Public Participation

Transcription

1 Appendix F Public Participation Site Notices Newspaper Advertisement Background Information Document Stakeholder Database Comments and Responses Report

2 An application for a Basic Assessment was sent to the Department of Environmental Affairs and Development Planning (DEA&DP) in April 2012 and the following reference number was received: DEA&DP ref: 16/3/1/1/- A1/ /12. However, in terms of Regulation 67 of the EIA Regulations (GN 543, 2010), as amended, the Basic Assessment Report was not submitted to DEA&DP within the allocated timeframe and as such, the application lapsed. Consequently, the application was resubmitted and a new reference number has been received: DEA&DP ref: 16/3/1/1/-A1/ /12. As the Project description and the Project title has remained unchanged, the initial activites undertaken under the previous reference number have been included in this record of public participation activities. All public participation activities for the release of the Draft Basic Assessment Report (BAR), will be undertaken using the new reference number, and proof there of will be included in the Final BAR. F1

3 F1 SITE NOTICE Two site notices were placed at the proposed site to information stakeholders of the Basic Assessment and associated public participation process Figure 1.1 A Copy of the Site Notice F2

4 Figure 1.2 Site notice placement on the north- westerly corner of the site F3

5 Figure 1.3 Proof of site notice placement on the north- westerly corner of the site F4

6 Figure 1.4 Site notice placement to the north of the site F5

7 Figure 1.5 Proof of site notice placement to the north of the site F6

8 F2 NEWSPAPER ADVERTISEMENT A newspaper advert will be placed in the TableTalk Community Newspaper to advertise the release of the Draft BAR for comment and inform stakeholders where they can access the Draft BAR. Proof of advert placement and a copy of the ad that was placed, will be included in the Final BAR. A newspaper advert was placed in TableTalk Community Newspaper on the 30 May 2012 to notify stakeholders of the Basic Assessment for the proposed Shell Parklands Filling Station and to invite them to register as an Interested and Affected Party (I&AP). A copy of the advert, as well as proof of advert placement is found below. F7

9 Figure 2.1 Copy of the advert placed in the TableTalk F8

10 Figure 2.2 Proof of placement of advert on the 30 May 2012 F9

11 F3 BACKGROUND INFORMATION DOCUMENT A Background Information Document (BID) was distributed to potential stakeholders and neighbouring landowners within a 200 m radius of the site (see Figure 3.1), to inform them of the Basic Assessment for the proposed filling station, the associated public participation process and to invite them to register as I&APs. A copy of the BID, as well as proof of delivery can be found on the following pages. Figure 3.1 Radius of area covered during BID Distribution Parklands College Checkers Shell Parklands Proposed Service Station F10

12 Figure 3.2 Background Information Documents, page 1 F11

13 Figure 3.3 Background Information Documents, page 2 F12

14 Figure 3.4 Background Information Documents, page 3 F13

15 Figure 3.5 Background Information Documents, page 4 F14

16 Figure 3.6 Background Information Documents, page 5 F15

17 Figure 3.7 Proof of BID distribution to Checkers and Parklands College Figure 3.8 Proof of BID distribution to surrounding landowners F16

18 F4 I&AP DATABASE Table 4.1 Interested and Affected Parties (I & APs) Name and Surname Position Organisation Organisations/ Associations Eric Bason Trustee Parklands Home Owner Association Commenting Authorities Eddie Hanekom Director DEA&DP: Waste Management Dr Joy Leaner Director DEA&DP: Pollution Kamaseelan Chetty Director DEA&DP: Air Quality Marion Khan Chief Director Department of Water Affairs Troy Smuts Heritage WC Heritage Western Cape Official Alana Duffell-Canham Land Use Advice, Scientific Services Cape Nature Provincial Government Johan Fourie City of Cape Town Jacob Hugo Melissa Whitehead Lungile Dhlamini Head of Department Executive Director Executive Director Executive Director Western Cape Department of Transport and Public Works Economic, Environmental and Spatial Planning Transport, Roads and Stormwater Utility Services Ms Pat Titmuss Environmental Resource Management Department- District B Ward and Subcouncil Heather Brenner Ward Ward 107 Councillor Peter Deacon Subcouncil Subcouncil 1 Manager Neighbouring Landowners Lauren Medcalf Director Parklands College Candice Naisu Manager Shoprite Checkers Surrounding Landowner Surrounding The Fair Lodge Trust Landowner Surrounding Landowner Surrounding Proud Props 19cc Landowner Surrounding Landowner Surrounding Landowner Wood Drive Village- Astrid Heike Huckstedt Surrounding Landowner Surrounding Purple Rain Prop No. 447 Pty Ltd Landowner Surrounding Landowner Surrounding Tuscania Villas Body Corporate Landowner Surrounding Landowner Surrounding Eskom Holdings Ltd Landowner Registered I & APs Terry Sardinha I & AP I & AP Anna Marie I & AP I & AP Charl de Villiers I & AP I & AP Jasmine Prins I & AP I & AP Raymond Bezuidenhout I & AP I & AP F17

19 Name and Surname Position Organisation Marion Phelan I & AP I & AP Arno Moolman I & AP I & AP Candice Sassman I & AP I & AP Shane and Marian White I & AP I & AP F18

20 Comments and Responses Report

21 Table D1 Comments and Responses Report Issues/Comments Raised Commentator(s) Source Response from Project Team The City of Cape Town stated that it is mandated to coordinate internal City comment on all EIA s and one CD and one hard copy of the document must be submitted to the address provided for the attention of Ms Pat Titmuss Paul Kruger-Intern- Environmental and Heritage Management Districts B & C (31 May 2012) The Environmental and Heritage Branch has been added to the database as a registered I &AP. There was a request for the exact location of the site, as well as the proposed layout of the filling station. Marco Jayden Baker (14 June 2012) and telephone conversation The Background Information Document and the site co-ordinates: 33 48'5.39"S; 18 30'14.25"E, were sent to the stakeholder. A stakeholder requested further information regarding the project as well as a registration sheet. Anna Marie Phone call (20 June 2012) Stakeholder added to I & AP Database and a BID was sent via . The erf number of the proposed project location was Marco Jay Den Bakker (22 June 2012) The erf number 5940 was sent to the stakeholder. requested. Request to register as an I&AP Mr C De Villiers (25 June 2012) Stakeholder added to the I&AP Database Request to register as an I & AP Mrs Jasmine Prinse (25 June 2012) Stakeholder added to the I & AP Database and a BID was sent to him via . There was a request to confirm which township the erf number (erf 5940) falls into. There was an inquiry around potential employment opportunities during the operation phase of the filling station, as well as who to liaise with around employment i.e. the Project Manager or the Shell Retail Area Manager. A stakeholder noted that he does not approve of the proposed development. Marco Jay Den Bakker (26 June 2012) ERM confirmed that erf 5940 falls outside the township of Parklands and falls in Bloubergsvlei township. Terry Sardhina Phone call and (27 June 2012) Arno Moolman Fax (1 July 2012) and e- mail For all questions pertaining to the Basic Assessment process, the stakeholder should contact ERM. The potential retailer of the Service Station is responsible for allocation of employment. Noted, the comment will be included and responded to in the Draft Basic Assessment Report. Request to register as an I & AP Arno Moolman (06 July 2012) Stakeholder added to the I &AP database.

22 Issues/Comments Raised Commentator(s) Source Response from Project Team Request to register as an I & AP. Marion Phelan (11 July 2012) Stakeholder added to the I & AP database. Additionally, the following questions were asked: The location of the filling station? When the land was rezoned from residential to business? The influence of I & APs on the proposed development? The co-ordinates 33 48'5.39"S; 18 30'14.25"E as well as a map of the site was sent to the stakeholder. A portion of the land is zoned residential and a portion of the land is not currently zoned. A rezoning application is currently underway, but falls out of the scope of this Basic Assessment. All comments, questions and concerns raised during the process will be taking into considering by DEA&DP during their decision making process. Request for the layout of the proposed filling station Candice Sassman (11 July 2012) The layout of the proposed filling station will be included in the Draft BAR which will be made available to the public. There was an enquiry about when the land was rezoned from rezoning to business. Request to register as an I & AP. There was an enquiry about when the Draft BAR will be released. Candice Sassman (12 July 2012) A portion of the land is zoned residential and a portion of the land is not zoned. A rezoning application is currently underway, but falls out of the scope of this Basic Assessment. Stakeholder added to the I & AP database. Candice Sassman (12 July 2012) The Draft BAR will be released within the next couple of months following the completion of all the specialist studies and impact assessments.

23 Issues/Comments Raised Commentator(s) Source Response from Project Team Request to register as an I & AP. Clarification was requested on the following: If the land becomes contaminated, will stakeholders receive any compensation? Will stakeholders have access to safety inspection reports? What will the visual impact of the development be? What noise mitigation measures will be implemented? Shane and Marian White (11 July 2012) Stakeholder added to I&AP database. The stakeholder further requested access to the EIA and Traffic Impact Assessment (TIA). In the event of a spill or leak, which could result in soil and/ or groundwater contamination, the polluter would be responsible for the clean-up of the spill and the rehabilitation of contaminated land. The potential for soil and/ or groundwater contamination, as well as the relevant mitigation measures, will be discussed in the BAR. Potential noise impacts as well as appropriate mitigation measures will be discussed in the BAR. The stakeholder will have access to all Impact Assessment Documents, including the Environmental, Visual and Traffic specialist reports when the Draft BAR is released for public comment. Request to register as an I & AP. Anita Stofberg and Marion Phelan (12 July) Stakeholder added to I & AP database. The stakeholder stated that she had a number of concerns and asked if there will be a public meeting. A public meeting will be held when the Draft BAR has been released for comment. All registered I&APs will receive further notice about the meeting closer to the time.

24 Issues/Comments Raised Commentator(s) Source Response from Project Team Stakeholder requested access to all impact studies. Concern was expressed as insurance companies do not pay out for contamination and clarity was requested regarding who will compensate them if their land becomes contaminated. Stakeholder commented that he does not approve of the building of the filling station. The following is an adaption from the stakeholders insurance policy which was sent through: What is not covered under your facility: Arno Moolman (12 July 2012) The stakeholder will have access to all Impact Assessment Documents, including the Environmental, Visual and Traffic specialist reports when the Draft BAR is released for public comment. The issue of compensation due to contaminated land will be discussed with the proponent. In the event of a spill or leak, which could result in soil and/ or groundwater contamination, the polluter would be responsible for the clean-up of the spill and the rehabilitation of contaminated land. This facility does not cover any loss, damage, liability or injury directly or indirectly arising from any of the following: -Pollution, contamination or seepage, radioactive or nuclear material. -Your Outsured possessions which are more specifically covered elsewhere. Request to register as an I & AP. Eric Basson (12 July 2012) Stakeholder added to I & AP Database and a BID was sent via . A stakeholder noted that he does not approve of the construction of the filling station and requested to be registered as an I & AP. Stakeholder requested a map indicating the location of the proposed filling station. The precise location of the filling station was requested. Shane and Marian White (12 July 2012) Stakeholder added to I &AP database. Comment noted and will be included in the I & AP database. Marion Phelan (12 July 2012) A BID (includes a map showing the location of the proposed filling station) was sent to the stakeholder. Bev du Toit (02 August 2012) The co- ordinates of the proposed site i.e '5.39"S; 18 30'14.25"E were sent to the stakeholder. Stakeholder requested further information regarding employment opportunities at the petrol station. Terry Sardhina Phone call and (12 October 2012) The details of the project management company who will be handling employment related matters, was sent through to the stakeholder via .

25 Issues/Comments Raised Commentator(s) Source Response from Project Team The stakeholder stated that he does not approve the development of the service station and would like to know when the Draft BAR will be released. Marion Phelan Phone Call (02 November 2012) The dissatisfaction of the construction and operation of the service station has been noted. The Draft BAR will be released once the specialist studies has been completed.