projects (as applicable) XVIII May 20 Receipt of reports by the Dean of Arts DECEMBER

8 May 31 Receipt of report of Vice President Academic by the Foundation June 30 Notification of level of support for the following projects: Scholarships and Awards (TRHS) - I, II Performance Awards in Drama, Fine Arts, Music - III, IV, V Doctoral Fellow in Classics - VII Classics Department Grant - VIII Drama Fellow - X Workshop Fund (Drama/Windsor Theatre) - XII W.B. Sawdon Award - XV Arts Internships - XVI Teaching Awards - XVII September 2 - Deposits for: One half Scholarships plus one half Awards (TRHS) - I, II Crake Lecture, Classics - VI One half Doctoral Fellow in Classics plus one half Drama Fellow - VII, X Classics Department Grant - VIII Drama Graduate in Residence - XI Workshop Fund (Drama/Windsor Theatre) - XII Arts Internships - XVI Crake Humanities Projects (as applicable) - XVIII Crake Concert - XIX Bursary for International Students - XX Mount Allison Bursary - XXI DECEMBER

9 I. J. E. A. CRAKE AWARD, TANTRAMAR REGIONAL HIGH SCHOOL The Crake Foundation, established by the late J.E.A. Crake, Josiah Wood Professor of Classics and Head of the Classics Department at Mount Allison from 1946 to 1976, offers a renewable award to graduates of Tantramar Regional High School who register in a B.A., B.Mus or B.F.A. degree at Mount Allison University. Terms and Conditions: 1. The J.E.A. Crake Award, which can be held for four years, will be administered by the Financial Aid and Awards Counsellor following the policies established by the Senate Scholarships and Bursaries Committee. 2. The Award will be given to an entering student who has a good scholarly record and who has been involved in the types of community and school activities which demonstrate a concern for others. 3. The student must be registered for the B.A., B.Mus. or B.F.A. degree. 4. Renewal of the Award will be contingent upon achieving a minimum 3.0 GPA while carrying a 30 credit load during the regular academic year (September-April). A student who has transfer credits may carry only 24 credits if a full normal course load is not needed. This applies only to the 4th or graduating year. If the student's standing falls below the accepted level, renewal will depend on the recommendation of the appropriate officer, consistent with University policies and procedures. 5. The Crake Award can be held in addition to other awards or scholarships to which the student may be entitled by virtue of high academic standing or financial need. 6. Each student who holds this Award for the first time will be provided with a copy of these terms and conditions as well as a copy of the Foundation's statement of purpose. Procedures: DECEMBER

10 1. Two Awards which can be held for four years are given each year to entering students from TRHS. (Total possible: eight Awards) J. E. A. Crake Award (TRHS) (continued) 2. The Awards will be made in a manner consistent with University policies and procedures. 3. Students who do not meet the requirement for renewal may have the Award renewed at the discretion of the Financial Aid and Awards Counsellor. 4. The Vice-President (Academic) will by May 31, give the Foundation the following information for each student who held the Award for the academic year just finishing, and the Controller concerning the fund: 4.1. A copy of the letter sent to Award holders each year A statement of the degree program (including major area of study), the course load in the previous academic year, the session GPA, the cumulative GPA and whether the award was renewed or not A letter of justification for renewals for students who did not meet the terms and conditions of the Award. An example would be a student who took Mt.A courses which are ONLY offered in the spring/summer such as the classical archeology courses for archeological work in Italy or Greece A statement from the Controller verifying that the funds in this account have been spent in accordance with the stated terms and conditions, and the status of the account as of May The Foundation will inform the University by June 30 of the total number of J.E.A.Crake Awards it will fund in the academic year beginning July Any money freed up from Awards not renewed in any year will be transferred to the J.E.A.Crake Scholarship account, and awarded in the current year as a J.E.A.Crake Scholarship, under the appropriate terms and conditions. DECEMBER

11 The value of each J.E.A.Crake Award is $ per year. Total funding available for Scholarships/ TRHS Awards per year : $63, Fund code: Notification of level of support, June 30. Deposit of funds: 50% September 2, 50% January 2. DECEMBER

12 II. J. E. A. CRAKE SCHOLARSHIP The Crake Foundation, established by the late J.E.A. Crake, Josiah Wood Professor of Classics and Head of the Classics Department from 1946 to 1976, offers scholarships to be awarded to third and fourth year students in the Humanities at Mount Allison University. It is the intention of the Foundation to provide renewable scholarships for deserving students in the upper years (third and fourth years) who have reached scholarship standing. Terms and Conditions: 1. The J.E.A. Crake Scholarship, which may be held for a maximum of two years, will be administered by the Financial Aid and Awards Counsellor following the policies established by the Senate Scholarships and Bursaries Committee. 2. The student must have Scholarship standing, attained by registering in and completing thirty credits during the regular academic year (September through April) and achieving a minimum GPA of 3.5. A student who has transfer credits may carry only 24 credits if a full normal course load is not needed. This applies only to the 4th or graduating year 3. The student must be registered in a program in the Humanities, which is understood by the Foundation to include Canadian Studies, Classics, Drama, English, Fine Arts, History, Modern Languages and Literatures, Music, Philosophy, Religious Studies and Women's and Gender Studies. 4. All other factors being equal, preference may be given to students who have completed some course work in Classics. 5. Renewal of the Scholarship will be contingent upon maintaining a 3.5 GPA. If the student's standing falls below the accepted level, renewal will depend on the recommendation of the appropriate officer or committee, consistent with University policies and procedures. 6. The Crake Scholarship can be held in addition to other awards or scholarships to which the student may be entitled by virtue of high academic standing or financial need. 7. Each student who holds this scholarship for the first time will be provided with a copy of these terms and conditions as well as a copy of the Foundation's statement of purpose DECEMBER / 2

13 Scholarship (continued) Procedures: 1. The Scholarships will be awarded in a manner consistent with University policies and procedures. 2 Scholarship holders who do not meet the terms and conditions of the scholarship may have the scholarship renewed at the discretion of the Financial Aid and Awards Counsellor. 3. The Vice-President (Academic), will by May 31, provide the Foundation with the following information on each student who held the scholarship in the academic year just completed and from the Controller on the fund: 3.1. A copy of the letter sent to Scholarship holders each year A statement of the degree program (including major area of study), the course load in the previous academic year, the session GPA, the cumulative GPA and whether the award was renewed or not A letter of justification for renewals for students who did not meet the terms and conditions of the Scholarship. An example would be a student who took Mt.A courses which are ONLY offered in the spring/summer such as the classical archeology courses for archeological work in Italy or Greece A statement from the Controller verifying that the funds in this account have been spent in accordance with the stated terms and conditions, and the status of the account as of May The Foundation will inform the University by June 30 of the total number of J.E.A.Crake Scholarships it will fund in the academic year beginning July 1. The value of each J.E.A.Crake Scholarship : $ DECEMBER / 2

14 Total funding for Scholarships/ TRHS Awards per year : $63, Fund code: Notification of level of support, June 30. Deposit of funds: 50% September 2, 50% January 2. DECEMBER / 2

15 III. J. E. A. CRAKE PERFORMANCE AWARD IN DRAMA The Crake Foundation, established by the late J.E.A. Crake, Josiah Wood Professor of Classics and Head of the Classics Department at Mount Allison from 1946 to 1976, offers an award which will be made to a student actor who, in the opinion of the members of the Drama Group, has made an outstanding contribution to the cultural life of the Mount Allison community. Terms and conditions 1. The Award is administered by the Director of Drama who will call for applications and convene an Adjudication Committee of the staff and faculty members of the Drama Group. 2.All graduating students are eligible to apply for the Award which is made at Convocation. 3. Applicants will be assessed on the quality and variety of acting projects during their time at Mount Allison (in the Windsor Theatre OTB, Tintamarre, improv groups, Garnet and Gold and others). Consideration will also be given to the number of performances, to academic achievement and to efforts made by the actor to practice his/her craft in the wider community. Procedures Procedures: 1. The Director of the Drama Program will: 1.1. inform the Financial Aid and Awards Counsellor of the name of the Award holder. 1.2 provide the Financial Aid and Awards Counsellor with a letter to accompany the cheque. 2. The Financial Aid and Awards Counsellor will arrange for a cheque to be issued and will ensure that the name of the recipient is listed in the Convocation program. The letter from the Department Head and cheque will be accompanied by the Foundation's statement of purpose. 3. The Vice-President (Academic) will by May 31, provide the Foundation with the following information from the Director of Drama and the Controller: DECEMBER

16 3.1. The name of the Award winner, and a brief justification for the choice A statement from the Controller that the funds in this account were spent in accordance with the terms and conditions stated, and the status of the account as of May 1. Performance Award in Drama (continued) 4. The Foundation will inform the University by June 30 of the level of funding that will be provided for the J.E.A.Crake Performance Award in Drama for the academic year beginning July 1. The value of the J.E.A.Crake Performance Award in Drama: $ Fund Code: Notification of level of support: June 30. Deposit of funds: January 2. DECEMBER

17 IV. J. E. A. CRAKE PERFORMANCE AWARD IN FINE ARTS The Crake Foundation, established by the late J.E.A. Crake, Josiah Wood Professor of Classics and Head of the Classics Department at Mount Allison from 1946 to 1976, offers an award which will be made to a student who, in the opinion of the members of the Fine Arts Department, has made an outstanding contribution to the cultural life of the Mount Allison community through art - making. Terms and conditions 1. The Award is administered by the Head of the Fine Arts Department who will call for applications and convene an Adjudication Committee of the staff and faculty members of the Department. 2. All graduating students are eligible to apply for the Award which is made at Convocation. 3. Applicants will be assessed on the quality and variety of their art making during their time at Mount Allison. Consideration will also be given to academic achievement and to efforts made by the artist to practice his/her craft in the wider community. Procedures Procedures: 1. The Head of the Fine Arts Department department will: 1.1. inform the Financial Aid and Awards Counsellor of the name of the Award holder. 1.2 provide the Financial Aid and Awards Counsellor with a letter to accompany the cheque. 2. The Financial Aid and Awards Counsellor will arrange for a cheque to be issued and will ensure that the name of the recipient is listed in the Convocation program. The letter from the Department Head and cheque will be accompanied by the Foundation's statement of purpose. 3. The Vice President (Academic) will by May 31, provide the Foundation with the following information from the Head of the Fine Arts Department: 3.1. The name of the Award winner, and a brief justification for the choice. DECEMBER

18 3.2. A statement from the Controller that the funds in this account were spent in accordance with the terms and conditions stated, and the status of the account as of May 1. Performance Award in Fine Arts (continued) 4. The Foundation will inform the University by June 30 of the level of funding that will be provided for the J.E.A. Crake Performance Award in Fine Arts for the academic year beginning July 1. The value of the J.E.A.Crake Award for Performance in Fine Arts : $ Fund code: Notification of level of support : June 30. Deposit of funds: January 2. DECEMBER

19 V. J. E. A. CRAKE PERFORMANCE AWARD IN MUSIC The Crake Foundation, established by the late J.E.A. Crake, Josiah Wood Professor of Classics and Head of the Classics Department at Mount Allison from 1946 to 1976, offers an award which will be made to a student who, in the opinion of the members of the Music department, has made an outstanding contribution to the cultural life of the Mount Allison community through performance. Terms and conditions 1. The Award is administered by the Head of the Music Department who will call for applications and convene an Adjudication Committee of members of the Music Department. 2. All graduating students are eligible to apply for the Award which is made at Convocation. 3. Applicants will be assessed on the quality and variety of performances during their time at Mount Allison. Consideration will also be given to the number of performances, to academic achievement and to efforts made by the musician to practice his/her craft in the wider community. Procedures: 1. The Head of the Music Department will: 1.1. inform the Financial Aid and Awards Counsellor of the name of the Award holder. 1.2 provide the Financial Aid and Awards Counsellor with a letter to accompany the cheque. 2. The Financial Aid and Awards Counsellor will arrange for a cheque to be issued and will ensure that the name of the recipient is listed in the Convocation program. The letter from the Department Head and cheque will be accompanied by the Foundation's statement of purpose. 3.The Vice-President (Academic) will by May 31, provide the Foundation with the following information from the Head of the Music Department and the Controller: 3.1. The name of the Award winner and a brief justification for the choice. DECEMBER

20 3.2. A statement from the controller verifying that the funds in this account were spent in accordance with the terms and conditions stated, and the status of the account as of May 1. Performance Award in Music (continued) 4. The Foundation will inform the University by June 30 of the level of funding that will be provided for the J.E.A. Crake Performance Award in Music for the academic year beginning July 1. The value of the J.E.A.Crake Performance Award in Music: $ Fund code: Notification of level of support: June 30. Deposit of funds: January 2. DECEMBER

21 VI. J. E. A. CRAKE LECTURE IN CLASSICS The J.E.A. Crake Foundation, established by the late J.E.A. Crake, Josiah Wood Professor of Classics and Head of the Classics Department from 1946 to 1976, offers a grant to be expended upon a visiting distinguished lecturer in the field of Classics. Terms and conditions. 1. The Crake Lecture in Classics will be administered by the Head of the Classics Department, acting on the advice of the Department. 2. The recipient will be invited to visit the Mount Allison campus during term, and give at least one public lecture. 3 The grant will be expended on travel, per diem expenses, an honorarium and incidental expenses associated with the lecture. 4. The account for this program may carry forward a balance equal to 15% of the value of the grant. Any funds in excess of that amount will be incorporated into the standard funding for the following year. 5. The Secretary to the Foundation will be informed of the time, date and location of the Lecture at least two weeks in advance of the event. Procedures. 1. The Vice President Academic will by May 31, provide the Foundation with the following information from the Head of the Classics Department and the Controller: 1.1. A brief report on the Lecturer for the year ending June A statement from the Controller verifying that the funds in this account were spent in accordance with the stated terms and conditions stated, and the status of the account as of May The Foundation will inform the University by January 1 of the level of support to be provided for the J.E.A.Crake Lecture in Classics for the academic year beginning July 1. Grant for the J.E.A Lecture in Classics : $ DECEMBER

22 Fund code: Notification of level of support: January 2. Deposit of funds: September 2. DECEMBER

23 VII. J. E. A. CRAKE DOCTORAL FELLOW IN CLASSICS The Crake Foundation, established by the late J.E.A. Crake, Josiah Wood Professor of Classics and Head of the Classics Department from 1946 to 1976 offers a Fellowship to be held in the Classics Department. The intention of the Foundation is to enrich the educational experience of students of Classics at Mount Allison, to enable a young scholar to gain teaching experience and to have the time necessary to complete the doctoral dissertation. Through this Fellowship, the Foundation hopes to encourage the study and teaching of Classics in institutions of higher learning in Canada. Terms and Conditions 1.The Fellowship will be administered by the Head of the Classics Department in accordance with policies and procedures established by the University for appointment of teaching faculty. 2. The Fellowship is open to Canadian citizens and permanent residents who at the time of taking up the Fellowship have completed all course and residential requirements for the Doctorate in Classics, passed all preliminary examinations, and completed the research for the thesis, and who can be reasonably expected to finish the doctorate during the year of the Fellowship 3. The Fellow will be asked to teach one course of 3 credits each term and give a public lecture. At least one of the courses will be in the area of expertise of the Fellow. 4. The Fellow is expected to be in Sackville from September to May (except for time required to attend the occasional conference or professional meeting). This expectation should be made clear at the time of appointment. 5. The Fellowship will not be used to replace sabbaticants or faculty absent through illness or other leaves. 6. It is understood that the academic program of the Classics Department does not depend on the course load of the Crake Fellow. The Fellowship is to provide enhancement to a program which is delivered by faculty employed by Mount Allison University. 7. The fellowship is non-renewable. Procedures DECEMBER

24 1. The Vice-President( Academic) will by May 31, provide the Foundation with the following information from the Head of the Classics Department and the Controller: With respect to the academic year which will be completed on June A brief end of year report from the Fellow for the academic year ending June 30. VII. Doctoral Fellow in Classics (contin.) 1.2. A statement from the Controller verifying that the funds in this account were spent in accordance with the terms and conditions stated, and the status of the account as of May 1. With respect to the upcoming academic year 1.3. The name of the Fellow for the academic year beginning July A brief justification for the choice An indication of the courses which will be taught by the Fellow. 2. The Foundation will inform the University by June 30 of the amount of funding that will be provided for the J.E.A.Crake Doctoral Fellowship in Classics which will be advertised in the academic year beginning July 1. The grant for the J.E.A. Crake Doctoral Fellow in Classics includes : 1. Salary portion: : $29, Travel and research expenses, administered according to the University s policy for such accounts.. $ Employer and employee cost of benefits as arranged by the Fellow with the Human Resources Department. Fund code: DECEMBER

25 Notification of level of support: June 30 Deposit of funds: 50% September 2, 50% January 2. DECEMBER

26 VIII. J. E. A. CRAKE CLASSICS DEPARTMENT GRANT The Crake Foundation, established by the late J.E.A. Crake, Josiah Wood Professor of Classics and Head of the Classics Department from 1946 to 1976 offers a grant to be used to enrich the educational opportunities for students of Classics at Mount Allison. Terms and conditions 1.The Classics Department Grant will be administered by the Head of the Classics Department following policies and procedures established by the University for funds of this type. 2. The J.E.A. Crake Classics Department Grant is intended to enrich the educational opportunities for students studying Classics at Mount Allison, and may be used for the following: 1. To purchase materials (books, DVDs, etc.) for the R.P. Bell Library. 2. To purchase library materials and/or equipment for the Crake Room, Hart Hall. 3. To support student travel. 4. To support special projects such as plays, exhibitions, visiting speakers. 3. The account for this grant may carry forward a balance equal to 15% of the value of the grant. Any funds in excess of that amount will be incorporated into the standard funding for the following year. Procedures. 1. The Vice-President (Academic) will by May 31, provide the Foundation with the following information from the Head of the Classics Department and the Controller: 1.1. A report on the items purchased and/or projects undertaken with the aid of this Grant. DECEMBER

27 1.2. A statement from the Controller verifying that the funds in this account were spent in accordance with the terms and conditions stated, and the status of the account as of May 1. Classics Department Grant (continued) 2. The Foundation will inform the University by June 30 of the amount funding that will be provided for the J.E.A. Crake Classics Department Grant for the academic year beginning July 1. Value of the J.E.A.Crake Classics Department Grant: $ Fund code: Notification of level of support: June 30. Deposit of funds: September 2 DECEMBER

28 IX. J. E. A. CRAKE SCHOLARSHIP FOR SUMMER STUDY IN GREECE, ITALY OR THE MEDITERRANEAN The Crake Foundation, established by the late J. E. A. Crake, Josiah Wood Professor of Classics and Head of the Classics Department from 1946 to 1976 offers a scholarship to enable a Mount Allison student to study Classics in Greece, Rome or the Mediterranean during the summer months. Terms and Conditions 1. The Scholarship will be administered by the Head of the Classics Department with the advice of the Department, in accordance with University policies and procedures for such awards. 2 The scholarship is intended for a Mount Allison student in second or third year who has completed course work in Classics and maintained a good academic record. 3. The grant may be used to cover expenses such as travel, accommodation and tuition incurred as a result of registration and participation in a program of study for credit at an institution acceptable to the Classics Department. Any funds remaining after tuition and travel expenses are paid may be given to the student in advance of departure for accommodation and incidental expenses. 4. The grant must be expended by August 31 of the year in which the award is made by the Department. 5. The Scholarship may not be held the same summer as a Crake Student Fellowship for Creative and/or Research Projects. Procedures 1. The Vice-President (Academic) will, by May 31, provide the Foundation with the following information from the Head of the Classics Department and the Controller: With respect to the scholarship held the previous summer: 1.1. Application letter of student selected Explanation for the decision, including a statement from the Head of the Classics Department of the student s degree program (including major area of DECEMBER

29 study), the course load in the previous academic year, the session GPA, the cumulative GPA Description of course, verification of tuition fee, travel and accommodation expenses. Scholarship for Summer Study (continued) 1.4. A brief report from the student on the experience A statement from the Controller verifying that the fund was expended according to the terms and conditions stated, and the status of the account as of August The Foundation will inform the University by January 1 of the amount of funding that will be provided for the J. E. A. Crake Scholarship for Summer Study in Greece, Italy or the Mediterranean for the period May 1 through August 31. Grant for the J. E. A. Crake Scholarship for Summer Study in Greece, Italy or the Mediterranean : $ Fund code: Notification of level of support : January 2. Deposit of funds: January 2. DECEMBER

30 X. J. E. A. CRAKE DRAMA FELLOW The Crake Foundation, established by the late J.E.A.Crake, Josiah Wood Professor of Classics and Head of the Classics Department at Mount Allison from 1946 to 1976, offers a Fellowship to be held in the Drama Program. The intention of the Foundation in offering this fellowship is to enhance and enrich the educational and artistic experience of students involved in Drama at Mount Allison University. Terms and Conditions 1. The Fellowship will be administered by the Director of Drama in accordance with policies and procedures established by the University for appointments. 2. The Fellowship is open to Canadian citizens and permanent residents. 3. The Fellowship may be renewed for a second year. 4. The Drama Fellow will contribute to the artistic work of the Drama program, and will assume duties as decided by the Director of Drama in accordance with University policy and procedures. Teaching and/or other types of direction provided to students should be equivalent to work required to prepare and deliver one three-credit course per term. 5. The Drama Fellow is expected to make a public presentation and to be in Sackville from September to May (except for time required to attend the occasional conference or professional meeting). This expectation should be made clear at the time of appointment. 6. The Fellowship will not be used to replace sabbaticants or faculty absent through illness or other leaves. 7. It is understood that the delivery of the Drama program is not dependent on the Crake Drama Fellow. The Fellowship is to provide enhancement to a program which is delivered by faculty employed by Mount Allison University. Procedures: 1. The Vice-President (Academic) will by May 31, provide the Foundation with the following information from the Director of Drama and the Controller: With respect to the academic year which will be completed on June 30: DECEMBER

31 1.1. A brief year-end report on activities of the Fellow for the academic year ending June 30. X. Drama Fellow (contin.) 1.2. A statement from the Controller verifying that the funds in this account were spent in accordance with the stated terms and conditions, and the status of the account as of May 1. With respect to the upcoming academic year: 1.3. The name of the Fellow for the academic year beginning July A brief justification for the choice Teaching and other duties expected of the Fellow 2. The Foundation will inform the University by June 30 of the amount of funding that will be provided for the J.E.A. Crake Drama Fellowship which will be advertised in the academic year beginning July 1. The grant for the J.E.A.Crake Drama Fellow ( ) : 1. Salary portion: : $29, Travel and expenses associated with creative or research projects, administered according to the University s policy for such accounts. $ Employer and employee cost of benefits as arranged by the Fellow with the Director of Human Resources. DECEMBER

32 Fund code: Notification of level of support: June 30. Deposit of funds: 50% September 2, 50% January 2. DECEMBER

33 XI. J. E. A. CRAKE DRAMA GRADUATE IN RESIDENCE The Crake Foundation, established by the late J.E.A.Crake, Josiah Wood Professor of Classics and Head of the Classics Department at Mount Allison from 1946 to 1976, offers a grant in support of a program to invite to campus a Mount Allison graduate who has made a significant contribution to the field of theatre. Terms and conditions: 1. The Graduate in Residence program will be administered by the Director of Drama with the advice of the Drama Group. 2. The program is open to any Mount Allison graduate who has made a significant contribution to the field of theatre. 3. The recipient will be invited to visit the campus for a period of at least 3 days, give a public presentation on the theme "How I got there from here", to visit classes, interact with students and provide other workshops and /or presentations in their area of expertise. 4. The grant will be expended on travel, per diem expenses, an honorarium, and incidental expenses involved in the visit. 5. The account for this program may carry forward a balance equal to of 15% of the value of the grant. Any funds in excess of that amount will be incorporated into the standard funding for the following year. Procedures. 1. The Vice President (Academic) will, by May 31, provide the Foundation with the following information from the Director of Drama and the Controller: 1.1. A report on the activities of the Graduate in Residence for the current academic year A statement from the Controller verifying that the funds in this account were spent in accordance with the terms and conditions stated and the status of the account as of May The Foundation will inform the University by January 30 of the amount of funding that will be provided for the J.E.A.Crake Drama Graduate in Residence program for the academic year beginning the following July 1. DECEMBER

34 Grant for the J.E.A.Crake Drama Graduate in Residence: $ Fund code: Notification of level of support: January 2. Deposit of funds: September 2. DECEMBER

35 XII. J. E. A. CRAKE DRAMA ASSOCIATES/ THEATRE WORKSHOP FUND The Crake Foundation, established by the late J.E.A. Crake, Josiah Wood Professor of Classics and Head of the Classics Department at Mount Allison from 1946 to 1976, offers a grant to support the support the cost of workshops arranged to enhance the educational experience of students involved in the work of the Drama Program and the Windsor Theatre. Terms and conditions 1. The Workshop fund will be administered by the Director of Drama with the advice of the Drama Group. 2. The fund is intended to enrich opportunities for students involved in theatre by inviting to campus theatre practitioners who will give workshops in their area of expertise. 3. The fund may be expended on honoraria, travel, per diem expenses and incidental costs associated with theatre workshops. 4. The account for this program may carry forward a balance equal to 15% of the value of the grant. Any funds in excess of that amount will be incorporated into the standard funding for the following year. 5. On the recommendation of the Drama Group, individuals who have been invited to provide workshops, may be awarded the honorific title J.E.A. Crake Drama Associate, for a period of 5 years, renewable. * Procedures 1. The Vice-President (Academic) will, by May 31, provide the Foundation with the following information from the Director of Drama and the Controller: 1.1. A report from the Director of Drama on the workshops for the year ending June Names of those who have been invited to become J.E.A. Crake Drama Associates, and a brief explanation for the choice Verification from the Controller that the fund provided for this program was expended in accordance with the stated terms and conditions and the status of the account as of May 1. DECEMBER

36 2. The Foundation will inform the University by June 30 of the amount of funding that will be provided for the J.E.A. Crake Drama Associates/Workshop Fund for the academic year beginning July 1. Drama Associates / Workshop Fund (continued) Grant for the Drama Associates/Workshop Fund : $ Fund Code: Notification of level of support: June 30. Deposit of funds: September 2. * Procedures, terms and conditions available from the Director of Drama. DECEMBER

37 . XIII. J. E. A. CRAKE STUDENT SUMMER FELLOWSHIPS FOR CREATIVE AND / OR RESEARCH PROJECTS The Crake Foundation, established by the late J.E.A.Crake, Josiah Wood Professor of Classics and Head of the Classics Department from 1946 to 1976, offers Fellowships to enable Mount Allison students to engage in creative and/or research projects in the Humanities during the May-August period. Terms and Conditions 1. The Fellowships will be awarded by the Senate Committee on Research and Creative Activity following established policies and procedures for such fellowships. 2. The student must be registered in a program in the Humanities which is understood by the Foundation to include Canadian Studies, Classics, Drama, English, Fine Arts, History, Modern Languages, and Literatures, Music, Philosophy, Religious Studies and Women's and Gender Studies. 3. Other terms and conditions for the Fellowships will be consistent with those set by the Senate Committee on Research and Creative Activity for such awards. Procedures 1. The Vice-President (Academic) will by May 31 provide the Foundation with the following information which has been received from the Senate Committee on Research and Creative Activity and the Controller, for each Fellow: With regard to projects completed the previous summer 1.1. The name of the student, with a statement from the Financial Aid office of the degree program (including major area of study), the course load in the previous academic year, the session GPA, the cumulative GPA A brief outline of project 1.3. The name of supervising faculty 1.4. A brief report by each Fellowship holder on work undertaken with the aid of the grant A statement from the Controller verifying that the funds in this account were spent in accordance with the terms and conditions stated, and the status of the account as of May The Foundation will inform the University by January 2 of the amount of funding that will be provided for the J.E.A.Crake Student Fellowships for Creative and/or DECEMBER

38 . Research projects for the period beginning May 1. Value of the grant for five student fellowships, 2013, $31.250: 2014, $32.500: 2015, $33,750 Fund code: Notification of level of funding: January 2. Deposit of funds: May 2. DECEMBER

39 XIV. J. E. A. CRAKE FACULTY AWARDS FOR CREATIVE AND/OR RESEARCH PROJECTS The Crake Foundation, established by the late J.E.A. Crake, Josiah Wood Professor of Classics and Head of the Classics Department from 1946 to 1976 offers awards to enable Mount Allison faculty members to engage in creative and/or research projects in the Humanities. Terms and conditions 1. The Awards will be made by the Senate Committee on Research and Creative Activity following established procedures. 2. The Awards are intended to support members of faculty teaching Humanities subjects (which are understood by the Foundation to include the following: Canadian studies, Classics, Drama, English, Fine Arts, History, Modern Languages and Literatures, Music, Philosophy, Religious Studies and Women s and Gender Studies) in creative and/or research projects. 3. No Award will exceed $ The Foundation is prepared to support the cost of travel, accommodation and meals as allowed by University policy and salary/honorarium costs for Mount Allison student research assistants. The grant may not be used to purchase equipment or supplies. 5. All Awards will be expended within 12 months of the grant, that is by April 30 of the year following the deposit of the grant on May 1. Any funds remaining after April 30 will be redirected by the Foundation. 6. All other terms and conditions will be consistent with those set by the Senate Committee on Research and Creative activity for such awards. Procedures 1. The Vice-President (Academic) will by May 31, provide the Foundation with the following information from the Senate Committee on Research and Creative Activity and the Controller: With respect to the awards completed during the previous May - April period: DECEMBER

40 1.1. The name and department of each Award holder A brief outline of project A budget for the project A brief report on work undertaken with the aid of the Award. Faculty Awards (continued) 1.5. A statement from the Controller verifying that the funds in this account were spent in accordance with the terms and conditions stated, and the status of the account as of May The Foundation will inform the University by January 1 of the funding it will provide for the J.E.A. Crake Faculty Awards for Creative and/or Research Projects for the period May 1 - April 1. Grant for the J.E.A. Crake Faculty Awards for Creative and/or Research Projects ( ): $ Fund code: Notification of level of support: January 2. Deposit of funds: May 2. DECEMBER

41 XV. THE CRAKE FOUNDATION WILLIAM B. SAWDON AWARD The Crake Foundation, established by the late J.E.A.Crake, Josiah Wood Professor of Classics and Head of the Classics Department at Mount Allison from 1946 to 1976 offers an award in memory of William B. Sawdon, journalist, publisher and long-time member of the Board of Directors of the Crake Foundation, to a student who has made an outstanding contribution to The Argosy, Mount Allison's student newspaper Terms and Conditions: 1. The Award will be administered by a Committee consisting of at least three members of Faculty, one of whom will act as Chair, and the Vice President International. The Committee will select it s own Secretary and maintain records of its meetings. 2. The Award is given to a student who, in the opinion of the Awards Committee, has made an outstanding contribution to the work of The Argosy, including production, editorial work, or other forms of activity. 3. The student must be in good standing and enrolled full time in the year during which the contribution to the work of The Argosy is considered. 4. The student must have a Cumulative GPA of The Award will be made and announced before March 15. Procedures: 1. The Chairman of the Award Committee will deliver the name, address and a letter to the Award winner to the Financial Aid and Awards Counsellor, who will send this letter, along with the cheque and a copy of the Foundation's statement of purpose to the Award winner. 2. The Chairman of the Committee will be responsible for press releases to both the Sackville Tribune and to The Argosy announcing the winner each year. DECEMBER

42 3. The Chairman of the Committee will remind the Financial Aid and Awards Counsellor to include the name of the Award holder in the Convocation program. 4. The Vice-President (Academic) will, by May 31, provide the Foundation with the following information from the Chairman of the Awards Committee and the Controller: Sawdon Award (continued) 4.1 The name of the student chosen for the Award. 4.2 A brief justification for the choice. 4.3 A copy of the press release concerning the Award. 4.4 The names of the members of the Award Committee. 4.5 A statement from the Controller verifying that the funds in this account were spent in accordance with the terms and conditions stated, and the status of the account as of May The Foundation will inform the University by June 30 of the level of support to be provided for this award for the academic year beginning July 1. Value of the Crake Foundation - William B. Sawdon Award: $1000 Fund code: Notification of level of support: June 30. Deposit of funds: January 2. DECEMBER

43 XVI. THE J. E. A. CRAKE ARTS INTERNSHIPS The Crake Foundation, established by the late J.E.A. Crake, Josiah Wood Professor of Classics and Head of the Classics Department at Mount Allison from 1946 to 1976, offers Arts Internships which are intended to encourage students to participate in collaborative projects in drama, fine arts, music and creative writing. The interns will work with artist-scholars and arts technicians to gain experience, learn techniques and develop their potential as artists. Terms and Conditions 1. The awards are open to all students. 2. The projects must be collaborative in nature, in that students will work closely with the member(s) of faculty and/or staff from Fine Arts, Drama, Music and Literature Departments (English, French, German, Spanish) who mentor each project. 3. Applicants are encouraged to propose projects of an interdisciplinary nature. 4. The Internships will not be used to replace current employment opportunities for students, or for faculty research assistants. 5. Awards will be held by students in good standing who are registered in five courses. 6. Projects can be initiated by either students or faculty. In the case of projects initiated by faculty, a public application procedure will be used to ensure that all students are aware of the internship opportunity. In the case of projects initiated by students, the proposal must include the consent of the faculty or staff mentor. 7. Students will be permitted to hold internships for projects being completed for academic credit. 8. The internships are expected to involve, on average, a commitment of three to four hours per week, from November through until the end of the spring term in April. 9. Projects must be completed and final reports submitted to mentors by April 1 of the academic year in which the awards are made. 10. The Internship project will be administered by a committee representing Drama, Fine Arts, Music, Creative Writing, a faculty member at large, and one or more students. The Committee will elect its own chair, keep a record of meetings, and serve as a selection committee. DECEMBER